Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Attendance: In response to the State’s declaration of a Public Health Emergency, the Mayor’s Proclamation of Emergency, and the ban on public gatherings in excess of those permitted in the current Public Health Order, and the need to incorporate technology and practices to re-institute in-person meetings consistent with the limitations established by the Order, the Public Works and Utilities meeting will be conducted virtually. Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. Internet: To join the Zoom meeting on the internet using a computer, laptop, smartphone, or tablet, use the following link: https://santafenm-gov.zoom.us/j/87478159589? pwd=TGVLNWZqZ1FTT0NBaU5DbkE3cVRjZz09. Passcode: 804098 Attendees should use the “Raise Hand” function to be recognized by the Chair to speak at the appropriate time. Phone: To join the Zoom meeting using a phone, use the following phone numbers and Webinar ID: US: 1 (346) 248-7799 - Webinar ID: 874 7815 9589 - Passcode: 804098 Phone attendees should press *9 to use the “Raise Hand” function to be recognized by the Chair to speak at the appropriate time. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. APPROVAL OF MINUTES PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 1 of 6  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY a. Approval of minutes from the December 13, 2021 Public Works and Utilities Committee Meeting. 6. PRESENTATION/INFORMATIONAL ITEMS a. Update on the Water Division’s Asset Management Plan and Implementation.(John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov, 955-4231; Alan Hook, Water Resource Coordinator, aghook@santafenm.gov, 955-4205) b. City of Santa Fe Water 2021 Supply and Demand Summary. Presentation available at www.santafenm.gov/water (Jesse Roach, Water Division Director, jdroach@santafenm.gov 955-4309) c. Streetlight LED Conversion Project Report. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 955-6622) 7. ACTION ITEMS: CONSENT a. Request Approval of a Construction Services Contract with CES/HELLAS Construction Inc. for On-Call Construction Services in an Amount Not to Exceed $2,500,000 Inclusive of New Mexico Gross Receipts Tax (NMGRT). (Melissa McDonald, Interim Parks Division Director, mamcdonald@santafenm.gov, 505-303-9502). Committee Review: Finance Committee: 01/03/2022 Public Works & Utilities Committee: 01/10/2022 Governing Body: 01/12/2022 b. Request for Approval of Library 2020 GO BOND in the Amount of $171,276.71 (Maria Tucker, Library Division Director: metucker@santafenm.gov; 505-955-6678) 1. Request for Approval of Budget Amendment Resolution (BAR) – Budget 2020 GO BOND Committee Review: Finance Committee: 01/03/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 2 of 6  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY Public Works and Utilities Committee: 01/10/2022 Governing Body: 01/12/2022 c. Request for Approval of an Agreement with B&D Industries for the Installation of Soccer Field Lighting at the Municipal Recreation Complex in the Total Amount of $666,342.43 Including New Mexico Gross Receipts Tax. (Melissa A. McDonald, Parks Division Director, mamcdonald@santafenm.gov, 505-303-9502) 1. Request for Approval of Budget Amendment Resolution (BAR) to Allocate $500,000 from the Santa Fe County Match Funds Per MOU 19-0792 into Budget for this Project. Committee Review Finance Committee: 01/03/2022 Public Works: 01/10/2022 City Council: 01/12/2022 d. CONSIDERATION OF BILL NO. 2022-__. (Councilor Romero-Wirth and Councilor Cassutt) An Ordinance Amending Section 2-1.13 SFCC 1987 to Establish that the Mayor Pro Tempore Shall Serve on One City Council Standing Committee, Which Shall be the Finance Committee. (Jesse Guillen, Legislative Liaison: jbguillen@santafenm.gov, 955-6518) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 Public Works and Utilities Committee: 01/10/22 Governing Body (request to publish): 01/12/22 Quality of Life Committee: 01/17/22 Governing Body (public hearing): 02/09/22 e. Consideration of Resolution No. 2022-__. (Councilor Lindell and Councilor Cassutt) A Joint Resolution Recognizing the Existence of Open Items Related to Annexation and Establishing Negotiating Teams to Develop Non-Binding Proposals to Resolve those Items. (Pat Feghali, Assistant City Attorney: pfeghali@santafenm.gov) Committee Review: PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 3 of 6  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY Introduced: 12/08/21 Finance Committee: 01/03/22 Public Works and Utilities Committee: 01/10/22 Governing Body: 01/12/22 f. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber) A Resolution Rescinding Resolution No. 2021-3 Relating to the Open Meetings Act; and Adopting Annual Notice Requirements for 2022. (Kristine Mihelcic, City Clerk: kmmihelcic@santafenm.gov, 955-6846) Committee Review: Introduced: 12/08/21 Finance Committee: 01/03/22 Public Works and Utilities Committee: 01/10/22 Governing Body: 01/12/22 g. Request for approval of Wastewater Digester Project Engineering contract with HDR pursuant to NMSA 1978-13-1-150B.6(a)(b). for amendment #6 with an extension of time and funding in the amount of $125,000 plus NMGRT to revise and complete the Digester Project co-generation grid connection design. (Michael Dozier, WWM Division Director, mldozier@santafenm.gov) 1. Request for approval of a BAR (Budget Adjustment Resolution) in the amount of $135,547 from the WWMD Cash Balance. Committee Review: Public Works and Utilities Committee: 01/10/2022 Finance Committee: 01/18/2022 Governing Body: 01/26/2022 h. Request for Approval of Amendment #1 to Valli Information System Inc. for the Monthly Electronic Bill Pay Services to increase the amount by an additional $84,000 for FY21/22. (Nancy Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 955-4364) 1. Request for approval of a BAR (Budget Amendment Resolution) in the amount of $84,000 from Cash Balances. Committee Review: Public Works and Utilities Committee: 01/10/2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 4 of 6  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY Finance Committee: 01/18/2022 Governing Body: 01/26/2022 i. CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber) An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non-Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager; tjlease@santafenm.gov) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/22 Economic Development Advisory Committee Governing Body (request to publish): 01/12/22 Finance Committee: 01/18/22 Governing Body (public hearing): 02/09/22 j. CONSIDERATION OF BILL NO. 2022-__. (Councilor Rivera) An Ordinance Amending Exhibit B of Section 21-7 to Increase Residential and Commercial Rates for Services Provided by the Environmental Services Division. (Shirlene Sitton, Environmental Services Division Director: sesitton@santafenm.gov, 955-2209) Committee Review: Introduced: 12/08/21 Public Works and Utilities Committee: 01/10/22 Governing Body (request to publish): 01/12/22 Finance Committee: 01/18/22 Governing Body (public hearing): 02/09/22 8. MATTERS FROM STAFF 9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR 11. NEXT MEETING: Monday, January 24, 2022 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 5 of 6  PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JANUARY 10, 2022 5:00 PM ATTEND VIRTUALLY 12. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, January 10, 2022 Page 6 of 6