Finance Committee

REGULAR MEETING OF THE FINANCE COMMITTEE FEBRUARY 26, 2024 AGENDA 5:00 PM COUNCIL CHAMBERS CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR FINANCE COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION a. Audit Update (Emily K. Oster, Finance Director, ekoster@gmail.com) 6. ACTION ITEMS: CONSENT a. Request for Approval of the February 12, 2024 Finance Committee FINANCE COMMITTEE MEETING Monday, February 26, 2024 Page 1 of 5  Meeting Minutes (Emiliy K. Oster, Finance Director, ekoster@santafenm.gov) b. Request for Approval of an Agreement with the Public Service Company of New Mexico (PNM) for the Conversion of Streetlights in the Total Amount of $568,511 Including NMGRT to Convert Approximately 1,100 PNM-Owned Streetlights to LED Technology Meeting the City’s Roadway Lighting Standards. (Micheal Dalmolin, PE, Complete Streets Traffic Operations Engineering Supervisor, rdalmolin@santafenm.gov) Committee Review: Public Works & Utilities Committee: 02/19/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 c. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $89,957 from the NM Department of Public Safety to the Police Incentives and Police FICA Funds for Distribution to Santa Fe Police Department Officers for Retention Differential Disbursements. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov) Committee Review: Quality of Life Committee: 02/21/2024 Finance Committee: 02/26/2024 Governing Body Committee: 02/28/2024 d. Request for Approval of a Lease Agreement with the State of New Mexico General Services Department to Lease 45,320 Square Feet of Land at the Santa Fe Regional Airport for the Purpose of Constructing and Utilizing a Hangar, with an Initial Term of 30 Years. (James Harris, Airport Manager: jcharris@santafenm.gov) Committee Review: Public Works & Utilities Committee: 02/19/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 e. Request for Approval of a Budget Amendment Resolution (BAR) from the Water Division Cash Fund to Equipment and Machinery Nonexempt for the Purchase of a New Backhoe in the Amount of $129,144. (Randy Lopez, Transmission and Distribution FINANCE COMMITTEE MEETING Monday, February 26, 2024 Page 2 of 5  Supervisor: rjlopez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 02/19/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 f. Request for Approval of Professional Services Agreement with Weston Solutions, Inc. to Complete the Engineering Design of Henry Lynch Road Reconstruction Project in the Total Amount of $439,774.75 with a Term of Six (6) Months After Execution. (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso-moss@santafenm.gov) Committee Review: Public Works & Utilities Committee: 02/19/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 g. Request for Approval of Professional Service Agreement with IDSS in the Total Amount of $166,628 for TOURISM Santa Fe Customer Relationship Management (CRM) Software Support System. (Randy Randall, TSF Executive Director: rrandall@santafenm.gov) Committee Review: Quality of Life Committee: 02/21/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 h. Request for Approval of Professional Service Agreement with Roberts Water Technology for the Complete Replacement of Four Dual Media Gravity Filters at the Canyon Road Water Treatment Plant in the Total Amount of $1,346,126 for a Term of 10 Years. (Jonathan Montoya, Source of Supply Manager, jmmontoya@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $1,166,126 from Water Division Cash Fund to Service Contracts. Committee Review: Public Works and Utilities Committee: 02/19/2024 FINANCE COMMITTEE MEETING Monday, February 26, 2024 Page 3 of 5  Finance Committee: 02/26/2024 Governing Body: 02/28/2024 i. CONSIDERATION OF RESOLUTION NO. 2024____. (Mayor Alan Webber) Requesting Approval of Second Quarter Budget Amendments for Fiscal Year 2024. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov) Committee Review: Governing Body (Introduced): 02/14/2024 Public Works and Utilities Committee: 02/19/2024 Quality of Life Committee: 02/21/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 j. CONSIDERATION OF RESOLUTION NO. 2024_____. (Councilor Michael Garica) Calling on the City Manager to Designate Appropriate Entities and Departments Within the City to Ensure Safe and Accessible Use of Bicycle and Pedestrian Facilities by Establishing a Regular Inspection Schedule for Bicycle And Pedestrian Infrastructure and Developing and Maintaining a Geographic Information System Inventory for Recording the Physical Condition of Bicycle and Pedestrian Infrastructure; and Calling on the Mayor to Include the Ongoing Maintenance of Bicycle and Pedestrian Infrastructure in His Proposed Annual Budget. (Romella Glorioso-Moss, Projects Administrator; rsglorioso-moss@santafenm.gov; Regina Wheeler, Public Works Director: rawheeler@santafenm.gov ) Committee Review Schedule: Governing Body (Introduced): 01/31/2024 Mayor’s Committee on Disability: 02/07/2024 Bicycle and Pedestrian Advisory Committee: 02/08/2024 Public Works and Utilities Committee: 02/19/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 7. ACTION ITEMS: DISCUSSION a. CONSIDERATION OF RESOLUTION NO. 2024-____. (Councilor Amanda Chavez) FINANCE COMMITTEE MEETING Monday, February 26, 2024 Page 4 of 5  A Resolution Committing to Being a More Age-Friendly City and Enrolling in the American Association of Retired Persons (“AARP”) Age Friendly States and Communities Network, Which, to the Extent it is Possible, Will be a Process that Incorporates Universal Design Principles. (Manuel Sanchez, Senior Services Director; mnsanchez@santafenm.gov; Maria Sanchez-Tucker, Community Services Director; metucker@santafenm.gov) Committee Review: Governing Body (Introduced): 01/10/2024 Mayor’s Committee on Disability: 02/07/2024 Public Works and Works and Utilities Committee: 02/19/2024 Quality of Life Committee: 02/21/2024 Finance Committee: 02/26/2024 Governing Body: 02/28/2024 8. EXECUTIVE SESSION 9. MATTERS FROM STAFF 10. MATTERS FROM THE COMMITTEE 11. MATTERS FROM THE CHAIR 12. NEXT MEETING: Monday, March 11, 2024 13. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. FINANCE COMMITTEE MEETING Monday, February 26, 2024 Page 5 of 5