Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE NOVEMBER 13, 2023 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update (Emily K. Oster, Finance Director, ekoster@santafenm.gov) b. Fiscal Year 2023, 4th Quarter Financial Performance Report (Alexis Lotero, Assistant Finance Director, aclotero@santafenm.gov) FINANCE COMMITTEE MEETING Monday, November 13, 2023 Page 1 of 4 6. ACTION ITEMS: CONSENT a. Request for Approval of the October 30, 2023 Finance Committee Meeting Minutes (Emily K. Oster, Finance Director, ekoster@santafenm.gov) Committee Review Finance Committee : 11/13/2023 b. Request for Approval of Agreement with Albuquerque Bernalillo County Water Utility Authority to Allow Storage of Water within Easements and Fee Simple Property Surrounding Abiquiu Reservoir. (Steve Shultz, Water Resources Coordinator: smshultz@santafenm.gov, 505-955- 4277). Committee Review Public Works and Utilities Committee: 11/06/2023 Finance Committee: 11/13/2023 Governing Body: 11/29/2023 c. Request for Approval of Agreement with the Albuquerque Bernalillo County Water Utility Authority to Suballot Contracted Storage Space in Abiquiu Reservoir. (Steve Shultz, Water Resources Coordinator: smshultz@santafenm.gov, 505-955-4277). Committee Review: Public Works and Utilities Committee: 11/06/2023 Finance Committee: 11/13/2023 Governing Body: 11/29/2023 d. Request for Approval of Amendment No.1 to General Services Contract Item #23-0354 with FacilityBUILD, Inc. to Design and Construct an Addition at Mary Esther Gonzales Senior Center to Add Construction Services, Increase the Contract Amount to $1,930,874, Including NMGRT, and Extend the Term to December 31, 2024. (Caryn Grosse, clgrosse@santafenm.gov). Committee Review Finance Committee: 11/13/2023 Public Works & Utilities Committee: 11/27/2023 FINANCE COMMITTEE MEETING Monday, November 13, 2023 Page 2 of 4  Governing Body: 11/29/2023 e. Request for Approval of Amendment No.3 with Bradbury Stamm Construction Inc. for the Construction at Santa Fe Regional Airport, to Increase the Term by 150 Calendar Days and to Increase the Compensation in the Amount of $1,722,605.46 Plus NMGRT for a New Total Contract Amount of $23,140,903.02 Plus NMGRT. (James Garduno, Project Administrator: jdgarduno@santafenm.gov; James Harris, Airport Manager: jcharris@santafenm.gov) Committee Review: Finance Committee: 11/13/2023 Public Works and Utilities Committee: 11/15/2023 Governing Body: 11/29/2023 f. Request for Approval of a Budget Adjustment Resolution of $250,000 of State-Deposited Funds for the Beck & Bulow LEDA Project, in Accordance with the Intergovernmental Agreement, Signed into Effect in 2022. (Casey Dalbor, Business Growth Manager: cjdalbor@santafenm.gov) Committee Review: Finance Committee: 11/13/2023 Quality of Life Committee: 11/15/2023 Governing Body: 11/29/2023 g. Request Approval of Intergovernmental Agreement with the State of New Mexico Economic Development Department Creative Division to Provide Funding for a Creative Industries Related Project in the Total Amount of $100,000 through June 30, 2024. (Johanna Nelson, Office of Economic Development Director; jcnelson@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) to Increase Economic Development – Grants and Revenue (2122800.510400) Budget by $100,000. Committee Review Finance Committee: 11/13/2023 Quality of Life Committee: 11/15/2023 Governing Body: 11/29/2023 FINANCE COMMITTEE MEETING Monday, November 13, 2023 Page 3 of 4  h. CONSIDERATION OF BILL NO. 2023-25 (Councilor Jamie Cassutt) A Bill Amending SFCC 1987, Sections 23-4.13 And 23-7.5, to Remove Youth Leagues’ Priority Use of Certain City Sports Fields; and Adult Leagues’ Priority Use of the Municipal Recreation Complex Sports Fields; and to Require Annual Review and Publication of a Field Use Management Plan. (Jonathan Weiss, Golf Course & MRC Manager: jwweiss@santafenm.gov) Committee Review: Governing Body (Introduced): 10/25/2023 Governing Body (Public Comment): 11/08/2023 Finance Committee: 11/13/2023 Quality of Life Committee: 11/15/2023 Public Works and Utilities Committee: 11/27/2023 Governing Body (Public Hearing): 11/29/2023 7. ACTION ITEMS: DISCUSSION 8. EXECUTIVE SESSION 9. MATTERS FROM STAFF 10. MATTERS FROM THE COMMITTEE 11. MATTERS FROM THE CHAIR 12. NEXT MEETING: Monday, December 4, 2023 13. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, November 13, 2023 Page 4 of 4