Board of Trustees

13144 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 8 p.m. on Tuesday January 2, 2018 Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School. The Mayor called the meeting to order. The Clerk called the Roll. Those present were Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen. Trustees Ulrich and Klein were not present. Motion to approve the Consent Agenda. Moved: Trustee Roberts Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Monday, December 18, 2017. Omnibus vote. * Approve Voucher List #16-FY18 of January 2, 2018. Omnibus vote. *Proclamations and Resolutions. A. Proclamation Eddy “The Chief” Clearwater Day – January 6, 2018 Omnibus vote. Mayor Van Dusen read a Proclamation Honoring Eddy “the Chief” Clearwater as a living legend, representing Chicago blues at its finest, embracing the Village of Skokie and continues to perform live, sharing his talent of blues, rockabilly, country and gospel music to all. Recognition, Awards and Honorary Presentations. A. Recognition Skokie Fine Arts Commission’s Recognition of the 2017 Skokie through the Lens Community Photo Exhibit Participants Chairman Andrea Siegel introduced all the recipients of the Skokie through the Lens Community Photo exhibit participants. * Appointments, Reappointments and Resignations. A. Reappointments Zoning Board of Appeals: Brian O’Donnell as Chair and Alan Gerstner as Vice Chair Omnibus vote Presentations and Reports. A. Presentation Finance Director Julian Prendi introduced Michael Malatt of Baker Tilly Virchow Krause, LLP who gave a detailed financial report for the Village of Skokie. Comprehensive Annual Financial Report (CAFR) Presentation by Michael Malatt of Baker Tilly Virchow Krause, LLP Report of the Village Manager. A. Interior/Exterior TIF Rehab Program Grant for 8125 Skokie Boulevard. Motion to concur with staff’s recommendation and request Mayor and Board to approve grants estimated at a not to exceed figure of $153,000. Owner Flavius Maximus answered questions from the Board. Moved: Trustee Sutker Seconded: Trustee Roberts Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED 13145 Meeting of the Mayor and Board of Trustees Tuesday January 2, 2018 Page Two *B. Proprietary Purchase of ECG Monitor/Defibrillator/Pacer – Zoll Medical Corp., Chelmsford, Massachusetts - $29,323.11. Motion to approve a contract to Zoll Medical Corp, Chelmsford, MA in the amount of $29,323.11 for proprietary purchase of ECG Monitor/Defibrillator/Pacer. Omnibus vote. Report of the Corporation Counsel. A. No Report. Unfinished Business. A. Special Service Area #10 – Improvements to 3550 Block of Lake Street Director of Engineering, Erik Cook presented the Public Hearing for the proposed Special Service Area #10-Improvements to 3550 Block of Lake Street. There is a 60-day waiting period before the Board can consider an ordinance formally adopting the SSA. Plan Commission. A. Plan Commission Case 2017-41P – Alley Vacation: Alley vacation bounded by Keeney Street, Keating Avenue, Oakton Street and Skokie Boulevard Motion to concur with the Plan Commission that the petitioner’s request to vacate of the west leg of the east-west alley in an area bounded by Keeney Street on the north, Keating Avenue on the east, Oakton Street on the south, and Skokie Boulevard on the west be approved subject to all conditions. Moved: Trustee Gray-Keeler Seconded: Trustee Bromberg Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED B. Plan Commission Case 2017-42P – Subdivision: 8017-8025 Skokie Boulevard Motion to concur with the Plan Commission that the petitioner’s request to subdivide 4 existing lots into 1 new lot with a 2.00 foot-wide right-of0way dedication along the east side of the property in order to widen the public alley in CX Core Mixed-Use district be approved subject to all conditions. Moved: Trustee Sutker Seconded: Trustee Roberts Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED C. Plan Commission Case 2017-43P – Site Plan Approval: 8017-8025 Skokie Boulevard Motion to concur with the Plan Commission that the petitioner’s request for a demonstration project planned development for a 5-story mixed-use commercial and residential building with 40 residences, approx.. 2,762 ft.of ground floor commercial spaces with indoor and covered parking in a CX Core Mixed-Use district be approved subject to all conditions. Moved: Trustee Gray-Keeler Seconded: Trustee Sutker Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED D. Plan Commission Case 2017-44P – Alley Vacation: Alley vacation bounded by Church Street, Terminal Avenue, Arcadia Street and Laramie Avenue Motion to concur with the Plan Commission that the petitioner’s request to vacate the north-south alley in an area bounded by Church Street on the north, Terminal Avenue on the east, Arcadia Street on the south, and Laramie on the West in an R2 Single Family district and an M2 Light Industry be approved subject to all conditions.  13146 Meeting of the Mayor and Board of Trustees Tuesday January 2, 2018 Page Three Moved: Trustee Roberts Seconded: Trustee Sutker Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED E. Plan Commission Case 2017-45P – Site Plan Approval: 7500 Frontage Road and 5351 Birchwood Avenue Motion to concur with the Plan Commission that the petitioner’s request for a 2-lot planned development in an M1 Office Assembly Industry zoning district that includes a public works facility with outdoor storage be approved subject to all conditions. Moved: Trustee Bromberg Seconded: Trustee Gray-Keeler Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED F. Plan Commission Case 2017-46P – Special Use Permit: 7500 Frontage Road Motion to concur with the Plan Commission that the petitioner’s request for a special use permit for outdoor storage at 7500 Frontage Road in conjunction with the Skokie District’s Park Services Facility, in an M1 Office Assembly Industry zoning district be approved subject to all conditions. Moved: Trustee Roberts Seconded: Trustee Sutker Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED G. Plan Commission Case 2017-47P – Special Use Permit: 5351 Birchwood Avenue Motion to concur with the Plan Commission that the petitioner’s request for a special use permit for outdoor storage at 5351 Birchwood Avenue in conjunction with the Skokie Park District’s Park Services Facility, in an M1 Office Assembly Industry zoning district be approved subject to all conditions. Moved: Trustee Bromberg Seconded: Trustee Gray-Keeler Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED 2018-2019 Community Development Block Grant Public Hearing #2. Trustee Sutker read a prepared statement: “I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict. However, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussions relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be construed as indifference to the valuable services that the applicants provide to people in need. I respect and admire all of the agencies for their efforts” Trustee Roberts also recused himself from participation because he is on the Board of one of the applicants for a CDBG grant. The Village's entitlement grant for FY19 is not yet known. At this time, we are estimating $500,000 in entitlement funds based on expectations that CDBG funding will decrease slightly from this year’s entitlement amount. In addition to the new entitlement, we hope to reprogram approximately $40,000 in previously unallocated funds and approximately $10,000 in program income received during the current program year, while accommodating a reserve of unobligated funds that could be used for emergency expenses, resulting in an estimated FY19 budget of 13147 Meeting of the Mayor and Board of Trustees Tuesday January 2, 2018 Page Four $550,000. Proposals from both Village staff and outside agencies total $706,835, so reductions will be necessary. The program’s 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public services funding (non-capital/non-construction expenditures) is applied against the new entitlement plus the program income from the current program year. Staff recommendations will be presented at the next public hearing on Monday, February 5. The Board will determine at that time the proposed funding award for each project or activity. Overview of CDBG Proposals for FY19 Village of Skokie Community Development Block Grant (CDBG) Program Administration FY18 FY19 VOS - Program The Department of Community Development is seeking funding to administer the Village’s 80,000 80,000 Administration CDBG Program, implement and monitor all projects, submit all required documentation to HUD, and coordinate all planning activities relative to the Village’s community development efforts. (Activity subject to 20% administrative cap.) VOS - Planning Funding will be used to participate in the preparation of the Assessment of Fair Housing 20,000 20,000 (AFH), to be submitted to HUD prior to the submittal of the next 5-year Consolidated Plan. (Activity subject to 20% administrative cap.) Housing VOS - Home The Property Standards Division is seeking funding to continue the Village's program of 45,000 45,000 Improvement Program repairing single-family homes. This program began in 1983. The request will enable low- income households (less than 50% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services, and moderate- income households (50-80% of median family income) to be able to receive loans up to $12,000 from local banks with the entire interest charges being subsidized through the program. HODC - Housing The Housing Opportunity Development Corporation (HODC) is seeking funding to 0 17,566 Opportunity purchase and install security cameras in an 11-unit building on Conrad Street. Development Corporation WINGS - Construction The WINGS Program, Inc. is seeking funding to replace the front and rear access doors of 0 2,407 a transitional housing apartment building in Skokie to improve safety and security for adults and their children who are homeless due to domestic violence or other causes. Infrastructure VOS - Street and Alley The Engineering Division is seeking funding to resurface Wright Terrace (between Niles 230,000 175,000 Resurfacing Center and Skokie Boulevard), Greenleaf Street (between the Dempster-Skokie CTA park and ride and Niles Center), Conrad Street (between the park and ride and Skokie Boulevard, and Crain Street (between park and ride and Niles Center), all in an eligible low/moderate-income multi-family residential area defined as Census Tract 8073, Block Group #1 (8073-1). VOS - Sidewalk The Engineering Division is seeking funding to provide grants to homeowners meeting 3,000 3,000 Replacement Program low/moderate income eligibility who are required to participate in the Village’s mandatory 50/50 sidewalk replacement program. Public Services VOS - Social Worker The Human Services Division is seeking funding to offset 60% of the costs for a Village 31,988 47,013 Social Worker position. (Activity subject to 15% public service cap.) JCFS Jewish Child and Family Services (JCFS) is seeking funding to provide financial stability 4,000 10,000 services and coordinated case management for Skokie residents. (Activity subject to 15% public service cap.) Open Communities Open Communities is seeking funding to provide landlord/tenant liaison services to Skokie 0 10,000 residents, including advocacy and education, and be an organizing resource. Activity subject to 15% public service cap.) Keshet Keshet is seeking funding to offset staffing costs for a Giving Adults Daily Opportunities for 0 10,000 Living (GADOL) Program Manager / Direct Support Professional (DSP) worker for individuals with intellectual and developmental disabilities. (Activity subject to 15% public service cap.) Asian Human Services Asian Human Services is seeking funding to subsidize the salaries of dental assistants to 3,000 15,000 provide dental services to low-income Skokie residents. (Activity subject to 15% public service cap.) Suburban Primary Health The Suburban Primary Health Care Council is seeking funding to provide primary medical 0 5,000 Care Council (Access to services to low-income Skokie residents via its Access to Care program. (Activity subject Care) to 15% public service cap.) Meals at Home Meals at Home is seeking funding to offset food purchase costs, to provide the elderly, 0 5,000 persons with mental illness, individuals with disabilities, or those with temporary illnesses with meals with high-quality nutrients that help them maintain or achieve functional independence.(Activity subject to 15% public service cap.)  13148 Meeting of the Mayor and Board of Trustees Tuesday January 2, 2018 Page Five Metropolitan Family Metropolitan Family Services (MFS) is seeking funding to cover a portion of the salaries of 6,000 10,000 Services MFS' counselor and supervisor who provide general counseling services. (Activity subject to 15% public service cap.) PEER Services PEER Services is seeking funding to offset the costs associated with employing a half- 7,500 12,000 time counselor to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse. (Activity subject to 15% public service cap.) Children's Advocacy Center The Children's Advocacy Center is seeking funding to support child victims of abuse, and 3,000 4,000 their non-offending family members, through expert child interviews, medical evaluations, and crisis intervention services during the investigation of the alleged abuse.(Activity subject to 15% public service cap.) The Harbour The Harbour, Inc. is seeking funding to serve the needs of homeless youth (including 6,000 9,954 locked-out, runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs. (Activity subject to 15% public service cap.) Zacharias - Service The Zacharias Center for Sexual Abuse (ZCenter) is seeking funding to offset staffing 0 4,000 costs for a Licensed Clinical Professional Counselor (LCPC) Art Therapist and Clinical Educator position.(Activity subject to 15% public service cap.) North Shore Senior Center The NSSC is seeking funding to offset the staffing costs associated with providing long- 10,000 10,000 (NSSC) term case management and counseling services to low-income, older adult residents of Skokie. (Activity subject to 15% public service cap.) Youth and Opportunity Youth and Opportunity United (YOU) is seeking funding to offset the staffing costs for a 7,500 15,000 United (YOU) youth development worker for after school and summer learning programs at Edison Elementary, Lincoln Junior High, and Old Orchard Junior High Schools. (Activity subject to 15% public service cap.) WINGS - Service The WINGS Program is seeking funding to offset direct service client costs per night of 0 15,000 service at $89/night of emergency shelter and $52/night of transitional housing shelter. (Activity subject to 15% public service cap.) Public Facilities Turning Point Turning Point is seeking funding to replace two of the 11 rooftop HVAC units serving the 19,552 23,277 Turning Point building at 8324 Skokie Boulevard. SHORE SHORE is seeking funding to replace HVAC-related equipment at its Lois 40,800 18,750 Lloyd/Administration Center at 8350 Laramie Avenue, serving the organization's home of its adult services program and administrative offices. CJE SeniorLife CJE SeniorLife is seeking funding to replace the laundry room heater at the Lieberman 0 11,093 Center for Health and Rehabilitation on 9700 Gross Point Road. . Search Search is seeking funding to replace deteriorating, older windows and doors of a group 15,000 15,000 home for women with intellectual and developmental disabilities. Orchard Village Orchard Village is seeking funding to upgrade 2 bathrooms of a group home for men with 10,387 26,250 disabilities. Holocaust Museum The Illinois Holocaust Museum and Education Center (Museum) is seeking funding to 0 75,000 construct a parking lot, with security equipment and lighting.. Zacharias - Construction The Zacharias Center for Sexual Abuse (ZCenter) is seeking funds to repair and resurface 0 12,525 its parking lot for its sexual abuse center at 4232 Dempster Street. FY18 FY19 Total Total Allocation Request 542,727 706,835 Representatives from each organization, except from Keshet ,spoke and gave brief overviews of their funding requests... Citizen Comments. None Adjournment Motion to adjourn at 10:20 p.m. Moved: Trustee Bromberg Seconded: Trustee Sutker Ayes: Roberts, Sutker, Bromberg, Gray-Keeler and Mayor Van Dusen Nays: None. Absent: Ulrich, Klein. MOTION CARRIED __________________________ Pramod Shah, Village Clerk Approved: ________________________________ Mayor George Van Dusen 13149 Meeting of the Mayor and Board of Trustees Tuesday January 2, 2018 Page Six