Village Board

AGENDA Village Board Tuesday, November 11, 2025 7:00 PM Temporary Village Hall 1000 E. Woodfield Rd. Schaumburg, IL 60193 AGENDA Informational Watch Live Webcast Here: https://youtube.com/live/Nez0mVLK-Ao?feature=share Thank you for your interest in Schaumburg Village Board meetings! Regular meetings of the Village Board are held at 7 pm on the second and fourth Tuesday of each month at the Schaumburg Village Hall in the Board Room at 1000 Woodfield Road. Members of the public are welcome to attend. The Village Board uses a consent agenda for its meetings. The consent agenda is comprised of recommendations that have been advanced by 7 standing committees. These standing committee meetings are open to the public and held at regularly scheduled dates and times. Standing committees review items in detail and allow the members to discuss items, reach consensus, and make non-binding recommendations to the full Village Board. Because the items advanced by standing committees have been fully discussed at the committee level, recommendations are generally not subject to further deliberation at Village Board meetings. Items on the consent agenda may also be recommended by the Zoning Board of Appeals, Plan Commission, or the Village Manager. An elected official, staff member, or member of the general public may request that an item be removed from the consent agenda for further discussion. If there is such a request, the item can be removed from the consent agenda and discussed under committee reports. PLEASE SILENCE ALL CELL PHONES AND ELECTRONIC DEVICES. I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Approval of Minutes A. October 28, 2025 V. Approval of Expenditures A. $6,312,384.96 1 VI. Presentations A. Presentation of the 2025 Landscape Awards to Northwest Community Healthcare, PGA Superstore/Xsport, The Quin Apartments, Barrington Orthopedic, Diamonds Direct, North 680 PUD, and Lurie Children's Hospital by Mahesh Prajapati, Environmental Committee member. VII. Consent Agenda The Consent Agenda will be read in its entirety and voted on as one motion to approve. If you wish to discuss an item further, please indicate that when the item is read by the Village Clerk so that it can be removed from the Consent Agenda and discussed further under Committee Reports. Otherwise, all items will be approved as presented on the Consent Agenda. VIII. Engineering and Public Works Committee A. Recommendation to Accept a Public Water Main at Lurie Children's Hospital Outpatient Center located at 1895 Arbor Glen Boulevard - [motion] to recommend the Village Board approve the request to accept the subject improvements and direct staff to obtain a Bill of Sale from Lurie Children's Hospital, at no cost to the Village, and approve the required Resolution. B. Recommendation to Approve Change Order No. 1 for the Design of a New Village Hall Facility with Williams Architects - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute Change Order No. 1 for the Design of a New Village Hall Facility with Williams Architects of Itasca, IL in the amount of $601,500, and approve the required Resolution. C. Recommendation to Authorize Participation in the Choice Partners Cooperative Contract and Award the Prairie Center for the Arts Lecture Hall and PEG Studio Updates to BEAR Construction Company - [motion] to recommend the Village Board authorize participation in the Choice Partners Cooperative Contract and award the Prairie Center for the Arts Lecture Hall and PEG Studio Updates to BEAR Construction Company of Rolling Meadows, IL in the amount of $240,547.45. D. Recommendation to Award Bid for the 2222 Hammond Drive Demolition Project to American Demolition Corporation - [motion] to recommend the Village Board award the bid for the 2222 Hammond Drive Demolition Project to American Demolition Corporation of Carol Stream, IL in the amount of $578,360. E. Recommendation to Approve the Braintree Drive Improvement Project from Wise Road to Weathersfield Way – Local Agency Agreement for Federal Participation - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute the Braintree Drive Improvement Project from Wise Road to Weathersfield Way – Local Agency Agreement for Federal Participation, and approve the required Resolution. 2  F. Recommendation to Approve an Agreement for the Braintree Drive Improvement Project from Wise Road to Weathersfield Way– Phase III Construction Administration with Civiltech Engineering Inc. - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for the Braintree Drive Improvement Project from Wise Road to Weathersfield Way – Phase III Construction Administration with Civiltech Engineering Inc. of Itasca, IL in the amount of $1,503,480, and approve the required Resolution. G. Recommendation to Approve the Braintree Drive Improvement Project from Weathersfield Way to Schaumburg Road – Local Agency Agreement for Federal Participation - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute the Braintree Drive Improvement Project from Weathersfield Way to Schaumburg Road – Local Agency Agreement for Federal Participation, and approve the required Resolution. H. Recommendation to Approve an Agreement for the Braintree Drive Improvement Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration with Civiltech Engineering Inc. - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for the Braintree Drive Improvement Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration with Civiltech Engineering Inc. of Itasca, IL in the amount of $446,572, and approve the required Resolution. I. Recommendation to Approve the Braintree Drive Improvement Project from Schaumburg Road to Bode Road – Local Agency Agreement for Federal Participation - [motion] to recommend the Village Board authorize the Village Manager and Village Clerk to execute the Braintree Drive Improvement Project from Schaumburg Road to Bode Road – Local Agency Agreement for Federal Participation, and approve the required Resolution. J. Recommendation to Approve an Agreement for the Braintree Drive Improvement Project from Schaumburg Road to Bode Road – Phase III Construction Administration with Civiltech Engineering Inc. - [motion] recommend the Village Board authorize the Village Manager and Village Clerk to execute an agreement for the Braintree Drive Improvement Project from Schaumburg Road to Bode Road– Phase III Construction Administration with Civiltech Engineering Inc. of Itasca, IL in the amount of $542,832, and approve the required Resolution. IX. Health and Human Services Committee A. Recommendation to Approve the 2025 Landscape Award Recipients - [motion] to recommend the Village Board approve the 2025 Landscape Award Recipients: Northwest Community Healthcare, PGA Superstore/Xsport, The Quin Apartments, Barrington Orthopedic, Diamonds Direct, North 680 PUD, and Lurie 3  Children’s Hospital. X. Traffic Agreements A. Recommendation to Approve a Traffic Agreement with ARG BBSCHIL001, LLC (Golf Road Center) for the property located at 905-915 E. Golf Road. - [motion] to recommend the Village Board authorize the Village Manager to execute the Traffic Agreement by and between the Village of Schaumburg and ARG BBSCHIL001, LLC (Golf Road Center) located at 905-915 E. Golf Road. B. Recommendation to Approve a Traffic Agreement with Heidner Property Management Inc. (Wiseway Village) for the property located at 1710-1770 Wise Road - [motion] to recommend the Village Board authorize the Village Manager to execute the Traffic Agreement by and between the Village of Schaumburg and Heidner Property Management Inc. (Wiseway Village) located at 1710-1770 Wise Road. C. Recommendation to Approve a Traffic Agreement with Heidner Property Management Inc. (Weathersfield Village) for the property located at 600-670 S. Roselle Road/7-15 Weathersfield Way - [motion] to recommend the Village Board authorize the Village Manager to execute the Traffic Agreement by and between the Village of Schaumburg and Heidner Property Management Inc. (Weathersfield Village) located at 600-670 S. Roselle Road/7-15 Weathersfield Way. XI. Resolutions (Next Res. R-25-063) A. Resolution No. R-25- A Resolution Approving and Authorizing the Execution of a Second Amendment to the Employment Agreement for the Position of Village Manager. B. Resolution No. R-25- A Resolution Accepting Public Water Main at Lurie Children's Hospital Outpatient Center Location at 1895 Arbor Glen Boulevard. C. Resolution No. R-25- A Resolution Authorizing the Village Manager to Execute Change Order No. 1 for the Design of a New Village Hall Facility with Williams Architects. D. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute the Braintree Drive Improvement Project from Wise Road to Weathersfield Way– Local Agency Agreement for Federal Participation. E. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for the Braintree Drive Improvement Project from Wise Road to Weathersfield Way – Phase III Construction Administration with Civiltech Engineering Inc. F. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute the Braintree Drive Improvement Project from Weathersfield Way to 4  Schaumburg Road – Local Agency Agreement for Federal Participation. G. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for the Braintree Drive Improvement Project from Weathersfield Way to Schaumburg Road – Phase III Construction Administration with Civiltech Engineering Inc. H. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute the Braintree Drive Improvement Project from Schaumburg Road to Bode Road – Local Agency Agreement for Federal Participation. I. Resolution No. R-25- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement for the Braintree Drive Improvement Project from Schaumburg Road to Bode Road – Phase III Construction Administration with Civiltech Engineering Inc. XII. Committee Reports XIII. Comments from the Public XIV. Counsel Report XV. President's Report A. Resignations/Appointments of Committee Members XVI. Manager's Report XVII. Trustee Comments XVIII. Adjournment XIX. Executive Session A. In accordance with Sec 2(c)(11) of the Open Meetings Act, (Litigation). When an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. XX. Reconvene In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Manager's Office at 847.923.4705, preferably no later than five days before the meeting. 5