Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE OCTOBER 17, 2022 AGENDA 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. FY21 Audit Update (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov; Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-629-6988) FINANCE COMMITTEE MEETING Monday, October 17, 2022 Page 1 of 5  b. Midtown Moving Forward - Economics of Land Development at Midtown Presentation Series (three parts): “Part 2: Midtown Tomorrow: Costs for Midtown Redevelopment and Management”; (Rich Brown; Office of Economic Development Director, rdbrown@santafenm.gov, 505-955- 6525; Dena Belzer, Principal, Strategic Economics, Midtown Land Economics Consultant, dbelzer@strategiceconomics.com). c. Audit Preparation & Financial Close Assessment as of June 30, 2022. (Stephanie Woodruff, Founder, Pinon Ventures LLC., pinonventuresllc@gmail.com, 612-964-0628; Emily Oster, Finance Director, 505-629-3411) 6. ACTION ITEMS: CONSENT a. Request for Approval of the October 3, 2022 Finance Committee Minutes. (Carolynn Roibal, Administrative Manager, clroibal@santafenm.gov, 505-955-6531) Committee Review: Finance Committee: 10/17/2022 b. Request for Approval of Art in Public Places Purchase Contract with the State of New Mexico Department of Cultural Affairs, New Mexico Arts Division and Christina Marie Gonzalez dba Christina Gonzalez Studio for the Display of Artwork on City Property with the City’s Portion in the Total Amount of $4300. (Pauline Kanako Kamiyama, Arts and Culture Division Director: pkkamiyama@santafenm.gov, 505-955-6653) Committee Review: Quality of Life Committee 10/05/2022 Finance Committee 10/17/2022 Governing Body 10/26/2022 c. Request for the Approval of North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA) Federal and State Sub-Award Contract in the Total Amount of $877,035.08 for the Title III Federal and State Sub-Award Contract, Term Ending June 30, FINANCE COMMITTEE MEETING Monday, October 17, 2022 Page 2 of 5  2023. (Gino Rinaldi, Senior Services Director: earinaldi@santafenm.gov, 505-955-4710) Committee Review: Finance Committee: 10/17/2022 Quality of Life: 10/19/2022 Governing Body: 10/26/2022 d. Request for Approval of a Purchase for One (1) Front Loading Collection Vehicle for Commercial Waste Collection Services with Bruckner Truck Sales, Inc. in the Total Amount of $441,122. (Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov, 505-955-2241) Committee Review: Public Works and Utilities Committee: 10/11/2022 Finance Committee: 10/17/2022 Governing Body: 10/26/2022 e. Request for Approval of a Construction Contract with ESA Construction Inc., to Upgrade the City of Santa Fe’s Public Utilities Building Located at 801 W. San Mateo Road in the Total Amount of $284,134.02 Including NMGRT, Expiring June 30, 2023. (Jesse Roach, Water Division Director: jdroach@santafenm.gov, 505- 955-4309) Committee Review: Public Works and Utilities Committee: 10/11/2022 Finance Committee: 10/17/2022 Governing Body: 10/26/2022 f. Request for the Approval of State of New Mexico Aging and Long Term Services Department Capital Appropriation Project Grant Agreement A20E5290 in the Total Amount of $827,000 for the Purchase of Mary Esther Gonzales Senior Center Vehicles, Term Ending June 30, 2024. (Gino Rinaldi, Senior Services Director: earinaldi@santafenm.gov, 505-955-4710). Committee Review: Finance Committee: 10/17/2022 Quality of Life: 10/19/2022 Governing Body: 10/26/2022 FINANCE COMMITTEE MEETING Monday, October 17, 2022 Page 3 of 5 g. Request for Approval of Amendment No.1 to Agreement Between Owner and Contractor Item #21-0522 with Bradbury Stamm Construction, Inc. to Extend the Term of the Services Agreement for Construction at Santa Fe Regional Airport to June 30, 2025 with No Change to the Total Cost. (James Garduno, Project Administrator, jdgarduno@santafenm.gov, 505- 795-2439) Committee Review: Finance Committee: 10/17/2022 Public Works and Utilities: 10/24/2022 Governing Body: 10/26/2022 h. Request for Approval of a Transportation Project Fund Grant Agreement with the New Mexico Department of Transportation for the Engineering Design of the Arroyo de Los Chamisos Crossing Project Identified as Control # HW2LP50039 in the Total Amount of $1,000,000. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso- moss@santafenm.gov, 505-955-6623) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $950,000 for the Engineering Design of the Arroyo de Los Chamisos Crossing Committee Review: Finance Committee (Postponed): 10/03/2022 Public Works & Utilities Committee: 10/11/2022 Finance Committee: 10/17/2022 Governing Body: 10/26/2022 i. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Cassutt, Councilor Chavez) A Resolution Approving the City of Santa Fe’s Participation in a Transportation Project Fund Program Administered by New Mexico Department of Transportation for the Arroyo de los Chamisos Crossing Project. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov, 955-6623) Committee Review: Governing Body (Introduced): 09/28/2022 FINANCE COMMITTEE MEETING Monday, October 17, 2022 Page 4 of 5  Public Works and Utilities Committee: 10/11/2022 Finance Committee: 10/17/2022 Governing Body: 10/26/2022 7. INTRODUCTION OF LEGISLATION a. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber) A Resolution Establishing City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 56th Legislature – State of New Mexico – First Session, 2023. (Regina Wheeler, Public Works Director: rawheeler@santafenm.gov, 955-6622; Jesse Guillen, Legislation and Policy Innovation Manager: jbguillen@santafenm.gov, 955-6518) Committee Review: Finance Committee (Introduced): 10/17/22 Quality of Life Committee: 10/19/22 Public Works and Utilities Committee: 10/24/22 Finance Committee: 10/31/22 Governing Body: 11/09/22 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, October 31, 2022 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, October 17, 2022 Page 5 of 5