Board of Trustees

MONDAY, FEBRUARY 3, 2020 – 8:00 P.M. 1. Pledge of Allegiance led by Cub Scout Pack #85 from Middleton School. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Tuesday, January 21, 2020. * 5. Approve Voucher List #18-FY20 of February 3, 2020. * 6. Proclamations and Resolutions. A. Proclamation Black History Month – February 2020 7. Recognition, Awards and Honorary Presentations. * 8. Appointments, Reappointments and Resignations. A. Appointments Beautification & Improvement: Barbara Rubins Board of Health: Maureen Hanlon, Sibyl Yau and Dr. Nancy Topouzian, Emeritus Commission on Family Services: Yolanda Bender, Jo Hammerman, Arnold Oskin, Michael Stiehl, Melissa Versch Consumer Affairs Commission: Theodore Lavine Fine Arts Commission: Vassilen Vasevski Human Relations Commission: Sheila Crumrine Public Safety Commission: Daniel Fink Sustainable Environmental Advisory Commission: Emily Okallau Telecommunications & Technology Commission: Christopher Oh B. Reappointments Commission on Family Services: Harold Primack as Chair Plan Commission: Paul Luke as Chair C. Resignations Board of Health: Dr. Clifford Prince Sustainable Environmental Advisory Commission: Richa Shah 9. Presentations and Reports. 10. Report of the Village Manager. A. Interior/Exterior TIF Rehabilitation Program Grant for 4901 Main Street (P.S. Greetings/Sketchbook Brewing – Skokie). B. Illinois Department of Transportation (IDOT) Dempster Street/Skokie Boulevard/Niles Center Road Improvement Project. C. Skokie–Green Infrastructure Grant Joint Agreement with Metropolitan Water Reclamation District of Greater Chicago. * D. Proprietary Purchase of ECG Monitor/Defibrillator/Pacer – Zoll Medical Corp., Chelmsford, Massachusetts - $24,468.41. 11. Report of the Corporation Counsel. CONSENT: * A. An ordinance amending Chapter 118, Appendix A Use Table, of the Skokie Village Code pertaining to art dealers, supplies, sales and service (2019-43P). This item is on the consent agenda for second reading and adoption. 564224v1  FIRST READING: B. An ordinance providing for the repeal of certain inactive ordinances granting special use permits and site plan approvals at multiple locations within the Village of Skokie. This item is on the agenda for first reading and will be on the February 18, 2020 agenda for second reading and adoption. C. An ordinance amending Chapter 70, Article III, of the Skokie Village Code pertaining to theft and retail theft. This item is on the agenda for first reading and will be on the February 18, 2020 agenda for second reading and adoption. 12. Unfinished Business. 13. New Business. 14. Plan Commission. A. Plan Commission Case 2019-45P – Alley Vacation Bounded by Golf Road, Leamington Avenue, Foster Street, and Laramie Avenue. 15. 2020-2021 Community Development Block Grant Hearing #3. 16. Citizen Comments. 17. Adjournment. 564224v1 A B C D  A MML: 1/6/2020 1st reading *2/3/2020 PC: 2019-43P THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 20-2-C- AN ORDINANCE AMENDING CHAPTER 118, APPENDIX A USE TABLE, OF THE SKOKIE VILLAGE CODE PERTAINING TO ART DEALERS, SUPPLIES, SALES AND SERVICE 1 WHEREAS, Chapter 118, Appendix A Use Table, of the Skokie Village Code provides 2 for the listing of zoning uses in the Village of Skokie; and 3 WHEREAS, pursuant to the request of Art of North and Central Chicagoland, located 4 at 7821 Gross Point Road, Skokie, to allow art dealers, supplies, sales and service as a 5 permitted use in the M1 Office Assembly Industry district, staff reviewed the request; and 6 WHEREAS, currently it is a permitted use in the NX, TX, CX, B1, B2, B3 and B4 7 districts and while many businesses under this use tend to be geared toward retail sales of art 8 and art supplies which require a street presence, the service side of the businesses which 9 involves the repair and restoration of works of art can be performed by businesses located 10 within an M1 Office Assembly Industry zoned building; and 11 WHEREAS, limited retail uses are allowed with a special use permit in an M1 Office 12 Assembly Industry district provided that the retail use not exceed the lessor of 5,000 square 13 feet or 10% of the total gross floor area, and this use meets the intent of the M1 district; and 14 WHEREAS, the Skokie Plan Commission, at a public meeting duly held on December 15 5, 2019, for which proper legal notice had been achieved and no interested parties appeared, 16 voted to concur with the recommendation of staff to amend Chapter 118, Appendix A Use 17 Table accordingly; and 18 WHEREAS, the Skokie Plan Commission recommended to the Mayor and Board of 19 Trustees that art dealers, supplies, sales and service be allowed as a permitted use in the M1 20 Office Assembly Industry district and that Chapter 118, Appendix A Use Table, of the Skokie 21 Village Code be amended accordingly; and 22 WHEREAS, the Mayor and Board of Trustees at a public meeting duly held on 23 January 6, 2020, concurred in the aforesaid recommendation of the Skokie Plan Commission; 24 and 25 NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the 26 Village of Skokie, Cook County, Illinois; 27 Section 1: That Chapter 118, Appendix A Use Table, of the Skokie Village Code 28 be and the same is hereby amended in the manner hereinafter indicated. The new material is 29 highlighted in bold and the material to be deleted is highlighted and stricken through. Page 1 of 2 VOSDOCS-#564166-v1-Ordinance__2019- 43P__Code_Amendment__Chapter_118__Appendix_A__Art_Dealers__Supplies_Sales_&_Service 1 Chapter 118 – Zoning 2 … 3 Appendix A. – Use Table 4 … Other consumer goods: Antique and thrift shop P P P P P P P P Art dealer, supplies, sales, and service P P P P P P P P P Auction house S S S S S 5 6 Section 2: That this Ordinance shall be in full force and effect from and after its passage, 7 approval and publication in pamphlet form as provided by law. 8 ADOPTED this day of , 2020. Ayes: Nays: Village Clerk Absent: Attested and filed in my office Approved by me this day of this day of , 2020; , 2020. and published in pamphlet form according to law from , 2020 to , 2020. Mayor, Village of Skokie Village Clerk 9 10 Page 2 of 2 VOSDOCS-#564166-v1-Ordinance__2019- 43P__Code_Amendment__Chapter_118__Appendix_A__Art_Dealers__Supplies_Sales_&_Service  B MML: 2/3/2020 1st Reading *2/18/2020 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 20-2-Z- AN ORDINANCE PROVIDING FOR THE REPEAL OF CERTAIN INACTIVE ORDINANCES GRANTING SPECIAL USE PERMITS AND SITE PLAN APPROVALS AT MULTIPLE LOCATIONS WITHIN THE VILLAGE OF SKOKIE 1 WHEREAS, from time to time, the Mayor and Board of Trustees of the Village of 2 Skokie have adopted various ordinances granting special use permits (hereinafter “SUP”) and 3 site plan approvals (hereinafter “SPA”) at different locations within the Village of Skokie; and 4 WHEREAS, many of these uses for which the aforementioned SUPs and SPAs were 5 granted no longer exist, were never utilized or are no longer necessary and therefore should 6 be repealed; and 7 WHEREAS, the Community Development Department staff has conducted a detailed 8 review of SUPs and SPAs. It has been determined that there are currently nineteen (19) 9 SUPs and SPSs that are no longer applicable because the properties are not being used in a 10 manner consistent with the approving ordinance or are no longer necessary. A brief 11 description of the SUP and SPA Ordinances to be repealed, and the reason for the repeal, is 12 attached hereto as Exhibit “1”; and 13 WHEREAS, notices were sent to the property taxpayers of record for the properties 14 affected by the nineteen (19) SUP and SPA Ordinances, notifying them: (i) the ordinance 15 granting their respective SUP or SPA was going to be repealed due to inactivity or it is no 16 longer necessary; and (ii) they should contact the Community Development Department if they 17 objected to the repeal. The Village did not receive any objections; and 18 WHEREAS, the Director of Community Development and the Corporation Counsel 19 recommended to the Mayor and Board of Trustees that the nineteen (19) ordinances specified 20 in Exhibit “1”, granting the SUPs and SPA’s for uses which no longer exist, were never utilized 21 or are no longer necessary, be repealed; and 22 WHEREAS, the repeal of these ordinances will reduce the number of active 23 ordinances, thereby resulting in improved enforcement; and 24 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on 25 February 3, 2020, concurred in the aforesaid recommendation; 26 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the 27 Village of Skokie, Cook County, Illinois: Page 1 of 4 564399-v1, Ordinance, Repeal of Inactive SUP & SPA Ordinances, Multiple Locations 1 Section 1: That the following Village Ordinances, listed by Village Ordinance 2 Number, be and the same are hereby repealed: 3 66-8-Z-144 96-9-Z-2632 97-4-Z-2670 4 06-9-Z-3464 79-10-Z-1231 07-9-Z-3540 5 81-10-Z-1395 03-10-Z-3215 06-12-Z-3478 6 94-12-Z-2478 04-6-Z-3282 13-12-Z-4017 7 14-4-Z-4047 14-4-Z-4048 15-2-Z-4121 8 15-2-Z-4122 17-8-Z-4318 17-8-Z-4319 9 17-12-Z-4346 10 A list of the above stated ordinances with a brief description of each is attached hereto as 11 Exhibit “1.” 12 13 Section 2: That any previous Village Ordinances repealed by those Ordinances 14 listed in Section 1, shall remain repealed and remain null and void. Nothing in this 15 Ordinance shall be construed to reinstate the previously repealed ordinances. 16 Section 3: That this Ordinance shall be in full force and effect from and after its 17 passage, approval and recordation as provided by law. 18 ADOPTED this day of February, 2020. Ayes: Nays: Village Clerk Absent: Attested and filed in my office Approved by me this day of this day of February, 2020. February, 2020. Village Clerk Mayor, Village of Skokie 19 Page 2 of 4 564399-v1, Ordinance, Repeal of Inactive SUP & SPA Ordinances, Multiple Locations  Exhibit 1 Page 3 of 4 495345-v1, 18-4-Z-4371, Repeal of Inactive SUP Ordinances, Multiple Locations  Page 4 of 4 564399-v1, Ordinance, Repeal of Inactive SUP & SPA Ordinances, Multiple Locations  C MML: 2/3/2020: First Reading *2/18/2020 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 20-2-C- AN ORDINANCE AMENDING CHAPTER 70, ARTICLE III, OF THE SKOKIE VILLAGE CODE PERTAINING TO THEFT AND RETAIL THEFT 1 WHEREAS, Chapter 70, Article III, of the Skokie Village Code provides for offenses 2 against property; and 3 WHEREAS, with the successful rise in economic development and the positive benefits of 4 the growth of retail businesses in the Village of Skokie, there is a resulting increase in the 5 incidents of retail theft. Many of these incidents are of a minor nature with value amounts being 6 less than $300.00. Currently, the only redress for the Skokie Police Department is to do a formal 7 misdemeanor arrest which may take an officer up to 4 to 5 hours to process; and 8 WHEREAS, complicating factors concerning low level retail theft include the reluctance of 9 the State’s Attorney’s Office to charge or prosecute first time offenders and the asset protection 10 policies of some retail businesses which increase reliance on local authorities; and 11 WHEREAS, an amendment to the Skokie Village Code to allow for the issuance of a 12 citation for an ordinance violation instead of a formal arrest, should the circumstances allow, will 13 save valuable police hours and free police officers to be on duty; and 14 WHEREAS, with the addition of an ordinance violation for theft, Skokie police officers will 15 be able to issue a prepay citation with an escalating fine schedule payable to the Village of 16 Skokie. Respondents may also request a hearing before the Administrative Law Officer; and 17 WHEREAS, the Skokie Chief of Police and the Corporation Counsel recommended to the 18 Mayor and Board of Trustees that Chapter 70, Article III, of the Skokie Village Code be amended 19 accordingly; and 20 WHEREAS, the Mayor and Board of Trustees, at a public meeting duly held on February 21 3, 2020, concurred in the aforesaid recommendation of the Chief of Police and Corporation 22 Counsel; and 23 NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the 24 Village of Skokie, Cook County, Illinois; 25 Section 1: That Chapter 70, Article III, of the Skokie Village Code be and the same is 26 hereby amended in the manner hereinafter indicated. The new material is highlighted in bold. 27 Chapter 70 – Offenses and Miscellaneous Provisions 28 … 29 Article III. – Offenses Directed Against Property 30 … Page 1 of 3 VOSDOCS-#564157-v1-Ordinance__Code_Amendment__Chapter_70__Retail_Theft 1 Sec. 70-67. - Theft. 2 A. It shall be unlawful for any person to commit theft by any of the following methods: 3 4 (1) Steal: The unauthorized taking of the property of another person or entity. 5 6 (2) Avoid payment: by deception or by other means to avoid payment for services 7 or intentionally obtain services which the person knows to be available only for 8 compensation. 9 10 (3) Divert services: have control over the disposition of services of others to 11 which the person is not entitled and such person knowingly diverts those services to his 12 or her own benefit or to the benefit of another not entitled thereto. 13 14 (4) Offense of Retail Theft. A person commits the offense of retail theft when the 15 value of the merchandise or item(s) of value in question is $300.00 or less, and he or she 16 knowingly: 17 18 (a) Takes possession of, carries away, transfers or causes to be carried 19 away or transferred, any merchandise displayed, held, stored or offered for sale in 20 a retail mercantile establishment with the intention of retaining such merchandise 21 or with the intention of depriving the merchant permanently of the possession, 22 use or benefit of such merchandise without paying the full retail value of such 23 merchandise; or 24 (b) Alters, transfers, or removes any label, price tag, marking, indicia of 25 value or any other markings which aid in determining value affixed to any 26 merchandise displayed, held, stored or offered for sale, in a retail mercantile 27 establishment and attempts to purchase such merchandise personally or in 28 consort with another at less than the full retail value with the intention of 29 depriving the merchant of the full retail value of such merchandise; or 30 (c) Transfers any merchandise displayed, held, stored or offered for sale, in 31 a retail mercantile establishment from the container in or on which such 32 merchandise is displayed to any other container with the intention of depriving 33 the merchant of the full retail value of such merchandise; or 34 (d) Under-rings with the intention of depriving the merchant of the full retail 35 value of the merchandise; or 36 (e) Removes a shopping cart from the premises of a retail merchandise 37 establishment without the consent of the merchant given at the time of such 38 removal with the intention of depriving the merchant permanently of the 39 possession, use or benefit of such cart; or 40 (f) Represents to a merchant that he or she or another is the lawful owner 41 of property, knowing that such representation is false, and conveys or attempts to 42 convey that property to a merchant who is the owner of the property in exchange 43 for money, merchandise credit or other property of the merchant; or 44 (g) Uses or possesses any theft detection shielding device or theft 45 detection device remover with the intention of using such device to deprive the 46 merchant permanently of the possession, use or benefit of any merchandise Page 2 of 3 VOSDOCS-#564157-v1-Ordinance__Code_Amendment__Chapter_70__Retail_Theft 1 displayed, held, stored or offered for sale in a retail mercantile establishment 2 without paying the full retail value of such merchandise; or 3 (h) If any person: 4 a. Conceals upon his or her person or among his or her belongings, 5 unpurchased merchandise displayed, held, stored or offered for sale in a 6 retail mercantile establishment; and 7 8 b. Removes that merchandise beyond the last known station for 9 receiving payment for that merchandise in that retail mercantile 10 establishment. Such person shall be presumed to have possessed, carried 11 away or transferred such merchandise with the intention of retaining it or 12 with the intention of depriving the merchant permanently of the 13 possession, use or benefit of such merchandise without paying the full 14 retail value of such merchandise. 15 16 B. Penalty. 17 1. Any person, on the initial accusation of violation of this section, may settle and 18 compromise the violation claim by paying the municipality the amount of $250.00 within 19 a period to be specified in the citation. 20 21 2. Any subsequent citations for violations of this section may be settled as 22 follows: 23 2nd violation - $500.00, and 3rd and subsequent violations - $750.00. 24 25 3. Any person who violates any provision of this Section 70-67 shall be subject to 26 the penalties set forth in Section 1-6. 27 28 Section 2: That this Ordinance shall be in full force and effect from and after its 29 passage, approval and publication in pamphlet form as provided by law. 30 ADOPTED this day of February, 2020. Ayes: Nays: Village Clerk Absent: Attested and filed in my office Approved by me this day of this day of February, 2020; February, 2020. and published in pamphlet form according to law from February , 2020 to February , 2020. Mayor, Village of Skokie Village Clerk 31 32 Page 3 of 3 VOSDOCS-#564157-v1-Ordinance__Code_Amendment__Chapter_70__Retail_Theft PLAN COMMISSION REPORT 2019-45P: Alley Vacation Plan Commission Council Chambers, 8:00 PM, February 3, 2020 To: Mayor and Board of Trustees From: Paul Luke, Chairman Case: 2019-45P: Alley Vacation Alley vacation bounded by Golf Road, Leamington Avenue, Foster Street, and Laramie Avenue PLAN COMMISSION ANALYSIS At its January 2, 2020 meeting, the Plan Commission heard a request from the Village of Skokie to vacate the east-west alley in an area bounded by Golf Road on the north, Leamington Avenue on the east, Foster Street on the south, and Laramie Avenue on the west. The alley is unimproved and contains grass, trees, and fencing. A shed belonging to the residence at 9545 Laramie Avenue is present within the alley to the north of the northeast corner of the property. Both the east and west ends of the alley are being utilized for parking, albeit on unapproved surfaces. The Plan Commission concurred with Staff’s recommendation to vacate the alleys. Discussion from the Commissioners about this case focused on the status of the Village’s alley vacation program, the future accessibility and layout of an existing driveway of a residential property at 9544 Leamington Avenue that utilizes the alley return, and what triggered this particular alley to be vacated at this time. A more detailed discussion of this case is in the attached Staff Report and minutes. INTERESTED PARTIES Legal notice was properly posted, advertised, and delivered to property owners in the area of the subject site as prescribed by the Zoning Chapter. No interested parties spoke regarding the case. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommends by a vote of 6 ayes and 0 nays, with 3 members absent, that the petitioner’s request to vacate the east-west alley in an area bounded by Golf Road on the north, Leamington Avenue on the east, Foster Street on the south, and Laramie Avenue on the west in an R2 Single-Family district be APPROVED, subject to recommended conditions. VOSDOCS-#563698-v1-Master_Plan_Commission_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 1 of 3 ATTENDANCE AYES NAYS ABSENT Mitchell (Second) X Quane X Berman X Villegas X Franklin X Laxpati X Burman (Moved) X Mathee X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions, dated February 3, 2020 2. Staff Report, dated January 2, 2020 3. Plan Commission Meeting Minutes for January 2, 2020 4. Site Photos 5. Plat of Vacation, dated December 18, 2019 6. Land Use and Zoning Map VOSDOCS-#563698-v1-Master_Plan_Commission_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 2 of 3 PLAN COMMISSION RECOMMENDED CONDITIONS 2019-45P: Alley Vacation Plan Commission Council Chambers, 8:00 PM, February 3, 2020 1. The property shall be vacated pursuant to the Plat of Vacation, dated December 18, 2019, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. Easements shall be reserved for all Village and Village franchised public utilities over the entire area to be vacated. 3. The existing shed at 9545 Laramie Avenue is permitted to remain within the vacated alley but cannot be expanded or rebuilt and must be removed from the 5147 Golf Road property if so requested by the owner of that property. Any new shed must be constructed outside of the vacated alley to allow for unobstructed access to the overhead utilities. 4. Property owners shall not alter the grade or change the drainage pattern in the easement area without a permit from the Engineering Division. 5. Other than a fence, no structures or trees shall be constructed or planted within the easement area. 6. The vacation shall be effective upon the recording of a Plat of Vacation by the Village in the Office of the Recorder of Deeds of Cook County, Illinois. VOSDOCS-#563698-v1-Master_Plan_Commission_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 3 of 3 STAFF REPORT 2019-45P: Alley Vacation Community Development Department Council Chambers, 7:30 PM, January 2, 2020 To: Paul Luke, Chairman, Skokie Plan Commission From: Mike Voitik, Associate Planner Re: 2019-45P: Alley Vacation Alley vacation bounded by Golf Road, Leamington Avenue, Foster Street, and Laramie Avenue General Information Location Unimproved alley, as follows: The east-west alley in an area bounded by Golf Road on the north, Leamington Avenue on the east, Foster Street on the south, and Laramie Avenue on the west. Purpose To vacate approximately 262.23 linear feet of unimproved public alley. Petitioner Village of Skokie Size of Site The alley is approximately 262.23 feet in length and 16 feet in width. The total area of the alley is approximately 0.096 acres (4,195.68 S.F.). Existing Zoning & R2 Single-Family – unimproved public alley Land Use Adjacent Zoning & North B2 Commercial – vacant office building Land Use B3 Business – automotive repair facility South R2 Single-Family – detached residences East R2 Single Family – detached residences West M2 Light Industry – overhead electric utility lines Comprehensive Plan The alley is designated as single family detached residential PETITIONER’S SUBMITTAL The Village is requesting the vacation of the east-west alley in an area bounded by Golf Road on the north, Leamington Avenue on the east, Foster Street on the south, and Laramie Avenue on the west. The alley is unimproved and contains grass, trees, and fencing. A shed belonging to the residence at 9545 Laramie Avenue is present within the alley to the north of the northeast corner of the property. Both the east and west ends of the alley are being utilized for parking, albeit on unapproved surfaces. VOSDOCS-#562996-v1-Staff_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 1 of 3 The Community Development Department is continuing to implement its alley vacation program which vacates unopened and unimproved residential alleys in the Village that are unnecessary for Village transportation and access needs. In the past, property owners were required to petition the Village to vacate an alley and pay all associated costs involved in the process. In some instances, where the land from the alley increased the street frontage of a lot or its development potential, residents were required to pay for the alleys. The alley proposed to be vacated in this case does not fall under this category. STAFF ANALYSIS Comments All pertinent departments and divisions were offered an opportunity to comment on this case. Other than the Forestry, Engineering, and Planning Division comments below, all others did not respond or approved the request without comment. Forestry Division The Forestry Division approves the granting of the requested alley vacation. Several trees will need to be removed or pruned by the Village prior to the recording of the plat of vacation. Engineering Division The Engineering Division approves the granting of the requested alley vacation. Public Works will remove the existing alley returns at Leamington Avenue and Laramie Avenue and will install new sidewalk, sod, raised curb, and gutter in their place. Planning Division The Planning Division staff supports the proposed alley vacation. There are many similar unopened and unused alleys within the Village. Although they are still Village property and may contain utilities, the Village has no intent to open or pave the alleys. Thus, the Village requests to vacate these alleys and return the property to the adjacent property owners. In this instance, the vacation of the alley will also increase the expansion or redevelopment potential of the properties at 5135 and 5147 Golf Road because the north half of the alley is currently zoned for commercial uses. The existing shed at 9545 Laramie Avenue is permitted to remain within the vacated alley but cannot be expanded or rebuilt. Upon vacation of the alley, the shed will be partially located within the property at 5147 Golf Road. The shed must be removed from the 5147 Golf Road property if so requested by the owner of that property. Any new shed must be constructed outside of the vacated alley to allow for unobstructed access to the overhead utilities. VOSDOCS-#562996-v1-Staff_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 2 of 3  Easements shall be reserved for all Village and Village franchised public utilities in the entire area to be vacated. Once the alley is vacated, the adjacent property owners will be sent a copy of the Plat of Vacation. The adjacent property owners may use the additional land as they would any other part of their property, with the exception that structures other than fences may not be constructed in the easement area, and this space must always be maintained for unobstructed drainage. The alley is listed as part of group number 90 in the Comprehensive Plan as a potential vacation site. STAFF RECOMMENDATIONS Staff recommends that the proposed alley vacation be GRANTED subject to the following conditions: 1. The property shall be vacated pursuant to the Plat of Vacation <insert date of final approved plat>, and as may be further revised with the approval of the Village Manager, or designee, and Corporation Counsel. 2. Easements shall be reserved for all Village and Village franchised public utilities over the entire area to be vacated. 3. The existing shed at 9545 Laramie Avenue is permitted to remain within the vacated alley but cannot be expanded or rebuilt and must be removed from the 5147 Golf Road property if so requested by the owner of that property. Any new shed must be constructed outside of the vacated alley to allow for unobstructed access to the overhead utilities. ATTACHMENTS 1. Site Photos 2. Plat of Vacation, dated December 18, 2019 3. Land Use and Zoning Map VOSDOCS-#562996-v1-Staff_Report_-_2019-45P_- _Alley_Vacation_Bounded_by_Golf_Road__Leamington_Avenue__Foster_Street__and_Laramie_Avenue 3 of 3  Plan Commission Meeting Minutes Date: January 2, 2020 A motion was made by Commissioner J. Burman and seconded by Commissioner G. Mitchell to approve the minutes of the December 19, 2019 Plan Commission meeting. Case Description 2019-45P –Alley Vacation Bounded by Golf Road, Leamington Avenue, Foster Street, and Laramie Avenue The Village of Skokie requests to vacate the east-west alley in an area bounded by Golf Road on the north, Leamington Avenue on the east, Foster Street on the south, and Laramie Avenue on the west. Discussion and Interested Parties Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. Staff requested the report to be accepted into the record as presented. The vacation is listed as part of the Village’s alley vacation program whereby ownership of unopened and unimproved alleys that are not necessary for Village needs is transferred to adjacent property owners. The additional land can be used as any other part of their property with the exception that structures other than fences cannot be built in the easement area. In this case, the alley borders B2 & B3 on the north side and R2 along the south. Currently, the complete 16 feet of alley is occupied by the residents. However, once the alley is vacated, each of the adjacent property owners will receive 8 feet. There is potential to increase the redevelopment of the affected commercial properties on Golf Road. A shed is located in the alley belonging to the residents of 9545 Laramie. Upon the vacation of the alley, the shed will be located on the portion of the land which will belong to 5147 Golf Road. If requested by the owner of that property, the shed must be removed. A new shed can be built outside of the vacated alley to allow unobstructed access to the utilities. Staff also noted that the alley returns on Leamington and Laramie are used for parking which are not approved surfaces. The Public Works Division will remove the returns and install new sidewalk, sod, and raised curb and gutter in their place. The Forestry Division stated in their written comments that maintenance to and removal of several trees in the alley needs to take place before the recording of the vacation. 563379 A commissioner recalled that many alleys have gone through the vacation process and asked how many more alleys are in the program. Staff stated that the Village initiated the alley vacation program in 2004 and of the many alleys unopened and unimproved within the Village there are less than 20 alleys left in the program. Another commissioner inquired if residents would need to make driveway aprons wider since parking on the alley returns is not allowed. Staff answered that there was enough space and they wouldn’t need to do anything. Another commissioner asked how this situation was discovered. Staff stated that the Leamington Avenue property owner wanted to construct a fence in the alley and brought it to the attention of the Building Department. Recommendations and Voting A motion was made to approve the request as presented to vacate the east-west alley in an area bounded by Golf Road, Leamington Avenue, Foster Street, and Laramie Avenue. Motion: J. Burman Second: G. Mitchell Absent: S. Berman, D. Laxpati, & M. Villegas Ayes: 6 Nays: 0 563379 CDBG Suggested Budget Program Year 2020-21 February 3, 2020 Program Year Program Year 2019-20 2020-21 Projects Funded Requested Suggested Allowed Administration VOS - Program Administration and Planning 88,000 110,000 100,000 VOS - Assessment of Fair Housing 12,000 10,000 10,000 Subtotal 100,000 120,000 110,000 110,000 Tier -10,000 Service 1 VOS - Social Worker 43,470 52,057 38,250 1 JCFS 4,000 6,000 4,000 1 Asian Human Services (AHS) - dental services 7,000 15,000 7,000 1 Meals on Wheels NE IL (formerly Meals at Home) 3,000 10,000 5,000 1 Assyrian Family Health Alliance - 20,000 5,000 1 Metropolitan Family Services 6,000 10,000 5,000 1 PEER Services, Inc. 5,000 12,000 5,000 1 North Shore Senior Center 8,000 10,000 8,000 1 YOU Youth and Opportunity United 4,000 15,000 5,000 2 Children's Advocacy Center 3,000 4,000 3,000 2 The Harbour, Inc. 3,000 9,410 3,000 2 Open Communities - 15,000 3,000 3 Argentium (if $620,000 is received) 3,000 5,000 $3,000 alt. 3 Northwest Compass - 7,500 0 4 Center for Enriched Living 2,000 5,000 0 4 Suburban Primary Health Care Council - 5,000 0 Subtotal 91,470 200,967 91,250 91,250 Construction VOS - Home Improvement Program 50,000 70,000 70,000 HODC - 16,842 16,800 WINGS - 11,250 0 VOS - Affordable Housing Initiative 105,328 150,000 62,585 VOS - Street Resurfacing 200,000 220,000 220,000 VOS - 50/50 Sidewalk Grant Program 3,000 3,000 3,000 Turning Point 25,000 30,871 30,800 SHORE 20,000 22,789 22,700 CJE SeniorLife - Village Center 30,000 75,570 0 Search, Inc. 18,000 18,750 18,700 Orchard Village 18,000 9,750 9,500 Asian Human Services (AHS) - exhaust fans 5,000 3,000 3,000 Thresholds - Church Street 9,000 - - Thresholds - Wright Terrace 35,000 - - Subtotal 518,328 631,822 457,085 457,085 +10,000 Grand Total 709,798 952,789 658,335 658,335 Overall Budget with Unallocated Funds and Program Income 658,335 Entitlement from HUD 600,000 Unallocated Funds to be Programmed 50,000 PY19 Program Income 8,335 Budget for Cap Restrictions Estimated Caps Administration Cap (20%) = estimated entitlement + program income received during PY20 120,000 Public Service Cap (15%) = estimated entitlement + program income received during PY19 91,250 VOSDOCS-#562700-v1-CDBG_Funding_Decision_Matrix_-_PY20 CDBG Funding Recommendations for Program Year 2020-21 Village of Skokie Community Development Block Grant (CDBG) Program February 3, 2020 FY21 Request ($) Administration VOS - Program Funding will be used to administer the Village’s CDBG Program, implement and monitor all projects, submit all 100,000 Administration required documentation to HUD, and coordinate all planning activities relative to the Village’s community development efforts. (Activity subject to 20% administrative cap.) VOS - Planning Funding will be used to continue to participate in the preparation of a regional Assessment of Fair Housing (AFH), 10,000 to be submitted to HUD in 2020. Although a portion of the budgeted funds allocated for FY20 have been spent, administration funds may only be used during the specified program year; therefore, this line item is a placeholder to ensure the final payment for the AFH can be funded with CDBG administration funds. (Activity subject to 20% administrative cap.) Housing VOS - Home Funding will be used to continue the Village's program of repairing single-family homes, which began in 1983. 70,000 Improvement Program The request will enable low/moderate-income households (less than 80% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services. The grant for the moderate-income households (50-80% of median family income) will continue its trial period. In addition, if a home owner received CDBG funding in the past, fulfilled its contractual obligations with the Village, and has remained in the home for an additional 15 years, he/she could be eligible for a new round of funding as long as the household remains eligible for the Home Improvement Program. HODC - Housing Funding will be used to purchase and install security cameras in an 11-unit building on Conrad Street. The 16,800 Opportunity purpose of the security cameras, to be located in common areas, is to proactively ensure the safety and security Development of the tenants living in the building, enable HODC to monitor the building, and promote a culture of care for the Corporation building by the tenants. HODC to provide an estimated $5,614 in matching funds from other sources, and/or a reduction in the work scope. VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 1  FY21 Request ($) VOS - Affordable Funding will be used to further affordable housing in Skokie. The expectation is that these funds will be used to 62,585 Housing Initiative support low/moderate-income households in owner-occupied homes. Disbursement activities may include, but not be limited to, property acquisition and home repair. Infrastructure VOS - Street and Funding will be used to resurface Niles Avenue (between Oakton Street and Lincoln Avenue) and Hull Street 220,000 Alley Resurfacing (between Niles and Terminal Avenues). Both street segments are located in Census Tract 8077, Block Group #1 (8077-1), which is an eligible low/moderate-income residential area. According to 2011-2015 American Community Survey (ACS) data, 67.72% of the population in 8077-1 is comprised of low/moderate-income residents. Street and alley resurfacing is a high priority of the Village’s Capital Improvement Program (CIP) budget. VOS - Sidewalk Funding will be used to provide grants to homeowners meeting low/moderate-income eligibility who are required 3,000 Replacement to participate in the Village’s 50/50 sidewalk replacement program. Low/moderate-income property owners are Program able to apply, on an individual basis, for CDBG funds to cover their 50% share. A simple application form is used and proof of income status is based on our Home Improvement Program guidelines (i.e. most recent federal tax return or proof of current earnings and signed affidavit). The focus area will be Golf Road to the north, Church Street to the south, and the east/west Village limits. Households in other areas of Skokie may participate upon request. Public Services VOS - Social Worker Funding will be used to offset the costs for a Village Social Worker position. The Social Worker works with 38,250 low/moderate-income residents who need various types of case management, financial assistance, counseling, and referrals. Residents seeking financial aid are required to prove their income status prior to receiving any assistance from Human Services. The activity is designed to solely benefit low/moderate-income clientele. (Activity subject to 15% public service cap.) VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 2  FY21 Request ($) JCFS Funding will be used to provide financial stability services and coordinated case management for Skokie 4,000 residents. The overall goal of the program is to empower low-income individuals to create more stable environments for themselves and their families. A financial assistance case manager helps families in financial crisis. Specially-trained workers, armed with clinical skills and relationships with local community resource providers, are able to effectively and efficiently assist clients in accessing resources they need to regain and maintain financial stability. (Activity subject to 15% public service cap.) Asian Human Funding will be used to subsidize the salaries of dental assistants to provide dental services to low-income Skokie 7,000 Services - dental residents. The dental assistants are vital to the success of the dental clinic, being responsible for patient triage, services education, seating, medical histories, and radiographs in addition to chair-side assisting and sterilization duties, improving patient flow and maximizing chair time with the patient. Services are available from pediatric through geriatric populations. Dental clinic treatments include education, preventive care, restorative work, and some rehabilitative services to replace missing dentition. (Activity subject to 15% public service cap.) Meals on Wheels Funding will be used to offset staffing costs related to providing the elderly, persons with mental illness, individuals 5,000 Northeastern Illinois with disabilities, and those with temporary illnesses with functional independence. Services include home- (formerly Meals at delivered meals (medically-prescribed diets options are available), social support, and client safety assurance. Home) (Activity subject to 15% public service cap.) Assyrian Family Funding will be used to offset the staffing costs associated with hiring a part-time phlebotomist and/or part-time 5,000 Health Alliance healthcare interpreter fluent in the Aramaic language. The healthcare services provided at the Dirmanna Pharmacy in Skokie are open to patients of all backgrounds. (Activity subject to 15% public service cap.) VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 3  FY21 Request ($) Metropolitan Family Funding will be used to offset counselor staffing costs, providing counseling services, including grief, trauma, 5,000 Services family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. Services are provided in community-based centers, clients' homes, and school settings. MFS utilizes a solution-focused, time- limited approach to counseling interventions that build on clients' strengths, capacity for change and growth, and relationships within their families, community, work, and school settings. The demand for counseling services is on the rise due to the increase in the number of referrals and need for services. (Activity subject to 15% public service cap.) PEER Services Funding will be used to offset the costs associated with employing an adult and adolescent program coordinator 5,000 to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse, including the vaping crisis and the January 2020 legalization of marijuana. (Activity subject to 15% public service cap.) Children's Advocacy Funding will be used to offset the staffing costs of supporting child victims of abuse, and their non-offending 3,000 Center parents and family members, through a Child and Family Advocate position. The advocate supports the Coordination, Advocacy, and Sensitive Interviewing (CASI), and the Family Support Services (FSS) programs. CASI program services are available 24 hours a day, 365 days a year, to respond to emergencies. Services are offered in English and Spanish to children and families free of charge. (Activity subject to 15% public service cap.) The Harbour Funding will be used to offset the staffing costs of serving the needs of homeless youth (including locked-out, 3,000 runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs. Agency programs transition homeless youth to self-sufficiency through three core programs: Safe Harbour Emergency Shelter, Youth in Transition, and Successful Teens/Effective Parents (STEPs). The funds will be disbursed among the programs as- needed to provide immediate short-term housing, crisis intervention, family reunification when possible, longer- term transitional housing, and educational and employment support. (Activity subject to 15% public service cap.) VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 4  FY21 Request ($) North Shore Senior Funding will be used to offset the staffing costs associated with providing case management and counseling 8,000 Center (NSSC) services to low-income, older adult residents of Skokie. Individuals who are frail, who are disabled, and who fall into the poverty- and low-income range, plus those whose independence is threatened, will be offered home- and community-based services that support independent living and forestall or prevent nursing home placement. These services will enable Skokie seniors to remain members of the community. (Activity subject to 15% public service cap.) Youth and Funding will be used to offset the staffing costs for a youth development worker for after school and summer 5,000 Opportunity United programs at Edison Elementary, Lincoln Junior High, and Old Orchard Junior High Schools. The worker will serve (YOU) a dual role of activity coordinator and life skills mentor. Programs include academic, social, and emotional support activities. (Activity subject to 15% public service cap.) Open Communities Funding will be used to offset the staffing costs associated with housing counseling, with a focus on renter 3,000 education, including informational materials and/or rental counseling to Skokie residents. Other services such as pre/post-purchase counseling, foreclosure prevention/delinquency services, financial capability services, aging-in- place/reverse mortgage counseling, and/or fair housing workshops for property owners, renters, and homeowners are alternate service options. (Activity subject to 15% public service cap.) Public Facilities Turning Point Funding will be used to replace (1) large HVAC rooftop unit, and make accessibility upgrades to its east entrance, 30,800 both serving the Turning Point building at 8324 Skokie Boulevard. These capital improvements will replace the next poorly-functioning aging HVAC unit to improve the interior environment of, and improve the safe access to, the facility. Turning Point to provide an estimated $10,291 in matching funds from other sources, and/or a reduction in the work scope. SHORE Funding will be used to replace HVAC-related equipment at the Lois Lloyd/Administration Center at 8350 Laramie 22,700 Avenue, serving the organization's home of its adult services program and administrative offices. The replacement of 2 return fans and 2 variable air volume (VAV) boxes is anticipated. The building serves adults with developmental disabilities, physical challenges, and/or medical impairments, plus SHORE's administrative staff. SHORE to provide an estimated $7,596 in matching funds from other sources, and/or a reduction in the work scope. VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 5  FY21 Request ($) Search Funding will be used to construct an accessible ramp with landing at its supportive living residence on Enfield 18,700 Avenue. This capital improvement will improve building and outdoor space access, and emergency egress for 6 female residents. Search to provide an estimated $6,250 in matching funds from other sources, and/or a reduction in the work scope. Orchard Village Funding will be used to upgrade electrical services to 2 of its Skokie group homes, one on Lavergne Avenue and 9,500 one on Lowell Avenue. These capital improvements will reduce the number of blown circuits for both homes, modernize the circuit breakers for one of the homes, and create a suitable living environment for a total of 16 men and women with disabilities. Orchard Village to provide an estimated $3,250 in matching funds from other sources, and/or a reduction in the work scope. Asian Human Funding will be used to replace 2 exhaust fans for its health clinic at 8800 Lockwood Avenue. The building has a 3,000 Services - facilities total of 3 exhaust fans, and 2 are no longer operational. This equipment replacement will improve indoor air quality for the building. Asian Human Services to provide an estimated $2,950 in matching funds from other sources, and/or a reduction in the work scope. FY21 Total Request 658,335 Alternate Activity if $620,000 in Entitlement Funds are Received Argentium (formerly Funding will be used to offset the staffing costs associated with a Program Manager in the Senior Connections $3,000 alt. SASI) Program. Responsibilities include matching volunteers with seniors; transitioning the Senior Connections Program, including record-keeping, into Argentium's operations; recruiting, vetting, training, and supporting volunteers; maintaining and expanding other senior organizations; and meeting with prospective senior clients. (Activity subject to 15% public service cap.) VOSDOCS-#562309-v1-CDBG_PY20_Public_Hearings_-_Proposal_Summaries 6  Allocation of CDBG Funds to Community Organizations 1977-2020 Actual Recommended Agency 1977-2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total Access to Care 14,000 5,000 6,000 6,000 7,000 8,000 10,000 8,845 5,000 3,850 2,290 0 0 0 0 0 0 $75,985 Argentium (formerly SASI) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 $3,000 alt. $3,000 Asian Human Services 0 0 0 0 0 0 0 0 0 0 0 25,000 20,000 3,000 6,000 12,000 10,000 $76,000 Assyrian Family Health Alliance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,000 $5,000 Better Existence with HIV 33,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $33,600 Center for Enriched Living 14,000 0 3,000 3,000 3,000 3,000 4,000 4,400 2,000 2,200 2,290 2,040 0 0 0 2,000 0 $44,930 Centre East 41,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $41,750 Children's Advocacy Center 0 2,000 2,000 0 2,000 2,000 2,000 2,650 2,500 2,200 2,290 2,550 3,000 3,000 3,000 3,000 3,000 $37,190 CJE (Lieberman Center, Village Center) 60,000 16,840 0 0 20,000 17,000 10,000 12,350 10,000 15,000 20,865 20,000 25,000 0 11,093 30,000 0 $268,148 Connections for the Homeless 0 0 0 0 0 0 0 0 0 3,559 3,750 0 0 0 0 0 0 $7,309 Evanston Shelter for Battered Women 125,500 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $129,000 Great Opportunities Adult Day Care 120,857 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $120,857 Housing Authority of Cook County 0 0 0 0 0 0 0 0 0 0 0 20,000 0 0 0 0 0 $20,000 Housing Opportunity Development Corp. 0 0 0 0 10,000 0 12,000 0 0 0 0 0 13,200 0 17,566 0 16,800 $69,566 Interfaith Housing Development 206,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $206,200 Jewish Child and Family Services (JCFS) 0 0 0 0 0 0 0 0 0 3,850 3,650 3,570 4,000 4,000 4,000 4,000 4,000 $31,070 Jewish Federation of Metropolitan Chicago 0 20,000 20,000 10,000 0 20,000 12,000 7,550 0 0 0 0 0 0 0 0 0 $89,550 Maine-Niles Association for Special Recreation 42,600 3,000 3,000 3,000 3,000 3,000 3,000 0 2,000 2,200 2,290 2,040 0 0 0 0 0 $69,130 Meals on Wheels NE IL (formerly Meals at Home) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 3,000 5,000 $11,000 Metropolitan Family Services 108,088 0 12,400 0 4,000 0 0 0 5,000 5,000 5,200 6,000 6,000 6,000 7,000 6,000 5,000 $175,688 New Foundation Center (formerly WilPower, Inc.) 10,000 0 0 9,000 0 0 0 0 0 0 18,750 0 0 0 0 0 0 $37,750 Niles Township Community Daycare Center 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $75,000 Niles Township Food Pantry 0 0 0 0 0 10,000 15,000 5,000 0 0 0 0 0 0 0 0 0 $30,000 North Shore Senior Center 25,300 6,560 5,000 5,000 6,000 6,000 9,000 8,845 8,000 7,150 6,780 8,160 10,000 10,000 8,000 8,000 8,000 $145,795 Open Communities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 $3,000 Orchard Village 941,035 0 27,000 17,000 15,000 0 15,000 21,700 13,000 0 18,780 20,000 15,000 10,387 27,175 18,960 9,500 $1,169,537 PEER Services 8,000 5,000 4,000 4,000 0 4,000 6,000 8,845 6,500 4,950 4,690 6,120 7,500 7,500 6,000 5,000 5,000 $93,105 RespiteCare 4,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $4,000 Search, Inc. 33,790 0 17,000 18,000 12,000 12,700 18,000 23,300 15,000 24,750 18,750 16,500 10,000 15,000 15,313 18,000 18,700 $286,803 SHORE Community Services 207,497 44,600 25,000 11,200 15,000 20,000 12,000 11,300 4,500 13,541 8,025 5,000 0 40,800 18,750 20,000 22,700 $479,913 Skokie Park District 256,490 0 7,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $263,990 The Harbour, Inc. 0 0 0 3,000 3,000 0 5,000 5,300 6,000 4,950 4,690 5,100 6,000 6,000 5,000 3,000 3,000 $60,040 Thresholds/NTSW 490,650 0 0 5,700 0 0 0 0 0 0 0 0 0 0 0 44,000 0 $540,350 Turning Point Behavioral Health Care 377,363 10,247 0 0 0 0 6,665 0 5,000 0 5,360 9,500 12,000 19,552 23,277 25,000 30,800 $524,764 United Way 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $25,000 Urhai Community Service Center 0 0 0 0 0 0 3,000 0 0 0 0 0 0 0 0 0 0 $3,000 WINGS 40,000 0 0 0 0 0 0 0 0 0 0 0 0 0 2,648 0 0 $42,648 Youth & Opportunity United 0 0 0 0 0 0 0 0 0 0 5,200 6,120 7,500 7,500 7,000 4,000 5,000 $42,320 Zacharias Center 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,650 0 0 $34,650 Total 3,260,720 116,747 131,900 94,900 100,000 105,700 142,665 120,085 84,500 93,200 133,650 157,700 139,200 132,739 199,471 208,960 154,500 $5,376,637 VOSDOCS-#155619-v18-CDBG_Historic_Funding_Allocations Chart 1977-2020 February 3, 2020