Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE JUNE 05, 2023 AGENDA 5:00 PM CITY COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411) b. Procurement Presentation (Travis Dutton-Leyda, Procurement Officer, 505-629-8351). FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 1 of 7 6. ACTION ITEMS: CONSENT a. Request for Approval of the Finance Committee Minutes – May, 15, 2023. (Emily Oster, Finance Director, 505-629-3411). b. Request for Approval of the April 11, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 c. Request for Approval of the April 12, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 d. Request for Approval of the April 13, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 e. Request for Approval of the April 18, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 f. Request for Approval of the April 19, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 g. Request for Approval of the April 20, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 2 of 7  Committee Review: Finance Committee: 06/05/2023 h. Request for Approval of the April 25, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 i. Request for Approval of the April 26, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 j. Request for Approval of Budget Hearing Minutes of April 27, 2023. (Emily Oster, Finance Director, 505-629-3411). Committee Review: Finance Committee: 06/05/2023 k. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Homewise in the Total Amount of $144,964 for Mortgage Principal Reduction Assistance through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574) Committee Review: Finance Committee: 06/05/2023 Quality of Life Committee: 06/07/2023 Governing Body: 06/14/2023 l. Request for Approval of Amendment No. 2 to the Affordable Housing Trust Fund (AHTF) Contract Item #21-0328 with Santa Fe Habitat for Humanity in the Total Amount of $80,000 for Mortgage Principal Reduction Assistance to Extend the Contract Term through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574) Committee Review: Finance Committee: 06/05/2023 FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 3 of 7  Quality of Life Committee: 06/07/2023 Governing Body: 06/14/2023 m. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Santa Fe Habitat for Humanity in the Total Amount of $100,000 for the Home Repair Program through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574) Committee Review: Finance Committee: 06/05/2023 Quality of Life Committee: 06/07/2023 Governing Body: 06/14/2023 n. Request for Approval of the Affordable Housing Trust Fund (AHTF) Professional Services Agreement with Youthworks in the Total Amount of $200,000 for the Housing First Rental Assistance Program through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574) Committee Review: Finance Committee: 06/05/2023 Quality of Life Committee: 06/07/2023 Governing Body: 06/14/2023 o. Request for Approval of FY23 Police Vehicle Purchase Request with Chalmer Ford and MHQ in the Total Amount is $1,565,166.64 for the Vehicles, Equipment and Labor Costs Associated with Each Vehicle. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov, 505- 955-5040). Committee Review: Finance Committee: 06/05/2023 Quality of Life Committee: 06/07/2023 Governing Body Committee: 06/14/2023 p. Request for Approval of a Professional Services Agreement with Molzen- Corbin & Associates, Inc. in an Amount Not to Exceed $103,162.65 Including NMGRT for the Design and Construction Administration of Six FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 4 of 7  New Pickleball Courts at Fort Marcy Park. (Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $104,000 for the Design of Six New Pickleball Courts under ORG/OBJ 3559980/572960. (Melissa McDonald, Parks and Open Space Division Director, mamcdonald@santafenm.gov, 505-303- 9502, Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194). Committee Review: Finance Committee: 06/05/2023 Public Works and Utilities Committee: 06/12/2023 Governing Body: 06/14/2023 q. Request for Approval of the Recovery Funds Sub-Recipient Contract with Hellas Construction Inc. in the Amount of $1,016,914.00 for Utilization of Funds from the American Rescue Plan Act (ARPA) for Ragle Park Softball Field Improvements. (Scott Overlie, Parks Division Project Administrator: saoverlie@santafenm.gov, 505-231-6194) Committee Review: Finance Committee: 06/05/2023 Public Works and Utilities Committee: 06/12/2023 Governing Body: 06/14/2023 r. Request for Approval of a General Services Contract in the Total Amount of $549,542.96, Including NMGRT for City-Wide On-Call Elevator Services for City Facilities with TK Elevator Corporation. (Caryn Grosse, clgrosse@santafenm.gov; 505-955-5938 and Denise Gabaldon, rdgabaldon@santafenm.gov; 505-955-5934) Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 s. Request for Approval of Amendment No. 1 to Item #22-0300 Universal Protection Services DBA Allied Universal Security to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 5 of 7  jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934) Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 t. Request the Approval of Amendment No. 1 to Item #22-0302 with Servexo Protection Services to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 u. Request for Approval of Amendment No. 1 to Item #22-0301 with Condor - New Age Logistics, LLC to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934) Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 v. Request for Approval of Amendment #1 to Original Contract # 21-0160 with GM Emulsion, LLC to Increase the Amount for FY 2024 for an Additional $117,402.85 Inclusive of NMGRT and Extending the Term through January 26, 2024. (Randy Lopez, Transmission and Distribution Manager, rjlopez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 6 of 7  w. Request for Approval of Amendment No. 1 to Services Item #22-0303 with Aarrowhead Security DBA Vet-Sec Protection Agency to Extend the Term to June 30, 2024 with No Corresponding Change in the Not to Exceed Amount of $1,000,000 Per Year. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Tuesday, June 20, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, June 5, 2023 Page 7 of 7