Board of Trustees

13622 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oakton Street at 7:30 p.m. on Tuesday, January 17, 2023 Pledge of Allegiance led by the Deputy Village Clerk Sylvia Luke Mayor Van Dusen called the meeting to order. The Clerk call the Roll. Those present were Trustees Sutker, Robinson, Khoeun, Johnson, Pure Slovin, Klein and Mayor Van Dusen. Motion to approve the Consent Agenda. Moved: Trustee Sutker Seconded: Trustee Khoeun Ayes: Sutker, Robinson, Khoeun, Johnson, Pure Slovin, Klein and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED * Approve, as submitted, minutes of regular meeting held Tuesday, January 3, 2023. Omnibus vote. * Approve Voucher List #17-FY23 of January 17, 2023. Omnibus vote. Proclamations and Resolutions. A. Proclamation LanzaTech Mayor Van Dusen read a Proclamation honoring LanzaTech for their many contributions as being a pioneer and global leader in creating a sustainable, clean energy environment. Appointments, Reappointments and Resignations. A. Swearing in of the following personnel by Bruce Rottner of the Board of Fire and Police: Name Old Position New Position Eric McCune Police Officer Police Sergeant Mayor Van Dusen congratulated the new Police Sergeant who introduced his family and friends. * B. Reappointments Zoning Board of Appeals: Richard Perlin as Vice Chair and Brian O’Donnell as Chair Omnibus vote. * C. Resignations Beautification & Improvement Commission: Elaine Steiner Fine Arts Commission: Pamela Williams Human Relations Commission: Jim McVane Telecommunications & Technology Commission: Seungjae Paik Omnibus vote. Report of the Village Manager. A. Lead Water Service Line Replacement/Strategy Update. Public Works Director, Max Slankard provided an updated detailed report. Background During the Public Works Budget Hearing, this past spring a discussion on Public Act 102-0613, the Illinois Lead Service Linde Replacement and Notification Act was signed. Illinois joined Michigan and New Jersey as the three states in the US to mandate full lead service line replacement. Budget Hearing Direction The Board asked that the Village staff report back in approx. 6 months with regard to additional developments and updates. 601792 13623 Meeting of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Two NWMC Survey In June 2022, the NWMC surveyed its membership to ascertain whether members had active lead service line (LSL) replacement programs and what levels of municipal support were being offered. Fundamental Questions 3 common scenarios-Service line leak, whether on public side or private side, Service line replacement in context of planned water main replacement and Long-term LSL replacement plan. The Village has received House approval of a $2million grant to provide funding assistance to offset expenses associated with LSL replacement. Proposed Village Approach Staff is recommending a cost-sharing approach. Cost sharing is the most common approach among our neighbors. He spoke about general terms of the proposals. Public Works Director Slankard answered questions from the Board. *B. Tree Trimming Services – Advanced Tree Care, Lincolnshire, Illinois - $200,000. Motion to award a contract to Advanced Tree Care, Lincolnshire, IL in the amount of $200,000 for tree trimming services. Omnibus vote. Report of the Corporation Counsel. *A. Ordinance 23-1-C-4631 Motion to approve an ordinance amending Chapter 22, Article II of the Skokie Village Code. This item is on the consent agenda for second reading and adoption. Omnibus vote. *B. Ordinance 23-1-C-4632 Motion to approve an ordinance amending the rules and regulations of the Board of Fire and Police Commissioners. This item is on the consent agenda for second reading and adoption. Omnibus vote. C. Executive Session. Motion to approve the request for an executive session in accordance with paragraph 2(c)(1) of the Illinois Open Meetings Act pertaining to the review and discussion of personnel matters. Moved: Trustee Klein Seconded: Trustee Pure Slovin Ayes: Sutker, Robinson, Khoeun, Johnson, Pure Slovin, Klein and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 2023-2024 Community Development Block Grant Public Hearing #2. Justin Malone, Neighborhood & Housing Coordinator/CDBG Administrator conducted the Public Hearing. The Village's entitlement grant for Program Year 2023/Fiscal Year 2024 (PY23/FY24) is not yet known. At this time, we are estimating $600,000 in entitlement funds. Proposals from both Village staff and outside agencies total over $810,000, so reductions will be necessary. The program’s 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public service funding (non-capital/non-construction expenditures) is applied against the new entitlement plus any program income from the current program year. The Board will determine at that time the proposed funding award for each project or activity. Budget recommendations will be presented at the next public hearing on Monday, February 6. Trustee Sutker read a prepared statement: I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict. However, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussions relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be construed as indifference to the valuable services that the applicants provide to people in need. I respect and admire all of the agencies for their fine work, especially during these difficult times. I thank all the agencies for their work and dedication. 601792  13624 Meeting of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Three Overview of CDBG Proposals for PY23/FY24 Village of Skokie Community Development Block Grant (CDBG) Program PY23/FY24 Funding Requests ($) Administration VOS - Program The Community Development Department is seeking funding to administer the Village’s 115,000 Administration CDBG Program, implement and monitor all projects, submit all required documentation to HUD, utilize software to more efficiently and effectively administer the CDBG programming, participate in the preparation of a regional Assessment of Fair Housing (AFH) and coordinate all planning activities relative to the Village’s community development efforts. (20% administration cap) VOS - Planning The Community Development Department is seeking funding to complete the preparation of 5,000 a regional Assessment of Fair Housing (AFH). (20% administration cap) Housing VOS - Home The Community Development Department is seeking funding to continue the Village's 90,000 Improvement program of repairing single-family homes, which began in 1983. The request will enable Program low/moderate-income households (less than 80% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services. HODC - Funding will be used to purchase and install security cameras for 2 Skokie properties: 7850 45,000 Housing Niles Avenue and 8256 Keating Avenue. Opportunity Development Corporation VOS - Funding will be used to further affordable housing in Skokie at a neighborhood level. The 100,000 Neighborhood expectation is that these funds will be used to facilitate improving existing housing units that Enhancement are affordable low/moderate-income households. Activities may include exterior Program improvements for a group of homes on a common block or in the same neighborhood. Infrastructure VOS - Street Funding will be used to resurface Keating Avenue (between Davis and Church), Kilpatrick 200,000 and Alley Avenue (between Davis and Church), Davis Street (between Skokie Blvd. and Niles Center Resurfacing Road), and Kolmar Avenue (between Oakton and Cleveland). VOS - Sidewalk Funding will be used to provide grants to homeowners meeting low/moderate-income 3,000 Replacement eligibility who are required to participate in the Village’s 50/50 sidewalk replacement Program program. Public Facilities Turning Point Funding will be used for a long-awaited window replacement project for the facility located at 14,156 8324 Skokie Blvd. SHORE Funding will be used to replace approximately 4 variable air volume (VAV) boxes in the Lois 33,150 Lloyd/Administration Center at 8350 Laramie Avenue. CJE SeniorLife Funding will be used to replace carpeting on the main level at CJE's Village Center 28,881 subsidized senior apartment building at 5140 Galitz Street in Skokie. Search Funding will be used to replace concrete and upgrade landscaping at its supported living 22,500 residence located at 5307 Church Street in Skokie Orchard Village Funding will be used to replace 2 of the oldest rooftop HVAC units at the multi-purpose 22,125 building for both programming and staff offices located at 7660 Gross Point Road. Public Services VOS - Social Funding will be used to offset the costs for a Village Social Worker position. 48,760 Worker JCFS Funding will be used to provide financial stability services and coordinated case 6,000 management for Skokie residents. Center for Funding will be used to support an employment specialist to assist low-income Skokie 5,000 Enriched Living residents with developmental disabilities with employment opportunities. AHS Family Funding will be used to ensure an optimal level of qualified support staff for the dental clinic 20,000 Health Center to provide dental services to low-income Skokie residents. Metropolitan Funding will be used to offset counselor staffing costs, providing counseling services, 10,000 Family Services including grief, trauma, family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. Impact Funding will be used to offset employment specialist staffing costs. 9,000 Behavioral Health Partners PEER Services Funding will be used to offset the costs associated with employing an adult and adolescent 12,000 program coordinator. The Harbour Funding will be used to offset the staffing costs of serving the needs of homeless youth 5,489 (including locked-out, runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs. North Shore Funding will be used to offset the staffing costs associated with providing case management 10,000 Senior Center and counseling services to low-income, older adult residents of Skokie. (NSSC) WINGS Funding will be used to offset the staffing costs to support nights of shelter and therapeutic 5,000 counseling, including Family and Child Advocates. PY23/FY24 Total Request 810,061 601792 13625 Meeting of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Four Public Comments Judy Mendel questioned the possibility of the Budget Meetings-live stream. Also asked about any updates concerning Electoral Reform. Manager Lockerby will address her concerns. Public Comments by email. Judy Mendel-Subject about hiring a Sustainability Director. Adjournment. Motion to adjourn at 9:35 p.m. Moved: Trustee Sutker Seconded: Trustee Klein Ayes: Sutker, Robinson, Khoeun , Johnson, Pure Slovin, Klein and Mayor Van Dusen Nays: None. Absent: None. MOTION CARRIED ---------------------------- Sylvia Luke Deputy Clerk Approved: ---------------------------------- Mayor Van Dusen A Closed session was held in the main floor conference room at 9:38 p.m. Those present were Mayor Van Dusen, Trustees Sutker, Robinson, Khoeun, Johnson, Pure Slovin, Klein, and Corporation Counsel Lorge, The meeting ended at 11:10 p.m. __________________________ Items marked with an asterisk (*) indicate they are part of the Consent Agenda that contains routine items or items which have already been discussed by the Mayor and Board at a previous public meeting and require a second reading. Items on the Consent Agenda are passed in one vote at the beginning of the Board Meeting. Prior to the vote on the Consent Agenda, the Mayor will inquire if there is any matter which anyone wishes to remove from the Consent Agenda. If there is an item on the Consent Agenda which you wish to address, please inform the Mayor at that time you wish to remove it from the Consent Agenda. 601792 601792