Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA APRIL 10, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION/INFORMATIONAL ITEMS a. Recognition of Parks Staff for Their Contributions to the Annual City Easter Egg Hunt (Kristine Bustos-Mihelcic, Director of Community Engagement, kmmihelcic@ santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 1 of 7  b. 2023 Water Emergency Management Plan Recommendation.(Jesse Roach, Water Division Director. jdroach@santafenm.gov 505-955-4309) Committee Review: Public Works and Utilities Committee 04/10/2023 Water Conservation Committee: 04/11/2023 6. ACTION ITEMS: CONSENT a. Request for Approval of Minutes From the March 27, 2023 Public Works and Utilities Committee. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) b. Request for Approval of a Construction Contract in the Total Amount of $2,162,102.71 Including NMGRT for the Construction of S100660 Canada Rincon Trail with H.O. Construction. (Romella Glorioso-Moss, PW Capital Projects Manager: rsglorioso-moss@santafenm.gov, 505- 955-6623) 1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Amount of $387,000 from Road Impact Fees to Capital Improvements Projects to Construct Canada Rincon Trail Project. Committee Review: Finance Committee: 04/03/2023 Public Works & Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 c. Request for Approval of Agreement to Terminate Power Purchase Agreements Between City of Santa Fe and Dissigno Holdings, LLC. (Regina Wheeler, Public Works Director, rawheeler@santafenm.gov, 505-955-6622; Marcos Martinez, Senior Assistant City Attorney, mdmartinez@santafenm.gov, 505-955-6502) 1. Request Approval of General Services Contract with Positive Energy Solar (PES) in the Amount of $96,000.00, Excluding NMGRT, for Repairs to Solar Arrays at Compost and Convention Center. PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 2 of 7  2. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $51,221 from Wastewater Operations Administration for Repairs to Compost Array to Solar Projects CIP. 3. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $51,221 from Civic Convention Center Operations for Repairs to Convention Center Array to Solar Projects CIP. Committee Review Finance Committee: 04/03/2023 Public Works & Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 d. Request for Approval of Amendment # 1 to Item #22-0452 with Paradise Power Company dba PPC Solar to Change the Scope of Services to Provide and Install Equipment and Increase the Compensation by $9,240 for a Total Amount of $237,972.17 Including NMGRT. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 e. Request for Approval to Award BID #23/24/B and the Contract with Univar Solutions USA, LLC. for Supplying Two (2) Wastewater Treatment Polymers, Praestol K 260 FL and Praestol K 290 FLX, as Needed, In The Amount of $350,000.00 Per Year, With a Maximum Term of 4 years. (P Fred Heerbrandt, P.E., Wastewater Management Engineer Supervisor (505) 955-4623) 1. Request for approval of a Budget Adjustment Resolution (BAR) From the Wastewater Cash Balance for FY 2023 in the Amount of $350,000. Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 3 of 7 f. Request for Approval of Contract with EMCO of Santa Fe, LLC for Hazard Mitigation Along the Arroyo De Los Chamisos in the Amount of $430,978.15 Including NMGRT. (Zoe Isaacson, River & Watershed Manager, zrisaacson@santafenm.gov: 505-955-6853) 1. Request for Approval of a BAR to Place Funding in the Amount of $430,979 from the Stormwater Clean Water State Revolving Fund Loan in ORG 2130411 Stormwater OBJ 572970 WIP Construction. Committee Review: Finance Committee: 04/03/2023 Public Works and Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 g. Request for Approval of Amendment #1 To Original Contract # 21-0483 to the Priority Line Replacement Price Agreement, CIP # 3058 A.A.C. Construction, LLC to Add The Amount of $2,210,000.00 Including NMGRT for a Total Contract Amount of $3,460,000 through FY 2024- 2025.(Bill Huey, Engineer, bchuey@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $5,000,000 from the Water Enterprise Fund Cash Balance Into The Water CIP Fund For FY 2023. Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 h. Request of Amendment # 1 to Original Contract # 21-0484 to the Priority Line Replacement Price Agreement, CIP # 3058 with Sub Surface Contracting, to Add The Amount of $2,790,000.00 Inclusive of NMGRT For a Total Contract Amount of $5,040,000.00 Through FY2024-25.(Bil Huey, Engineer, bchuey@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Amount of $5,000,000 from the Water Enterprise Fund Cash Balance Into The Water CIP, of which $2,790,000 is for this PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 4 of 7  Amendment. Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 i. Request for Approval of Change Order #2 To Original Contract # 22-0051 To The Construction Contract ESA for ADA Improvements at the Public Utilities Building on San Mateo. This Change Order will increase the Scope to Include Additional Concrete Ramp Work, Electrical Work, and Floor Work Adding an amount of $13,519.97 to the Contract. (Jesse Roach, Water Division Director, jdroach@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 j. Request for Approval of a Memorandum of Agreement Between The City of Santa Fe and Santa Fe County for Water Gauge Installation. (Steve Shultz, Water Resources Coordinator, smshultz@santafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Governing Body: 04/26/2023 k. Request for Approval to Terminate Lease Agreement Item #09-0533 with Santa Fe Air Center Due to Breach of Contract. (James Harris, Santa Fe Regional Airport Manager; jcharris@sasntafenm.gov) Committee Review: Public Works and Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 l. Request for Approval to Terminate Lease Agreement Item #02-0648 with Zia Aviation, Inc. Due to a Breach of Contract. (James Harris, Santa Fe Regional Airport Manager; jcharris@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 5 of 7  Committee Review: Public Works and Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 m. Request for Approval of Lease Agreement Between the City of Santa Fe and the Santa Fe Police Department for Use of 2.00 Acres of Land at the Santa Fe Regional Airport for a Firearms Training Facility. (James, Harris, Santa Fe Regional Airport Manager, jcharris@santafenm.gov, 505-479- 2208; Terry Lease, Asset Development Manager, tjlease@santafenm.gov, 505-629-2006) Committee Review: Public Works and Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 n. Request Approval of Lease Agreement Between the City of Santa Fe and the Santa Fe Police Department For Use of 1.47 Acres of Land at the Santa Fe Regional Airport to be Used as a Police Impound Lot. (James, Harris, Santa Fe Regional Airport Manager, jcharris@santafenm.gov, 505-479-2208; Terry Lease, Asset Development Manager, tjlease@santafenm.gov, 505-629-2006) Committee Review: Public Works & Utilities Committee: 04/10/2023 Governing Body: 04/12/2023 o. CONSIDERATION OF A RESOLUTION 2023-___ (Councilor M. Garcia and Councilor Villarreal) A Resolution Prohibiting the Use of the Fee-in-Lieu of Option Described in the Santa Fe Homes Program on the Midtown Site. (Rich Brown, Community and Economic Development Director, rdbrown@santafenm.gov, 505-955-6625; Alexandra Ladd, Office of Affordable Housing Director, agladd@santafenm.gov, 505-955-6346) Committee Review: Governing Body: (Introduction) 03/29/2023 Economic Development Advisory Committee: 04/05/2023 Quality of Life Committee: 04/05/2023 Public Works and Utilities Committee: 04/10/2023 Finance Committee: 04/17/2023 Community Development Commission: 04/19/2023 Governing Body: 04/26/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 6 of 7 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, April 24, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, April 10, 2023 Page 7 of 7