SWMA Joint Powers Board

AGENDA SWMA JOINT POWERS BOARD NOVEMBER 17, 2022 5:00 PM ATTEND VIRTUALLY SPECIAL PROCEDURES FOR SOLID WASTE MANAGEMENT AGENCY JOINT POWERS BOARD MEETING Due to COVID-19, members of the public can attend and listen to the Joint Powers Board meeting virtually via WebEx by following the information below: Join by WebEx Meeting Link using a computer/laptop/smartphone: https://santafesolidwastemanagementagency.my.webex.com/santafesolidwastemanagementagency.m TID=m5261d1a7744ac1218c41b1d278acfe90 Join by Telephone or Mobile Device: (415) 655-0001 Meeting Number (Access Code): 2553 502 7718 Meeting Password: 693 96 989 The agenda and packet for the meeting will be posted at santafe.primegov.com/public/portal. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES A. Regular Meeting – August 18, 2022 B. Regular Meeting – October 20, 2022 SWMA JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 17, 2022 PAGE 1 OF 4  AGENDA SWMA JOINT POWERS BOARD NOVEMBER 17, 2022 5:00 PM ATTEND VIRTUALLY V. MATTERS FROM THE PUBLIC VI. APPROVAL OF CONSENT CALENDAR VII. CONSENT AGENDA A. Request for Approval of Resolution 2022-2 Santa Fe Solid Waste Management Agency New Mexico Volkswagen Mitigation Trust #NM-VW 22-05 Project Agreement; and 1. Approval of the Project Agreement (#NM-VW 22-05) by and Between the New Mexico Environment Department Air Quality Bureau and Santa Fe Solid Waste Management Agency for the Replacement of Three On-The-Road Trucks with Near Zero CNG Technology Trucks Under the New Mexico Volkswagen Mitigation Trust and New Mexico Beneficiary Mitigation Plan with a Funding Amount of $953,847.18. 2. Authorize the Executive Director to Execute the Agreement and Act as the Awardee Representative for the Agreement. B. Request for Approval to Purchase Two Peterbilt 567 Semi-Trucks and One Peterbilt 567 Roll-Off Truck, with Necessary Extras and Extended Warranty, from Rush Truck Centers of New Mexico, Inc. of Albuquerque, NM, under Texas Local Government Purchasing Cooperative - BuyBoard Contract No. 601- 19 for the Buckman Road Recycling and Transfer Station in the Amount of $946,427; and 1. Approval of Budget Increase from 811.100700 (Equipment Replacement Reserve Fund) to 8100852.571000 (Capital Outlay – Vehicles Greater Than 1.5 Ton) in the Amount of $946,427. C. Request for Approval of Amendment No. 2 to the Services Agreement with Ambitions Technology Group, LLC of Albuquerque, NM, for Managed IT Services (RFP No. '21/01/P); and 1. Extend the Term of the Agreement through November 19, 2023. SWMA JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 17, 2022 PAGE 2 OF 4  AGENDA SWMA JOINT POWERS BOARD NOVEMBER 17, 2022 5:00 PM ATTEND VIRTUALLY 2. Increase the Compensation by $54,100 for a Total Not to Exceed Amount of $174,100. D. Request for Approval of Amendment No. 2 to the Services Agreement with Veolia ES Technical Solutions, LLC of Henderson, CO, for Household Hazardous Waste Collection Services at Buckman Road Recycling and Transfer Station (RFP No. '21/16/P); and 1. Amend the Notices of the Agreement. 2. Extend the Term of the Agreement through November 19, 2023. 3. Increase the Compensation by $175,000 for a Total Not to Exceed Amount of $440,000. 4. Approval of Budget Increase from 810.100700 (Operating Fund Cash Balance) to 8100852.510310 (BuRRT Service Contracts) in the Amount of $25,000. E. Request for Approval of Amendment No. 1 to the Services Agreement with SCS Engineers of Albuquerque, NM, for Air Quality Permitting and Compliance Reporting and Engineering and Operation and Maintenance Services for the Caja del Rio Landfill Gas Collection System (RFP No. '22/16/P); and 1. Extend the Term of the Agreement through November 18, 2023. 2. Increase the Compensation by $179,148 for a Total Not to Exceed Amount of $339,818. 3. Approval of Budget Increase to 8100851.510250 (Landfill Compliance Contracts) from 812.100700 (Landfill Gas Collection System Reserve Fund) in the Amount of $179,148. F. Request for Approval of Amendment No. 1 to the Professional Services Agreement with Occupational Health Centers of the Southwest, P.A. ("Concentra") of Addison, TX, for Employee Medical Services (RFP No. '22/18/P); and 1. Extend the Term of the Agreement through November 18, 2023. SWMA JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 17, 2022 PAGE 3 OF 4  AGENDA SWMA JOINT POWERS BOARD NOVEMBER 17, 2022 5:00 PM ATTEND VIRTUALLY 2. Increase the Compensation by $20,000 for a Total Not to Exceed Amount of $40,000. G. Request for Approval of 2023 Meeting Calendar VIII. MATTERS FROM THE EXECUTIVE DIRECTOR IX. MATTERS FROM THE BOARD X. MATTERS FROM STAFF - AGENCY, CITY, COUNTY A. Danita Boettner, P.E., Landfill Manager, Santa Fe Solid Waste Management Agency B. Shirlene Sitton, Division Director, City of Santa Fe Environmental Services Division. C. Les Francisco, Solid Waste Superintendent, Santa Fe County Public Works D. Caitlin Weber, Sustainability Specialist, Santa Fe County Community Development. XI. NEXT MEETING: Thursday, February 16, 2023 XII. ADJOURNMENT SWMA JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 17, 2022 PAGE 4 OF 4