Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA MAY 30, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. PRESENTATION/INFORMATIONAL ITEMS a. Introduce New Public Works Parking Division Director Steve Kaspan. (Regina Wheeler, Public Works Director, rawheeler@santafenm.gov, 505-955-6622) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 1 of 8  b. Update from Wastewater Management Division. (Mike Dozier, Wastewater Division Director, mldozier@santafenm.gov) c. Update on Watershed Academy Youth Crew. (Rich Schrader, River Source Inc., Rich@riversource.net) 6. ACTION ITEMS: CONSENT a. Request for Approval of Minutes From The May 8, 2023 Public Works and Utilities Committee. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov.) b. Request for Approval of a General Services Contract for Miscellaneous City-Wide On-Call Roofing Services for a Total Amount Not to Exceed $1,000,000 Per-Year, Excluding NMGRT, with the Option to Renew Up to Four (4) Years with National Roofing Company, Inc. (Therese Martinez, Facilities Division Project Administrator, tmartinez@santafenm.gov, 505- 955-5937; Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Finance Committee: 05/15/2023 Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 c. Request for Approval of North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA) State Funding in the Total Amount of $310,328 for the American Rescue Plan Sub-Award, Term Ending June 30, 2023. (Manuel Sanchez, Interim Senior Services Director, mnsanchez@santafenm.gov, 505-955-6568) Committee Review: Finance Committee: 05/15/2023 Public Works.Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 d. PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 2 of 8  Request for Approval of Amendment #1 to Original Contract # 21-0160 with GM Emulsion, LLC to Increase the Amount for FY 2024 for an Additional $117,402.85 Inclusive of NMGRT and Extending the Term through January 26, 2024. (Randy Lopez, Transmission and Distribution Manager, rjlopez@santafenm.gov) Committee Review: Public Works and Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 e. Request for Approval of a General Services Contract with FacilityBuild, Inc. for Design of the Mary Esther Gonzales Senior Center Expansion in the Total Amount of $183,657.15, Including NMGRT through December 31, 2023 (Caryn Grosse, clgrosse@sanafenm.gov, 505-955-593 and Denise Gabaldon, rdgabaldon@santafenm.gov, 505-955-5934) Committee Review Public Works & Utilities Committee: 5/30/2023 Governing Body: 5/31/2023 f. Request for Approval of a General Services Contract in the Total Amount of $549,542.96, Including NMGRT for City-Wide On-Call Elevator Services for City Facilities with TK Elevator Corporation. (Caryn Grosse, clgrosse@santafenm.gov; 505-955-5938 and Denise Gabaldon, rdgabaldon@santafenm.gov; 505-955-5934) Committee Review Public Works & Utilities Committee: 5/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 g. Request for Approval of a Budget Adjustment Resolution (BAR) for the North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging State Funding for the American Rescue Plan Sub- Award, Term Ending June 30, 2023. (Manuel Sanchez, Interim Senior Services Director, mnsanchez@santafenm.gov, 505-955-6568) Committee Review: Quality of Life Committee: 05/30/2023 Public Works & Utilities Committee: 05/30/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 3 of 8  Governing Body: 05/31/2023 h. Request for Approval of General Services Contract with E-One, Inc. to Purchase an ARFF Apparatus Truck in the Amount of $1,368,930 for the Santa Fe Regional Airport and Fire Department. (James Harris, Airport Manager: jcharris@santafenm.gov; 505-955-2901; Brian Moya, Fire Chief, bjmoya@santafenm.gov 505-955-3111and Daniel Garcia, Fleet Section Manager: dagarcia@santafenm.gov; 505-231-8561) 1. Request for Approval of a Budget Adjustment Resolution (BAR) Using $1,100,000 in NMDOT Grant Funding and $268,930 in Available Airport Fund Balance for the Purchase of the ARFF Truck. Committee Review: Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/203 i. Request for Approval of Amendment No. 1 to Services Item #22-0303 with Aarrowhead Security DBA Vet-Sec Protection Agency to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955- 5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/5/2023 Governing Body: 06/14/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 4 of 8  j. Request for Approval of Amendment No. 1 to Item #22-0300 Universal Protection Services DBA Allied Universal Security to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/5/2023 Governing Body: 06/14/2023 k. Request the Approval of Amendment No. 1 to Item #22-0302 with Servexo Protection Services to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/5/2023 Governing Body: 06/14/2023 l. Request for Approval of Amendment No. 1 to Item #22-0301 with Condor - New Age Logistics, LLC to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934). Committee Review Public Works & Utilities Committee: 05/30/2023 Finance Committee: 06/05/2023 Governing Body: 06/14/2023 m. Request for Approval of the Chief Procurement Officer to Issue a Purchase Order in the Amount Not to Exceed $720,000 Against the City’s On Call Contract with GM Emulsion for the Construction of the West Alameda Emergency Culvert Project. (Regina Wheeler, Public Works Director: rawheeler@santafenm.gov; 505-955-6622) 1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $720,000 from 1/2% GRT for Infrastructure Fund PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 5 of 8  Balance to Complete Streets WIP Construction to fund the West Alameda Emergency Culvert Replacement Project. Committee Review: Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 n. Request for Approval of a Memorandum of Understanding (MOU) with the County of Santa Fe to Provide Funding for the Teen Court Program in the Total Amount of $40,000. (Jacqueline Baca, Deputy Court Finance Administrator: jybaca@santafenm.gov, 505-955-5054) Committee Review: Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 o. CONSIDERATION OF A RESOLUTION 2023-____. (Councilor Rivera and L. Garcia) A Resolution Requesting Approval of Amendment No. 2 to a Municipal Arterial Program Cooperative Grant Contract with the New Mexico Department of Transportation Identified as Control Number L500429 Granting a Time Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Governing Body (Introduction): 05/10/2023 Finance Committee: 05/15/2023 Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 p. CONSIDERATION OF A RESOLUTION 2023-____. (Councilor Rivera and L. Garcia) A Resolution Requesting Approval of Amendment No. 1 to a Municipal Arterial Program Cooperative Grant Contract with the New Mexico Department of Transportation Identified as Control Number L500473 Granting a Time Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 6 of 8  Committee Review: Governing Body: (Introduction) 05/10/2023 Finance Committee: 05/15/2023 Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 q. CONSIDERATION OF A RESOLUTION 2023-____. (Councilor Rivera and L. Garcia) A Resolution Requesting Approval of Amendment No. 3 to a Municipal Arterial Program Cooperative Grant Contract with the New Mexico Department of Transportation, Identified as Control Number L500383, Granting a Time Extension for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Governing Body: (Introduction) 05/10/2023 Finance Committee: 05/15/2023 Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 r. CONSIDERATION OF A RESOLUTION 2023-____. (Councilor Lindell and Councilwoman Villarreal) A Resolution Requesting Approval of Second Amendment to a Local Government Transportation Project Fund Grant from the New Mexico Department of Transportation Identified As Control Number LP50008 Granting a Time Extension for the Planning, Design, and Pavement Rehabilitation of Guadalupe Bridge. (Romella Glorioso-Moss, rsglorioso- moss@santafenm.gov, 505-955-6623) Committee Review: Governing Body: (Introduction) 05/10/2023 Finance Committee: 05/15/2023 Public Works and Utilities Committee: 05/30/2023 Governing Body: 05/31/2023 7. MATTERS FROM STAFF 8. MATTERS FROM THE COMMITTEE PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 7 of 8 9. MATTERS FROM THE CHAIR 10. NEXT MEETING: Monday, June 12, 2023 11. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Tuesday, May 30, 2023 Page 8 of 8