SWMA Joint Powers Board

AGENDA SWMA JOINT POWERS BOARD OCTOBER 20, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR SOLID WASTE MANAGEMENT AGENCY JOINT POWERS BOARD MEETING Due to COVID-19, members of the public can attend and listen to the Joint Powers Board meeting virtually via WebEx by following the information below: Join by WebEx Meeting Link using a computer/laptop/smartphone: https://santafesolidwastemanagementagency.my.webex.com/santafesolidwastemanagementagency.m TID=me313bcb8cff54b52233831abe0fde5de Join by Telephone or Mobile Device: (415) 655-0001 Meeting Number (Access Code): 2555 197 5127 Meeting Password: 99 733 973 The agenda and packet for the meeting will be posted at santafe.primegov.com/public/portal. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES V. MATTERS FROM THE PUBLIC VI. APPROVAL OF CONSENT AGENDA SWMA JOINT POWERS BOARD MEETING THURSDAY, OCTOBER 20, 2022 PAGE 1 OF 4  AGENDA SWMA JOINT POWERS BOARD OCTOBER 20, 2022 5:00 PM ATTEND VIRTUALLY VII. CONSENT CALENDAR A. Request for Approval of the Material Transfer Agreement by and Between Glass to Glass Denver, LLC and Santa Fe Solid Waste Management Agency for the Purpose of Transporting and Recycling Glass at the Glass to Glass Denver 's Recycling Facility in Broomfield, CO; and 1. Authorize the Executive Director to Execute the Agreement and Act as the Contract Representative for the Agreement. B. Request for Approval of Budget Increase from 810.100700 (Operating Fund Cash Balance) to 8100851.510330 (Audit Services) in the Amount of $20,467. C. Request for Approval to Reroof the Transfer Station Building by J3 Systems, LLC of Bosque Farms, NM, under NM Statewide Price Agreement No. 20- 52100-22-06075 in the Amount of $421,738.92; and 1. Approval of Services Agreement with J3 Systems, LLC in the Amount of $421,738.92. 2. Approval of Budget Increase to 8100851.520100 Repair and Maintenance of Building and Structures) from 816.100700 (Capital Improvement Reserve Fund Cash) in the Amount of $421,738.92. D. Request for Approval to Award ITB No. '23/14/B – Truck Scale Conversion and Digital Upgrade for the Caja del Rio Landfill – to Rusty's Weigh Scales & Service, Inc. of Albuquerque, NM, in the Amount of $49,648; and 1. Approval of Services Agreement with Rusty's Weigh Scales & Service, Inc. in the Amount of $49,648. 2. Approval of Budget Increase to 8100851.520100 Repair and Maintenance of Building and Structures) from 816.100700 (Capital Improvement Reserve Fund Cash) in the Amount of $49,648 E. Request for Approval of Amendment No. 3 to the Services Agreement with Rusty's Weigh Scales & Service, Inc. of Albuquerque, NM, for On-Call Truck Scale Calibration, Maintenance and Repair Services for the Santa Fe Solid SWMA JOINT POWERS BOARD MEETING THURSDAY, OCTOBER 20, 2022 PAGE 2 OF 4  AGENDA SWMA JOINT POWERS BOARD OCTOBER 20, 2022 5:00 PM ATTEND VIRTUALLY Waste Management Agency (RFB No. '20/04/B); and 1. Extend the Term of the Agreement through October 17, 2023. 2. Increase the Amount of Compensation by $20,000 for a Total Not-To- Exceed Amount of $47,000. 3. Approval of Budget Increase to 8100852.520300 (Repairs and Maintenance of Furniture/Fixtures/Equipment) from 810.100700 (Operating Fund Cash Balance) in the Amount of $20,000. F. Request for Approval of Amendment No. 3 to the Services Agreement with Familia Rios, LLC, d/b/a Nelly's Cleaning Service of Santa Fe, NM, for Cleaning Services for the Santa Fe Solid Waste Management Agency (RFB No. '20/01/B); and 1. Extend the Term of the Agreement through October 17, 2023. 2. Increase the Amount of Compensation by $66,000 for a Total Not-To- Exceed Amount of $274,200. VIII. MATTERS FROM THE EXECUTIVE DIRECTOR IX. MATTERS FROM STAFF - AGENCY, CITY, COUNTY A. Danita Boettner, P.E., Landfill Manager, Santa Fe Solid Waste Management Agency. B. Shirlene Sitton, Division Director, City of Santa Fe Environmental Services Division. C. Les Francisco, Solid Waste Superintendent, Santa Fe County Public Works. D. Caitlin Weber, Sustainability Specialist, Santa Fe County Community Development. SWMA JOINT POWERS BOARD MEETING THURSDAY, OCTOBER 20, 2022 PAGE 3 OF 4  AGENDA SWMA JOINT POWERS BOARD OCTOBER 20, 2022 5:00 PM ATTEND VIRTUALLY X. MATTERS FROM THE BOARD XI. NEXT MEETING:Thursday, November 17, 2022 XII. ADJOURNMENT SWMA JOINT POWERS BOARD MEETING THURSDAY, OCTOBER 20, 2022 PAGE 4 OF 4