Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE SEPTEMBER 19, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 1 of 6  a. FY21 Audit Update (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov and Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-629-6988) 6. ACTION ITEMS: CONSENT a. Request for Approval of Minutes for the September 6, 2022 Finance Committee Meeting Committee Review: Finance Committee: 9/19/2022 b. Request for Approval of Amendment No. 1 to Item #19-0716 with Southwest Landscaping, LLC to Increase the Unit Amount Charged, with No Increase to the Total Contract Amount. (Randy Lopez, Transmission & Distribution Supervisor, rjlopez@santafenm.gov, 505-699-2845) Committee Review: Public Works and Utilities Committee: 09/12/2022 Finance Committee: 09/19/2022 Governing Body: 09/28/2022 c. Request for Approval of Purchase for Two Automated Side Load (ASL) Collection Vehicles for Residential Recycling, and Residential Waste Collection Services with Bruckner’s Truck Sales, Inc. Via Cooperative Education Services In the Total Amount of $814,406. (Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov, 505-955-2241) Committee Review: Public Work and Utilities Committee: 09/12/2022 Finance Committee: 09/19/2022 Governing Body: 09/28/2022 d. Request for Approval of Professional Services Agreement with the New Mexico Office of Archeological Studies for Archeological Services to the Water Division Construction Projects In The Total Amount of $100,000 Excluding NMGRT. (Bill Huey, Water Division Engineer, bchuey@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/12/2022 FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 2 of 6  Finance Committee: 09/19/2022 Governing Body: 09/28/2022 e. Request for Approval General Services Contract with Santa Fe Community College for the Water Conservation Pilot Program In the Total Amount of $240,000 including NMGRT Expiring on June 30, 2026. (Christine Chavez, Water Conservation Manager, cychavez@santafenm.gov, 505-955-4219) Committee Review: Public Works and Utilities Committee: 09/12/2022 Finance Committee: 09/19/2022 Governing Body: 09/28/2022 f. Request for Approval of Amendment No.1 to the Service Agreement, Contract # 22-0205, with B&D Industries for the Complete Replacement of the Ft. Marcy Pool Deck and Increasing the Compensation in the Amount of $257,622.08 for Addressing Unforeseen Structural Issues. (Sam Burnett, Facilities Division Director: jsburnett@santafenm.gov;505-955-5933 and Joshua Bohlman, Project Administrator: jbohlman@santafenm.gov; 505-469-2807) 1. Request for Approval of Budget Adjustment Resolution (BAR) in the Amount of $250,000.00 From the Recreation Department Fund. Committee Review: Finance Committee: 09/19/2022 Public Works and Utilities Committee: 09/26/2022 Governing Body: 09/28/2022 g. Request for Approval of Amendment No. 3 to Children, Youth and Families Department (CYFD) Contract Agreement #21-690-3200-20846- 3 to Amend ARTICLE III Limitation of Cost to Reflect an Update in Language and a FY23 and FY24 Decrease of Program Growth by ($13,361) for FY23 and FY24 for a Total of $94,553, for a New Contract Total of $383,351; Amend to Add Item Y - Trauma Response and Services Training Mandated by KEVIN S., et al. v. BLALOCK, et al., No. 1:18-cv-00896 Settlement Agreement; and Amend Budget to Reflect a Decrease in Overall Contract Amount for Fiscal Years 23 & 24.; (CYFD Alternatives to Detention Grant) (Julie Sanchez, Youth and Family FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 3 of 6  Services Division Director: jjsanchez@santafenm.gov, 505-955-6678). Committee Review: Finance Committee: 09/19/2022 Quality of Life Committee: 09/21/2022 Governing Body: 09/28/2022 h. Request for Approval of an American Rescue Plan Act (ARPA) Recovery Funds Subrecipient Contract in the Total Amount of $900,000 for Early Childcare Job Development Services with the Santa Fe Community College Early Childhood Education Center of Excellence (SFCC- ECCOE) Under the First Statutory Category; to Respond to the COVID- 19 Public Health Emergency or its Negative Economic Impacts (Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov; 505-955-6678) Committee Review: Finance Committee: 09/19/2022 Quality of Life Committee: 09/19/2022 Governing Body: 09/28/2022 i. Request for Approval of Amendment No. 1 to Item #21-0544 with John Shoemaker and Associates (JSAI) to Provide Water Rights and Hydrogeologic Technical Services for the City of Santa Fe Water Division for FY2023 In the Total Amount of $197,560 exclusive of NMGRT. (William Schneider, Water Resources & Conservation Manager, whcschneider@santafenm.gov) Committee Review: Public Works and Utilities Committee: 09/12/2022 Finance Committee: 09/19/2022 Governing Body: 09/28/2022 j. Request for Approval of Amendment No. 2 to Item #20-0306 between the City and Immix/UKG Contract for Support Upgrading Current Kronos Environment to Workforce Dimensions Environment. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov 505-231-1749; Jaclyn Henley, ITT Project Manager: jlhenley@santafenm.gov 505- 629-5914 ) FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 4 of 6  Committee Review: Finance Committee: 09/19/2022 Quality of Life Committee: 09/21/2022 Governing Body: 09/28/2022 k. Request for the Approval of North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA) State Funding in the Total Amount of $109,484 for the Nutrition Services Incentive Program (NSIP), Term Ending June 30, 2023; North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA); (Gino Rinaldi, Senior Services Divsion Director: earinaldi@santafenm.gov, 505-955-4710). Committee Review: Finance Committee: 09/19/2022 Quality of Life Committee: 09/21/2022 Governing Body: 09/28/2022 l. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Michael Garcia) A Resolution Accepting a Local Government Road Fund Grant Administered by the New Mexico Department of Transportation for the Planning, Design, Construction, Pavement Rehabilitation, and Improvements to Buckman Road, Identified as Control #L500489. (Romella Glorioso-Moss, Projects Administrator: rsglorioso- moss@santafenm.gov, 955-6623) Committee Review: Introduced: 08/31/22 Quality of Life Committee: 09/7/22 Public Works and Utilities Committee: 09/12/22 Finance Committee: 09/19/22 Governing Body: 09/28/22 m. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera) A Resolution Assigning Authorized Officer(s) and Agents for Project SAP21-F2382-STB (Vereda de Valencia). (David Chapman, Technical and Grant Writer: dachapman@santafenm.gov, 955-6824; Stan Holland, Engineer: tsholland@santafenm.gov, 955-4637) FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 5 of 6  Committee Review: Introduced: 08/31/22 Public Works and Utilities Committee: 09/12/22 Finance Committee: 09/19/22 Governing Body: 09/28/22 n. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, Councilor Chavez) A Resolution Affirming the Partnership of Santa Fe County and the City of Santa Fe to Develop Strategies and Actions to End Homelessness. (Kyra Ochoa, Community Health and Safety Director: krochoa@santafenm.gov, 955-6603) Committee Review: Governing Body (Introduced): 08/31/2022 Quality of Life Committee: 09/07/2022 Finance Committee: 09/19/2022 Governing Body: 09/28/2022 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, October 3, 2022 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, September 19, 2022 Page 6 of 6