Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE OCTOBER 30, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update (Emily K. Oster, Finance Director, ekoster@santafenm.gov) 6. ACTION ITEMS: CONSENT FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 1 of 7 a. Request for Approval of the October 16, 2023 Finance Committee Meeting Minutes (Emily K. Oster, Finance Director, ekoster@santafenm.gov) Committee Review: Finance Committee: 10/30/2023 b. Request Approval of Amendment No. 1 to General Services Agreement Item #23-0099 with B&D Industries, Inc. for Miscellaneous On-Call Plumbing and HVAC Services, to Increase the Compensation by $1,000,000 for a New Contract Amount of $2,000,000 Excluding NMGRT, and to Extend the Term Through June 30, 2025. (Caryn Grosse, PMP, Project Administrator Sr, clgrosse@santafenm.gov, 505-955-5938) Committee Review Public Works & Utilities Committee: 10/23/2023 Finance Committee: 10/30/2023 Governing Body: 11/08/2023 c. Request for Approval of the New Mexico Department of Finance & Administration Certification for Allocation 23-ZH5048-81 in the Amount of $375,000 for the Hiring of Law Enforcement/Support Positions at the Santa Fe Police Department for FY24. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution in the Total Amount of $375,000 from the NM Department of Finance and Administration Fund to the Police Police Salaries Fund. Committee Review: Finance Committee: 10/30/2023 Quality of Life Committee: 11/01/2023 Governing Body Committee: 11/08/2023 d. Request for Approval of Information Technology Agreement with Conduent State & Local Solutions Inc. for Parking Citation Administration in the Total Amount of $158,508.00 including NMGRT through September 1, 2024. (Steve Kaspan, Parking Division Director, FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 2 of 7  spkaspan@santafenm.gov) Committee Review: Finance Committee – 10/30/2023 Public Works & Utilities Committee – 11/06/2023 Governing Body – 11/08/2023 e. Request for Approval of General Services Agreement with HEI Incorporated for Security Camera and Access Control System Upgrade in the Total Amount of $168,466.53 through October 31, 2024. (Eric Candelaria, ITT Department Director, edcandelaria@santafenm.gov; Larry Worstell, Infrastructure Manager, lfworstell@santafenm.gov; Joseph Abeyta, Project Manager, jmabetya@santafenm.gov) Committee Review Finance Committee 10/30/23 Quality of Life Committee 11/01/23 Governing Body 11/08/23 f. Request for Approval to Purchase Two 2024 Vactor 2115i/2025 Freightliner 114SD Chassis Trucks from Pete’s Equipment Inc. for the City of Santa Fe’s Wastewater Management Division, Collections Section in the Total Amount of $1,151,999.70. (Ben Sandoval, Collections Manager, basandoval@santafenm.gov) 1. Request for Approval of a Budget Adjustment Amendment (BAR) in the Amount of $1,152,000 from the WWMD Cash Fund. Committee Review Public Works and Utilities Committee: 10/23/2023 Finance Committee: 10/30/2023 Governing Body: 11/8/2023 g. Request for Approval of Professional Services Agreement with Santa Fe Engineering Consultants LLC for Engineering Services in the Total Amount of $2,195,860.00 including NMGRT for Four Years. (Romella Glorioso-Moss, PW Capital Projects Manager, rsglorioso- moss@santafenm.gov) FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 3 of 7  Committee Review: Finance Committee: 10/30/2023 Public Works & Utilities Committee: 11/06/2023 Governing Body: 11/08/2023 h. Request for Approval of Amendment No. 4 to Lease Agreement Item #19- 0872 with Santa Fe Recovery Center to Extend the Lease to November 1, 2024. (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov) Committee Review: Finance Committee: 10/30/2023 Economic Development Advisory Committee: 11/01/2023 Quality of Life Committee: 11/01/2023 Governing Body: 11/08/2023 i. Request for Approval of a Professional Services Agreement with Moss Adams, LLP in the Amount of $698,133 Including Applicable Gross Receipts Tax for Internal Audit Services for the City of Santa Fe. (Layla Archuletta-Maestas, Deputy City Manager, lsarchulettamaestas@santafenm.gov) Committee Review: Finance Committee: 10/30/2023 Quality of Life: 11/01/2023 Governing Body: 11/08/2023 FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 4 of 7  j. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,148,000 from GRT in Excess of Budgeted Estimates and Available Fund Balances to Fund Retention Incentives in an Amount Equivalent to $1,000 per City Employee. (Bernadette Salazar, HR Department Director, bjsalazar@santafenm.gov; Andy Hopkins, Budget Officer, ajhopkins@santafenm.gov) Committee Review Finance Committee: 10/30/2023 Quality of Life Committee: 11/01/2023 Governing Body: 11/08/2023 k. Request for Approval of a General Services Contract with Playcore Wisconsin, Inc. dba Altitude Recreation-Game Time for the Delivery of New Playground Equipment for the Pueblos del Sol Park in the Amount not to Exceed $231,119.24 including NMGRT. (Scott Overlie, Parks Division Project Administrator: saoverlie@santafenm.gov) Committee Review Finance Committee 10/30/2023 Public Works and Utilities Committee 11/06/2023 Governing Body 11/08/2023 l. CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Chris Rivera and Councilor Lee Garcia) A Resolution Approving the City of Santa Fe’s Participation in a Transportation Project Fund Program Administered by New Mexico Department of Transportation for Improvements to the Agua Fria/South Meadows Intersection. (Romella Glorioso-Moss, Projects Administrator; rsglorioso-moss@santafenm.gov) Committee Review: Governing Body: 10/25/2023 Finance Committee: 10/30/2023 Public Works and Utilities Committee: 11/06/2023 Governing Body: 11/08/2023 m. CONSIDERATION OF A RESOLUTION 2023-___. (Mayor Alan Webber) A Resolution Requesting Approval of First Quarter Budget Amendments for Fiscal Year 2024. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov) FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 5 of 7  Committee Review: Governing Body (Introduced): 10/25/2023 Finance Committee: 10/30/2023 Quality of Life Committee: 11/01/2023 Public Works and Utilities Committee: 11/06/2023 Governing Body: 11/08/2023 n. CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Michael Garcia, Councilor Renee Villarreal, Councilor Jamie Cassutt) A Resolution Supporting the Administrative and Legislative Protection of the Upper Pecos River Watershed Through the Withdrawal of Mineral Rights. (Marci Eannarino, Manager Legislation & Policy Innovation: maeannarino@santafenm.gov) Committee Review: Governing Body (Introduced): 10/25/2023 Finance Committee: 10/30/2023 Quality of Life Committee: 11/01/2023 Public Works and Utilities Committee: 11/06/2023 Governing Body: 11/08/2023 7. ACTION ITEMS: DISCUSSION a. CONSIDERATION OF A RESOLUTION 2023- ___. (Mayor Alan Webber) A Resolution Establishing the City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 57th Legislature – State of New Mexico – First Session, 2024. (Marci Eannarino, Legislation and Policy Innovation Manager; maeannarino@santafenm.gov; Regina Wheeler, Public Works Director, rawheeler@santafenm.gov) Committee Review: Governing Body (Introduced): 10/11/2023 Quality of Life Committee: 10/18/2023 Public Works and Utilities Committee:10/23/2023 Finance Committee: 10/30/2023 Governing Body:11/08/2023 8. EXECUTIVE SESSION FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 6 of 7 9. MATTERS FROM STAFF 10. MATTERS FROM THE COMMITTEE 11. MATTERS FROM THE CHAIR 12. NEXT MEETING: Monday, November 13, 2023 13. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, October 30, 2023 Page 7 of 7