Board of Trustees

13049 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Tuesday, January 3, 2017 Pledge of Allegiance led by Village Clerk Pramod Shah. The Clerk called the Roll. Those present were Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen. Trustee Klein was not present. Motion to approve the Consent Agenda. Moved: Trustee Sutker Seconded: Trustee Ulrich Ayes: Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Klein MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Monday, December 19, 2016. Omnibus vote. * Approve Voucher List #16-FY17 of January 3, 2017. Omnibus vote. Report of the Village Manager. * A. Purchase of One (1) Refuse Packer Truck – R.N.O.W., Inc., West Allis, Wisconsin – $251,572.50.Motion to approve the contract for purchase of One Refuse packer truck-R.N.O.W., Inc., West Allis, WI in the amount of $251,572.50. Omnibus vote. * B. SunGard Public Sector Software Maintenance Contract – SunGard Public Sector, Lake Mary, Florida - $21,389.55. Motion to approve the contract for purchase of SunGard Public Software maintenance contract- SunGard Public Sector, Lake Mary, FL in the amount of $21,389.55 Omnibus vote. Report of the Corporation Counsel. CONSENT: *A. Ordinance 17-1-C-4263 Motion to adopt an ordinance amending the Skokie Village Code by adding Chapter 103 pertaining to small cell antennas. This item is on the consent agenda for second reading and adoption Omnibus vote. *B. Ordinance 17-1-C-4264 Motion to adopt an ordinance amending Chapter 118, Article III, Section 118-83 of the Skokie Village Code pertaining to antennas (2016-27P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *C. Ordinance 17-1-Z-4265 Motion to adopt An ordinance approving a plat of dedication for a portion of the properties at 4815 Main Street and 4820 Washington Street, Skokie, Illinois in a CX Core Mixed-Use district. This item is on the consent agenda for second reading and adoption. Omnibus vote. *D. Ordinance 17-1-Z-4266 Motion to adopt an ordinance approving a plat of dedication for a portion of the property located at 4517 Oakton Street, Skokie, Illinois in a B2 Commercial district. This item is on the consent agenda for second reading and adoption. Omnibus vote. 13050 Meeting of the Mayor and Board of Trustees Tuesday January 3, 2017 Page Two *E. Ordinance 17-1-Z-4267 Motion to adopt an ordinance approving a plat of dedication for property located adjacent to the westernmost portions of 3755 Chase Avenue, 7227 Hamlin Avenue and 3750 Touhy Avenue, Skokie, Illinois, in an M3 Industry district, to be utilized as the eastern portion of Hamlin Avenue. This item is on the consent agenda for second reading and adoption. *F. Ordinance 17-1-Z-4268 Motion to adopt an ordinance granting a special use permit to establish and operate an automobile repair facility at 8015 Ridgeway Avenue, Skokie, Illinois in an M2 Light Industry district (2016-31P). This item is on the consent agenda for second reading and adoption. Omnibus vote. *G. Ordinance 17-1-Z-4269 Motion to adopt an ordinance amending the Zoning Map with regard to the property located at 3721 Chase Avenue, Skokie, Illinois, from an M3 Industry district to a B2 Commercial district (2016-32P). This item is on the consent agenda for second reading and adoption. Omnibus vote. . Plan Commission. A. Plan Commission Case 2016-28P – Zoning Chapter Amendment: Shopping Carts in Corrals in Parking Lots Motion to concur with the Plan Commission that sections of Chapter 118 Zoning pertaining to Shopping Carts be amended subject to all conditions. Moved: Trustee Gray-Keeler Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Klein MOTION CARRIED B. Plan Commission Case 2016-35P – Subdivision: 7300-7400 and 7347 Linder Avenue Motion to concur with the Plan Commission that the petitioner’s request for a subdivision of 4 lots into 2 lots at 7300-7400 and 7347 Linder in an M1 office assembly industry district be approved subject to all conditions. Moved: Trustee Roberts Seconded: Trustee Gray-Keeler Ayes: Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Klein MOTION CARRIED 2017-18 Community Development Block Grant Public Hearing #2. A. FY18 Public Hearing: Proposal Presentations Planner/CDBG Administrator Carrie Haberstich presented Public Hearing #2 Carrie thanked Tom Thompson for all the years that he worked on the Community Development Block Grant programs. Trustee Sutker read a prepared statement: “I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict, however, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussion relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be construed as indifference to the valuable services that the applicants provide to people in need. I respect and admire all of the agencies for their efforts.” Trustee Roberts also recused himself from participation in the discussions due to his appointment on the Board of one of the agencies that is also a CDBG applicant.  13051 Meeting of the Mayor and Board of Trustees Tuesday January 3, 2017 Page Three The Village's entitlement grant for FY18 is not known yet. At this time, we are estimating $500,000 in entitlement funds based on expectations that CDBG funding will decrease slightly from this year’s entitlement amount. In addition to the new entitlement, we hope to reprogram approximately $36,268(and could reprogram $50,000) in previously unallocated funds, and $2,378 in program income received to-date during the current program year, while accommodating a reserve of unobligated funds that could be used for emergency expenses, resulting in an estimated FY18 budget of $538,646. Proposals from both Village staff and outside agencies total $609,190, so reductions will be necessary. The program’s 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public service funding (non-capital/non-construction expenditures) is applied against the new entitlement plus the program income from the current program year. FY17 FY18 Allocation Request ($) ($) Administration VOS - Program The Economic Development Division is seeking funding to administer 99,000 80,000 Administration the Village’s CDBG Program, implement and monitor all projects, submit all required documentation to HUD, and coordinate all planning activities relative to the Village’s community development efforts. (Activity subject to 20% administrative cap.) VOS - Planning The Economic Development Division is seeking funding to participate 0 20,000 in the preparation of an assessment of fair housing, to be submitted to HUD prior to the submittal of the next 5-year Consolidated Plan and no later than August 6, 2019. Housing VOS - Home The Property Standards Division is seeking funding to continue the 70,000 45,000 Improvement Village's program of repairing single-family homes. This program Program began in 1983. The request will enable low-income households (less than 50% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services, and moderate-income households (50-80% of median family income) to be able to receive loans up to $12,000 from local banks with the entire interest charges being subsidized through the program. Infrastructure VOS - Street and The Engineering Division is seeking funding to resurface Lee, 192,500 230,000 Alley Resurfacing Greenleaf, and Crain Streets, all between Niles Center Road and Skokie Boulevard, and all in an eligible low/moderate-income multi- family residential area defined as Census Tract 8073, Block Group #1 (8073-1). VOS - Sidewalk The Engineering Division is seeking funding to provide grants to 3,000 3,000 Replacement homeowners meeting low/moderate income eligibility who are required Program to participate in the Village’s mandatory 50/50 sidewalk replacement program. Public Services VOS - Social Worker The Human Services Division is seeking funding to offset 60% of the 30,250 43,523 costs for a Village Social Worker position. Metropolitan Family Metropolitan Family Services (MFS) is seeking funding to cover a 6,000 6,000 Services portion of the salaries of MFS' counselor and supervisor who provide general counseling services, including grief, trauma, family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. JCFS Jewish Child and Family Services (JCFS) is seeking funding to provide 4,000 10,000 financial stability services and coordinated case management for Skokie residents. 13052 Meeting of the Mayor and Board of Trustees Tuesday January 3, 2017 Page Four Open Communities Open Communities is seeking funding to provide landlord/tenant 0 10,000 liaison services to Skokie residents, including advocacy and education, and be an organizing resource. Maine-Niles M-NASR is seeking funding to provide financial aid to enable 0 3,500 Association of extremely low- to low-income children and adult Skokie residents with Special Recreation disabilities the opportunity to participate in therapeutic recreational (MNASR) activities and providing their caregivers much needed respite. Suburban Primary The Suburban Primary Health Care Council is seeking funding to 0 6,000 Health Care Council provide primary medical services to low-income Skokie residents via (Access to Care) its Access to Care program. The program serves low-income, suburban Cook County residents who are uninsured but not eligible for programs such as Medicaid. Asian Human Asian Human Services is seeking funding to subsidize the salaries of 0 15,000 Services dental assistants to provide dental services to low-income Skokie residents. PEER Services PEER Services is seeking funding to offset the costs associated with 7,500 12,000 employing a half-time counselor to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse. Children's Advocacy The Children's Advocacy Center is seeking funding to support child 3,000 4,000 Center victims of abuse, and their non-offending family members, through expert child interviews, medical evaluations, and crisis intervention services during the investigation of the alleged abuse. The Harbour The Harbour, Inc. is seeking funding to serve the needs of homeless 6,000 10,878 youth (including locked-out, runaway, or abandoned) ages 12-24 in the north and northwest Chicago suburbs. North Shore Senior The NSSC is seeking funding to offset the staffing costs associated 10,000 10,000 Center (NSSC) with providing long-term case management and counseling services to low-income, older adult residents of Skokie. Youth and Youth and Opportunity United (YOU) is seeking funding to offset the 7,500 15,000 Opportunity United staffing costs for a youth development specialist for after school and (YOU) summer learning programs at Edison Elementary, Lincoln Junior High, and Old Orchard Junior High Schools. Public Facilities Turning Point Turning Point is seeking funding to replace two rooftop HVAC units 12,000 19,552 serving the Turning Point building at 8324 Skokie Boulevard. SHORE SHORE is seeking funding to replace HVAC equipment at its Lois 0 40,800 Lloyd/Administration Center at 8350 Laramie Avenue, serving the organization's home of its adult services program and administrative offices. Children's Advocacy The CAC’s headquarters in Hoffman Estates is in need of renovations 0 0 Center (CAC) to better serve its clients who are sexually and severely physically abused children. HUD has determined that Skokie may not participate In this effort, as no Skokie residents receive services at this location. CAC has withdrawn this application. Search Search is seeking funding to replace deteriorating, older windows at a 10,000 15,000 group home for women with disabilities. Orchard Village Orchard Village is seeking funding to replace the deteriorating roof and 15,000 9,937 older windows at a group home for men with disabilities. FY17 FY18 Total Total Allocation Request 532,750 609,190 Representatives from each organization spoke and gave a brief overview of the project.  13053 Meeting of the Mayor and Board of Trustees Tuesday January 3, 2017 Page Five B. FY17 CDBG Action Plan: Substantial Amendment On March 7, 2016, the Village Board of Trustees approved the annual Community Development Block Grant (CDBG) Action Plan for May 1, 2016, through April 30, 2017. One of the budgeted items was to provide $25,000 to CJE SeniorLife to repair and/or replace its waste pipe lines at the Lieberman Center for Health and Rehabilitation. The substantial amendment request will retain the original $25,000 budget amount; however, a change of the scope of work is being requested to add these funds to the kitchen floor epoxy coating project once the pipe repairs/replacement project is complete. Motion to approve the Substantial Amendment to the FY2017 Action Plan for the CJE SeniorLife-Lieberman Center. Moved: Trustee Ulrich Seconded: Trustee Gray-Keeler Ayes: Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Klein MOTION CARRIED Citizen Comments. Mark Burton, 4800 block of Howard spoke about littering on Skokie Boulevard by the viaduct and traffic by the intersection of Skokie Boulevard and Lincoln. Adjournment Motion to adjourn at 9:12 p.m. Moved: Trustee Bromberg Seconded: Trustee Roberts Ayes: Roberts, Sutker, Ulrich, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Klein. MOTION CARRIED __________________________ Pramod Shah, Village Clerk Approved: ______________________ Mayor George Van Dusen 13054 Meeting of the Mayor and Board of Trustees Tuesday January 3, 2017 Page Six