Board of Trustees

MONDAY, APRIL 3, 2017 – 8:00 P.M. 1. Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Monday, March 20, 2017. * 5. Approve Voucher List #22-FY17 of April 3, 2017. * 6. Proclamations and Resolutions. A. Proclamation Arbor Day – April 28, 2017 7. Recognition, Awards and Honorary Presentations. * 8. Appointments, Reappointments and Resignations. A. Appointments Board of Health: Nina Black Telecommunications Advisory Commission: Jaime “Jimmy” Gonzalez Vicker B. Reappointments Human Relations Commission: Alexander Chaparro, Anwar Haq, Amy Memis-Foler and Pearl Rubenzik as Commissioners; Will Evans as Chair 9. Presentations and Reports. 10. Report of the Village Manager. * A. Old Orchard Road (Woods Drive to Skokie Boulevard) Improvement Project: Phase II Execution of Amendment to Intergovernmental Agreements with County of Cook and Execution of Supplemental Engineering Agreement with TranSystems for Phase II Engineering Services. 11. Report of the Corporation Counsel. CONSENT: * A. An ordinance approving a Plat of Dedication for a portion of the property at 4927 Main Street and 8343-8347 Niles Center Road, Skokie, Illinois, in a CX Core Mixed-Use district. This item is on the consent agenda for second reading and adoption. 12. Unfinished Business. 13. New Business. 14. Plan Commission. A. Plan Commission Case 2017-10P – Special Use Permit: 5335 Touhy Avenue 15. Citizen Comments. 16. Adjournment. 512255v1  A MML: 3/20/17 1st Reading *4/3/17 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 17-4-Z- AN ORDINANCE APPROVING A PLAT OF DEDICATION FOR A PORTION OF THE PROPERTY AT 4927 MAIN STREET AND 8343-8347 NILES CENTER ROAD, SKOKIE, ILLINOIS, IN A CX CORE MIXED-USE DISTRICT 1 WHEREAS, the owner of the following described real property: 2 THE SOUTHEASTERLY 3 FEET OF THE NORTHWESTERLY 33 FEET (AS 3 MEASURED AT RIGHT ANGLES) OF LOT 1 OF OWNER’S RESUBDIVISION OF THE 4 NORTH 55 ACRES OF THE SOUTHEAST QUARTER OF SECTION 21, TOWNSHIP 41 5 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, EXCEPTING 6 THEREFROM THE NORTH 40 FEET TAKEN FOR MAIN STREET AND ALSO 7 EXCEPTING THAT PART LYING SOUTH OF A LINE DRAWN PARALLEL TO AND 75 8 FEET NORTHEASTERLY (MEASURED ALONG THE NORTHWESTERLY LINE OF 9 SAID LOT 1 BEING THE CENTER LINE OF NILES CENTER ROAD) ALL IN COOK 10 COUNTY, ILLINOIS. 11 PART OF PINS: 10-21-402-001-0000, 10-21-402-002-0000 12 more commonly known as a portion of 4927 Main Street and 8343-8347 Niles Center Road, 13 Skokie, Illinois (hereinafter “Subject Property”), in a CX Core Mixed-Use district, petitioned the 14 Village of Skokie for a dedication of the Subject Property, as depicted on the “Plat of 15 Dedication”, dated January 3, 2017, a copy of which is attached hereto as Exhibit “1”; and 16 WHEREAS, the petitioner desires to dedicate a strip of land along the most westerly 17 portion of 4927 Main Street and 8343-8347 Niles Center Road, which measures 3.25 feet x 18 209.18 feet; and 19 WHEREAS, this dedication was required as a condition of the three-lot planned 20 development that was approved for the Subject Property. This dedication is made without 21 compensation from the Village and will be utilized as public right of way; and 22 WHEREAS, the Community Development Director reviewed the request for the 23 dedication and recommended to the Mayor and Board of Trustees that the requested dedication 24 be approved as stated in his memorandum dated February 24, 2017; and 25 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on April 3, 26 2017, and concurred in the aforesaid recommendation; 27 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the 28 Village of Skokie, Cook County, Illinois: Page 1 of 3 VOSDOCS-#511681-v1-Ordinance__Plat_of_Dedication_4927_Main_Street_&_8343-8347_Niles_Center_Road.doc 1 Section 1: That the above stated Recitals are restated and incorporated as if stated 2 in full. 3 Section 2: That the dedication of the Subject Property, legally described above and 4 commonly known as 4927 Main Street and 8343-8347 Niles Center Road Street, Skokie, Illinois, 5 in a CX Core Mixed-Use district, as depicted on the “Plat of Dedication”, dated January 3, 2017, 6 be approved. 7 Section 3: That the “Plat of Dedication”, dated January 3, 2017, attached as “Exhibit 8 1”, except as it may be revised subject to the approval of the Corporation Counsel and the 9 Village Manager or designee, be and the same is hereby accepted. The Plat shall be recorded 10 with the Cook County Recorder of Deeds Office. 11 Section 4: That a notice of the approval of this Ordinance incorporating the 12 conditions contained herein shall be executed by the owner of the property in writing and duly 13 recorded with the Cook County Recorder of Deeds Office at the owner’s expense. 14 Section 5: That this Ordinance shall be in full force and effect from and after its 15 passage, approval and recordation as provided by law. 16 ADOPTED this day of April, 2017. Ayes: Village Clerk Nays: Absent: Approved by me this day of Attested and filed in my April, 2017. office this day of April, 2017. Mayor, Village of Skokie Village Clerk 17 18 19 Page 2 of 3 VOSDOCS-#511681-v1-Ordinance__Plat_of_Dedication_4927_Main_Street_&_8343-8347_Niles_Center_Road.doc  Exhibit 1 Page 3 of 3 VOSDOCS-#511681-v1-Ordinance__Plat_of_Dedication_4927_Main_Street_&_8343-8347_Niles_Center_Road.doc PLAN COMMISSION REPORT 2017-10P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, April 3, 2017 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Case: 2017-10P: Special Use Permit 5335 Touhy Avenue PLAN COMMISSION ANALYSIS At the March 16, 2017, meeting, the Plan Commission reviewed a request for a special use permit to allow an existing veterinary service and accommodate its expansion at 5335 Touhy Avenue in a B2 Commercial zoning district, and any relief that may be discovered during the review of this case. Riser Animal Hospital was built in 1956 and has been operating continuously since. The current owners purchased it two years ago and plan to modernize the practice, increase the patient numbers, and provide the quality of service that pet owners expect. A small addition toward Touhy Avenue is proposed in addition to the interior renovations. No changes will be made to the existing “grandfathered” apartment on the second floor. The residential apartment cannot be re-built if it is ever damaged, by any cause, ≥50% of its value immediately prior to the damaging event. The proposed improvements include a 1-story, 1,796 square-foot addition to an existing 2-story building, an expansion of the first floor veterinary service space, new accessible restrooms, and Fire and HVAC improvements. The veterinary service meets the retail/service employment expectations identified in the Comprehensive Plan. The existing veterinary service is a legal, non-conforming use, as it does not have a current special use permit per Appendix A of the Zoning chapter; therefore, the special use for the expansion will include the entire veterinary service use. No outdoor dog runs are allowed without an additional special use permit. The “L”-shaped site has right-in/right-out access from both Touhy Avenue and Carpenter Road. Employees and clients can reach the site by bus, bike, car, or foot. In order to accommodate the usual maximum number of staff and pet owners, 23 parking spaces will be provided. The Plan Commission addressed the petitioner’s concerns with several of the staff recommendations, while being mindful of the proportion of the proposed expansion. In summary, due to the modest expansion of the building compared to the size of the site and the original building, the Plan Commission supports: 1. Eliminating the requested sidewalk connection from Touhy Avenue to the main east side entrance and retaining the proposed landscaping (relief to accommodate this request is required). VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 1  2. Retaining the existing narrow sidewalks adjacent to the east and south sides of the building as-is. 3. Providing wheel stops for the southeast parking spaces to prevent bumpers from overhanging onto the existing narrow sidewalk. 4. Patching, sealcoating, and re-striping (in lieu of milling and repaving) the entire parking lot. 5. Locating the dumpster enclosure at the southeast corner of the property. 6. Not requiring a new parking lot tree due to lack of space to accommodate a tree (relief to accommodate this request is required). 7. Working with the Fire Department and Engineering Division to address their comments, as the Plan Commission does not have the authority to grant relief from Fire Code regulations. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered as prescribed by the Zoning Ordinance. One interested party spoke at the meeting. She has been a client of Riser’s for 40 years, and supports the project and said it would bring more business to Skokie. APPEARANCE COMMISSION The petitioner received a Certificate of Appropriateness (Case 2017-007A) at the March 8, 2017, Appearance Commission meeting, subject to squaring-off the front (north) and side (east) parapets. The north parapet can be as tall as the lower sash in the window on the existing building to accommodate a wall sign. Prior to the Plan Commission meeting, the petitioner submitted revised elevations dated March 9, 2017. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended, by a vote of 6 ayes, 0 nays, 2 absent, and 1 vacant, that the petitioner’s request for a special use permit for the expansion of an existing veterinary service at 5335 Touhy Avenue in a B2 Commercial district that includes 1 building be APPROVED, subject to the Plan Commission Recommended Conditions and based upon the Plan Commission Positive Findings of Fact. In addition, relief from §118-212(c)(1)b.3. to allow driveways less than 24’ wide along the east and south sides of the property (23’-2” and 21’-2”, respectively), §118-212(i)(10) to allow landscaping in lieu of a sidewalk from Touhy Avenue, and §118-233(e) to not require the installation of a parking lot tree due to the lack of room to locate one on-site. VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 2 ATTENDANCE AYES NAYS ABSENT Marek X J. Burman (Moved) X Laxpati X Paradise X S. Berman (Second) X Quane X Mitchell X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions for 2017-10P, dated April 3, 2017 2. Plan Commission Positive Findings of Fact for 2017-10P, dated April 3, 2017 3. Plan Commission Meeting Minutes for 2017-10P, dated March 16, 2017 4. Staff Report dated March 16, 2017 5. Narrative 6. Plat of Survey dated January 25, 2017 7. Site (and Landscape) Plan dated Revised March 24, 2017 8. Preliminary Detention Exhibit dated February 2, 2017 9. Elevations dated Revised on March 9, 2017 10. Floor Plan dated February 2, 2017 11. Photos 12. Land Use and Zoning Map for 2017-10P VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP.docx 3 PLAN COMMISSION RECOMMENDED CONDITIONS 2017-10P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, April 3, 2017 1. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plans dated <insert date of final approved plan>, engineering plans dated <insert date of final approved plan>, landscape plans dated <insert date of final approved plan>, sign plans dated <insert date of final approved plan>, and building elevations dated <insert date of final approved plan>. (Standard) 2. Prior to building permits, the petitioner shall address the following: a. Fire Department comments: 1) Must have a fire alarm. 2) Must have direct connect/monitoring of alarm to Skokie Dispatch. 3) Must have an addressable annunciator panel at the main entrance. 4) Must have a Knox box, with functioning keys in it, at the main entrance. 5) Must be sprinkled. 6) If sprinkled, FDC must be within 100' of a village fire hydrant. (A fire engineer will have to calculate the demand to see if the building will need a fire pump) 7) Illuminated exits. 8) Strobes in the bathrooms. 9) Proper portable extinguishers - mounted. 10)Proper emergency lighting and lighted exits per code. b. Civil Engineering comments: 1) Provide maximum feasible stormwater detention for the addition. 2) Obtain an IDOT permit for any work in the ROW. 3) Reconfigure driveway approach for sidewalk/pedestrian access off Carpenter to be ADA-compliant. c. Traffic Engineering comments: 1) Dimension driveway width and proposed curb cut. Radius/flares for drive apron will have to be added. 2) Add R1-1 Sign and stop bar for the exits for the parking lot. 3) Dimension sidewalk widths. d. Separate pedestrian access to the main building from the accessible parking space access area, subject to the direction of the Director of Engineering. e. Add wheel stops to the southeast parking spaces to prevent car bumpers from overhanging onto the existing narrow sidewalk. f. Add crosswalks at both driveways. g. Provide trash enclosure design detail drawings, including materials and colors complementing the building or the fence along the south property line. h. Maintain and repaint metal stairs on the south side of the building. i. Remove small shed from the property. VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 4  j. Submit sign package drawings. The directional signs at each driveway cannot exceed 30” in height. A wall sign facing Touhy Avenue and a wall sign facing the east parking lot are allowed per the Signs chapter. Site and Use 3. Outdoor dog runs are not allowed without an additional special use permit. 4. Prior to the issuance of building permits, the petitioner shall submit for approval a lighting photometrics plan, fully developed civil engineering plans that comply with Skokie’s stormwater management regulations. Any reconfigurations within state ROW will require an IDOT highway/utility permit. 5. The proposed development shall have a maximum gross floor area of 5,626 ft2. (Standard) 6. Parking lot and exterior lighting shall meet Illuminating Engineering Society of North America (IES) standards, be full cut-off design, and be directed away from adjacent properties, subject to the approval of the Engineering Division. (Standard) 7. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 8. No objects are allowed within a 15-foot sight distance triangle between 30” and 84” from grade except traffic control devices listed in the Manual on Uniform Traffic Control Devices. (Standard) Maintenance 9. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 10. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 11. Trash shall only be allowed within a designated trash enclosure and shall be screened from public view in an enclosure approved by the Appearance Commission. All trash shall be contained in such a way as to remain out of sight at all times. (Standard) Parking 12. All off-street parking spaces shall be legibly striped and maintained. (Standard) 13. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 14. The proposed development shall have a minimum of 22 off-street vehicle parking spaces including 1 handicapped parking space, as indicated on the Subject Property plan dated <insert date of final approved plan>. (Standard) VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 5 15. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 16. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 17. The owner of the Subject Property and its tenant shall ensure that employees park on the Subject Property. (Standard) Utilities 18. All overhead utilities serving the Subject Property shall be placed or relocated underground, if a new electric service is being provided. The petitioner shall bear the full cost of any utility relocation and/or conflicts. (Standard) Landscaping 19. The petitioner shall sign an "Agreement for Installation and Maintenance of Landscaping" to assure that the Subject Property and parkway landscaping is completed and maintained, including trimming, watering, and replacing of dead plant materials in a timely manner in accordance with the final approved landscape plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby made part of this Ordinance. This “Agreement for Installation and Maintenance of Landscaping" shall be recorded at the petitioner’s expense. (Standard) Governance 20. All new construction, alterations, and remodeling shall meet current International Building and NFPA Life Safety Codes as amended. (Standard) 21. The petitioner shall obtain all required permits and approvals for improvements to State rights-of-way from the governing jurisdiction. 22. All signage shall conform to the Skokie Village Code. Any sign on the Subject Property that is in violation of that Code must be removed or modified to conform with the Village Code prior to the issuance of an occupancy permit. (Standard) 23. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 24. The petitioner shall submit to the Planning Division electronic files of the plat of survey, site plan, and landscape plan in their approved and finalized form. The files shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD- ROM *.dwg AutoCAD format. (Standard) 25. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 6  email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 26. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 27. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 28. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) Residential 29. Cable access shall not be denied to any residents in the building. All cable providers shall be given access to provide service. All cable and other fixtures necessary to provide service to the building shall be placed underground and conduit shall be provided inside the building for wiring. (Standard) 30. The residential unit cannot be expanded or altered beyond normal maintenance. VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 7 PLAN COMMISSION POSITIVE FINDINGS OF FACT 2017-10P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, April 3, 2017 Consideration Finding The request is consistent with the intent of The site is designated as retail/service the Comprehensive Plan. employment in the Comprehensive Plan, of which a veterinary service is an appropriate use for such designation. The request will not adversely affect The proposed use will not adversely adjacent properties. affect adjacent properties, as long as noise and odor are controlled. The request is compatible with the existing The proposed use is compatible with the or allowable uses of adjacent properties. existing or allowable uses of adjacent properties, as long as noise and odor are controlled. The request demonstrates that adequate The proposed use demonstrates that public facilities, including roads, drainage, adequate public facilities, including roads, utilities, and police and fire protection exist drainage, utilities, and police and fire or will exist to serve the requested use at protection exist or will exist to serve the the time such facilities are needed. requested use at the time such facilities are needed. The request demonstrates adequate The request demonstrates adequate provision for maintenance and use of the provision for maintenance and use of the associated structures. associated structures. The request has considered and, to the There should be few adverse effects on degree possible, addressed the adverse the natural environment from the effects on the natural environment. proposed use. The request will not create undue traffic The proposed use is not expected to congestion. create undue traffic congestion. The request will not adversely affect public The proposed use will not adversely health, safety, and welfare. affect the public health, safety, or general welfare. The request conforms to all applicable The request conforms to all applicable provisions of this code, except where relief provisions of this code, subject to relief is granted with the request. from §118-212(c)(1)b.3. to allow driveways less than 24’ wide, §118- 212(i)(10) to allow landscaping in lieu of a sidewalk, and §118-233(e) to not require a new parking lot tree. VOSDOCS-#512020-v1-Master_Plan_Commission_Report_for_2017-10P_-_SUP 8  Plan Commission Meeting Minutes Date: March 16, 2017 A motion was made by Commissioner Laxpati and seconded by Commissioner J. Burman to approve the minutes of the March 2, 2017 meeting. Corporation Counsel ruled that notice for Cases 2017-02P, 03P, & 04P was reviewed and found to be proper and correct. The cases were continued from the March 2, 2017 meeting and will be heard at the April 20, 2017 meeting. Case Description 2017-10P – Special Use Permit: 5335 Touhy Avenue Ridiculous Hat, LLC, on behalf of Riser Veterinary, Inc., requests a special use permit to accommodate the expansion of an existing veterinary service at 5335 Touhy Avenue in a B2 Commercial zoning district, and any relief that may be discovered during the review of this case. PINs: 10-33-101-037-0000 and 10-33-101-038-0000 Discussion and Interested Parties Legal notice was properly posted, advertised, and delivered to property owners in the area as prescribed by the Zoning Chapter. It was determined by Corporation Counsel that notice was proper and correct. Joe McCarthy of JF McCarthy Facility Consultants presented the case on behalf of Riser Veterinary Service. He is the developer for the project. Dr. William Sutkay and Dr. Ingrid Baksys, the new owners of Riser Veterinary Service, were in the audience. Riser Animal Hospital was built in 1956 and has been operating continuously since. These doctors purchased it 2 years ago and plan to modernize the practice, increase the patient numbers and provide the next range of quality service that pet owners expect. They intend to improve the general appearance of the building by adding a small addition to the north side of the building facing Touhy Avenue and renovating the interior. There will be no changes made to the existing apartment on the 2nd floor which is not allowed in the district but has grandfather rights. Staff is supportive of the project but has recommended several conditions for approval which the petitioners are seeking relief from. Mr. McCarthy stated that if sidewalks were widened to 7 feet as staff requested, it would eliminate all 511791 Plan Commission meeting minutes 3/16/17 landscaping and there would be some encroachment into drive aisle. They could do it if wheel stops were eliminated and the cars allowed overhanging onto the sidewalk. Also, there is a window well in front of the handicap space which makes it less useful for a pedestrian walkway. Moving the handicap space northward 1 space would take away landscaping and leave a smaller area of unloading space for handicap drivers. The most appropriate place for the enclosed dumpster is in the SE corner of the lot but they want to allow enough space for the garbage trucks to back up. The Fire Department is requesting that the sprinkler connection be no more than 100 feet from a fire hydrant. Currently, the fire hydrant at the corner of the building is 102 feet away and there isn’t any other place to put it. The Engineering Division is recommending the parking lot be milled and re- paved. It would be a financial burden to the doctors at this time and they wish to patch, sealcoat, and re-stripe instead. Forestry is recommending a parking lot tree but they don’t know where it can be put. There are high power lines above and it would reduce the sight triangle from the parking lot. One commissioner asked how wide the existing sidewalks are. Mr. McCarthy stated that the main entrance is on the east side of the building and eliminating wheel stops would get the sidewalk up to 6 ½ feet. The entrance facing Touhy Avenue is a secondary entrance that is not used often. Another commissioner confirmed that only a small amount of aisle space would be saved if the depth of the parking spaces on the east side were evened out. Staff requested the report be entered into the record as written. This is a simple, small addition. The animal hospital and apartment are considered legal, nonconforming uses. The special use permit for the expansion will include the veterinary service use. The residential apartment could not be re-built or renovated if it was damaged. The director of Community Development stated that the Plan Commission does not have the authority to grant relief from Fire Code regulations. The petitioners will need to work it out with the Fire Department. He also stated that they can do without upgrading the sidewalks. The parking lot does need repairs and they need to check with the Engineering Division if the deteriorated areas could be patched and the lot seal-coated and re-striped instead of re-milled. He also mentioned that the location of a parking lot tree should be discussed with staff. 511791 Plan Commission meeting minutes 3/16/17 Commissioners wanted confirmation that the handicap parking space will remain where it is and the parking spaces on the east side will not need to be re- measured. Ruth Cohen who lives in Niles has been a client of Riser’s for 40 years. She supports their project and said it would bring more business to Skokie. Recommendations and Voting A motion was made to approve the request for a special use permit to accommodate the expansion of the existing Riser Veterinary, Inc. with relief from various conditions which are acceptable by staff. Motion: J. Burman Second: S. Berman Absent: Mitchell & Paradise Ayes: 6 Nays: 0 Vacancy: 1 511791 Plan Commission meeting minutes 3/16/17 STAFF REPORT 2017-10P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, March 16, 2017 To: Paul Luke, Chairman, Skokie Plan Commission From: Carrie Haberstich, AICP, Planner/CDBG Administrator Re: 2017-10P: Special Use Permit 5335 Touhy Avenue General Information Location 5335 Touhy Avenue Purpose To obtain a special use permit to accommodate the expansion of an existing veterinary service at 5335 Touhy Avenue in a B2 Commercial zoning district, and any relief that may be discovered during the review of this case. PINs: 10-33-101-037-0000 and 10-33-101-038-0000 Petitioner Ridiculous Hat, LLC, on behalf of Riser Veterinary, Inc. Size of Site Approximately 21,624 square feet (0.4964-acre) with frontage on Touhy Avenue and Carpenter Road Existing Zoning & B2 Commercial – veterinary service Land Use Adjacent Zoning & North B3 Business – hotel/bar/convention hall and full service Land Use restaurant South R2 Single-Family – senior high school/college East B2 Commercial – limited service restaurant with drive- through, clothing store, electronics repair West B4 Regional Shopping – multi-tenant commercial, including limited service restaurants Comprehensive Plan The site is designated as retail/service employment. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 1 of 10 SITE INFORMATION  The existing uses of the subject property include legal, nonconforming uses on the first floor (veterinary service) and second floor (2-bedroom apartment). Although residential is not allowed in B2 Commercial, the residential unit is a “grandfathered” existing condition.  Public sidewalks, each approximately 5’ in width, are provided along Touhy Avenue and Carpenter Road.  Carpenter Road is a designated bike route.  Pace Bus routes pass through the Touhy/Carpenter intersection. Route 290 (and part-time Route 226L) has a bus stop located adjacent to the northwest corner of the subject property on Touhy Avenue. Route 225 passes by the subject property along Carpenter Road.  Existing nearby special use permits include a self-service automobile station with mini-food mart to the west, a fast food restaurant with drive-through to the east, a restaurant to the north, and hotel/motel with games arcade establishment to the northeast of the subject property.  Touhy Avenue and Carpenter Road are both owned by the Illinois Department of Transportation (IDOT).  Overhead utilities pass along the site along the south and west property boundaries, serving multiple customers. STAFF ANALYSIS Petitioner’s Submittal Ridiculous Hat, LLC, on behalf of Riser Veterinary, Inc., is requesting approval for a special use permit to accommodate the expansion of an existing veterinary service at 5335 Touhy Avenue in a B2 Commercial zoning district, and any relief that may be discovered during the review of this case. The petitioner submitted a statement, paraphrased as follows: Riser Animal Hospital has occupied this “L”-shaped property since, it is believed, the 1950s. The property fronts Touhy Avenue and Carpenter Road. Surrounding properties include a Citgo gas station to the west, Burger King to the east, and a high school and theological college to the south. The property is zoned B2 Commercial which allows veterinary services as a special use, and this application seeks to continue the existing use and improve [and expand] the property. A preliminary plan review was completed in December 2016, the Metropolitan Water Reclamation District (MWRD) determined in November 2016 that a permit would not be required, and a preliminary/informal Village review of the proposed stormwater improvements has been made. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 2 of 10  The range, requirements, and sophistication of veterinary services have increased greatly over the last few decades. The hospital seeks to expand the building and renovate the existing building to accommodate these demands and to provide the improved retail image pet owners are increasingly demanding. Life safety and handicapped accessibility improvements are also sought. A building addition of 1,796 square feet will be added to the existing 3,830 square-foot hospital, and the existing hospital will be substantially renovated, including accessible restrooms. HVAC systems will be improved and conforming wet fire protection sprinkler and fire alarm systems will be installed. The existing building is somewhat residential in character, and the doctors, staff, and pet owners wish to maintain this welcoming appearance. The proposed building addition adds more visual variety and interest with a combination of face brick and other materials. Twenty-three (23) parking spaces will be provided, which is in excess of the 19 required by ordinance, and this greater number needs to be maintained to accommodate the usual maximum number of staff and pet owners. Landscaping and stormwater management are shown on the proposed site plan. The nature of the existing operations will remain unchanged, so there will be no change in police demand. The addition of wet fire protection and sprinkler and fire alarm systems will reduce the potential demand on fire services. The existing driveway entrances on Touhy and Carpenter will remain unchanged, so there will be no effect on traffic patterns. Comments Staff Comment and Review sheets were sent to all pertinent departments. Comments were received from Fire and Engineering. All other departments had no comments regarding the subject case. Fire Department 1. Must have a fire alarm. 2. Must have direct connect/monitoring of alarm to Skokie Dispatch. 3. Must have an addressable annunciator panel at the main entrance. 4. Must have a Knox box, with functioning keys in it, at the main entrance. 5. Must be sprinkled. 6. If sprinkled, FDC must be within 100' of a village fire hydrant. (A fire engineer will have to calculate the demand to see if the building will need a fire pump) 7. Illuminated exits. 8. Strobes in the bathrooms 9. Proper portable extinguishers - mounted. 10. Proper emergency lighting and lighted exits per code. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 3 of 10 Civil Engineering 1. Provide maximum feasible stormwater detention for the addition. 2. Any work in the ROW requires an IDOT permit. 3. Reconfigure driveway approach for sidewalk/pedestrian access off Carpenter to be ADA compliant. Traffic Engineering 1. Parking requirement of 22 spaces is met. 2. Please dimension driveway width and proposed curb cut. Radius/flares for drive apron will have to be added. 3. Add R1-1 Sign and stop bar for the exits for the parking lot. 4. The sidewalk width is not dimensioned but appears to be below standard width. Planning Division Planning staff generally supports this request. The proposed improvements include a 1- story addition to an existing 2-story building, expanding the first floor veterinary service space to modernize the practice. The existing second floor residential unit is grandfathered and is not included in the expansion plans. The veterinary service meets the retail/service employment expectations identified in the Comprehensive Plan. The existing veterinary service is a legal, non-conforming use, as it does not have a current special use permit per Appendix A of the Zoning chapter; therefore, the special use for the expansion will include the entire veterinary service use. No outdoor dog runs are allowed without an additional special use permit. The “L”-shaped site has right-in/right-out access from both Touhy Avenue and Carpenter Road. Employees and clients can reach the site by bus, bike, car, or foot. Since this is an expansion of an existing development, staff recommends several upgrades that are proportionate to the magnitude of the request, while keeping other conditions “grandfathered”. Please see Recommended Special Use Condition #1 for details. APPEARANCE COMMISSION At its March 8, 2017, meeting, the Appearance Commission approved the proposed façade and landscape improvements, subject to squaring-off the front (north) and side (east) parapets, and the north parapet can be as tall as the lower sash in the window on the existing building to accommodate a wall sign. The petitioner has submitted revised elevations dated March 9, 2017. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 4 of 10 STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for a special use permit to accommodate the expansion of an existing veterinary service at 5335 Touhy Avenue, be APPROVED, based upon the Proposed Findings of Fact and subject to the recommended and standard special use permit conditions. Relief from dimensional requirements will be necessary, including from §118-212(c)(1)b.3. to allow driveways less than 24’ wide along the east and south sides of the property (23’-2” and 21’-2”, respectively). RECOMMENDED SPECIAL USE CONDITIONS 1. Prior to this case being heard by the Village Board of Trustees, the petitioner shall submit the following to the Planning Division a revised site (and landscape) plan that will include: a. A 7’ wide sidewalk connection from Touhy Avenue to the main entrance on the east side of the building, and widen the existing concrete walk to the south of the building to accommodate a wider walking path where a bumper overhang will be located. b. A dedicated entrance way to the main entrance, shifting the accessible parking space to the north and removing a parking space. c. Parking lot modifications to bring the dimensions more into compliance with the Zoning chapter, such as 16’ deep parking spaces with 2’ bumper overhangs and a reduction of the south parking space widths to 9’. (Other dimensions, such as drive aisle widths, may remain at less than 24’ in width, subject to the direction of the Director of Engineering.) d. A note on the site plan to mill and repave and restripe the parking lot, and fix the asphalt curb along the southern edge of the parking lot, subject to the direction of the Director of Engineering. e. Increased pavement setbacks from both Touhy and Carpenter. f. A parking lot tree. g. A dumpster enclosure. h. Crosswalks at both driveways. 2. Prior to building permits, the petitioner shall address the following: a. Fire Department comments: 1) Must have a fire alarm. 2) Must have direct connect/monitoring of alarm to Skokie Dispatch. 3) Must have an addressable annunciator panel at the main entrance. 4) Must have a Knox box, with functioning keys in it, at the main entrance. 5) Must be sprinkled. 6) If sprinkled, FDC must be within 100' of a village fire hydrant. (A fire engineer will have to calculate the demand to see if the building will need a fire pump) 7) Illuminated exits. 8) Strobes in the bathrooms 9) Proper portable extinguishers - mounted. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 5 of 10  10)Proper emergency lighting and lighted exits per code. b. Civil Engineering comments: 1) Provide maximum feasible stormwater detention for the addition. 2) Any work in the ROW requires an IDOT permit. 3) Reconfigure driveway approach for sidewalk/pedestrian access off Carpenter to be ADA compliant. c. Traffic Engineering comments: 1) Parking requirement of 22 spaces is met. 2) Please dimension driveway width and proposed curb cut. Radius/flares for drive apron will have to be added. 3) Add R1-1 Sign and stop bar for the exits for the parking lot. 4) The sidewalk width is not dimensioned but appears to be below standard width. d. Trash enclosure design detail drawings, including materials and colors complementing the building or the fence along the south property line. e. Metal stairs on the south side of the building to be maintained and repainted. f. The small shed is to be removed from the property. g. Sign package to be submitted under separate cover. The directional signs at each driveway cannot exceed 30” in height. A wall sign facing Touhy Avenue and a wall sign facing the east parking lot are allowed per the Signs chapter. Site and Use 3. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plans dated <insert date of final approved plan>, engineering plans dated <insert date of final approved plan>, landscape plans dated <insert date of final approved plan>, sign plans dated <insert date of final approved plan>, and building elevations dated <insert date of final approved plan>. (Standard) 4. Outdoor dog runs are not allowed without an additional special use permit. 5. Prior to the issuance of building permits, the petitioner shall submit for approval a lighting photometrics plan, fully developed civil engineering plans that comply with Skokie’s stormwater management regulations. Any reconfigurations within state ROW will require an IDOT highway/utility permit. 6. The proposed development shall have a maximum gross floor area of 5,626 ft2. (Standard) 7. Parking lot and exterior lighting shall meet Illuminating Engineering Society of North America (IES) standards, be full cut-off design, and be directed away from adjacent properties, subject to the approval of the Engineering Division. (Standard) 8. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 9. No objects are allowed within a 15-foot sight distance triangle between 30” and 84” VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 6 of 10  from grade except traffic control devices listed in the Manual on Uniform Traffic Control Devices. (Standard) Maintenance 10. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 11. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 12. Trash shall only be allowed within a designated trash enclosure and shall be screened from public view in an enclosure approved by the Appearance Commission. All trash shall be contained in such a way as to remain out of sight at all times. (Standard) Parking 13. All off-street parking spaces shall be legibly striped and maintained. (Standard) 14. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 15. The proposed development shall have a minimum of 22 off-street vehicle parking spaces including 1 handicapped parking space, as indicated on the Subject Property plan dated February 2, 2017. (Standard) 16. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 17. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 18. The owner of the Subject Property and its tenant shall ensure that employees park on the Subject Property. (Standard) Utilities 19. All overhead utilities serving the Subject Property shall be placed or relocated underground, if a new electric service is being provided. The petitioner shall bear the full cost of any utility relocation and/or conflicts. (Standard) VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 7 of 10 Landscaping 20. The petitioner shall sign an "Agreement for Installation and Maintenance of Landscaping" to assure that the Subject Property and parkway landscaping is completed and maintained, including trimming, watering, and replacing of dead plant materials in a timely manner in accordance with the final approved landscape plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby made part of this Ordinance. This “Agreement for Installation and Maintenance of Landscaping" shall be recorded at the petitioner’s expense. (Standard) Governance 21. All new construction, alterations, and remodeling shall meet current International Building and NFPA Life Safety Codes as amended. (Standard) 22. The petitioner shall obtain all required permits and approvals for improvements to State rights-of-way from the governing jurisdiction. 23. The petitioner has submitted a Cook County Assessor's Office Petition to Consolidation of Property with associated fees to consolidate property identification numbers 10-33-101-037-0000 and 10-33-101-038-0000 into a single tax parcel. 24. All signage shall conform to the Skokie Village Code. Any sign on the Subject Property that is in violation of that Code must be removed or modified to conform with the Village Code prior to the issuance of an occupancy permit. (Standard) 25. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 26. The petitioner shall submit to the Planning Division electronic files of the plat of survey, site plan, and landscape plan in their approved and finalized form. The files shall be scaled 2-dimensional drawing files on non-compressed, non-read only CD- ROM *.dwg AutoCAD format. (Standard) 27. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 28. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 29. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 8 of 10 30. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) Residential 31. Cable access shall not be denied to any residents in the building. All cable providers shall be given access to provide service. All cable and other fixtures necessary to provide service to the building shall be placed underground and conduit shall be provided inside the building for wiring. (Standard) 32. The residential unit cannot be expanded or altered beyond normal maintenance. ATTACHMENTS 1. Proposed Findings of Fact for 2017-10P 2. Narrative 3. Plat of Survey dated January 25, 2017 4. Site (and Landscape) Plan dated February 2, 2017 5. Preliminary Detention Exhibit dated February 2, 2017 6. Elevations dated Revised on March 9, 2017 7. Floor Plan dated February 2, 2017 8. Photos 9. Land Use and Zoning Map by the Planning Division, titled “2017-10P” VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 9 of 10 Proposed Findings of Fact 2017-10P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, March 16, 2017 Consideration Finding The request is consistent with the intent of the The site is designated as retail/service Comprehensive Plan. employment in the Comprehensive Plan, of which a veterinary service is an appropriate use for such designation. The request will not adversely affect adjacent The proposed use will not adversely affect properties. adjacent properties, as long as noise and odor are controlled. The request is compatible with the existing or The proposed use is compatible with the allowable uses of adjacent properties. existing or allowable uses of adjacent properties, as long as noise and odor are controlled. The request demonstrates that adequate public The proposed use demonstrates that facilities, including roads, drainage, utilities, adequate public facilities, including roads, and police and fire protection exist or will exist drainage, utilities, and police and fire to serve the requested use at the time such protection exist or will exist to serve the facilities are needed. requested use at the time such facilities are needed. The request demonstrates adequate provision The request demonstrates adequate provision for maintenance and use of the associated for maintenance and use of the associated structures. structures. The request has considered and, to the degree There should be few adverse effects on the possible, addressed the adverse effects on the natural environment from the proposed use. natural environment. The request will not create undue traffic The proposed use is not expected to create congestion. undue traffic congestion. The request will not adversely affect public The proposed use will not adversely affect health, safety, and welfare. the public health, safety, or general welfare. The request conforms to all applicable The request conforms to all applicable provisions of this code, except where relief is provisions of this code, subject to relief from granted with the request. §118-212(c)(1)b.3. to allow driveways less than 24’ wide along the east and south sides of the property. VOSDOCS-#511517-v3-Staff_Report_-_2017-10P_-_special_use_permit_for_veterinary_service_expansion_at_5335_Touhy 10 of 10 N