Board of Trustees

MONDAY, AUGUST 16, 2021 – 8:00 P.M. With Skokie and the entire State of Illinois now in Phase 5 of the Restore Illinois plan and the lifting of restrictions on in-person gatherings, Skokie Village Board meetings are in- person in the Council Chambers at Skokie Village Hall, 5127 Oakton Street. Village Board meetings begin at 8 p.m. and will continue to be broadcast live on the Village’s YouTube channel as well as on SkokieVision cable television channels 17 (Comcast) and 25 (RCN). Meetings also are re-broadcast on the cable channels in the weeks following each meeting, and the videos are archived on the Village’s YouTube channel. As of August 9, 2021, the transmission of COVID-19 has increased to a high level within Skokie. As such, until further notice the Village of Skokie is requiring that all Village employees, officials and visitors wear masks when inside of all Village buildings. This requirement is consistent with guidance from the Centers for Disease Control and both the Illinois and Cook County Departments of Public Health. The Skokie Health and Human Services Department recommended that the Village follow this guidance to protect staff, visitors and the entire community. Public comments may still be submitted to publiccomments@skokie.org; comments received prior to the meeting or during the meeting will be provided to the Village Board and will not be read aloud. Public comments also can be mailed or hand-delivered to Skokie Village Hall, 5127 Oakton Street, Skokie, Illinois, 60077, Attention: Village Manager’s Office or placed in the exterior drop box on the west side of Skokie Village Hall. Each Village Board meeting agenda includes time for public comments, and individuals wishing to speak on an issue will be allocated three minutes to address the Village Board. 1. Pledge of Allegiance led by Village Clerk Pramod C. Shah. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Monday, August 2, 2021. **go to** * 5. Approve Voucher List #7-FY22 of August 16, 2021. **go to** * 6. Proclamations and Resolutions. A. Proclamations Payroll Week – September 5-11, 2021 **go to** 7. Recognition, Awards and Honorary Presentations. 8. Appointments, Reappointments and Resignations. A. Swearing in of the following personnel by Village Clerk Pramod Shah: Name Old Position New Position Adam Pease Lieutenant Fire Captain B. Swearing in of the following personnel by Commissioner Bruce Rottner of the Board of Fire and Police: Name Old Position New Position Matthew Kainer Firefighter Fire Lieutenant Joseph Pryst Firefighter Fire Lieutenant 9. Presentations and Reports. #590409 10. Report of the Village Manager. **go to** A. COVID-19 Update. B. Professional Facilities Management (PFM) Facilities Management Agreement and **go to B** Programming Agreement – North Shore Center for the Performing Arts. * C. Emergency Incident Cost Recovery Modification. **go to C** * D. FY2022 Purchase of Police Patrol and Administrative Vehicles – Currie Motors, Inc., Frankfort, Illinois - $171,318. **go to D** * E. HP Infrastructure Maintenance Contract – CDW Government, Chicago, Illinois - **go to E** $45,951. 11. Report of the Corporation Counsel. **go to** CONSENT: * A. An ordinance granting relief from Chapter 10, Article I, Section 10-10 of the Skokie **go to A** Village Code pertaining to the temporary sale and consumption of alcoholic liquor on the public right of way and municipal property. This item is on the consent agenda for second reading and adoption. The first reading was on August 2, 2021. * B. An ordinance vacating a residential alley between 8057 Niles Center Road and 8052 Elmwood Street, Skokie, Illinois in a CX Core Mixed-Use district (2021-18P). This **go to B** item is on the consent agenda for second reading and adoption. The first reading was on July 6, 2021. 12. Unfinished Business. 13. New Business. 14. Plan Commission. A. Plan Commission Case 2021-14P – Special Use Permit: Amazon.com Services 7539 **go to 14P** Linder Avenue. B. Plan Commission Case 2021-19P – Special Use Permit: Cremation Services 7309 **go to 19P** Monticello Avenue. 15. Public Comment. (See information at top of page 1) 16. Adjournment. _______________________ Items marked with an asterisk (*) indicate they are part of the Consent Agenda that contains routine items or items which have already been discussed by the Mayor and Board at a previous public meeting and require a second reading. Items on the Consent Agenda are passed in one vote at the beginning of the Board Meeting. Prior to the vote on the Consent Agenda, the Mayor will inquire if there is any matter which anyone wishes to remove from the Consent Agenda. If there is an item on the Consent Agenda which you wish to address, please inform the Mayor at that time you wish to remove it from the Consent Agenda. #590409 Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Agenda Return to Mgr Rpt Return to Mgr Rpt B Return to Mgr Rpt  Return to Mgr Rpt MML: 8/16/21 Manager’s Report THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 21-8-R- A RESOLUTION APPROVING AND AUTHORIZING A FIFTH AMENDMENT TO THE FACILITY MANAGEMENT AGREEMENT WITH PROFESSIONAL FACILITIES MANAGEMENT, INC. (PFM) FOR THE NORTH SHORE CENTER FOR THE PERFORMING ARTS IN SKOKIE 1 WHEREAS, Professional Facilities Management, Inc., (hereinafter “PFM”) has 2 managed the North Shore Center for the Performing Arts in Skokie. In this capacity, PFM 3 oversees all building operations and provides staffing for management, box office sales, 4 marketing, budgeting, tenant management, technical operations and all aspects of operating 5 the world-class facility; and 6 WHEREAS, PFM has proven a valuable, supportive partner in both facility 7 management and programming at the North Shore Center for the Performing Arts; and 8 WHEREAS, the Facilities Management Agreement executed on June 18, 1996 has 9 been amended on four previous occasions, each time extending the term of the agreement, 10 with the most recent Amendment expiring on April 30, 2021. Cognizant of the uncertainties of 11 the entertainment venue market due to the COVID-19 pandemic, the Village of Skokie and 12 PFM have agreed upon an initial one-year term for a new Facilities Management Agreement, 13 with three one-year extension options; and 14 WHEREAS, the Village Manager recommended to the Mayor and Board of Trustees 15 that the Fifth Amendment to the Facility Management Agreement with Professional Facilities 16 Management, Inc., be approved substantially in the form attached hereto and marked as 17 Exhibit “1”, subject to changes approved by the Village Manager or designee and the 18 Corporation Counsel of the Village of Skokie; 19 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the 20 Village of Skokie, Cook County, Illinois that the Fifth Amendment to the Facility Management 21 Agreement with Professional Facilities Management, Inc., a copy of which is attached hereto 22 and marked Exhibit “1”, or subject to changes approved by the Corporation Counsel and Village 23 Manager or designee, be and the same is hereby approved. 24 BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of 25 Skokie, Cook County, Illinois that the Village Manager is hereby authorized to execute the Fifth 26 Amendment to the Facility Management Agreement with Professional Facilities Management, 27 Inc., a copy of which is attached hereto and marked Exhibit “1”, subject to changes approved by 28 the Corporation Counsel and Village Manager or designee. Page 1 of 5 VOSDOCS-#590698-v1- Resolution__Approving_Fifth_Amendment_to_Facility_Management_Agreement_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt PASSED this day of August, 2021. Ayes: Nays: Village Clerk Absent: Approved by me this day of Attest: August, 2021. Village Clerk Mayor, Village of Skokie 1 Page 2 of 5 VOSDOCS-#590698-v1- Resolution__Approving_Fifth_Amendment_to_Facility_Management_Agreement_with_Professional_Facilities_Management__Inc__(P FM)  Return to Mgr Rpt Exhibit 1 Page 3 of 5 VOSDOCS-#590698-v1- Resolution__Approving_Fifth_Amendment_to_Facility_Management_Agreement_with_Professional_Facilities_Management__Inc__(P FM)  Return to Mgr Rpt 1 2 Page 4 of 5 VOSDOCS-#590698-v1- Resolution__Approving_Fifth_Amendment_to_Facility_Management_Agreement_with_Professional_Facilities_Management__Inc__(P FM)  Return to Mgr Rpt Page 5 of 5 VOSDOCS-#590698-v1- Resolution__Approving_Fifth_Amendment_to_Facility_Management_Agreement_with_Professional_Facilities_Management__Inc__(P FM)  Return to Mgr Rpt MML: 8/16/21 Manager’s Report THIS RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 21-8-R- A RESOLUTION APPROVING AND AUTHORIZING AN AGREEMENT FOR PROGRAMMING SERVICES WITH PROFESSIONAL FACILITIES MANAGEMENT, INC. (PFM) REGARDING THE NORTH SHORE CENTER FOR THE PERFORMING ARTS IN SKOKIE 1 WHEREAS, Professional Facilities Management, Inc., (hereinafter “PFM”) has managed 2 the North Shore Center for the Performing Arts (hereinafter “Center”) in Skokie. In this 3 capacity, PFM oversees all building operations and provides staffing for management, box 4 office sales, marketing, budgeting, tenant management, technical operations and all aspects 5 of operating the world-class facility; and 6 WHEREAS, PFM has provided programming services for the 867-seat main stage 7 theatre at the Center since 2010. While working closely with the Center’s Board of Directors 8 on programming choices, PFM’s programming recommendations draw on their decades of 9 experience in the entertainment industry and the efficiencies of managing multiple performing 10 arts while also being tailored for the Center’s unique market; and 11 12 WHEREAS, prior to the COVID-19 pandemic, patron surveys showed that PFM’s 13 programming recommendations increased both first-time and younger ticket buyers at the 14 Center. They also have focused on programs to promote equity and other voices in the 15 community, often with support from the North Shore Center for the Performing Arts 16 Foundation and the Rice Foundation; and 17 18 WHEREAS, PFM did an outstanding job in 2020, managing the uncertainties involved 19 with programming, and quickly organizing the Outback Summer Series concerts during the 20 summer; and 21 WHEREAS, the Village Manager recommended to the Mayor and Board of Trustees that the 22 Agreement for Programming Services with Professional Facilities Management, Inc., be approved 23 substantially in the form attached hereto and marked as Exhibit “1”, subject to changes approved by 24 the Village Manager or designee and the Corporation Counsel of the Village of Skokie; 25 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village 26 of Skokie, Cook County, Illinois that the Agreement for Programming Services with Professional 27 Facilities Management, Inc., a copy of which is attached hereto and marked Exhibit “1”, or subject to 28 changes approved by the Corporation Counsel and Village Manager or designee, be and the same 29 is hereby approved. 30 BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, 31 Cook County, Illinois that the Village Manager is hereby authorized to execute the Agreement for 32 Programming Services with Professional Facilities Management, Inc., a copy of which is attached 33 hereto and marked Exhibit “1”, subject to changes approved by the Corporation Counsel and Village 34 Manager or designee. Page 1 of 8 VOSDOCS-#590699-v1-Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt PASSED this day of August, 2021. Ayes: Nays: Village Clerk Absent: Approved by me this day of Attest: August, 2021. Village Clerk Mayor, Village Page 2 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Exhibit 1 Page 3 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Page 4 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Page 5 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Page 6 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Page 7 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM)  Return to Mgr Rpt Page 8 of 8 VOSDOCS-#590699-v1- Resolution__Approving_Agreement_for_Programming_Services_with_Professional_Facilities_Management__Inc__(PFM) Return to Mgr Rpt C  Return to Mgr Rpt MML: 8/16/21 Manager’s Report *9/8/21 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 21-9-C- AN ORDINANCE AMENDING CHAPTER 46, ARTICLE II, SECTION 46-36(b) OF THE SKOKIE VILLAGE CODE PERTAINING TO THE RECOVERY OF FEES FOR EMERGENCY SERVICES RENDERED BY THE SKOKIE FIRE DEPARTMENT 1 WHEREAS, Chapter 46, Article II, Section 46-36 of the Skokie Village Code provides 2 for Village of Skokie Fire Department service fees; and 3 WHEREAS, on July 15, 2019, the Mayor and Board of Trustees adopted Village 4 Ordinance Number 19-7-C-4472, amending Section 46-36 of the Skokie Village Code 5 (hereinafter “Code”) and listed Fire Department cost recovery fees for various Fire 6 Department services such as: vehicle extrication, fire suppression and hazardous materials 7 response; and 8 9 WHEREAS, Section 46-36(c) allows for the Village Manager “to modify or change the 10 fees that may be charged”. Pursuant to that authority the Village Manager has implemented 11 changes in the fees that are charged, and as such are not reflected in the amounts currently 12 outlined in Section 46-36(b); and 13 14 WHEREAS, in order to avoid confusion, the Fire Chief has recommended to the Village 15 Manager that Section 46-36(b) should be revised to remove any specific fees as they are 16 subject to change; and 17 WHEREAS, the Village Manager concurred with the recommendation of the Fire Chief 18 and recommended to the Mayor and Board of Trustees that the Section 46-36(b) be revised as 19 to remove any specific fees as they are subject to change, and thus recommended that Chapter 20 46, Article II, Section 46-36(b) of the Code be amended accordingly; and 21 WHEREAS, the Mayor and Board of Trustees at a public meeting duly held on 22 September 8, 2021, concurred in the aforesaid recommendation of the Village Manager; and 23 Section 1: That Chapter 46, Article II, Section 46-36(b) of the Skokie Village Code 24 be and the same is hereby amended in the manner hereinafter indicated. The new material is 25 highlighted in bold and the material to be deleted is highlighted and stricken through. 26 Chapter 46 – FEES FOR LICENSES, SERVICES AND PERMITS 27 … 28 ARTICLE II. – MISCELLANEOUS FEES 29 … Page 1 of 3 VOSDOCS-#590493-v1-Ordinance__Code_Amendment__Chapter_46__Section_46- 36__Fire_Dept__Emergency_Services_Fee_Recovery  Return to Mgr Rpt 1 Sec. 46-36. - Fire Department Service Fees. 2 … 3 (b) Emergency Incident Cost Recovery Fees. Each property owner or vehicle owner that 4 receives any of the following emergency services from the Village Skokie Fire Department 5 arising from the following situations set forth below, shall be charged the 6 corresponding recovery fee for such services, as set forth in the schedule of fees 7 authorized by Section 46-36(c): 8 1. Motor Vehicle Accident 9 2. Vehicle Fire 10 3. Structure Fire 11 4. Hazardous Conditions 12 5. Special Rescue 13 1. Fire Department response to a motor vehicle accident shall be charged a fee of 14 $550.00; 15 2. Fire Department response to a vehicle fire shall be charged $605.00; 16 3. Fire Department response to structure fire shall be charged $500.00; 17 4. Fire Department response to an incident involving hazardous conditions, 18 excluding hazardous materials, shall be charged $700.00; and 19 5. Fire Department response to an incident requiring a special rescue, including but 20 not limited to: industrial or vehicle extrication, above & below grade, confined space, 21 structural and/or trench collapse incidents shall be charged a fee of $400.00. 22 (c) Billing. The Village Manager or designee shall cause a bill to be issued and sent to the 23 appropriate entity or person responsible for payment for said person having been 24 transported by ambulance, having received emergency medical services or Fire 25 Department Response specified in this section. The Village Manager shall, with the 26 consultation of the Fire Chief and the Director of Finance, establish a schedule of the 27 applicable fees for all services received by a person with regard to ambulance 28 transportation and emergency medical services, including fees for multiple responses 29 as specified in subsection (e) of this section. The Village Manager is authorized to 30 modify or change the fees that may be charged from time to time after consideration of 31 certain factors. Such factors that may be considered by the Village Manager include, 32 but are not limited to, applicable Medicare rates, reimbursement rates, cost standards 33 in the insurance or health care industry, and actual cost of services and supplies. The 34 Village Manager shall cause such schedule of fees to be printed and made available to 35 the public. 36 … Page 2 of 3 VOSDOCS-#590493-v1-Ordinance__Code_Amendment__Chapter_46__Section_46- 36__Fire_Dept__Emergency_Services_Fee_Recovery  Return to Mgr Rpt 1 Section 2: That this Ordinance shall be in full force and effect from and after its 2 passage, approval and publication in pamphlet form as provided by law. ADOPTED this day of September, 2021. Ayes: , Nays: Village Clerk Absent: Attested and filed in my office Approved by me this day of this day of September, 2021; September, 2021. and published in pamphlet form according to law from September , 2021 to September , 2021. Mayor, Village of Skokie Village Clerk Page 3 of 3 VOSDOCS-#590493-v1-Ordinance__Code_Amendment__Chapter_46__Section_46- 36__Fire_Dept__Emergency_Services_Fee_Recovery Return to Mgr Rpt D Return to Mgr Rpt Return to Mgr Rpt E Return to Agenda  Return to Corp Counsel Rpt A MML: 8/2/21 1st Reading *8/16/21 THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 21-8-C- AN ORDINANCE GRANTING RELIEF FROM CHAPTER 10, ARTICLE I, SECTION 10-10 OF THE SKOKIE VILLAGE CODE PERTAINING TO THE TEMPORARY SALE AND CONSUMPTION OF ALCOHOLIC LIQUOR ON THE PUBLIC RIGHT OF WAY AND MUNICIPAL PROPERTY 1 WHEREAS, this routine ordinance for the Backlot Bash concerns Chapter 10, Article I, 2 Section 10-10 of the Skokie Village Code which prohibits the possession and consumption of 3 alcoholic liquor on Village of Skokie (hereinafter “Village”) owned property; and 4 WHEREAS, the Skokie Park District, in conjunction with various organizations, will be 5 presenting the 14th Annual Backlot Bash (hereinafter “Bash”), which will take place on August 6 27, 28 and 29, 2021; and 7 WHEREAS, the Bash is comprised of concerts, games, food and a carnival which will 8 utilize Village owned parking lots and a portion of the public ways at and around the 9 intersection of Floral Avenue and Oakton Street and a portion of Lincoln Avenue; and 10 WHEREAS, the Skokie Park District has or will acquire a temporary permit pursuant to 11 Section 10-40 of the Code, authorizing the sale of liquor for the 2 and ½ day event; and 12 WHEREAS, the Skokie Park District intends to restrict and limit the consumption of 13 alcoholic liquor to a defined and fenced-in area located on a portion of the public right of way 14 of Oakton Street, the Village Green and a portion of the Village Hall parking lot (hereinafter 15 “Beer Area”), as depicted on the 2021 Event Layout, attached hereto as Exhibit “1”; and 16 WHEREAS, the Mayor, as Liquor Commissioner, and the Corporation Counsel 17 recommend to the Board of Trustees that relief from Section 10-10 of the Code be granted to 18 the Skokie Park District; and 19 NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the 20 Village of Skokie, Cook County, Illinois; 21 Section 1: That the Skokie Park District, or its specified agents, are authorized and 22 permitted to sell alcoholic liquor and to allow its consumption within the Beer Area. To the 23 extent necessary, relief from Section 10-10 of the Code is granted as part of this permission. 24 This permission to sell alcoholic liquor in the Beer Area is subject to the following conditions: 25 1) The Skokie Part District shall have a Temporary Permit to sell alcoholic liquor 26 from the Local Liquor Commissioner; Page 1 of 3 DOCS#590182-v1, Ordinance, Code Amendment, Chapter 10, Temporary Sale of Liquor on ROW, Backlot Bash 2021  Return to Corp Counsel Rpt 1 2) The Skokie Park District shall have obtained any license, permit or other 2 necessary approvals from the State of Illinois to sell alcoholic liquor; 3 3) The area in which the sale of alcoholic liquor takes place shall be enclosed with 4 a fence, access shall be restricted and consumption shall be limited to the self- 5 contained designated area. No consumption or sale of alcoholic liquor shall be 6 allowed on any other publicly owned property or any public right of way. 7 4) That any and all necessary authorization is granted from local, county or state 8 agencies, for the closure of certain public rights of way including but not limited 9 to Floral Avenue and Oakton Street. 10 5) The sale of alcoholic liquors shall only take place during the following times: 11 6:00 p.m. to 10:00 p.m. on August 27, 2021; 11:00 a.m. to 10:00 p.m. on 12 August 28, 2021; and 8:00 a.m. to 8:00 p.m. on August 29, 2021; 13 6) Only alcoholic liquor sold by the Skokie Park District or its approved vendor, 14 may be sold, consumed or possessed in the designated area of the Beer Area. 15 No alcoholic liquor may be brought in from outside of the designated area; 16 7) The Skokie Park District, the Youth Foundation of Skokie and the Village shall 17 enter into an Intergovernmental Agreement upon terms negotiated by the 18 Village Manager, or designee, and the Corporation Counsel, subject to final 19 approval by the Mayor and the Board of Trustees; and 20 8) The Skokie Park District, and its vendor(s), shall comply with the Village Code, 21 and all ordinances, rules and regulations of the Village. 22 Section 2: That this Ordinance shall be in full force and effect from and after its 23 passage, approval and publication in pamphlet form as provided by law. 24 ADOPTED this day of August, 2021. Ayes: Nays: Village Clerk Absent: Attested and filed in my office Approved by me this day of this day of August, 2021; August, 2021. and published in pamphlet form according to law from August , 2021 to August , 2021. Mayor, Village of Skokie Village Clerk 25 26 Page 2 of 3 DOCS#590182-v1, Ordinance, Code Amendment, Chapter 10, Temporary Sale of Liquor on ROW, Backlot Bash 2021  Return to Corp Counsel Rpt Exhibit 1 Page 3 of 3 DOCS#590182-v1, Ordinance, Code Amendment, Chapter 10, Temporary Sale of Liquor on ROW, Backlot Bash 2021  Return to Corp Counsel Rpt MML: *8/16/21 B PC: 2021-18P THIS ORDINANCE MAY BE CITED AS VILLAGE ORDINANCE NUMBER 21-8-Z- AN ORDINANCE VACATING A RESIDENTIAL ALLEY BETWEEN 8057 NILES CENTER ROAD AND 8052 ELMWOOD STREET, SKOKIE, ILLINOIS IN A CX CORE MIXED-USE DISTRICT 1 WHEREAS, the owner of 8057 Niles Center Road, Skokie, Illinois (hereinafter 2 “Petitioner”) has requested the vacation of the remaining portion of alley between 8057 3 Niles Center Road and 8052 Elmwood Avenue (hereinafter “Subject Property”); and 4 WHEREAS, the Subject Property is depicted on the Plat of Vacation, dated June 25, 5 2021, a copy of which is attached hereto as Exhibit “1”; and 6 WHEREAS, through its ongoing alley vacation program, initiated in 2002, the 7 Community Development Department has been systematically vacating unopened and 8 unimproved residential alleys that are unnecessary for Village transportation and access 9 needs; and 10 WHEREAS, although the Subject Property is improved, it was to be included in the 11 program due to its unique position as being wholly surrounded by private property and 12 being a residual piece of right of way remaining from previous alley vacations. It does abut 13 residential property to the east. Additionally, it is unnecessary for the Village’s transportation 14 and access needs. Petitioner’s recent request to vacate the Subject Property accelerated 15 the timeline; and 16 WHEREAS, the Subject Property is located in an CX Core Mixed-use district within 17 an area between 8057 Niles Center Road and 8052 Elmwood Avenue and is described and 18 attached hereto in Exhibit “2”. It is currently being utilized by the Haben Funeral Home & 19 Crematory (8057 Niles Center Road) as a driveway to its parking lot; and 20 WHEREAS, the nature and extent of the public use or public interest to be 21 subserved in the Subject Property shall warrant the vacation of the same; and 22 WHEREAS, the title and ownership of the portion of the Subject Property to be 23 vacated shall, pursuant to 65 ILCS 5/11-91-2, vest in equal proportions to the abutting 24 property owners as identified by the Permanent Index Numbers (hereinafter “PIN”) and are 25 listed by PIN block numbers in Exhibit “2” attached hereto; and 26 WHEREAS, the only structure that may be built on the vacated alley(s) is a fence, 27 and that any and all structures built or maintained by the property owners are done so at the 28 property owner’s risk. The Village will have the right to enter upon vacated alleys and may 29 damage or remove the structure, should the Village need to access the area covered by the 30 easement; and 31 Page 1 of 5 VOSDOCS-#590186-v1-Ordinance__2021-18P___Alley_Vacation__Between_8057_Niles_Center_Rd__&_8052_Elmwood_Ave_  Return to Corp Counsel Rpt 1 WHEREAS, a permanent public easement for drainage purposes shall be 2 maintained by the Village, as well as easements for Village and Village-franchised public 3 utilities will remain over the entire area to be vacated; and 4 WHEREAS, no compensation shall be paid by the owners of the abutting properties 5 for the value of the real estate which may accrue to them by reason of the enactment of this 6 Ordinance, since it has been determined that the vacation of alleys and the vacated portion 7 will benefit both residents and the Village; and 8 WHEREAS, other abutting property owners, if any, to the Subject Property were duly 9 notified of the Skokie Plan Commission proceedings and presented no objection to the 10 proposed vacation; and 11 WHEREAS, the Skokie Plan Commission, at a public hearing duly held on June 3, 12 2021 having heard relevant testimony; (a) determined proper legal notice was achieved and 13 (b) voted to recommend to the Mayor and Board of Trustees that the Subject Property be 14 vacated, subject to the conditions set forth in the Plan Commission Report dated July 6, 15 2021; and 16 WHEREAS, the Mayor and Board of Trustees of the Village of Skokie, at a public 17 meeting duly held July 6, 2021, concurred in the recommendation of the Skokie Plan 18 Commission; 19 NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the 20 Village of Skokie, Cook County, Illinois: 21 Section 1: That the following portion of the alley commonly described below, and 22 legally described in Exhibit “2” attached hereto, and depicted on the Plat of Vacation, dated 23 June 21, 2021, a copy of which is attached hereto as Exhibit “1”, located in the Village of 24 Skokie, be and the same is hereby vacated: 25 A portion of an alley right of way, approximately 72 feet by 16 feet, bordered entirely by 26 private property owned by Petitioner and the property owner of 8052 Elmwood Avenue; 27 and the title to the vacated alleys shall vest to the abutting property owners pursuant to 65 28 ILCS 5/11-91-2, as identified by their Permanent Index Numbers set out in Exhibit “2” 29 attached hereto. 30 Section 2: The aforesaid vacations are subject to the conditions set forth below: 31 32 1. The property shall be vacated pursuant to the Plat of Vacation dated June 21, 2021, and 33 as may be further revised with the approval of the Village Manager, or designee, and 34 Corporation Counsel. 35 2. Upon the passage of the ordinance by the Board of Trustees, the Mylar of the Plat of 36 Vacation shall be submitted to the Village with all signatures other than Village staff or 37 elected officials. 38 3. Property owners shall not alter the grade or change the drainage pattern in the 39 easement area without a permit from the Engineering Division. Page 2 of 5 VOSDOCS-#590186-v1-Ordinance__2021-18P___Alley_Vacation__Between_8057_Niles_Center_Rd__&_8052_Elmwood_Ave_  Return to Corp Counsel Rpt 1 4. The vacation shall be effective upon the recording of a Plat of Vacation by the Village in 2 the Office of the Recorder of Deeds of Cook County, Illinois. 3 Section 3: The Village, on its own behalf and on behalf of Village-franchised 4 public utilities, shall retain the right of entry upon the Subject Property in order to install, 5 repair, replace or remove, or engage in the maintenance of, any equipment or facility of any 6 such utility or the drainage conditions in the Subject Property. In the course of repair, 7 replacement or removal, or maintenance of equipment or facilities of a Village-franchised 8 public utility, or drainage conditions in, on or over the Subject Property, the Village or the 9 Village-franchised public utility shall not be held liable by any owner of the Subject Property 10 for any damage to structures, landscaping, or fences in, on or over the Subject Property. 11 Any and all structures, including a fence, built or maintained on the Subject Property are 12 done so at the owner of the Subject Property’s own risk. 13 Section 4: That the aforesaid vacation, incorporating the conditions contained 14 herein, shall be effective upon the recording of a Plat of Vacation by the Village of Skokie in 15 the Cook County Clerk’s Office. 16 Section 5: That no compensation shall be paid by the owners of the abutting 17 properties for the value of the real estate which may accrue to them by reason of the 18 enactment of this ordinance and that the public interest and benefit will be subserved by the 19 vacation of the properties referenced herein. 20 Section 6: It is the intention of the Village that ownership and title to the vacated 21 alleys shall pass to and vest in the adjacent property owners, as listed by the Permanent 22 Index Numbers in Exhibit “2”, in equal proportions of the vacated alley. 23 Section 7: That this Ordinance shall be in full force and effect from and after its 24 passage, approval, and recordation as provided by law. 25 26 ADOPTED this day of August, 2021. 27 28 Village Clerk 29 Ayes: 30 Nays: 31 Absent: 32 Approved by me this day of 33 Attested and filed in my August, 2021. 34 office this day of 35 August, 2021. 36 37 Mayor, Village of Skokie 38 39 Village Clerk 40 41 42 43 44 Page 3 of 5 VOSDOCS-#590186-v1-Ordinance__2021-18P___Alley_Vacation__Between_8057_Niles_Center_Rd__&_8052_Elmwood_Ave_  Return to Corp Counsel Rpt Exhibit 1 Page 4 of 5 VOSDOCS-#590186-v1-Ordinance__2021-18P___Alley_Vacation__Between_8057_Niles_Center_Rd__&_8052_Elmwood_Ave_  Return to Corp Counsel Rpt Exhibit 2 LEGAL DESCRIPTION THAT PART OF A 16-FOOT ALLEY IN THE RESUBDIVISION OF LOT 37 (EXCEPT THE SOUTH 40 FEET THEREOF) IN BLAMEUSER’S SUBDIVISION OF THE SOUTH 105 ACRES OF THE SOUTHEAST QUARTER OF SECTION 21, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE VILLAGE OF NILES, ILLINOIS BEING MORE PARTICULARY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT 3 IN SAID RESUBDIVISION; THENCE NORTH 89 DEGREES 28 MINUTES 39 SECONDS WEST ALONG THE SOUTH LINE OF SAID LOT 3 EXTENDED WEST A DISTANCE OF 17.29 FEET TO A POINT IN THE EASTERLY LINE OF HABEN SUBDIVISION (RECORDED APRIL 11, 2011. DOCUMENT NUMBER 1110122061): THENCE NORTH 22 DEGREES 47 MINUTES 50 SECONDS EAST ALONG SAID EASTERLY LINE A DISTANCE OF 71.61 FEET TO A POINT: THENCE NORTH 89 DEGREES 44 MINUTES 19 SECONDS EAST A DISTANCE OF 17.32 FEET TO THE NORTHWEST CORNER OF LOT 4 IN SAID RESUBDIVISION: THENCE SOUTH 22 DEGREES 47 MINUTES 50 SECONDS WEST ALONG THE WESTERLY LINE OF SAID RESUBDIVISION A DISTANCE OF 71.69 FEET TO THE POINT OF ALONG THE WESTERLY LINE OF SAID RESUBDIVISION A DISTANCE OF 71.70 FEET TO THE OINT OF BEGINNING. AFFECTED PINS 10-21-410-013-0000 10-21-410-014-0000 10-21-410-032-0000 Page 5 of 5 VOSDOCS-#590186-v1-Ordinance__2021-18P___Alley_Vacation__Between_8057_Niles_Center_Rd__&_8052_Elmwood_Ave_  Return to Agenda PLAN COMMISSION REPORT 2021-14P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, August 16, 2021 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Re: 2021-14P: Special Use Permit Amazon.com Services 7539 Linder Avenue PLAN COMMISSION ANALYSIS During its June 3, 2021, meeting, the Plan Commission heard a request for a special use permit for truck and freight transportation services in an M1 Office Assembly zoning district and any other relief discovered during the review of this case. The proposed facility will be using independent flex drivers, who are using their own vehicles and not Amazon employees, to deliver packages and products within a 4-hour span inside a certain radius and within a 12-hour delivery window to further distances. Staff was supportive of the request subject to addressing potential traffic issues identified in the applicant’s Traffic Impact Study. The Plan Commission Recommended Conditions include next steps and a potential required remedy to install a traffic signal if one is warranted. Discussion from the Commission included: 1. The hours of operation of the facility, which is 24 hours with peak periods early morning and at night. 2. Potential conflicts with neighboring businesses to utilize their own docks. Amazon responded that Amazon is responsible for policing drivers, and drivers need to be respectful to the neighbors. There will not be any semi-trailer staging on Linder Avenue. If there is a problem, neighbors are encouraged to contact the building security guard or call the facility. 3. Prior precedent for a developer or user being responsible for installation of traffic signals. Staff responded with a list of developments that were heard by the Plan Commission and Village Board where this was the case. Please see the attached memo for additional information regarding this case that occurred after the Plan Commission meeting. No additional relief was discovered during the review of this case. Additional analysis and the discussion can be found in the attached Staff Report and meeting minutes. VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder 1 of 15  Return to 2021-14P INTERESTED PARTIES Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning chapter of the Village Code. Details regarding three emails received prior to the hearing are included in the Staff Report. No interested party provided testimony at the hearing. APPEARANCE COMMISSION This petition did not need to be reviewed by the Appearance Commission. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommends by a vote of 6 ayes and 0 nays, with 1 absent, and 2 vacancies, that the petitioner’s request for a special use permit for truck and freight transportation services in a M1 Office Assembly district be APPROVED, based upon the Proposed Positive Findings of Fact and subject to the Plan Commission Recommended Conditions below. ATTENDANCE AYES NAYS ABSENT RECUSED Mitchell (moved) X Quane X Lakhani X Franklin (second) X Burman X Mathee X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions for 2021-14P, dated August 16, 2021 2. Plan Commission Positive Findings of Fact for 2021-14P, dated August 16, 2021 3. Plan Commission Minutes for the June 3, 2021 meeting 4. Staff Report for 2021-14P, dated June 3, 2021 5. Memo from Matt Brandmeyer, dated August 6, 2021 6. Site plan, dated June 29, 2021 7. Land Use Map VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 2 of 15  Return to 2021-14P PLAN COMMISSION RECOMMENDED CONDITIONS 2021-14P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, August 16, 2021 1. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated June 29, 2021. (Standard) 2. The stopping or standing of any vehicle associated with the operation of the facility in the public right-of-way must not prohibit two-way movement, block driveways, or limit the ability of other vehicles to maneuver into neighboring properties. 3. The applicant should provide a Traffic Signal Warrant Study by no later than September 30, 2021, and if such study finds that a traffic signal is warranted, and Village agrees to such improvements, Amazon should be responsible for the costs of new signal and any other associated improvements, which must be installed no later than one-year from the date the Village Board approves this ordinance. 4. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 5. No objects are allowed within a 15' sight distance triangle, between 30" and 84" in height from grade except traffic control devices listed in the Manual on Uniform Traffic Control Devices. (Standard) 6. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 7. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 8. Trash shall only be allowed within a designated trash enclosure and shall be screened from public view in an enclosure approved by the Appearance Commission. All trash shall be contained in such a way as to remain out of sight at all times. (Standard) 9. All off-street parking spaces shall be legibly striped and maintained. (Standard) 10. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 11. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 12. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 3 of 15  Return to 2021-14P 13. The owner of the Subject Property shall ensure that employees park on the Subject Property. (Standard) 14. No required parking space on the site may be for the exclusive use of any tenant. (Standard) 15. All overhead utilities on the Subject Property or in adjacent right-of-way shall be placed or relocated underground. The petitioner shall bear the full cost of any utility relocation and/or conflicts. (Standard) 16. The petitioner shall sign an "Agreement for Installation and Maintenance of Landscaping" to assure that the Subject Property and parkway landscaping is completed and maintained, including trimming, watering, and replacing of dead plant materials in a timely manner in accordance with the final approved landscape plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby made part of this Ordinance. This “Agreement for Installation and Maintenance of Landscaping" shall be recorded at the petitioner’s expense. (Standard) 17. The petitioner shall obtain all required permits and approvals for improvements to County, State, or Federal rights-of-way from the governing jurisdiction. (Standard) 18. The Subject Property must conform to the Village's storm water control requirements as contained in the Skokie Village Code, including the disconnection of any downspouts. (Standard) 19. All signage shall conform to the Skokie Village Code. (Standard) 20. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 21. The petitioner shall submit to the Planning Division electronic files of the site plan and landscape plan in their approved and finalized form. (Standard) 22. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 23. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 24. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 25. Failure to abide by any and all terms of this Ordinance shall be cause for the Village VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 4 of 15  to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 5 of 15  Return to 2021-14P PLAN COMMISSION POSITIVE PINDINGS OF FACT 2021-14P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, August 16, 2021 Consideration Finding The request is consistent with the The request is consistent with the Comprehensive intent of the Comprehensive Plan. Plan if traffic mitigation measures are taken. The request will not adversely affect The request is not expected to adversely affect adjacent properties. adjacent properties if the applicant complies with the conditions of the special use permit. The request is compatible with the The request is compatible with the existing or existing or allowable uses of adjacent allowable uses of adjacent properties. properties. The request demonstrates that It is yet to be determined if adequate roads facilities adequate public facilities, including exist. If they do not, it is the responsibility of the roads, drainage, utilities, and police applicant to mitigate the impact of that deficiency. and fire protection exist or will exist to serve the requested use at the time such facilities are needed. The request demonstrates adequate The request demonstrates adequate provision for provision for maintenance and use of maintenance and use of the associated structures. the associated structures. The request has considered and, to the The recent development of the building addresses degree possible, addressed the adverse previously uncontrolled storm water detention. The effects on the natural environment. use, by its very nature, increases vehicle miles traveled, and my therefore affect air quality, but denial of special use at this location also does not mitigate the impact. The request will not create undue Per the traffic impact study, the use is expected to traffic congestion. create additional traffic congestion, which must be addressed by the applicant. The request will not adversely affect The request will not adversely affect public health, public health, safety, and welfare. safety, and welfare. The request conforms to all applicable The request conforms to all applicable provisions of provisions of this code, except where this code, except where relief is granted with the relief is granted with the request. request. VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 6 of 15  Return to 2021-14P Plan Commission Meeting Minutes Date: June 3, 2021 A motion was made by Commissioner Mitchell and seconded by Commissioner Franklin to approve the minutes of the May 6, 2021 Plan Commission meeting. The chairman read the following statement into the record. Until further notice, meetings of the Skokie Plan Commission will be electronically, with a majority of members participating via remote access in order to comply with the State of Illinois Gubernatorial Disaster Proclamation. Members of the public who wish to comment as to an item on the published legal notice must submit their statement or question in writing to Steve Marciani at steve.marciani@skokie.org and all properly submitted statements or questions will be presented and read during the relevant portion of the meeting. Written comments also may be submitted by email to citizencomments@skokie.org ; by mail to Village of Skokie, Attn: Matt Brandmeyer, Ex Officio Plan Commissioner, 5127 Oakton Street, Skokie, IL 60077; or via the Village’s drop box (no later than noon the day of the meeting) located by the public entry to Village Hall. The chairman called the roll to confirm a quorum. Currently there are two vacancies on the commission. Six commissioners were present. Case Descriptions: 2021-14P – Special Use Permit: 7539 Linder Avenue CP Logistics Linder Avenue, LLC, on behalf of Amazon.com Services, LLC, is requesting a special use permit for truck and freight transportation services at 7539 Linder Avenue in an M1 Office Assembly zoning district and any other relief discovered during the review of this case. 10-28-305-024-0000 Discussion and Interested Parties Legal notice was advertised, posted, and delivered to all property owners within the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. Ms. Jill Crozier, construction manager for Amazon, presented the case. In her overview, she stated that this facility is not the typical Amazon operation; it is different from the one on Howard Street; it is much smaller in scale and called an SSD site (sub same day). They will be using flex drivers who are not employees of Amazon. These drivers will be using their own vehicles (mostly Sprinter vans) to deliver packages and products within a 4-hour span inside a certain radius. Delivery to further distances will be within a 12-hour delivery window. The chairman asked what the hours will be. Ms. Crozier stated that they have 6 docks for a 24/7 operation. There will be vehicles coming & going around the clock. The peak delivery VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 7 of 15  Return to 2021-14P time is early morning; afternoons slack off, and they hit another peak again at night. If people order at midnight, they could expect to get their items in 4 hours if they are housed at the facility. A commissioner questioned with a 24/7 operation, would there will be enough space for neighboring businesses to utilize their own docks. Ms. Crozier stated that this facility is a confined area which doesn’t require a guard shack to regulate the vehicles coming in & out. However, with 6 docks there are people to direct the trucks. She has witnessed, probably for driver convenience, trucks not in assigned spaces and parked all over the place. She has reached out to the site leader to get it regulated and under control; it needs to be policed and the flex drivers need to be respectful to the neighbors. There will not be any semi- staging on Linder Avenue. Since the site is already operational and a concern of a neighboring business noted, the commissioner asked if it were to be a problem, who could someone reach out to. Ms. Crozier suggested discussing issues with the building security guard or call the facility. The chairman advised staff to obtain a directory of responsible company contacts should problems arise. Staff requested the report to be entered into the record as presented. Public comment emails were attached to the staff report regarding traffic problems on Linder; the blocking of building entrances, driveways and loading docks; and air quality & fuel consumption. The petitioner can respond directly to them. Staff noted receiving revised site plans after the report was written. Condition #1 lists the minor adjustments to the site that have been since updated. Staff is recommending a Traffic Signal Warrant Analysis be completed by Amazon to determine if a traffic signal is needed at Long Avenue and Fargo to address the increase in traffic congestion. If the study finds one is warranted, Amazon, and not the Village, should be responsible for the costs. A commissioner asked if this request has ever been attached as a condition of approval to other applicants or if this would be setting a precedent. Staff responded that Village Crossing, the Illinois Science +Technology Park, south of the hospital on Golf Road and Kenton, at St. Louis and Touhy, and Lawndale & Touhy were some of the developments where traffic signals were installed as a condition of the development. Staff also inquired about the proposed concrete pad that is partially in the right-of-way. Ms. Crozier recalled that was a smoking area for the facility, which is no longer part of the plan. It will be removed from the plans. There were no additional comments from the public. Recommendations and Voting A motion was made to concur with staff for approval, with the minor adjustments, as amended by staff, for a special use permit for truck and freight transportation services at 7539 Linder Avenue in an M1 Office Assembly zoning district. Motion: Mitchell Second: Franklin Absent: Burman Ayes: 6 Nays: 0 VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 8 of 15  Return to 2021-14P STAFF REPORT 2021-14P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, June 3, 2021 To: Paul Luke, Plan Commission Chairperson From: Steve Marciani, AICP, Planning Supervisor Related Cases – 2021-13P: Parking Determination General Information Location 7539 Linder Avenue Purpose To request a special use permit for truck and freight transportation services and any other relief discovered during the review of this case. Petitioner CP Logistics Linder Avenue, LLC, on behalf of Amazon.com Services, LLC Size of Site 304,576 ft² (8.8 acres) with frontage on Howard Street and Linder and Long Avenues Existing Zoning & M1 Office Assembly – truck and freight transportation facility Land Use (temporary occupancy) Adjacent Zoning & North M1 Office Assembly – office building, 5431 Howard Land Use M2 Industry – detached residence South M1 Office Assembly – college, mail order/direct seller establishment, warehouse, office building East M1 Office Assembly – park district maintenance facility West M1 Office Assembly – manufacturing, warehouse Comprehensive Plan The site is designated as manufacturing/service employment in Sector C. SITE INFORMATION • Amazon is currently occupying the site with a temporary occupancy permit. • Access to the site is from both Linder and Long Avenues. • The structure was completed within the last year as a spec building and meets all building codes and zoning requirements • Overhead utilities mains run along the north side of the site. VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 9 of 15  Return to 2021-14P PETITIONER’S SUBMITTAL The petitioner is requesting a special use permit for truck and freight transportation services and any other relief discovered during the review of this case. The petitioner submitted the following statement: This distribution facility is the first tenant to an empty shell, built by the landlord. This project consists of a package delivery service that will provide customers access to a four (4) hour delivery window. This facility will utilize flex drivers for delivery. Flex drivers use their own vehicles to deliver packages. This site will have parking spaces for 67 flex drivers. This site will have parking spaces for 140 associates that work in the building, which is also the total number of employees. This site will have 6 semi dock spaces. This location will not have owned or leased delivery vehicles, these are all independent contracts. The 6 semi dock spaces will be for deliveries and pickups, the intent for this site will not be for fleet storage. An extensive Traffic Impact Analysis was also submitted. STAFF ANALYSIS Staff Comment and Review requests were sent to all pertinent departments and were received from Traffic Engineering and Planning. All other departments returned the requests with no comments regarding the subject case. This case was continued from the May 6, 2021 hearing to the June 3, 2021 hearing so that the applicant could address staff concerns with the site plan, inadequate parking, the traffic impact study, and comments and concerns received from the public prior to the meeting. Engineering The Transportation Engineer submitted a list of questions and concerns about the traffic impact study (TIS). A list of those questions and the response from the applicant’s consultant are attached to this report. The recommended parking determination for this use in case 2021-13P is 207 off-street parking spaces, and with the revisions to the site plan 209 parking spaces are now provided. The parking requirement is met. However, the aisle width adjacent to the loading spaces needs to be increased by half a foot to 14’ to meet the minimum standards of the Village Code. After reviewing the response and updated TIS, Staff has the following comments:  The timing and responsibility for implementing mitigation measures should be Amazon’s responsibility, and not the Village’s as stated in their response and in the VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 10 of 15  Return to 2021-14P TIS. It is clear that the development will impact the surrounding traffic and operation of the nearby streets – specifically Long and Fargo.  TIS recommends a traffic signal based on Level of Service capacities outlined in study. Staff cannot review or agree with this recommendation without a Traffic Signal Warrant Analysis report that supports the installation of a traffic signal at Long Avenue and Fargo. Amazon needs to provide this warrant analysis as a condition of approval. If such study finds that a traffic signal is warranted, and Village agrees to such improvements, Amazon should be responsible for the costs of new signal.  TIS states the southwest Site Driveway 2 is reserved for trucks only, meaning fleet vehicles can only access the southeast driveway off of Long.  Lastly, the original study said that it was based on traffic counts from November 2020, after requesting specific dates and counts to be elaborated on, the updated TIS is in fact based on averages from counts collected in March, April, September, and October of 2019. These counts are getting close to being 2 years old and Staff has concerns whether they still apply. Planning Planning is generally supportive to the request, but we have concerns that the applicant did not respond to the neighbors’ input and the public as requested on April 29, 2021. It is Staff’s expectation that these concerns will be addresses at this public hearing. Those emails are attached to this report. Planning did respond to each of the emails that the concerns were forwarded to the applicant and will be entered into the record. With respect to Mr. Mercer’s environmental concerns and Skokie’s Sustainability Plan, Staff also added the following response: The purpose of the special use permit is to assess the positive and negative externalities of the use and address as many of the negative ones that we can. The findings of fact do address environmental impact as one criterion, among many others. The practical application of the goal of reducing emissions in this circumstance is that denying the use at this location solely for this reason doesn’t achieve our policy objective. They would simply relocate the facility close by, and the same delivery vehicles would be driving through the Village delivering packages using gasoline or diesel fuel. Although you or I might think (or know) that many individual deliveries decrease air quality, people placing those orders may not place enough value on that objective to alter their behavior and chose a different delivery method to receive their goods. That said, here is the link to Amazon’s Sustainability page: https://www.aboutamazon.com/planet. VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 11 of 15  Return to 2021-14P Another of the neighbor objection requested that parking not be allowed on Linder Avenue to allow room for truck access to the neighbor’s loading docks; parking is already prohibited on Linder and there is no plan to change that. Also, a neighbor had concerns about queuing vehicles not block driveways; a recommended condition has been added prohibiting the standing of any vehicle entering or exiting the facility on a public way that blocks traffic or facilities. Planning shares Engineering’s concern about the applicant’s contention that it is the Village’s responsibility to mitigate traffic concerns worsened by the applicant’s operations, which from their own analysis will be over 3,000 trips a day. A condition of approval includes a timeline for the study and the installation of a traffic signal at Fargo and Long, if needed. The address is improperly noted on many of the applicant’s documents as 7555 Linder Avenue. The address of this use is 7539 Linder Avenue and must be used for mail and all legal documents, without exception. No other relief was discovered during the review of this case. APPEARANCE COMMISSION Appearance Commission review is not necessary for the site. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for a special use permit for truck and freight transportation services in a M1 Office Assembly district be APPROVED, based upon the Proposed Positive Findings of Fact and subject to the recommended conditions below. RECOMMENDED SPECIAL USE PERMIT CONDITIONS 1. Prior to the hearing of this case before the Board of Trustees, the petitioner must update the site plan to increase the one-way aisle width in the southern lot to a minimum of 14’ wide, change the address on the site plan to 7539 Linder Avenue, and update the revision year to 2021. 2. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated <insert date of final approved plan>. (Standard) 3. The stopping or standing of any vehicle associated with the operation of the facility in the public right-of-way must not prohibit two-way movement, block driveways, or limit the ability of other vehicles to maneuver into neighboring properties. VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 12 of 15  Return to 2021-14P 4. The applicant should provide a Traffic Signal Warrant Study by no later than September 30, 2021, and if such study finds that a traffic signal is warranted, and Village agrees to such improvements, Amazon should be responsible for the costs of new signal and any other associated improvements, which must be installed no later than one-year from the date the Village Board approves this ordinance. 5. All existing damaged public sidewalks or public sidewalks damaged due to the implementation of this plan shall be replaced. (Standard) 6. No objects are allowed within a 15' sight distance triangle, between 30" and 84" in height from grade except traffic control devices listed in the Manual on Uniform Traffic Control Devices. (Standard) 7. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 8. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 9. Trash shall only be allowed within a designated trash enclosure and shall be screened from public view in an enclosure approved by the Appearance Commission. All trash shall be contained in such a way as to remain out of sight at all times. (Standard) 10. All off-street parking spaces shall be legibly striped and maintained. (Standard) 11. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 12. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 13. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 14. The owner of the Subject Property shall ensure that employees park on the Subject Property. (Standard) 15. No required parking space on the site may be for the exclusive use of any tenant. (Standard) 16. All overhead utilities on the Subject Property or in adjacent right-of-way shall be placed or relocated underground. The petitioner shall bear the full cost of any utility relocation and/or conflicts. (Standard) 17. The petitioner shall sign an "Agreement for Installation and Maintenance of Landscaping" to assure that the Subject Property and parkway landscaping is VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 13 of 15  Return to 2021-14P completed and maintained, including trimming, watering, and replacing of dead plant materials in a timely manner in accordance with the final approved landscape plan. A copy of said Agreement is attached hereto, marked Exhibit “A” and hereby made part of this Ordinance. This “Agreement for Installation and Maintenance of Landscaping" shall be recorded at the petitioner’s expense. (Standard) 18. The petitioner shall obtain all required permits and approvals for improvements to County, State, or Federal rights-of-way from the governing jurisdiction. (Standard) 19. The Subject Property must conform to the Village's storm water control requirements as contained in the Skokie Village Code, including the disconnection of any downspouts. (Standard) 20. All signage shall conform to the Skokie Village Code. (Standard) 21. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 22. The petitioner shall submit to the Planning Division electronic files of the site plan and landscape plan in their approved and finalized form. (Standard) 23. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 24. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 25. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 26. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 14 of 15  Return to 2021-14P ATTACHMENTS 1. Response to Village of Skokie Comments April 19, 2021, dated May 11, 2021 from NV5 2. Email from Property Owner of 7447 Linder & 7550 Linder Ave, dated April 22, 2021 3. Email from Vijaya Foods, Inc 7540 Linder Avenue, dated April 28, 2021 4. Email from Louis Mercer, dated April 28, 2021 5. Proposed Positive Findings of Fact 6. Site plan, May 4, 2021 7. Aerial Map VOSDOCS-#590621-v1-Master_Plan_Commission_Report_for_2021- 14P__special_use_permit_for_truck_and_freight_transportation_services_at_7539_Linder.docx 15 of 15 Return to 2021-14P  Return to 2021-14P 1 2 3 4 5 6 7 8 9 10 11 12 13 RETENTION BASIN 110 NORTH 11TH STREET, SUITE 101 (20) EXISTING 9' X 16.5' TAMPA, FL 33602 PARKING SPACES A RETAINING WALL 10 10 PROPOSED GUARDRAIL (26) EXISTING 9' X 18' (5) EXISTING 9' X 16' 4 CORESTATES, INC. 4 PHONE (813) 319-8768 5 PARKING SPACES GRAPHIC SCALE PARKING SPACES 40 20 10 0 40 8 8 13 1" = 40' 10 5 12 8 8 10 8 10 8 13 12 14 9 PARKING BREAKDOWN AHANNA@CORE-STATES.COM CA # 184.005748-0004 15 11 3 15 (15) EXISTING 9' X 16.5' 3 4 PARKING SPACES 136 ASSOCIATE PARKING (70) EXISTING 9' X 16.5' PARKING SPACES REQUIRED PROPOSED 4 PARKING GAP 5 4 4 ON-SITE ON-SITE B 11 15 3 12 8 14 8 14 7 8 ASSOCIATE SPACES 140 140 0 7 DOCUMENTS PREPARED BY CORESTATES, INC., INCLUDING THIS DOCUMENT, ARE TO BE USED 8 ONLY FOR THE SPECIFIC PROJECT AND SPECIFIC 12 USE FOR WHICH THEY WERE INTENDED. ANY EXTENSION OF USE TO ANY OTHER PROJECTS, 15 UTR / VAN LOADING 67 69 +2 BY OWNER OR BY ANY OTHER PARTY, WITHOUT THE EXPRESSED WRITTEN CONSENT OF CORESTATES, INC. IS DONE UNLAWFULLY AND AT THE USERS OWN RISK. IF USED IN A WAY LINDER AVE. PROPOSED 14' X 18' OTHER THAN THAT SPECIFICALLY INTENDED, CONCRETE PAD UTR / VAN QUEUE 0 0 0 USER WILL HOLD CORESTATES, INC. HARMLESS FROM ALL CLAIMS AND LOSSES. CLIENT (SKOKIE JURISDICTION) TRAILER / TRUCK LOADING 8 8 0 C DIRECTIONAL LEGEND ASSOCIATE TRAFFIC FLOW DIRECTION UTR / VAN TRAFFIC FLOW DIRECTION EXISTING OFFICE WAREHOUSE TRUCK TRAFFIC FLOW DIRECTION SIGNAGE KEYED NOTES 1. INSTALL 4" WIDE YELLOW STRIPE (TYP.) 140,283 S.F. 2. 18" SOLID YELLOW LINE STRIPED PAVEMENT MARKINGS (@ 45°; SPACED 4' O.C., TYP.) 3. INSTALL CROSSWALK 4. INSTALL SPEED BUMP LONG AVE. NEW DOOR WITH EX. BLDG. 5. INSTALL S-3 SPEED LIMIT SIGN RELOCATED STAIR ACCESS TO BE 6. INSTALL S-4 SPEED LIMIT SIGN D AND LANDING REMOVED 7. INSTALL S-5 & S-5A CROSSWALK SIGN EX. STAIR & 8. INSTALL S-6 SPEED BUMP SIGN (SKOKIE JURISDICTION) EXISTING DRIVE UP LANDING 9. INSTALL S-8 ONE WAY SIGN PROPOSED 10.INSTALL AS-26 ASSEMBLY AREA SIGN DOOR TO REMAIN FREESTANDING 12' TO BE PROPOSED RELOCATED PROPOSED 11.INSTALL AS-16 WAYFINDING SIGN X 160' CANOPY FREESTANDING LOADING 12.INSTALL S-1 STOP SIGN RAMPS WITH 1/12 PROPOSED BAY 13.INSTALL RADAR SPEED EX. BUILDING SLOPE AND FREESTANDING 14.INSTALL S-2 "DO NOT ENTER" SIGN ACCESS TO BE INTERMEDIATE PROPOSED LOADING BAY RAMPS WITH 1/12 15.INSTALL S-13 TRUCK ACCESS SIGN REMOVED LANDING EXISTING DRIVE UP SLOPE AND DOOR TO REMAIN PROPOSED GUARDRAIL INTERMEDIATE GENERAL NOTES ALONG UTR/VAN LANDING 1. IF SIGNAGE AND STRIPING CONFLICTS OCCUR, CONTACT THE ARCHITECT. below. Know what's LOADING AREA 2.33' 2. THE SIGNAGE AND TRAFFIC CONTROLS ARE LOCATED IN ACCORDANCE WITH DESIGN Callbefore you dig. THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/OR ELEVATION OF EXISTING UTILITIES AS SHOWN ON THESE PLANS IS BASED ON DESIGN BULLETIN #DB-53REV1.0. DRAWINGS, RECORDS OF THE VARIOUS UTILITY COMPANIES, AND WHERE POSSIBLE, MEASUREMENTS TAKEN IN THE FIELD. CORESTATES, INC. DOES NOT GUARANTEE E 8' 3. TENANT TO REVIEW AND APPROVE WAYFINDING SIGNS PRIOR TO CONTRACTOR THAT LOCATIONS SHOWN ARE EXACT. THE CONTRACTOR MUST CONTACT THE APPROPRIATE UTILITY COMPANIES AT LEAST 72 HOURS BEFORE ANY EXCAVATION TO REQUEST EXACT FIELD LOCATIONS OF UTILITIES. WB-67 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer ORDERING SIGNS WB-67 - Interstate Semi-Trailer 5' 10.2' 8' 24' 8' 24' 8' 4. ALL SIGN POSTS SHALL BE TYPE U-1E UNLESS NOTED OTHERWISE. REVISIONS 5. THIS CONCEPT PLAN WAS BASED ON LIMITED DATA. THE LOCATION OF BOUNDARIES, REV DATE COMMENT BY 14 20' 16 (2) EXISTING 9' X 16' INLAND-WETLANDS, WATERCOURSES, AND RELATED TOPOGRAPHIC DATA WILL BE (2) EXISTING 9' X 16' 8 PARKING SPACES UPDATED UPON THE PREPARATION OF A DETAILED SURVEY. 1 09/11/20 CLIENT COMMENTS CED PARKING SPACES 6. REFER TO SHEET DN-1 AND DN-2 FOR SITE SIGNAGE AND GRAPHICS DETAILS INDICATED 4 21.5' ON THIS PLAN. 2 09/16/20 CLIENT COMMENTS RJD 3 56 UTR/VAN LOADING 2 7 1 2 7 2 8 2 EXPLANATION OF DEVIATIONS FROM CLIENT CHANGE REQUESTS 3 09/22/20 FULL SET CED 6 12 20' 4 09/28/20 CLIENT COMMENTS KSP 12 5' 10' 14 8 THE FOLLOWING ITEMS WERE REQUESTED AS PART OF THE CLIENT'S TEST FIT DOCUMENT, BUT 3 11 COULD NOT BE FULFILLED. COMPACTOR 9 10 3 5 12/04/20 RAMPS AND CANOPY AAH 15 AUGER 15 25' 2 5 1 12 14 4 CLIENT REQUESTED PARKING IN THE NORTHWEST GRASS AREA, HOWEVER THIS AREA IS AN 6 12/31/20 CLIENT COMMENTS KSP F PROPOSED GUARDRAIL WITH 14' 3 (56) PROPOSED 10' X 20' 1 7 EXISTING RETENTION POND WITH A RETAINING WALL. AS-BUILT DOCUMENTS SHOW THAT THE POND 12 10' 7 5' OPENINGS ALONG UTR/VAN PARKING SPACES 4 8 IS SEVEN (7) FEET DEEP. EXTENSIVE REDESIGN OF THE STORMWATER WOULD BE REQUIRED TO 7 05/04/21 CLIENT COMMENTS KSP 14 8 6 LOADING AREA (213± LF) 2 1 3 3 PROVIDE PARKING IN THIS AREA. PLANNING 4 7 8 06/02/21 KSP 11 COMMENTS 12 A RED BOX SURROUNDED THE EXISTING LANDSCAPE ISLAND TO THE NORTH OF THE BATHROOMS 9 06/29/21 DELETE CONC SLAB MBK (13) PROPOSED 10' X 25' PROPOSED FOR REMOVAL. THIS AREA CONTAINS THE ELECTRICAL TRANSFORMER FOR THE SITE AND PARKING SPACES CANNOT BE RELOCATED WITHOUT COORDINATION WITH THE ELECTRICAL UTILITY COMPANY. DOCUMENT PROPOSED 5' SIDEWALKS AMAZON SUB SAME AND PARALLEL CURB RAMPS ADDITIONALLY, IT SHOULD BE NOTED THAT THE CLIENT'S STANDARD PARKING STALLS (9' X 20') ARE NOT EXISTING FOR THE ASSOCIATE PARKING SPACES. ASSOCIATE PARKING SPACES ON THIS SITE DAY FACILITY VARY FROM 9' X 16' TO 9' X 18'. ADDITIONALLY, DUE TO EXISTING GRADES SHOWN ON THE AS-BUILT PLAN, IT MAY NOT BE FEASIBLE TO EXTEND THESE SPACES TO MEET THE CLIENT'S STANDARDS. 7539 LINDER AVE SHEET INDEX G SHEET NUMBER SHEET NAME SITE LOCATION SK-1 CONCEPTUAL SITE PLAN 7539 LINDER AVE, SK-2 PROP. CHANGES TO EXISTING SITE PLAN SKOKIE, IL 60077 DN-1 - DN-2 DETAIL SHEETS WB-67 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer ENGINEER SEAL LONG AVE. LONG AVE. (SKOKIE JURISDICTION) (SKOKIE JURISDICTION) HOWARD ST. (SKOKIE JURISDICTION) H LINDER AVE. (SKOKIE JURISDICTION) LONG AVE. (SKOKIE JURISDICTION) PROPOSED SITE SHEET TITLE CONCEPTUAL SITE PLAN JOB #: BZL.30394 DATE: 09/08/2020 SCALE: 1" = 40' I DRAWN BY: RJD CHECKED BY: AAH SHEET NO. WESTERNMOST EXTENT TRUCK ROUTE 1" = 80' EASTERNMOST EXTENT TRUCK ROUTE 1" = 80' INTERSTATE PROXIMITY DETAIL 1" = 1,000' SK-1 User: KPETRI Plot Date/Time: Jun. 02, 21 - 13:28:06 Drawing: C:\Users\kpetri\appdata\local\temp\AcPublish_19956\BZL-30394-P-SITE.dwg ;SK-1 CONCEPTUAL SITE PLAN Return to 2021-14P  Return to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 Return to Agenda PLAN COMMISSION REPORT 2021-19P: Special Use Permit Plan Commission Council Chambers, 8:00 PM, August 16, 2021 To: Mayor and Board of Trustees From: Paul Luke, Plan Commission Chairperson Re: 2021-19P: Special Use Permit PLAN COMMISSION ANALYSIS During its July 15, 2021, meeting, the Plan Commission heard a request for a special use permit for cremation services in an M3 Industry zoning, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. The applicant intends to utilize the building as a crematory, which is an allowed use with a special use permit in the M3 zoning district. The crematory intends to have two retorts on site that will not be visible from Monticello. Funeral services and visitation would be at the applicant’s funeral home in Chicago; occasionally some family members wish to witness the entry into the retort chamber. Staff was supportive of the request and the parking relief as long as no more than 5 non-employees will be permitted on-site at any given time. This area was part of a Village-sponsored comprehensive parking program which allows use of the public right- of way to increase parking availability. The westernmost parking spaces on the site plan were part of that program, for the purposes of this petition, the parking spaces between that sidewalk and the building are considered to be “on-site”. Discussion from the Commission included: 1. What distinguished a funeral home from a crematory with respect to visitation 2. How the remains were being transported to the site and where vehicle would be stored 3. Air quality, filtration, and exhaust from the burning 4. Regularity of the inspection of the equipment 5. General business operations A condition was added to the Staff Recommendations that the operator provide annually to the Village proof of inspection of the equipment. No additional relief was discovered during the review of this case. Additional analysis and the discussion can be found in the attached Staff Report and meeting minutes. INTERESTED PARTIES Legal notice was advertised, posted, and delivered to property owners in the area as prescribed by the Zoning chapter of the Village Code. One interested party provided testimony at the hearing, a Skokie funeral director, who asked about climate control, testified that The State and County, not Skokie, regulates the operations of the use, and that there are different state licenses for funeral homes and crematories. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 1 of 15  Return to 2021-19P APPEARANCE COMMISSION This petition did not need to be reviewed by the Appearance Commission. PLAN COMMISSION RECOMMENDATIONS AND VOTING The Plan Commission recommended, by a vote of 6 ayes, 0 nays, and 3 members absent that the petitioner’s request for a special use permit for a special use permit for cremation services at 7309 Monticello Avenue in an M3 Industry district be APPROVED, based upon the Proposed Positive Findings of Fact and the recommended conditions below. ATTENDANCE AYES NAYS ABSENT Mitchell X Quane X Shah X Franklin X Gevaryahu X Lakahani X Burman (moved) X Mathee (second) X Luke X ATTACHMENTS 1. Plan Commission Recommended Conditions for 2021-19P, dated August 16, 2021 2. Plan Commission Positive Findings of Fact for 2021-19P, dated August 16, 2021 3. Draft Plan Commission Minutes for the July 15, 2021 meeting 4. Staff Report for 2020-19P, dated July 15, 2021 5. Site plan, dated July 29, 2021 6. Floor Plan, dated July 29, 2021 7. Land Use Map VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 2 of 15  Return to 2021-19P PLAN COMMISSION RECOMMENDED CONDITIONS 2021-19P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, August 16, 2021 1. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan and floor plan dated July 29, 2021. (Standard) 2. Prior to the issuance of building permits, the petitioner must provide copies of any and all necessary permit(s), licenses, and supporting documentation required by the Illinois Environmental Protection Agency, the Illinois Pollution Control Board, and the Illinois Office of the Comptroller authorizing the construction and operation of the crematorium. 3. The petitioner shall provide to the Village annually proof of inspection of the equipment, including the levels of emitted gases and particulate. 4. No more than 5 non-employees will be permitted to on-site at any given time. 5. The owner of the Subject Property shall ensure that all occupants of the building containing the use must park on-site. Adjacent tandem or on-street parking in the neighborhood is prohibited. 6. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 7. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 8. All off-street parking spaces shall be legibly striped and maintained. (Standard) 9. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 10. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 11. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 12. All signage shall conform to the Skokie Village Code. (Standard) 13. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 14. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 3 of 15  Return to 2021-19P 15. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 16. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 17. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 4 of 15  Return to 2021-19P PLAN COMMISSION POSITIVE PINDINGS OF FACT 2021-19P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, August 16, 2021 Consideration Finding The request is consistent with the The proposed use is consistent with the intent of the Comprehensive Plan. Comprehensive Plan’s designation for the subject site. The request will not adversely affect The request is not expected to adversely affect adjacent properties. adjacent properties as long as limits to the number of occupants in the conditions are met. The request is compatible with the This use is surrounded by other warehouse buildings, existing or allowable uses of adjacent and there is another Crematory on Lawndale properties. approximately 0.2 miles away. Signage will be minimal. The request demonstrates that Adequate public facilities, including roads, drainage, adequate public facilities, including utilities, and police and fire protection exist or will roads, drainage, utilities, and police exist to serve the requested use at the time such and fire protection exist or will exist to facilities are needed. There is no expected impact to serve the requested use at the time public utilities or storm water detention. such facilities are needed. The request demonstrates adequate The request demonstrates adequate provision for provision for maintenance and use of maintenance and use of the associated structures. the associated structures. The request has considered and, to the All environmental regulations regarding cremation degree possible, addressed the adverse services must be met. No other physical changes are effects on the natural environment. occurring on the site. The request will not create undue Traffic resulting from this use will be negligible due to traffic congestion. the small amount of staff and attendees on site. The request will not adversely affect The request will not adversely affect public health, public health, safety, and welfare. safety, and welfare. The request conforms to all applicable The request conforms to all applicable provisions of provisions of this code, except where this code, except where relief is granted with the relief is granted with the request. request. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 5 of 15  Return to 2021-19P DRAFT Plan Commission Meeting Minutes Date: July 15, 2021 A motion was made by Commissioner Burman and seconded by Commissioner Mathee to approve the minutes of the June 3, 2021 Plan Commission meeting. This meeting marks the return to in-person meetings. The chairman introduced and welcomed 2 new members to the Plan Commission: Talia Gevaryahu and Mike Shah. Case Description: 2021-19P – Special Use Permit: 7309 Monticello Avenue Chicago Title Land Trust Company, Trust Number 42086, on behalf of Big Tuna Cremation Property, LLC/Caring Cremations, is requesting a special use permit for cremation services at 7309 Monticello Avenue in an M3 Industry zoning district, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. PIN: 10-26-311-049-0000 Discussion and Interested Parties Legal notice was advertised, posted, and delivered to all property owners within the area as prescribed by the Zoning Chapter. Corporation Counsel determined that notice was proper and correct. Joey Carr, consultant for the applicant, gave an overview of the case. Milos Djordjevic, Jakob Parduhn, and John Benoit also gave testimony. They are proposing to operate a crematory in an existing vacant 5,400 sq. ft. building that was previously occupied by K-B-K Tools in a M3 zoning district. It is an allowable use with a special use permit. They will be making interior improvements mostly, adding 2 retorts, and updating the parking lot. Milos Djordjevic, owner of Caring Cremations also is part owner of Theis-Gorski Funeral Home in Chicago. The funeral home does offer cremations, but not at that site any longer; they have been outsourcing them. They plan to utilize this facility for their clients who choose cremation. It is a new business; therefore, he anticipates only doing 1-2 cremations a month initially, increasing up to about 6 per day with 1-2 employees. A commissioner wanted confirmation that the facility is just a crematory. Mr. Djordjevic stated that visitations and services are handled at the funeral home. Another commissioner asked about the process of bringing remains into the facility. Mr. Djordjevic stated that a customized van fitted with a cot is used to retrieve the deceased, who is then rolled into the building from the loading space. The commissioner also inquired about the air quality, filtration, and exhaust from the burning. Jakob Parduhn, of Cremation Systems/Armil CFS, Inc., spoke of the cremation VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 6 of 15  Return to 2021-19P equipment at the site. There is no visible smoke; just CO2 and trace amounts of particulate. There are no health or environmental concerns. Each machine is registered with and approved by the State of Illinois. He stated that with the small number cremations per month, the emissions are way under the state’s thresholds of 5 tons of particulate matter. The federal government considers them a minor source and does not regulate them. They have participated in and passed the numerous EPA visible smoke tests. There are no state regulations for maintenance; however, the manufacturer does recommend annual inspections. To follow up, another commissioner asked if Skokie will schedule an annual inspection as well. Staff stated that the Environment Health Department is following the State rules and recommends that the business owner take part in annual inspections to check the emission controls. Mr. Djordjevic has no problem with their recommendation. Another commissioner wanted more information on the business operations. Mr. Djordjevic stated that he receives clients through phone calls or online; usually families making final arrangements for a loved one. Sometimes families do come to the funeral home to make requests for cremation services. There will be no visitation or funeral service at the facility. However, some families choose to view the body and witness the cremation; in that case, they will accommodate 2-3 immediate family members. Staff requested the report be submitted into the record as presented. There are minor changes to the site plan needed prior to the presentation to the Trustees at a future Village Board meeting. Traffic Engineering recommends a maximum of 5 non-employees be permitted on-site based on the limited parking spaces leaving 2 spaces for employees. Tandem parking is allowed in the area for businesses with regular employees who can easily move their vehicle throughout the day if necessary but not for this use. The parking lot will need to be re-configured, restriped, and wheel stops put in. The chairman inquired where the transport vehicles will be stored when not in use. Another commissioner asked how many transport vehicles they have. Mr. Djordjevic stated they only have 1 vehicle and will be parked in the loading area or garage – not in any of the provided spaces. John Haben, 8051 Lincoln Avenue, voiced some concerns. He is a long time professional in the same industry. He testified to the commission about the timeline from taking custody of the remains and the steps taken until cremation. Decomposition takes place rapidly; not every body is embalmed. Nothing can be done until the death certificate is signed, filed, and registered, which brought up the storage issue. For public health reasons, he asked if the facility is climate controlled for unembalmed human remains. The Village has no storage requirements and goes by whatever the state regulates. Mr. Haben continued, stating that the professional preparation of remain requires funeral home licensing if there is to be a viewing. The proposed facility would be infringing on services that a funeral home would provide; families making arrangements, preparing remains for viewing, and providing last goodbyes. He also answered a previous question regarding inspections; Skokie does not have any rules and regulations or maintenance requirements, but the state and county can stop in anytime. A professional operation has an annual maintenance inspection. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 7 of 15  Return to 2021-19P The chairman questioned if the licenses for funeral homes and crematories are different. Mr. Haben answered that there are certain statutes for crematories and other statues for funeral homes. The licenses are different. There was discussion between the commissioners and staff regarding the definitions and licenses required for funeral homes and crematories. The chairman commented that it might be “in a gray area” and questioned whether the Village could be open to challenges by the state and county if the special use is approved. Staff clarified that the special use permit is based on the Village’s definition of funeral home as an establishment that prepares the remains, conducts services, sells caskets, and arranges cremations. There is no separate definition for crematory in the Village’s ordinance. Mr. Haben added that sometimes 50 people show up for a “last goodbye” and Monticello Avenue will be lined with cars. Mr. Djordjevic reiterated that he is a funeral director in Chicago. He does a high volume of cremations and instead of outsourcing, he wants to control everything for his clients by having his own crematory. A commissioner noted that refrigeration is a necessity but is not shown on the plans. The architect, John Benoit, stated that adequate refrigeration is located adjacent to the retort room. They have allowed space but do not have specific volume yet to put it on the plan. Staff answered that the floor plan submitted is not the final site plan and was used only for calculating parking and relief for the special use permit. An amendment to Condition #1 can be added addressing the refrigeration/storage needs. Another commissioner asked what the approximate timeline was of the on-site storage of decedents. Mr. Djordjevic answered that it depends on how quickly the doctor signs the death certificate and he can get a cremation permit. It usually takes a few days until the doctor signs the death certificate, but from 48 hours to 1 week is the norm. They do have a fair amount of storage. If viewing is requested prior to cremation, storage will be at the funeral home. Another commissioner asked about industry standards for the retorts. Staff said that the Environmental Health Dept. provided copies of the state’s regulations. The chairman suggested that before presentation to the Village Board and on to the Building Division for permits, final floor plans be submitted. Recommendations and Voting A motion was made to approve a special use permit request, with 2 amendments added, for cremation services at 7309 Monticello Avenue in an M3 Industry zoning district. Amendment #1 – the applicant must show adequate and specified areas on plans for enough refrigeration based on their volume before presentation to the Village Board. Amendment #2 – the Special Use Permit requires annual inspections as to gas and particulate. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 8 of 15  Return to 2021-19P Motion: Burman Second: Mathee Absent: Lakhani, Mitchell, & Quane Ayes: 6 Nays: 0 VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 9 of 15  Return to 2021-19P STAFF REPORT 2021-19P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, July 15, 2021 To: Paul Luke, Plan Commission Chairperson From: Steve Marciani, AICP, Planning Supervisor General Information Location 7309 Monticello Avenue Purpose To request a special use permit for cremation services in an M3 Industry zoning district, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. Petitioner Chicago Title Land Trust Company, Trust Number 42086, on behalf of Big Tuna Cremation Property, LLC/Caring Cremations Size of Site 7,581 ft² (0.17 acres) with frontage on Monticello Avenue Existing Zoning & M3 Industry – warehouse Land Use Adjacent Zoning & North M3 Industry – industrial buildings Land Use South M3 Industry – industrial buildings B2 Commercial – shopping center East M3 Industry – industrial building West M3 Industry – promotional services, warehouse Comprehensive Plan The site is designated as manufacturing/service employment in Sector E - Southeast. PETITIONER’S SUBMITTAL The petitioner is requesting a special use permit for cremation services in an M3 Industry zoning district, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. The petitioner’s agent, Joey Carr, submitted the following statement: Currently the property is owned Chicago Title Land Trust Company, as successor Trustee under the terms of a certain agreement dated January 3, 1983, and knows as Trust #42086 for the benefit of Kenneth Hedeen. It is utilized as a warehouse for a K-B-K Tool Manufacturing. My client intends to utilize the building as a crematory which is an allowed use with a special use VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 10 of 15  Return to 2021-19P permit in the M-3 zoning district. The crematory intends to have two retorts on site that will not be visible from Monticello. Due to the use, there will be minimal employees on site and few cars as well. As it is a crematory and not a funeral home, it will mostly be staffed by one to two people at all times. We plan to restripe the parking lot to accommodate 7 cars including 1 ADA space. The dock will remain to be used for deliveries. This is less than the required 16 off street parking spaces but we are requesting relief due to the minimal staffing levels and resulting parking needs for this specific use. The character of the neighborhood will not be affected by this use as it is surrounded by other warehouse buildings and there is another Crematory on Lawndale approximately 0.2 miles away. Traffic resulting from this use will be negligible due to the small amount of staff on site. We do not expect any impact to the public utilities or storm water detention. Signage will be minimal. Improvements to the building include two retorts are designed to be placed inside a 1,200 sf area within the building. Attached are specifications of the retorts. It is anticipated that two 2’ x 2’ openings will be created in the roof for the retort exhaust. Other cosmetic improvements may take place and code impacts will be addressed as we study in further detail. Initially, there will be two cremations done each day which should increase to six a day at some point in the future. General operating hours are 9am – 5pm but subject to change as the business requires. We are working with our design and engineering team to apply for all of the required environmental permits/licenses. We will apply and furnish copies to the Village when received. We look forward to working with the Village and if you have any questions or comments, please do not hesitate to reach out to me at jcarr@carradv.com or 312.528.7780. STAFF ANALYSIS Staff Comment and Review requests were sent to all pertinent departments and were received from Engineering, Forestry, Fire Prevention, Environmental Health, and Planning. All other departments returned the requests with no comments regarding the subject case. Engineering The Engineering Division completed a parking analysis for the proposed use, and 16 off- street parking spaces are required, while only 7 are provided. Also, the width of the standard parking spaces is substandard and must be increased to a minimum of 9’ wide. The accessible parking space should be 8' wide with an 8' access aisle with R7-8 and R7-I101 signs in front of the accessible parking space. In additional conversations with the applicant, it was stated that the site will not function as a funeral home and at most times only be staffed by 1 or 2 people. Witnessed cremation will occur at most twice a month by appointment only, and attendance will be limited to 5 people. In order to support the needed parking relief, a limit of 5 non-employees will be permitted to on-site at any given time. Also, Monticello Avenue does not have enough width to support on-street parking. An additional condition of the special use is that tandem parking or on-street parking for any occupant of the building not be permitted; users of the building must park on-site. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 11 of 15  Return to 2021-19P Forestry The Village Forester notes that tree protection fencing is required for site trees in a construction project. There is one parkway tree that requires protection to the extent of the tree pit. Please show its location on the site plan. Fire Prevention Bureau The Fire Prevention Bureau provided the following list for the applicant’s information, which will be required for the building permit review. This list is not all-inclusive.  A full National Fire Protection Association (NFPA) 72 Fire Alarm system shall be installed and meet the 2018 Illinois American with Disabilities Act (ADA).  The fire alarm shall be directly connected/ monitored to the Skokie Combined Communication Center. An application and contract must be completed and submitted.  An addressable annunciator must be located at the main entrance  Must have at least one Knox Box, with functioning keys at the main entrance  The building shall have a fire protection sprinkler system in accordance to NFPA 13  The Fire Department Connection (FDC) shall be within 100' of a Village of Skokie fire hydrant. A fire protection engineer will have to calculate the demand to determine if the building will require a fire pump.  Shall have panic hardware on all exit doors  Must have egress lighting per the International Fire Code (IFC) and Life Safety Code (LSC) 101.  Shall have properly mounted fire extinguishers throughout per IFC, NFPA 10, LSC 101  The rear door must have the address of the building labeled on the door  If plans are submitted digitally, at least one set of plans and cut sheets must be submitted directly to the Skokie Fire Prevention Bureau; including Sprinkler, Fire Alarm, Scope of Work, etc. Environmental Health Provide copies of any and all necessary permit(s), licenses, and supporting documentation required by the Illinois Environmental Protection Agency, the Illinois Pollution Control Board, and the Illinois Office of the Comptroller authorizing the construction and operation of the crematorium. Planning Planning is supportive of the request and the parking relief as long as the conditions for parking and occupancy are met. This area was part of a Village-sponsored comprehensive parking program which allows use of the public right-of way to increase parking availability. The westernmost parking spaces on the site plan were part of that program, for the purposes of this petition, the parking spaces between that sidewalk and the building are considered to be “on-site”. VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 12 of 15  Return to 2021-19P No other relief was discovered during the review of this case. APPEARANCE COMMISSION Appearance Commission review is not necessary for the site. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for a special use permit for cremation services at 7309 Monticello Avenue in an M3 Industry zoning district be APPROVED, based upon the Proposed Positive Findings of Fact and subject to the recommended conditions below. Staff further recommends that relief be granted from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces. RECOMMENDED SPECIAL USE PERMIT CONDITIONS 1. Prior to the hearing of this case before the Board of Trustees, the petitioner must update the site plan and floor plan to: a. Show the location of the parkway tree on the site plan. b. Increase the width of the standard parking spaces to 9’ wide. c. The accessible parking space should be 8' wide with an 8' access aisle. Provide R7-8 and R7-I101 signs in front of the accessible parking space. d. Add dates to both plans. 2. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated <insert date of final approved plan> and floor plan dated <insert date of final approved plan>. (Standard) 3. Prior to the issuance of building permits, the petitioner must provide copies of any and all necessary permit(s), licenses, and supporting documentation required by the Illinois Environmental Protection Agency, the Illinois Pollution Control Board, and the Illinois Office of the Comptroller authorizing the construction and operation of the crematorium. 4. No more than 5 non-employees will be permitted to on-site at any given time. 5. The owner of the Subject Property shall ensure that all occupants of the building containing the use must park on-site. Adjacent tandem or on-street parking in the neighborhood is prohibited. 6. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 13 of 15  Return to 2021-19P 7. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other objects that may impede travel. (Standard) 8. All off-street parking spaces shall be legibly striped and maintained. (Standard) 9. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 10. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 11. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 12. All signage shall conform to the Skokie Village Code. (Standard) 13. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 14. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 15. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 16. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 17. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 14 of 15  Return to 2021-19P ATTACHMENTS 1. Proposed Positive Findings of Fact 2. Site plan, undated 3. Floor Plan, undated 4. Plat of Survey, February 2, 2021 5. Aerial Map VOSDOCS-#590536-v1-Master_Plan_Commission_Report_for_2021- 19P__special_use_permit_for_cremation_services_at_7309_Monticello 15 of 15  Return to 2021-19P STAFF REPORT 2021-19P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, July 15, 2021 To: Paul Luke, Plan Commission Chairperson From: Steve Marciani, AICP, Planning Supervisor General Information Location 7309 Monticello Avenue Purpose To request a special use permit for cremation services in an M3 Industry zoning district, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. Petitioner Chicago Title Land Trust Company, Trust Number 42086, on behalf of Big Tuna Cremation Property, LLC/Caring Cremations Size of Site 7,581 ft² (0.17 acres) with frontage on Monticello Avenue Existing Zoning & M3 Industry – warehouse Land Use Adjacent Zoning & North M3 Industry – industrial buildings Land Use South M3 Industry – industrial buildings B2 Commercial – shopping center East M3 Industry – industrial building West M3 Industry – promotional services, warehouse Comprehensive Plan The site is designated as manufacturing/service employment in Sector E - Southeast. PETITIONER’S SUBMITTAL The petitioner is requesting a special use permit for cremation services in an M3 Industry zoning district, relief from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces, and any other relief discovered during the review of this case. The petitioner’s agent, Joey Carr, submitted the following statement: Currently the property is owned Chicago Title Land Trust Company, as successor Trustee under the terms of a certain agreement dated January 3, 1983, and knows as Trust #42086 for the benefit of Kenneth Hedeen. It is utilized as a warehouse for a K-B-K Tool Manufacturing. My client intends to utilize the building as a crematory which is an allowed use with a special use permit in the M-3 zoning district. The crematory intends to have two retorts on site that will not be visible from Monticello. Due to the use, there will be minimal employees on site and few cars as well. As it is a crematory and not a funeral home, it will mostly be staffed by one to two people at all times. VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 1 of 6  Return to 2021-19P We plan to restripe the parking lot to accommodate 7 cars including 1 ADA space. The dock will remain to be used for deliveries. This is less than the required 16 off street parking spaces but we are requesting relief due to the minimal staffing levels and resulting parking needs for this specific use. The character of the neighborhood will not be affected by this use as it is surrounded by other warehouse buildings and there is another Crematory on Lawndale approximately 0.2 miles away. Traffic resulting from this use will be negligible due to the small amount of staff on site. We do not expect any impact to the public utilities or storm water detention. Signage will be minimal. Improvements to the building include two retorts are designed to be placed inside a 1,200 sf area within the building. Attached are specifications of the retorts. It is anticipated that two 2’ x 2’ openings will be created in the roof for the retort exhaust. Other cosmetic improvements may take place and code impacts will be addressed as we study in further detail. Initially, there will be two cremations done each day which should increase to six a day at some point in the future. General operating hours are 9am – 5pm but subject to change as the business requires. We are working with our design and engineering team to apply for all of the required environmental permits/licenses. We will apply and furnish copies to the Village when received. We look forward to working with the Village and if you have any questions or comments, please do not hesitate to reach out to me at jcarr@carradv.com or 312.528.7780. STAFF ANALYSIS Staff Comment and Review requests were sent to all pertinent departments and were received from Engineering, Forestry, Fire Prevention, Environmental Health, and Planning. All other departments returned the requests with no comments regarding the subject case. Engineering The Engineering Division completed a parking analysis for the proposed use, and 16 off- street parking spaces are required, while only 7 are provided. Also, the width of the standard parking spaces is substandard and must be increased to a minimum of 9’ wide. The accessible parking space should be 8' wide with an 8' access aisle with R7-8 and R7-I101 signs in front of the accessible parking space. In additional conversations with the applicant, it was stated that the site will not function as a funeral home and at most times only be staffed by 1 or 2 people. Witnessed cremation will occur at most twice a month by appointment only, and attendance will be limited to 5 people. In order to support the needed parking relief, a limit of 5 non-employees will be permitted to on-site at any given time. Also, Monticello Avenue does not have enough width to support on-street parking. An additional condition of the special use is that tandem parking or on-street parking for any occupant of the building not be permitted; users of the building must park on-site. VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 2 of 6  Return to 2021-19P Forestry The Village Forester notes that tree protection fencing is required for site trees in a construction project. There is one parkway tree that requires protection to the extent of the tree pit. Please show its location on the site plan. Fire Prevention Bureau The Fire Prevention Bureau provided the following list for the applicant’s information, which will be required for the building permit review. This list is not all-inclusive.  A full National Fire Protection Association (NFPA) 72 Fire Alarm system shall be installed and meet the 2018 Illinois American with Disabilities Act (ADA).  The fire alarm shall be directly connected/ monitored to the Skokie Combined Communication Center. An application and contract must be completed and submitted.  An addressable annunciator must be located at the main entrance  Must have at least one Knox Box, with functioning keys at the main entrance  The building shall have a fire protection sprinkler system in accordance to NFPA 13  The Fire Department Connection (FDC) shall be within 100' of a Village of Skokie fire hydrant. A fire protection engineer will have to calculate the demand to determine if the building will require a fire pump.  Shall have panic hardware on all exit doors  Must have egress lighting per the International Fire Code (IFC) and Life Safety Code (LSC) 101.  Shall have properly mounted fire extinguishers throughout per IFC, NFPA 10, LSC 101  The rear door must have the address of the building labeled on the door  If plans are submitted digitally, at least one set of plans and cut sheets must be submitted directly to the Skokie Fire Prevention Bureau; including Sprinkler, Fire Alarm, Scope of Work, etc. Environmental Health Provide copies of any and all necessary permit(s), licenses, and supporting documentation required by the Illinois Environmental Protection Agency, the Illinois Pollution Control Board, and the Illinois Office of the Comptroller authorizing the construction and operation of the crematorium. Planning Planning is supportive of the request and the parking relief as long as the conditions for parking and occupancy are met. This area was part of a Village-sponsored comprehensive parking program which allows use of the public right-of way to increase parking availability. The westernmost parking spaces on the site plan were part of that program, for the purposes of this petition, the parking spaces between that sidewalk and the building are considered to be “on-site”. VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 3 of 6  Return to 2021-19P No other relief was discovered during the review of this case. APPEARANCE COMMISSION Appearance Commission review is not necessary for the site. STAFF RECOMMENDATIONS Staff recommends that the petitioner’s request for a special use permit for cremation services at 7309 Monticello Avenue in an M3 Industry zoning district be APPROVED, based upon the Proposed Positive Findings of Fact and subject to the recommended conditions below. Staff further recommends that relief be granted from Section 118-218 of the Skokie Village Code to provide 7 rather than 16 off-street parking spaces. RECOMMENDED SPECIAL USE PERMIT CONDITIONS 1. Prior to the hearing of this case before the Board of Trustees, the petitioner must update the site plan and floor plan to: a. Show the location of the parkway tree on the site plan. b. Increase the width of the standard parking spaces to 9’ wide. c. The accessible parking space should be 8' wide with an 8' access aisle. Provide R7-8 and R7-I101 signs in front of the accessible parking space. d. Add dates to both plans. 2. The petitioner shall develop the Subject Property in substantial conformance with the final Village approved site plan dated <insert date of final approved plan> and floor plan dated <insert date of final approved plan>. (Standard) 3. Prior to the issuance of building permits, the petitioner must provide copies of any and all necessary permit(s), licenses, and supporting documentation required by the Illinois Environmental Protection Agency, the Illinois Pollution Control Board, and the Illinois Office of the Comptroller authorizing the construction and operation of the crematorium. 4. No more than 5 non-employees will be permitted to on-site at any given time. 5. The owner of the Subject Property shall ensure that all occupants of the building containing the use must park on-site. Adjacent tandem or on-street parking in the neighborhood is prohibited. 6. All fencing, walls, sidewalks, driveways, curbs, wheel stops, parking areas, signage, landscaping, structures, and any other facilities or infrastructure on the Subject Property shall be maintained in a good state of repair, and when needed, be repaired or replaced in a timely manner. (Standard) 7. All private and public sidewalks shall be maintained free of snow, ice, sleet, or other VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 4 of 6  Return to 2021-19P objects that may impede travel. (Standard) 8. All off-street parking spaces shall be legibly striped and maintained. (Standard) 9. Any plan to modify parking lot striping must be approved by the Director of Engineering. (Standard) 10. The handicapped parking spaces shall be installed and maintained in compliance with State of Illinois Accessibility Standards and the Skokie Village Code, including required signage. (Standard) 11. Vehicles shall not be allowed to be parked in or otherwise block common driveways, sidewalks, aisles, or other points of access at any time, shall only be parked in designated parking spaces, and shall not overlap the striped lines of designated parking spaces. (Standard) 12. All signage shall conform to the Skokie Village Code. (Standard) 13. All modifications to building elevations, signage, and landscaping shall be subject to the review and approval of the Skokie Appearance Commission. (Standard) 14. Prior to the issuance of building permits, the petitioner shall submit to the Planning Division of the Community Development Department the name, property address, email address, and telephone number of the company and contact person responsible for site maintenance in compliance with this special use permit. (Standard) 15. If work is to be performed on public property or if public property is utilized or impacted during construction and/or development, the owner shall provide, or shall cause the developer and/or contractor to provide, the Village of Skokie with a certificate of insurance naming the Village of Skokie as additionally insured for any and all claims related to any and all work. The owner shall hold, and shall cause the developer and/or contractor to hold, the Village of Skokie harmless and indemnify the Village for any and all claims for property damage or personal injury related to work on or use of public property. (Standard) 16. The petitioner shall comply with all Federal and State statutes, laws, rules and regulations and all Village codes, ordinances, rules, and regulations. (Standard) 17. Failure to abide by any and all terms of this Ordinance shall be cause for the Village to initiate hearings to determine whether the subject Ordinance, as well as any applicable business licenses, should be revised or revoked. The petitioner shall pay all costs related to any hearings conducted as a result of non-compliance with any of the provisions of the enabling ordinance. The costs shall include but not be limited to court reporter fees, attorney fees, and staff time required researching and conducting said hearing. (Standard) ATTACHMENTS 1. Proposed Positive Findings of Fact 2. Site plan, undated 3. Floor Plan, undated 4. Plat of Survey, February 2, 2021 5. Aerial Map VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 5 of 6  Return to 2021-19P Proposed Positive Findings of Fact 2021-19P: Special Use Permit Community Development Department Council Chambers, 7:30 PM, July 15, 2021 Consideration Finding The request is consistent with the The proposed use is consistent with the intent of the Comprehensive Plan. Comprehensive Plan’s designation for the subject site. The request will not adversely affect The request is not expected to adversely affect adjacent properties. adjacent properties as long as limits to the number of occupants in the conditions are met. The request is compatible with the This use as it is surrounded by other warehouse existing or allowable uses of adjacent buildings, and there is another Crematory on properties. Lawndale approximately 0.2 miles away. Signage will be minimal. The request demonstrates that Adequate public facilities, including roads, drainage, adequate public facilities, including utilities, and police and fire protection exist or will roads, drainage, utilities, and police exist to serve the requested use at the time such and fire protection exist or will exist to facilities are needed. There is no expected impact to serve the requested use at the time public utilities or storm water detention. such facilities are needed. The request demonstrates adequate The request demonstrates adequate provision for provision for maintenance and use of maintenance and use of the associated structures. the associated structures. The request has considered and, to the All environmental regulations regarding cremation degree possible, addressed the adverse services must be met. No other physical changes are effects on the natural environment. occurring on the site. The request will not create undue Traffic resulting from this use will be negligible due to traffic congestion. the small amount of staff and attendees on site. The request will not adversely affect The request will not adversely affect public health, public health, safety, and welfare. safety, and welfare. The request conforms to all applicable The request conforms to all applicable provisions of provisions of this code, except where this code, except where relief is granted with the relief is granted with the request. request. VOSDOCS-#589797-v1-Staff_Report_for_2021-19P__special_use_permit_for_a_cremation_services_at_7309_Monticello 6 of 6  Return to 2021-19P 07.29.21 15' BUILDING SET BACK Existing Tree N.I.C. ASPHALT CONCRETE WALK MONTICELLO AVENUE 123.60' 18' - 0" New Bike Rack EL. METER 16' PUBLIC ALLEY 25' - 8 1/2" 61.34' AREA OF SCOPE 61.34' MP DN Concrete Ramp 18' - 0" 9' - 0" 9' - 0" 8' - 0" 8' - 0" 123.59' MP DEPRESSED MP CURB GAS METER WUP N.I.C. SITE PLAN 1 1/16" = 1'-0" N Site Plan - 01 © 2021 BE Architects, Inc. 7309 Monticello Ave Skokie, IL  Return to 2021-19P 07.29.21 7' - 8 1/2" Existing Office Touchscreen Control Loading Door New Retort Existing Office Flue 35' - 8" 8' - 11" New Retort Room 13' - 6" 1,200 SQFT 18' - 9 1/2" New Retort Existing Office 5' - 0" loading dock -4' 45' - 0" aff Mortech Horizontal Mortuary Refridgeration Unit. -Unit to provide sufficient cooling capacity to service load as required for fully functional operation office wc w/ 2'4 dr N SCALE: 1/8" = 1' 0" Retort Room Sp-1b 0' 2' 4' 8' © 2021 BE Architects, Inc. 7309 Monticello Ave Skokie, IL  Return to 2021-19P 2021-19P -Aerial Land Use Map 0 150 300 Print Date: 6/14/2021 Notes ft Disclaimer: The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground.