Public Works and Utilities Committee

PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA JULY 24, 2023 5:00 PM COUNCIL CHAMBERS, CITY HALL 200 LINCOLN AVENUE PROCEDURES FOR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers. The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA 5. ACTION ITEMS: CONSENT a. Request for Approval of the July 10, 2023 Public Works and Utilities Committee Meeting Minutes. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov) PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 1 of 6  Committee Review: Public Works and Utilities Committee: 07/24/2023 b. Request for Approval of Cooperative Project Agreement with the New Mexico Department of Transportation in the Amount of $139,603 for the Engineering Design of Henry Lynch / Agua Fria Roundabout Identified as Project L500532. (Romella Gloriosos-Moss, Complete Streets Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623) 1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $139,603; Using $104,702 NMDOT Funding and $34,900 Road Impact Fees to Design the Henry Lynch / Agua Fria Roundabout Identified as Project L500532. Committee Review: Finance Committee: 07/17/2023 Public Works & Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 c. Request for Approval of Professional Services Contract with AECOM Technical Services, Inc., for On Call Engineering Services in the Amount of $3,249,375, Including NMGRT through June 30, 2027. (John Del Mar, Engineer Supervisor: jpdelmar@santafenm.gov, 505-955-4231 and Jonna Leigh Stack, Project Administrator: jlstack@santafenm.gov, 505- 955-4206) 1. Request for Approval of a Budget Adjustment Resolution (BAR) to Increase Professional Services in the Amount of $3,249,375 for On Call Services with Aecom Technical Services, Inc. Committee Review: Finance Committee (Removed from the Agenda):07/17/2023 Public Works and Utilities Committee: 07/24/2023 Finance Committee: 07/31/2023 Governing Body:08/09/2023 d. Request Approval for the Chief Procurement Officer to Issue a Purchase Order Against the City’s On-Call Contract with Davenport Construction PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 2 of 6  Management for the Stabilization of the Main Library. (Josh Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955- 5932) 1. Request for Approval of a Budget Adjustment Resolution (BAR) for the Public Works Department Facilities Division in the Amount of $225,000 Utilizing FY 22 (Prior Year) Gross Receipts Tax Revenue Earned in Excess of Budgeted Estimates to Fund Repairs and Exterior Painting at Main Library. Committee Review Finance Committee: 07/17/2023 Public Works & Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 e. Request for Approval to Enter into an Exclusive Negotiation Agreement with Midtown Santa Fe Productions QOF, LLC to Negotiate Terms for Land and Building Disposition and Development of the Midtown Production Studios Lot Pursuant to the City's Request for Proposals No. 23/35/P with a Good Faith Deposit in the Amount of $7,500.00 (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov, 505-955-6251; Daniel Hernandez, Midtown Redevelopment Project Manager - Proyecto, daniel@proyecto.is; Rich Brown, Director, Community Development: rdbrown@santafenm.gov, 505-670-0559). Committee Review: Finance Committee: 07/17/2023 Quality of Life Committee: 07/19/2023 Public Works and Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 f. Request for Approval of Amendment #1 to Original Contract # 22-0031 with AAC Construction, LLC for the Richards Ave East and Campo Conejo Master Meter Vaults extending the Term of the Contract Through June 30, 2024. (Bill Huey, Engineer, bchuey@santafenm.gov) Committee Review: Public Works and Utilities Committee: 07/24/2023 Finance Committee: 07/31/2023 PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 3 of 6  Governing Body:08/09/2023 g. Request for Approval of the New Mexico Department of Transportation Aviation Division Grant Agreement # SAF-24-02 in the Amount of $1,336,000 for the Repair of the Runway Midfield Intersection. (James Harris, Airport Manager: jcharris@santafenm.gov) 1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $1,336,000 to Increase the WIP Construction Fund Using NMDOT Funding for the Repair of the Runway Midfield Intersection. Committee Review: Public Works and Utilities: 07/24/2023 Governing Body: 07/26/2023 h. Request for Approval of a Professional Services Agreement with Hazen and Sawyer for Capital Improvements Projects (CIP) In the Amount of $2,166,250.(Jonna Leigh Stack, Project Administrator, jlstack@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) From The Water Fund Cash Balance In the Amount of 2,166,250 For The Hazen and Sawyer. Committee Review: Public Works and Utilities Committee: 07/24/2023 Finance Committee:07/31/2023 Governing Body:08/09/2023 i. Request for Approval of a Professional Services Contract with Carollo Engineers Inc., for Capital Improvement Projects for a Four (4) Year Term in the Amount of $3,249,375. (John Del Mar, Engineer Supervisor, jpdelmar@santafenm.gov) 1. Request for Approval of a Budget Adjustment Resolution (BAR) to Increase the WIP Design Fund in the Amount of $3,249,375 for the Carollo CIP Contract. PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 4 of 6  Committee Review: Public Works and Utilities Committee: 07/24/2023 Finance Committee: 07/31/2023 Governing Body: 08/09/2023 j. CONSIDERATION OF A RESOLUTION 2023-__ (Mayor Alan Webber) A Resolution Requesting Approval of Fourth Quarter Budget Amendments and Associated Schedules for Fiscal Year 2022-2023 from the Local Government Division of the New Mexico Department of Finance and Administration. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov, 505-955-6177) Committee Review: Governing Body (Introduction): 07/12/2023 Quality of Life Committee: 07/19/2023 Public Works & Utilities Committee: 07/24/2023 Governing Body: 07/26/2023 k. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Chris Rivera) A Resolution Adopting the City of Santa Fe’s 2025-2029 Infrastructure Capital Improvement Plan. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622) Committee Review: Governing Body (Introduction): 07/12/2023 Quality of Life Committee: 07/19/2023 Public Works Committee: 07/24/2023 Finance Committee: 07/31/2023 Governing Body: 08/09/2023 6. MATTERS FROM STAFF 7. MATTERS FROM THE COMMITTEE 8. MATTERS FROM THE CHAIR PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 5 of 6 9. NEXT MEETING: Monday, August 7, 2023 10. ADJOURN Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date. Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6520 five (5) working days prior to meeting / date PUBLIC WORKS AND UTILITIES COMMITTEE MEETING Monday, July 24, 2023 Page 6 of 6