SWMA Joint Powers Board

AGENDA SWMA JOINT POWERS BOARD AUGUST 17, 2023 4:00 PM HYBRID IN-PERSON VIRTUAL MEETING PROCEDURES FOR SOLID WASTE MANAGEMENT AGENCY JOINT POWERS BOARD MEETING Thursday, August 17, 2023 at 4:00 P.M. Hybrid In-Person and Virtual Meeting Santa Fe County Administrative Complex 100 Catron Street, Santa Fe, NM 87501 Grant Conference Room, 2nd Floor Members of the public and staff can attend the Joint Powers Board meeting in person or virtually via WebEx by following the information below: Join by WebEx Meeting Link using a computer/laptop/smartphone: https://santafesolidwastemanagementagency.my.webex.com/santafesolidwastemanagementagency.m TID=m556ee072dcf567e3c2ec00268756b681 Join by Telephone or Mobile Device: (415) 655-0001 Meeting Number (Access Code): 2556 322 0136 Meeting Password: 227 63 956 I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA SWMA JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2023 PAGE 1 OF 5  AGENDA SWMA JOINT POWERS BOARD AUGUST 17, 2023 4:00 PM HYBRID IN-PERSON VIRTUAL MEETING IV. APPROVAL OF MINUTES A. Regular Meeting – June 15, 2023 V. MATTERS FROM THE PUBLIC VI. APPROVAL OF CONSENT CALENDAR VII. CONSENT CALENDAR A. Request for Approval to Purchase a Volvo L110H Wheel Loader, with Necessary Extras and Extended Warranty, from Power Equipment Company of Albuquerque, NM, under Sourcewell Contract No. 011723-VCE for the Buckman Road Recycling and Transfer Station in the Amount of $375,547. 1. Approval of Budget Increase to 8100852.570500 (Capitalized Equipment and Machinery) from 811.100700 (Equipment Replacement Reserve Fund) in the Amount of $375,547. B. Request for Approval to Repair Unit 1367 (Caterpillar D8T Waste Handler Track Type Dozer) by Wagner Equipment Company of Albuquerque, NM, under ITB No. 20/27/B in the Amount of $79,517.83; and 1. Approval of Budget Increase to 8100851.520400 (Repair & Maintenance of Equipment and Machinery) from 810.100700 (Operating Fund Cash Balance) in the Amount of $79,517.83. C. Request for Approval to Repair Unit 1309 (Caterpillar D8R II Waste Handler Track Type Dozer) by Wagner Equipment Company of Albuquerque, NM, under ITB No. 20/27/B in the Amount of $79,517.83; and 1. Approval of Budget Increase to 8100851.520400 (Repair & Maintenance of Equipment and Machinery) from 810.100700 (Operating Fund Cash Balance) in the Amount of $79,517.83. SWMA JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2023 PAGE 2 OF 5  AGENDA SWMA JOINT POWERS BOARD AUGUST 17, 2023 4:00 PM HYBRID IN-PERSON VIRTUAL MEETING D. Request for Approval to Install a Pneumatic Spray Control System on Unit 1357 (Caterpillar 621G Water Wagon) by Mega Corporation of Albuquerque, NM, under Sole Source Procurement in the Amount of $37,495.00; and 1. Approval of Budget Increase to 8100851.520400 (Repair & Maintenance of Equipment and Machinery) from 810.100700 (Operating Fund Cash Balance) in the Amount of $37,495.00. E. Request for Approval of Amendment No. 3 to the Professional Services Agreement with BlueWater Environmental Consulting, LLC of Santa Fe, NM, for Environmental Services at the Caja del Rio Landfill and Buckman Road Recycling and Transfer Station (RFP No. 20/37/P); and 1. Extend the Term of the Agreement through August 20, 2024. 2. Increase the Amount of Compensation by $70,525 for a Total Not-To-Exceed Amount of $278,025. F. Request for Approval of Amendment No. 4 to the Services Agreement with Universal Protection Services, LP d/b/a Allied Universal Security Services of Albuquerque, NM, for Security Services (ITB No. 20/23/B); and 1. Extend the Term of the Agreement through August 20, 2024. 2. Increase the Amount of Compensation by $82,000 for a Total Not-To-Exceed Amount of $314,959.18. G. Request for Approval of Amendment No. 3 to the Price Agreements for Fleet Vehicle, Heavy-Duty Truck and Trailer Repairs – Parts and Labor – with Multiple Vendors (ITB No. 21/01/B): 1. Capitol Ford Lincoln, Santa Fe, NM 2. Chevrolet Cadillac of Santa Fe, Santa Fe, NM 3. Clark Truck Equipment Company, Albuquerque, NM 4. Hal Burns Truck and Equipment Service, Santa Fe, NM 5. MCT, Albuquerque, NM 6. Parts Authority, Albuquerque, NM (Formerly Parts Plus of New Mexico) SWMA JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2023 PAGE 3 OF 5  AGENDA SWMA JOINT POWERS BOARD AUGUST 17, 2023 4:00 PM HYBRID IN-PERSON VIRTUAL MEETING 7. Rush Truck Centers of New Mexico, Albuquerque, NM 8. Stewart & Stevenson Power Products, Albuquerque, NM 9. Weise Auto Supply d/b/a NAPA, Santa Fe, NM H. Request for Approval of Amendment No. 1 to the Price Agreements for Motor Oils, Lubricants, Antifreeze, and Related Products with Multiple Vendors (ITB No. 23/02/B): 1. Brewer Oil Company, Albuquerque, NM 2. General Parts Distribution, LLC d/b/a Advance Auto Parts and Carquest Auto Parts, Raleigh, NC 3. Safety-Kleen Systems, Inc., Norwell, MA 4. Senergy Petroleum, Santa Fe, NM I. Request for Approval of Amendment No. 1 to the Price Agreements for Bulk Fuel and Diesel Exhaust Fluid with Multiple Vendors (ITB No. 23/03/B): 1. Brewer Oil Company, Albuquerque, NM 2. Senergy Petroleum, Santa Fe, NM J. Request for Approval of Position Title Change of Glass Crusher Technician and Green Waste Spotter to Laborer Positions. VIII. MATTERS FROM THE EXECUTIVE DIRECTOR A. Request for Approval of Audited Financial Statements and Supplementary Information for the Year Ended June 30, 2021 (Carr, Riggs & Ingram, LLC). IX. MATTERS FROM STAFF - AGENCY, CITY, COUNTY A. Danita Boettner, P.E., Landfill Manager, Santa Fe Solid Waste Management Agency. SWMA JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2023 PAGE 4 OF 5  AGENDA SWMA JOINT POWERS BOARD AUGUST 17, 2023 4:00 PM HYBRID IN-PERSON VIRTUAL MEETING B. Shirlene Sitton, Division Director, City of Santa Fe Environmental Services Division. C. Les Francisco, Solid Waste Superintendent, Santa Fe County Public Works. X. MATTERS FROM THE BOARD XI. NEXT MEETING:Thursday, September 21, 2023 XII. ADJOURNMENT SWMA JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2023 PAGE 5 OF 5