Board of Trustees

MONDAY, FEBRUARY 6, 2023 – 7:30 P.M. 1. Pledge of Allegiance led by Deputy Village Clerk Sylvia Luke. 2. Call meeting to order and roll call. 3. Approve Consent Agenda. * 4. Approve, as submitted, minutes of regular meeting held Tuesday, January 17, 2023. **go to** * 5. Approve Voucher List #18-FY23 of February 6, 2023. **go to** 6. Proclamations and Resolutions. A. Proclamation Honoring Firefighter Andrew Cutting **go to** 7. Recognition, Awards and Honorary Presentations. A. Popular Annual Financial Reporting (PAFR) Award – Alex Franz, Management Analyst. 8. Appointments, Reappointments and Resignations. * A. Appointments Beautification & Improvement Commission: Ross Del Rosario Human Relations Commission: John Muszynski and Mayha Syed Public Relations Commission: Ibrahim Manusri, Jeff Schvimer, Scott Ford and Nick Vickers * B. Reappointments Commission on Family Services: Shajan Jose as Vice Chair and Harold Primack as Chair Plan Commission: Jeff Burman as Vice Chair and Paul Luke as Chair * C. Leave of Absence Public Safety Commission: Ken Mantel * D. Resignations Consumer Affairs Commission: Jeff Schvimer Human Relations Commission: Maureen Yanes Public Safety Commission: Edward McCarthy and Mayha Syed 9. Presentations and Reports. 10. Report of the Village Manager. **go to** A. Adoption of Ratified IAFF Contract. **go to A** B. TIF Development Agreement for 8047 Skokie Boulevard. **go to B** *C. Village Hall Mechanical System Engineering Design & Construction Administrative **go to C** Services – Grumman Butkus Associates, Evanston, Illinois - $347,270. *D. Pest Control Services – Platinum Pest Solutions, Lansing, Illinois - $45,472. **go to D** *E. Parkway Tree Planting – Yellowstone Landscaping, Wauconda, Illinois - $50,000 and St. Aubin Nursery, Kirkland, Illinois - $30,000. **go to E** 11. Report of the Corporation Counsel. No Report. #605489  12. Unfinished Business. 13. New Business. 14. Plan Commission. 15. 2022-2023 Community Development Block Grant Public Hearing #3. **go to CDBG** 16. Public Comment. 17. Adjournment. __________________________ Items marked with an asterisk (*) indicate they are part of the Consent Agenda that contains routine items or items which have already been discussed by the Mayor and Board at a previous public meeting and require a second reading. Items on the Consent Agenda are passed in one vote at the beginning of the Board Meeting. Prior to the vote on the Consent Agenda, the Mayor will inquire if there is any matter which anyone wishes to remove from the Consent Agenda. If there is an item on the Consent Agenda which you wish to address, please inform the Mayor at that time you wish to remove it from the Consent Agenda. #605489  Return to Agenda 13622 MINUTES of a regular meeting of the Mayor and the Board of Trustees of the Village of Skokie, Cook County, Illinois held in the Council Chambers at 5127 Oaktou Street at 7:30 p.m. on Tuesday, January 17, 2023 Pledge of Allegiance led by the Deputy Village Clerk Sylvia Luke Mayor Van Dusen called the meeting to order. The Clerk call the Roll. Those present were Trustees Sutker, Robinson, Khoeun, ^^^^ Jobison, Pure Slovin, Klein and Mayor Van Dusen, Motion to approve the Consent Agenda. Moved: Trustee Sutker Seconded: Trustee Khoeun Ayes: Sutker, Robinson, Khoeun, Johnson, Pure SIovin, Klcin and Mayor Van Dusen Nays: None. Absent: None MOTION CARmED * Approve, as submitted, minutes of regular meeting held Tuesday, January 3,2023. Omnibus vote. * Approve Voucher List #17-FY23 of January 17,2023. Omnibus vote. Proclamations and Resolutions. A. Proclamation LanzaTech Mayor Van Dusen read a Proclamation honoring LanzaTech for their many contributions as being a pioneer and global leader in creating a sustainable, clean energy environment. Appointments. Reappointments and Resignations. A. Swearing in of the following personnel by Bruce Rottner of the Board of Fire and Police; Name Old Position New Position Eric McCune Police Officer Police Sergeant Mayor Van Dusen congratulated the new Police Sergeant who introduced his family and friends. * B. Reappointments Zoning Board of Appeals'. Richard Periin as Vice Chair and Brian O'Donnell as Chair Omnibus vote. * C. Resignations Beautification & Improvement Commission'. Elaine Steiner Fine Arts Commission: Pamela Williams Human Relations Commission: Jim McVane Telecommunications & Technology Commission: Seungjae Paik Omnibus vote. Report of the Villaee Manager. A. Lead Water Service Lme Replacement/Strategy Update. Public Works Director, Max Slankard provided an updated detailed report. Background During the Public Works Budget Hearing, this past spring a discussion on Public Act 102-0613, the Illinois Lead Service Linde Replacement and Notification Act was signed. Illinois joined Michigan and New Jersey as the three states in the US to mandate full lead service line replacement. Budget Hearing Direction The Board asked that the Village staff report back in approx. 6 months with regard to additional developments and updates. 601792  Return to Agenda 13623 Meeting of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Two NWMC Survey In June 2022, the NWMC surveyed its membership to ascertain whether members had active lead service line (LSL) replacement programs and what levels of municipal support were being offered. Fundamental Questions 3 common scenarios-Service line leak, whether on public side or private side, Service line replacement in context of planned water main replacement and Long-term LSL replacement plan. The Village has received House approval of a $2milUon grant to provide funding assistance to offset expenses associated with LSL replacement. Proposed YUlage Approach Staff is recommending a cost-sharing approach. Cost sharing is the most common approach among our neighbors. He spoke about general terms oftfae proposals. Public Works Director SIankard answered questions from the Board. *B. Tree Trimmmg Services - Advanced Tree Care, Lincolitshire, Illinois - $200,000. Motion to award a contract to Advanced Tree Care, Lincohishire, IL in the amount of $200,000 for tree trimming services. Omnibus vote. Report of the Corporation Counsel. *A. Ordmance_23-^C-463i Motion to approve an ordinance amending Chapter 22, Article II of the Skokie Village Code. This item is on the consent agenda for second reading and adoption. Omnibus vote. *B. Ordinance 23-1-C-4632 Motion to approve an ordinance amending the rules and regulations of the Board ofFu-e and Police Commissioners. This item is on the consent agenda for second reading and adoption. Omnibus vote. C. Executive Session. Motion to approve the request for an executive session In accordance with paragraph 2(c)(l) of the Illinois Open Meetings Act pertaining to the review and discussion of personnel matters. Moved: Trustee Kleiu Seconded: Trustee Pure Slovin Ayes: Sutker, Robinson, Khoeun, Jobnson, Pure Slovin, Klein and Mayor Van Dusen Nays: None. Absent: None MOTION CARRIED 2023-2024 Community Development Block Grant Public Hearing #2. Justin Maione, Neighborhood & Housing Coordmator/CDBG Admiaistrator conducted the Public Hearing. The Village's entitlement grant for Program Year 2023/Fiscal Year 2024 (PY23/FY24) is not yet known. At this time, we are estimating $600,000 in entitlement funds. Proposals from both Village staff and outside agencies total over $810,000, so reductions will be necessary. The program's 20% cap for administrative funding is applied against the new entitlement only, while the 15% cap for public service funding (non-capital/non-construction expenditures) is applied against the new entitlement plus any program income from the current program year. The Board will determine at that time the proposed funding award for each project or activity. Budget recommendations will be presented at the next public hearing on Monday, February 6. Trustee Sutker read a prepared statement: I am a Licensed Clinical Social Worker employed by a social service agency that is an applicant for a CDBG grant. I do not believe this creates a conflict. However, I believe it is important to avoid the appearance of partiality. Therefore, I will recuse myself from participating in the discussions relating to the applications and from voting on the grants. My recusal from participating in the discussion should not be consmied as indifference to the valuable services that the applicants provide to people in need. I respect and admire all of the agencies for their fme work, especially during these difficult times. I tfaank all the agencies for their work and dedication. 601792  Return to Agenda 13624 Meptiag of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Three Overview of CDBG Proposals for PY23/FY24 Village of Skokie Community Deveiopment Block Grant (CDBG) Program PY23/n'24 Funding Requests ($) Administration VOS. Program The Community Development Department is seeking funcfing to administer the Village's 115.000 Administration CDBG Program, implement and monitor all projects, submit a!l required documentation to MUD, utilize software to more effidenily and effectively administer the CDBG programming, participate in the preparation of a regional Assessment of Fair Housing (AFH) and coordinate all planning activities relative to the Village's community development efforts. J.20% administration cap} VOS . Planning The Community Development Department is seeking funding to complete the preparation of 5.000 s regional Assessment of Fair Housing (AFH). (20% administration cap) H usirn VOS. Home The Community Development Department is seeking funding to continue the Village's 90,000 Improvement program of repairing single-family homes, which began in 1983. The request wil! enable Program iow/morferate-income households (less than 80% of area median family income) to be eligible to receivs grants up_tp $12 000 to pay for building materials or contfactors'services^ HOOC- Funding will be used to purchase and install security cameras for 2 Skokie properties; 7850 45,000 Housing Niles Avenue and 8256 Keating Avenue. Opportunity Development Corporation vos- Funding will be used to further affordable housing in Skokse at a neighborhood level. The 100,000 Neighborhood expectation is that these funds will be used to facilitate improving existing housing units that Enhancement are affordable low/moderats-income households. Activities may include exterior Program improvements for a group of homes on a common block or in the same neighborhood. Infrastructure VOS - Street Funding will be used to resurface Keating Avenue (between Davis and Church), Kilpatrick 200,000 and Alley Avenue (between Davis and Church), Davis Street (between Skokie Blvd. and Niles Center Resurfacing Road), and Kolmar Avenue (between Oakton and Clevejand), VOS - Sidewalk Funding wiii be used So provide grants to homeownefs meeting low/motierate-income 3,000 Replacement aiigibility who are required to participate in the Vsilage's 50/50 sidewalk replacement Program program, Public Facilities Turning Point Funding will be used for a long-awaited window repiacement project for the facility located st 14,156 8324 Skokie Blvd. SHORE Funding will be used to repiace approximately 4 variabie air volume (VAV) boxes in the Lois 33,150 Lioyd/Administratmn Centetjit 8350 Lsramie Avenue. CJE SeniorLife Funding wiil be used to replace carpeting on the main level at CJE's Vtliage Center 28,881 subs!diz_e dsenior apartment building at 5140 Gaiitz Street in Skokie_ Search Funding will be used to replace concrete and upgrade landscaping at its supported living 22,500 residence located at 5307 Church Street in Skokie Orchard Viliage Funding wiil be used to replace 2 of the oldest rooftop HVAC units at the multi-purpose 22.125 _by!idmg for both programming and staff offices iocated at 7S60 Gross Point Road. Public Services VOS - Social Funding wffi be used to offeet the costs for a Village Social Worker position, 48,760 Worker JCFS Funding wji! be used io provide financial stability services and coordinated case 6,000 management for Skokie fesidents. Center for Funding wiii be used to support an employment specialist to assist low-income Skokie 5,000 Enriched Living re s ide n ts with develo|mienta! disabilities with empioyment opportunities. AHS Family Funding will be used to ensure an optimal leve! of qualified support staff for the dental ciinic 20,000 HeaSth Center to provide dental services to tow-income Skokie residents^ Metropoiitan Funding will be used to offset counselor staffing costs, providing counseling services, 10,000 Family Services including gfief, trauma, family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work perfonnance, substance abuse, individual and famil^deyetopment, and family violence. Impact Funding will be used to offset employment specialist staffing costs. 9,000 Behaviors! Health Partners PEER Services Funding will be used to offset the costs associated with empioying an adult and adoiescent 12,000 program coordJnstpj", The Harbour Funding wiif be used to offset the staffing costs of serving the needs of homeless youth 5,489 (including locked-out, runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs, North Shore Funding will be used to offset the staffing costs associated with providing case management 10,000 Senior Center and counseling services to low-income, older aduit residents of Skokie. (NSSC) WiNGS Fufsdinswill be used to offset the staffing costs to support nights of shelter and therapeutic 5,000 counseling, including Family and Child Advocates. PY23/FY24 Total Request 810,061 601792  Return to Agenda 13625 Meeting of the Mayor and Board of Trustees Tuesday, January 17, 2023 Page Four Public_Cpmments Judy Mendel questioned the possibility of the Budget Meetings-live stream. Also asked about any updates concerning Electoral Reform. Manager Lockerby will address her concerns. Public Comments by email. Judy Mendel-Subject about hiring a Sustainability Director. Adjournment. Motion to adjourn at 9:35 p.m. Moved: Trustee Sutker Seconded: Trustee KIein Ayes: Sutker, Robinson, Khoeun , Johnson, Pure Slovin, Klein and Mayor Van Buses Nays: None. Absent; None. MOTION CARRIED Sylvia Luke Deputy Clerk Approved: Mayor Van Dusen A Closed session was held in the main floor conference room at 9:38 p,m. Those present were Mayor Van Dusen, Trustees Sutker, Robinson, Khoeun, Johnson, Pure Slovin, Klein, and Corporation Counsel Large, The meeting ended at 11:10 p.m, Items marked with an asterisk (*) indicate they are part of (he Consent Agenda that contains routine items oniems which have already been (fiscussed by the Mayor and Board at a previous public meeting and require a second reading. Items on the Consent Agenda are passed in one vote'attfte "beginning of the Board Meeting. Prior to the vole oa the Consent Agenda, the Mayor will inquire ifther^isany rnattel'^ch Emyone wishes E'o remove JErom the Consent Agenda. Ef there is an item on the Consent Agenda which you wish to address, please inform the Mayor at that time you wish to remove it from de Consent Agenda. 601792  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT#18 February 6, 2023 FUND AMOUNT 001-GENERAL FUND $ 1, 816/825 002-WATER FUN D 83/572 003 - MOTOR FUEL TAX FUND 73/120 008 - COMMUNIT/ DEVELOPMENT BLOCK 750 013-CASH ESCROW FUND 23/990 017 - CTA PARKING LOT FUND 107 020 - CAPITAL PROJECTS FUND 1, 138/396 022 - CASUALTY SELF INSURANCE 140/103 025 - ECONOMIC DEVELOPMENT FUND 10/274 030-OAKTON&NILESTIF $ 10/480 ALL FUNDS TOTAL $ 3, 297/618 Return to Agenda  Return to Agenda VILLAGE OF SKOK1E VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 195017 01/25/2023 AMAZON CAPITAL SERVICES LEXMARK BLACK TONER -MALTESE 267.76 195018 01/25/2023 AMAZON CAPITAL SERVICES PHOTO SCANNERS -8ERKOWH-Z 999.98 194833 01/19/2023 AMAZON CAPITAL SERVICES LEASHES FOR ANIMAL CONTROL-MAGGI 38.96 194836 01/20/2023 AMAZON CAPITAL SERVICES OFFiCE SUPPLIES 22,99 194857 01/20/2023 AMAZON CAPITAL SERVICES VELCRO ROLL- (FOR MOURNING SHROUDS) HONOR GUARD 30.50 1948S8 01/20/2023 AMAZON CAPITAL SERVICES CRR BRUSHES 81.40 194859 01/23/2023 AMAZON CAPITAL SERVICES STCTHESCOPES 112.68 194860 01/23/2023 AMAZON CAPITAL SERVtCES K1TCHENWARE 102.56 194861 01/23/Z023 AMAZON CAPITAL SEFtVtCES 02 STORAGE RACK 233.98 194862 01/23/2023 AMAZON CAPITAL SERVICES HA21VIAT SUPPLIES 120.18 194863 01/23/2023 AMAZON CAPITAL SERVICES FPB SUPPLIES 14.97 194864 01/23/2023 AMAZON CAPITAL SERVICES STATION 16 WIFI EQUIPMENT 1,151.45 194800 01/18/2023 AMAZON CAPITAL SERVICES RAT CONTROL SUPPLIES 279.05 194810 01/18/2023 AMAZON UPITAL SERVICES NURSING HANDBOOK 47.69 194811 01/19/2023 AMAZON CAPITAL SERVICES BADGtNG SUPPUES 75.73 194910 01/23/2023 AMAZON CAPITAL SERVICES SSD ENCLOSURE ADAPTER, USB 3.2 GEN 2.BARKHOO 18.99 194926 01/23/2023 AMAZON CAPITAL SERVICES WHITEBOARD TAPE FOR FPB 6.99 194927 01/23/2023 AMAZON CAPITAL SERVICES FELT FOR RADIO CHARGERS 6.95 194937 01/23/2023 AMAZON CAPITAL SERVICES AMAZON - OFFICE SUPPLIES 12.73 194938 01/23/2023 AMAZON CAPITAL SERVICES AMAZON - OFFICE SUPPLIES 301.23 194935 01/23/2023 AMAZON CAPITAL SERVICES APPLIANCE FOR COMM -BARKHQO 199.95 194944 01/23/2023 AMAZON CAPITAL SERVICES TONER CARTRIDGE REPLACEMENT -MALTESE 42.98 194945 01/23/2023 AMAZON CAPITAL SERVICES APPLIANCE FOR COFFEE STATION -MALTESE 438.99 194946 01/23/2023 AMAZON CAPITAL SERVICES 61NDERS/MOUSE PADS -BARKHOO 193.91 194948 01/23/2023 AMAZON CAPITAL SERVICES LAUNDRY DETERGENT/WASH1NG MACHINE CLEANER -MALTESE 70.34 194949 01/23/2023 AMAZON CAPITAL SERVICES REINFORCED COPY PAPER -BARKHOO 76.08 194867 01/18/2023 AMAZON CAPITAL SERVICES TONER FOR FINANCE 219.98 194850 01/20/2023 AMAZON CAPITAL SERVICES DOCUMENT SCANNER FOR AP 419.99 194852 01/20/2023 AMAZON CAPITAL SERVICES OXYGEN TANK STORAGE RACK 299.98 194853 01/20/2023 AMA20N CAPiTAL SERVICES PAfNT PENS S4.10 194893 01/23/2023 AMAZON CAPiTAL SERVICES RETURN OF 02 CYLINDER RACK (201.98) 194607 01/11/2023 ASViAZON CAPITAL SERVICES LEO BEACON LIGHTS 47.78 194682 01/13/2023 AMAZON CAPITAL SERVICES AIRPURIFIER 159.99 194734 01/17/2023 AMAZON CAPFTAL SERVICES OFFICE SUPPLIES 33.09 195026 01/25/2023 AMS MECHANICAL SYSTEMS, INC ATTN AM BD BOND REFUND-8232 MONTICELLO AVE 240.00 194689 01/13/2023 ANDERSON ELEVATOR CO JAN MAINT 220.00 194672 01/13/2023 ANDERSON LOCK COMPANY LTD SWITCH REPLACEMENT KfT 2H.90 194735 01/17/2023 ANDERSON LOCK COMPANY LTD DIGITAL KEYPAD LOCK 393.67 194653 01/12/2023 ANDER50N LOCK COMPANY LTD STOREROOM MORTISE LOCK 624.32 194942 01/23/2023 ANDY FftAIN SERVICES, INC. CROSSING GUARD SERVICES -OECEMBEFt 202Z 22,396.60 194737 01/17/2023 ANiMAL MEDICAL CENTER ANfMAL CONTROL FEES MULTIPLE INVOICES -DECEMBER 2022 311.33 194793 01/12/2023 ARROW ROAD CONSTRUCTION 2022HPPPS1 433,574.50 194779 12/19/2022 AT&T PHONE SERVICE 763.26 194780 12/19/2022 AT&T PHONE SERVICE 2,471.19 195221 01/19/Z023 AT&T PHONE SERViCE 2,471.19 195223 01/19/2023 AT&T PHONE SERVICE 1,366.05 194784 01/18/2023 AT&T MOBIUTi' MONTHY SERVICE PUBUC WORKS 495.23  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 194701 01/13/2023 AT&T IViOBILITl' HOTSPOTDEC-2022 514.14 194631 01/11/2023 AT&T IViOBiLnTY AT&T SERVICE 1,340.88 194904 01/23/2023 AUTHORIZED PHOTO SERVICE INC CAMERA REPAiR & MAINTENANCE FOR NSKON #2 AF-S LENS S/N 6114748 45.00 194905 01/23/2023 AUTHORIZED PHOTO SERVICE iNC CAMERA REPAIR & MAINTENANCE FOR NiKON #2 AF-S LENS S/N 6060G10 45.00 194906 01/23/2023 AUTHORIZED PHOTO SERVICE !NC CAMERA REPAIR & MAINTENANCE FOR ff2 NIKON D-SLR S/N 3073806 135.00 194728 01/17/2023 AVI SYSTEMS INC RENEWAL OF ANNUAL TECH SUPPORT FOR MEDIA OFFICE EQUIPMENT 5,175.00 195190 01/30/2023 AWARD CONCEPTS, iNC SERVICE AWARDS GIFT ORDER PACKETS 662.73 195191 01/30/2023 AWARD CONCEPTS, INC REPRINTED GIFT ORDER FORMS 38.34 19S157 01/30/2023 BAXTER AND WOODMAN 2019 GREEN ALLEYS 1,051.25 195158 01/30/2023 BAXTER AND WOODMAN 2022 MS4 SERVICES 3,000.00 194936 01/23/2023 BERG & BERG PARKING ENFORCEMENT 12/14/2022 AND 01/11/2023 600.00 194658 01/12/2023 BILL'S PLUMBING & SEWER BD BOND REFUND-804S KOSTNER AVE 2,500.00 194865 12/31/2022 BLUE CROSS BLUE SHIELD OF IL EMPLOYEE INSURANCE CLAIMS 1,166,281.39 195076 01/27/2023 BONNELL!NOUSTRIES!NC AUGER MOTOR FOR 140 991.32 194752 01/17/2023 BOUND TREE MEDiCAL LLC 02 MEDICAL DEVICES 232.IS 194756 01/17/2023 BOUND TREE MEDtCAL LLC OXYGEN AND NASOPHARYN6EAL 255.17 194754 01/17/2023 BOUND TREE MEDtCAL LLC 02 REGULATOR 46.43 195019 01/25/2023 BRASCO iNTERNATIONAL INC. 5 X 12 SLiMLINE SERIES ALUMINUM STRUCTURE - BUS SHELTER 10,900.00 194727 01/17/2023 BRIAN AUGUSTINE REIMBURSEMENT FOR CODE ENFORCEMENT TRAINfNG BOOKS FR !CC 322.00 194981 01/24/2023 BS&A SOFTWARE PERMIT AND ANIMAL LICENSE SYSTEM ANNUAL SERVICE 2,067.00 194665 01/13/2023 CAGAN MANAGEMENT GROUP EMERGENCY FUNDS ASSISTANCE 472.00 195097 01/27/2023 CARROT TOP INDUSTRIES INC FLAG 99.99 195133 01/30/2023 CDS OFFICE TECHNOLOGIES AP'S MOVED TO SINGLE CLUSTER/VLAN CHANGES -BARKHOO 487.50 194677 01/13/2023 CDW GOVERNMENT INC TRANSCEND 128GBJETFLASH 207.20 194808 01/18/2023 CHARLOTTE BISHOP BO BOND REFUND-9407 SPRINGFIELD AVE 300.00 194776 01/17/2023 CHICAGO COMMUNICATIONS LLC RADIO ENCRYPTION KEY FOR TWO RADIOS 70.00 19S003 1Z/31/2022 CHICAGO TRIBUNE BID ADVERTISING 94.36 19S192 01/30/2023 CHICAGO TRIBUNE MEDIA GROUP BULK JOB POSTINGS 2,600.00 195038 01/26/2023 CINTAS FIRST AID RESTOCK-AUTO 205.74 194674 01/13/2023 CINTAS RESTOCK MEDICINE 203.10 194725 01/17/2023 CINTAS FIRST AID RESTOCX-AUTOMOTIVE 232.06 194726 01/17/2023 CINTAS FIRST AID RESTOCK -AUTOMOTIVE 217.94 194732 01/17/2023 CINTAS FIRST AID RESTOCK -AUTOMOTIVE 205.99 194612 01/11/2023 CINTAS CORPORATION #22 UN!FOR!V! SERVICE 112.60 194614 01/11/20Z3 CINTAS CORPORATION #12 UNIFORM SERViCE 110.45 194615 01/11/2023 CINTAS CORPORATION #22 UNIFORM SERVICE 113.83 195095 01/27/2023 CINTAS CORPORATION #22 UNIFORM SERVICE 183.71 195096 01/27/2023 CINTAS CORPORATION #22 UNIFORM SERVICE 107.97 135086 01/27/2023 CFTYOFCHfmGO MONTHLY BILL 1,259.50 194651 01/12/2023 C!TY WELDING SALES & SERVICE INC ACE7YLENE 156.24 194785 01/18/2023 CnTY WELDING SALES & SERVICE INC ACFTYLENE DISSOVLEO 18.10 194731 01/17/2023 avicpLus ELECTRONiC CODE UPDATES FY2023 - PDF SUPPLEMENT 185 471.50 194696 01/13/2023 CLAIM MANAGEMENT CONSULTANTS LLC SETTLEMENT PRE-FUNDiNG 111 2023 58,568.30 194589 01/11/2023 CLAIM MANAGEMENT CONSULTANTS LLC PREFUNDING FOR WC LiT SETTLEMENT 25,000.00 194985 01/2S/2023 CLAIM MANAGEMENT CONSULTANTS LLC REPLENISHMENT OF ACCT 116 23 17,068.74 195193 01/30/2023 OAftKBAIRD SMITH LLP FOR LEGAL SERVICES RENDERED THROUGH 12/31/22 10,349.50 194974 01/24/2023 CLEAR CHOICE HEADSETS AND TECH EAR MOLD HEADSET - COM OP ALMEIDA 108.00 Return to Agenda  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 195212 01/27/20Z3 COTG PRINTER MNTNC. 2,227.05 194697 01/13/2023 CSC CYBERTEK CORPORATION MAINTENANCE CONTRACT MARCH 2023 TO FEB 2024 13,506.00 195249 02/01/2023 CUSTARDO LAW LLC T. FANG SETTLEMENT 5,000.00 194829 01/19/2023 DAV!D MEREL EFA/ABDUL 8AREKZAI/4865 WRIGHTTERR SKOKIE, IL 60077 715.00 194832 01/19/2023 DAViDPROSNITZ BD BOND REFUND-9015 LOWELLAVE 1,500.00 194986 01/25/2023 DEBRA PROTTSMAN SETTLEMENT MEETING 22.67 194987 01/25/2023 DEBRA PROTTSMAN OFFICE SUPPLIES 147.22 194717 01/13/2023 DELL MARKETING LP DELL POWER ADAPTER 183.00 194718 01/13/2023 DELL MARKETING LP OPT1PLEX 7000 SMALL FORiV! FACTOR 5,881.05 194792 01/18/2023 DOUGLAS TRUCK PARTS GR 65 BATTERY 234.22 195129 01/30/2023 DR. ROBIN KROLL ADVANCED PEER SUPPORT 7 ATTENDEES @>$350 EACH 2,450.00 195032 01/26/2023 ORIVETRAIN SERVICE & COMPONENTS INC DRIVE SHAFT WORK ON 140 496.93 194635 01/13/2023 ELLIS HARRIS EMERGENCY FUNDS ASSISTANCE 1,500.00 194834 01/20/2023 E NETWORK SUPPLY BD BOND REFUND-4850 MAIN STREFT 500.00 194941 01/23/2023 EMERGENCY MEDICAL PRODUCTS INC PULSE OX SP02/ BP CUFFS 1,569.82 194722 01/17/2023 EMERGENCY MEDICAL PRODUCT'S INC DRUG BOX REPLACEMENTS INSERTS AND GENRAL MAINTENACE 448.76 194765 01/17/2023 EMERGENCY MEDICAL PRODUCTS INC DRUG BOX REPLACEMENTS INSERTS AND 5ENRAL MAINTENACE 1,914.09 194766 01/17/2023 EMERGENCY MEDICAL PRODUCTS INC MEDICAL-LAB SUPPLIES 1,498.50 194996 01/25/2023 ENTENMANN ROVIN COMPANY 10/BADGE BASKETWEAVE CASES 427.50 195130 01/30/2023 EQUiFAX INFORMATION SVCS LLC LOCAL CREDIT REPORT & ANCILLIARY SERVICES -JAN 2023 25.64 194781 01/18/2023 EXCEL ENVIRONMENTAL SERVICES OfLY SOLIDS 898.80 195089 01/27/2023 FAST MRO SUPPLIES INC BRAKE CLEAN 219.39 194630 01/11/2023 FIREOEXGW,LLC CLEANING SERVICES 648.00 194911 01/23/2023 FIRE iNVESTIGATORS STRIKEFORCE PRE INVESTIGATOR STRIKE FORCE MEMBERSHiP 75.00 195246 02/01/2023 FIRST RESPONOERS WELLNESS CENTER WELLNESS PROGRAM POLiCE DEPT 825.00 195101 01/27/2023 FIRSTTAKE INC ViDEOGRAPHV SERVICES FOR FY2023 - DECEMBER 2022 2.050.00 194788 01/18/2023 FORCE AMERICA DISTRIBUTING LLC 2/4 BOLT B 653.73 194992 01/25/2023 Forever Home Renovations, LLC BD BOND REFUND-3S09 ARCADIA ST 300.00 195160 01/30/2023 FOftMTRAN INC ANNUAL FEE FOR TELEFORM 2,364.00 194638 01/12/2023 FRANCOTYP-POSTAUA INC POSTBASE METER 234.00 195075 01/26/2023 FREDERfCK OOSCH REiMBURSEMENT FOR OVERPAYMENT OF PREMIUM 734.50 194973 01/24/2023 FREEDOM FOREVER ILLINOIS BD BOND REFUND -7527 KEELER AVE 300.00 194825 01/19/2023 G&LCONTRACTORSINC CURBS AND WALKS 8,305.00 195035 01/26/2023 G&M TRUCKING INC CA-7 STONE 47S.37 195117 01/27/2023 G&M TRUCKING INC DIRT REMOVED 2,366.21 195239 02/01/2023 G & M TRUCKING INC SAND & STONE DEUVERED, DIRT REMOVED (AP 1 OFZ) 3,030.95 195240 02/01/2023 G&M TRUCKING INC SAND & STONE DELIVERED, DIRT REMOVED (AP 2 OF 2) 1,200.00 195070 01/26/2023 GALLAGHER MATERIALS INC COLD PATCH 3,572.55 194823 01/19/2023 GALLAGHER MATERIALS INC COLD PATCH 3,642.93 194824 01/19/2023 GALLAGHER MATERIALS INC COLD PATCH 3,580.20 195000 01/25/2023 GALLS LLC TACTICAL SHIRTS -LARSON 88.00 194650 01/12/2023 GASAWAY DISTRIBUTORS INC LIQUID SALT BRINE 2,025.00 194619 01/11/2023 GENUINE PARTS COMPANY HYDRAULIC FiTTINGS 82.80 194617 01/11/2023 GENUINE PARTS COMPANY BATTERIES FOR 155 277.08 195074 01/26/2023 GENUINE PARTS COMPANY BRAKE KIT FOR 88 244.33 195169 01/30/2023 GENUINE PARTS COMPANY CONTROL ARM AND BALL FOR #19 309.04 195170 01/30/2023 GENUINE PARTS COMPANY GOLD A!R FILTER 44.80  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT # 18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 195171 01/30/2023 GENUINE PARTS COMPANY V-RIBBEDBELT 54.08 195172 01/30/2023 GENUINE PARTS COMPANY RUBBER VALVE FOR 16 FORD INTERCEPTOR 10.40 195173 01/30/2023 GENUINE PARTS COMPANY HOSE FITTING 175.05 195174 01/30/2023 GENUINE PARTS COMPANY BRAKE KfT FOR OS FORD RANGES 146.01 195175 01/30/2023 GENUINE PARTS COMPANY FUSE HOLDER 11.36 195176 01/30/2023 GENUINE PARTS COMPANY LEO WORK LAMP AS5Y 63.95 195177 01/30/2023 GENUINE PARTS COMPANY HYD HOSE FITTiNGS 141.60 195181 01/30/2023 GENUINE PARTS COMPANY FUEL FiLTER 20.94 195182 01/30/2023 GENUINE PARTS COMPANY FUELS. OIL FILTER 60.41 195183 01/30/2023 GENUINE PASTS COMPANY TRANS FILTER 77.46 195179 01/30/2023 GENUINE PARTS COMPANY WIPER BLADES 26.22 194913 01/23/2023 GEORGE HATZIS REIMBURSEMENT FOR UNIFORM SHOES -HATZ1S 75.00 195219 01/31/2023 GEWALT HAMiLTON ASSOCiATES INC OAKTON TERRACE ROADWAY CONSTRUCTION 15,979.20 195220 01/31/2023 GEWALT HAMtLTON ASSOCIATES INC OAKTON TERRACE ROADWAY CONSTRUCTION 2,167.00 195217 01/31/2023 GEWALT HAMILTON ASSOGATES INC OAKJON TERRACE ROADWAY CONSTRUCTION 4,193.50 194847 01/20/1013 GIANLUCA PELLEGR!NO REIMBURSEMENT FOSTIUUNIFORtVIITEMS-PELLEGRINO 140.00 194613 01/11/2023 GOLF MILL FORD 02 SENSOR 67.34 194610 01/11/2023 GOLF MILL FORD T!RE SENSOR 35.06 194663 01/12/2023 GRAINGER FUEL HOSE 94.20 195050 01/26/2023 GRAINGER RETURN (10.00) 195053 01/26/2023 GRAiNGER RANGE PARTS -ODESHOO 4.35 195054 01/26/2023 GRAiNGER RANGE PARTS -ODESHOO 90.53 1950SS 01/26/2023 GRAfNGER RANGE PARTS -ODESHOO 15.24 19SOS6 01/26/2023 GRAIKGER FLOOD BARRIER & EMERG KIT 252.26 19SOS7 01/26/2023 GRAINGER V-BELT 81.50 19SOS8 01/26/2023 GRAiNG£R ELECTRONIC FLUOR BALLAST 277.60 195059 01/26/2023 GRAtNGER LINEAR FLUOft BULB 191.20 195060 01/26/2023 GRAiNGER LINEAR FLUOR BULB 62.46 195061 01/26/2023 GRAfNGER V-8ELT 154.98 195062 01/26/2023 GRASNGER FLITER CARTRiDGE & FLUOR BALLAST 260.18 19S063 01/26/2023 GRAiNGER TEMP HUMSDITV METER 171.64 19S064 01/26/2023 GRAiNGER V-8ELT 51.60 195065 01/26/2023 GRAiNGER PLUG 26.58 135066 01/26/2023 GRAfNGER EXTENSION CORD 1S9.66 194681 01/13/2023 GROOT INDUSTRIES INC MEMBER TRASH 763.36 195226 01/31/2023 H&H ELECTRIC CO NON-ROUTINE !NVOiCE FOR H&H ELECTRIC - DECEMBER 2022 29,273.35 195146 01/30/2023 HARRY MCDONOUGH SUPPLIES FOR CUTTING VISITATION 606.38 194805 01/18/2023 HEALTH INSPECTION PROFESSIONALS !NC HEALTH INSPECTIONS DEC 2022 3,750.00 195211 01/31/Z023 HENRICHSEN'S FIRE EQUIPMENT CO MAINTENANCE ON VEHICLE FIRE EXT1NGUISHERS 2022 1,273.85 194954 12/20/2022 HOME DEPOT CREDIT SERVICES M!SC. 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MIURA 65.00 19SOS2 01/26/2023 INTERSTATE BILLING SERVICE INC AIR BRAKE KIT HIT 81.24 195090 01/27/2023 INTERSTATE POWER SYSTEMS INC TURBO CLEVIS PIN FOR FiRE TRUCK 101 28.69 195079 01/27/2023 INTERSTATE POWEft SYSTEMS INC PCM PROGRAMMING FOR FIRE TRUCK 109 465.45 19S229 01/31/2023 INTERSTATE POWER SYSTEMS INC SEALING RING 109 6.00 194608 01/11/2023 IRA HOCHBERG FUEL TANK COVER 156.00 195023 01/2S/2023 ISABEL MACHADO BD BOND REFUND- 55 SAIEM LN 500.00 19S024 01/2S/2023 ISABEL MACHADO BD BOND REFUND- 55 SALEM LN 500.00 19S02S 01/2S/2023 ISABEL MACHADO 80 BOND REFUND- 55 SALEM LN 250.00 194822 08/15/2022 ISBS COPIER MNTNC 1,325.73 194842 01/20/2023 JG UNIFORMS fNC UNIFORM REQUEST-GRONKE 239.97 194843 01/20/2023 JGUNIFORIViSiNC PROMOTION TO SERGEANT -MCCUNE 226.80 194916 01/23/2023 JG UNIFORMS 1NC VEST COVER ORDER-KHAN 233.00 194618 01/11/2023 JG UNIFORMS JNC CLOTHING, DRY GOODS, NOTIONS 350.00 194616 01/11/2023 JG UNIFORMS }NC UNIFORM ALLOWANCE 216.00 194621 01/11/2023 JGUNfFORMStNC CLOTHING, DRY GOODS, NOTIONS 63.00 194623 01/11/2023 JGUNfFOftMSINC CLOTHING.DRY GOODS,NOT10NS 64.00 194624 01/11/2023 JGUNfFORMSINC CLOTHING, DRY GOODS, NOTIONS 42.00 194625 01/11/2023 JGUNJFOFIMS!NC CLOTHING,DRY GOODS,NOT!ON 93.00 194626 01/11/2023 JGUNiFORMSINC CLOTHING.DRY GOODS,NOT!ON 79.00 194830 01/19/2023 JACOB THOMAS EFA/MARY DUSEK/8232 NiLES CENTER RD #102 SKOKIE, It 60077 1,500.00 194854 01/20/2023 JAMES POTHAST 60 BOND REFUND-8118 KEELER AVE 500.00 1948S5 01/20/2023 JAMES POTHAST BD BOND REFUND-8118 KEELER AVE 250.00 195021 01/25/2023 JEFFERY LAU 60 BOND REFUND-4310 ENFIELD AVE 1,SOO.OQ 194576 01/10/2023 JEFFREY JHOEFUCH REIMBURSEMENT FOR FUNERAL FLOWERS FROM SFD/BURKE FAMILY 138.40 194835 01/20/2023 JONATHAN LEAVITT FLAVORED NICOTINE PURCHASE 30.43 194762 01/17/2023 JONES & BARTLETT LEARNING LLC EMERGENCY MED!U\L TECHNICIAN BOOKS 924.64 195238 02/01/2023 JULIE INC ANNUAL PRINT/EMAIL & FAX TRANSMISSIONS 8,081.02 194952 01/24/Z023 K&STIRE RECYCLING SCRAP TIRE DISPOSAL 207.57 194595 01/11/2023 K.TECH SPECIAUY COATINGS, INC. EAST PRAIRIE LITE RT/23 & ST LOUIS 7,387.69 195243 02/01/2023 KAIZAN WC, LLC EFA/TELENA H!LL/ 9114 NILES CENTER RD #1 SKOKIE, IL 60076 800.00 194789 01/18/2023 KENT AUTOMOTIVE HAND CLEANER & DISPENSER 291.99 195134 01/30/2023 KiESLER POLICE SUPPLYING SUREHRE 2ND SEN SOCOM SUPRESSOR -GARCIA 1,136.88 194840 01/20/2023 KIWANIS CLUB OF SKOKIE VALLEY MEMBERSHIP DUES 81.00 1S5094 01/27/2023 KNAPHE!DE EQUIPMENT CO - CHICAGO SALT SPREADER CONTROLLER UNIT FOS 122B 947.84 194649 01/12/2023 LAKESHORE RECCCLING SYSTEMS CONDOiWNIUM TRASH & RECYCLiNG 26,587.25 Return to Agenda  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 194964 01/24/2023 MENARDS iVIORTON GROVE PLASTIC ANCHORS 24.75 195184 01/30/2023 MENARDS MORTON GROVE BUNTING SUPPLIES 34.97 195159 01/30/2023 MENARDS MORTON GROVE EQUIPMENT SUPPLIES -MALTESE 26.02 195112 01/27/2023 MENARDS IVIOffTON GROVE M15CSUPPUES 44.52 195113 01/27/2023 MENARDS SViOFtTON GROVE PVC PIPE & VENT ELBOW 37.82 195114 01/27/2023 MENARDS MORTON GROVE PVC ELBOW, TEFLON & TUBE BRUSH 32.47 195115 01/27/2023 MENARDS MORTON GROVE 6PCFOLOUPiNCHHEX 9.77 195108 01/27/2023 MENARDS IViORTON GROVE MISC SUPPLIES 44.43 135145 01/30/2023 METROPOLiTAN FIRE CHIEFS ASSN DUES - HOEFLICH/JAGMAN/ESCHNER 120.00 195241 02/01/2023 MGPiNC GIS STAFFING SERVICES FY2023 -JANUARY 2023 12,982.50 194636 01/12/Z023 MICHAEL ZLOTNiK CLOTHING DRY GOODS NOTfONS 38.47 195149 01/30/2023 MID-STATES ORGANIZED CRIME INFO CTR 20Z3 ANNUAL MEMBERSHIP FEES -8AKER 300.00 194644 01/1Z/Z023 MOHAMMADSAADt VEHICLE STICKER REFUND 40.00 194645 01/12/2023 MOHAMMADSAADi VEHiCLE STICKER REFUND 40.00 194746 01/17/2023 MONIKAGOLABEK EFA RENTAL ASSISTANCE FOR MARIA TAYLOR 7638 KEELER AVE ftlS 1,500.00 194790 01/18/2023 MONROE TRUCK EQUIPMENT FORCE IGRIP JOYSTICK AND SENSOR 1,257.36 194791 01/18/2023 MONROETSUCK EQUIPMENT SENSOR CABLE LEO & ADAPTER 764.72 195106 01/27/20Z3 MOORE LANDSCAPES !NC MAIN ST MEDIANS LANDSCAPE MAINTENANCE 852.00 195107 01/27/20Z3 MOORE LANDSCAPES tNC DOWNTOWN LANDSCAPE MAINTENANCE CONTRACT 22-23 1,594.00 195124 01/27/2023 MORRiSON ASSOCIATES LTD PROFESSIONAL DEVELOPMENT ANNUAL FEE: JANUARY 1 TO DECEMER 31, 2023 1,500.00 195230 01/31/2023 MORTON GROVE AUTOMOTIVE WEST STARTER REBUILD 285.00 194632 01/11/2023 MOTOROLA SOLUTiONS-STARCOM NETWORK FDSTARCOMAIRTIME 1,598.00 194633 01/11/2023 MOTOROLA SOLUTiONS-STARCOM NETWORK PDSTARCOMAIRTIME 5,272.00 194634 01/11/2023 MOTOROLA SOLUTiONS-STARCOM NETWORK RADiO EAFIPIECES 368.97 195132 01/30/2023 MUNICIPAL EMERGENCY SERVICES WATER RESCUE PPE 475.10 194951 01/24/2023 MUNICIPAL MARKING DISTRIBUTORS INC MARKING PAINT 1,547.00 195013 01/25/2023 NANCC MARONEY REIMBURSEMENT FOR PURCHASE OF PHOTO BOARDS FOR CUTTING VIEWING 174.07 194991 01/25/2023 NAR1NOERKUMARSINGLA BD BOND REFUND-8343 KEELER AVE 300.00 194907 12/08/2022 NATIONAL BUSINESS FURNITURE LLC WAITING AREA FURNITURE 4,852.27 194839 01/20/2023 NATIONAL FIRE PROTECTSON ASSN ANNUAL MEMBERSHIP -VRSHEK 176.00 195199 01/30/2023 NCPERS GROUP LIFE INC IMRF/NCPERS UFE INSURANCE 1,280.00 195233 01/31/2023 NEMRT SUPERVISfNG/MANAGING THE FTO PROCESS -RIGGS 225.00 195016 01/25/2023 NEMRT TRAIN THE TRAINER TACTICAL TRAUMA & SHOCK MGMT-NGO/R15GS 2SO.OO 194947 01/23/2023 NEMRT BUILDING ENTRY/CONTROL TACTICS CLASS-BADAGLIACCO & RUIZ 3SO.OO 195048 01/26/2023 NEUCO INC DRAFT tNOUCER ASSEMBLY 390.15 194060 12/23/2022 NFPA NFPADUES-VRSHEK 175.00 195156 01/30/2023 !M!CK ESCHNER REIMBURSEMENT FOR WATER FOR CUTTiNG VISITATiON 18.18 194796 01/18/2023 NICK WYAFT REIMBURSEMENT FOR ROTARY MTG ON JANUARY 17, 2023 20.00 194729 01/17/2023 NICOLE DAVIS CPR INSTRUCTOR MATERIAL 235.25 194664 01/13/2023 NICOLEVARDUAN EMERGENCY FUNDS ASSISTANCE 1,500.00 194594 01/11/2023 NICORGAS 5127 OAKTON ST 6,963.15 134813 01/19/2023 NiCOR GAS 9050 GROSS POINT SO REAR 2,471.40 194814 01/19/2023 NJCOR GAS 9024 GROSS POINT RD 2,276.09 194815 01/19/2023 NfCOR GAS 8157 CENTRAL PARK AVE 2,261.46 195162 01/30/2023 N!COR GAS NATURAL GAS - 7300-06 N!LES CENTER RD 12/15/22-01/17/23 11,402.74 195084 01/27/2023 NiCOR GAS 51270AKTONST 6,369.45 195085 01/27/2023 NiCOR GAS 9050 GROSS POINT RD 16,038.94  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 195004 01/25/2023 NICOR GAS 5147 MAIN ST 266.16 195148 01/30/2023 NILESANtMAL HOSPITAL 12/31/2022 REPORT #22-11187 FOR BAT 25.00 194979 01/24/2023 NIIES TOWNSHIP DISTRICT 219 !-NET INTERNET SERVICE JAN 2023 250.00 194933 01/23/2023 NIPSTA DRIVER TRAINING PAD RENTAL 8/2022 & 9/2022 2,500.00 194900 01/23/2023 NIPSTA COMPANY OFFICER - FINNANDER 950.00 194593 01/11/2023 NORTH COAST SEWER & DRAINAGE INC WATER MAIN REPAIR @>4709 CHURCH ST 5,522.00 194744 01/17/2023 NORTH SUBURBAN HOUSING LLC EFA RENTAL ASSISTANCE FOR MONIQUE CAVALLERO 9238 GROSS PT RD #1004 176.00 194895 01/23/Z023 NORTHERN ILLINOIS FIRE INSPECTORS ANNUAL MEMBERSHIP - FRIEDMAN 50.00 195204 01/30/2023 NORTHSHORE OMEGA 2023 RANDOM DOT CONSORTiUM SLOTS 6,935.00 195205 01/30/2023 NORTHSHORE OMEGA MtSC MEDICAL EVALUATIONS 436.00 194806 01/18/2023 NORTHSHORE UN!VERSHTY HEALTHSYSTEM IAMAR ANDERSON INCIDENT 7 9 22 9,024.00 194767 01/17/2023 NORTHSHORE UNIVERSIT/ HEALTHSYSTEM MENDOZA 8 20 2022 INCIDENT 762.13 194686 01/13/2023 OU! GUI ENTERPRISES LLC DEC MAINT CHANNEL PARK 460.00 194683 01/13/2023 OUiOUI ENTERPRISES LLC DEC MAINT CHANNEL PARK 460.00 194684 01/13/Z023 OUIOUiENTERPRiSESLLC DEC MAINT CHANNEL PARK, LOT D 460.00 195118 01/27/Z023 OZ1NGA READY MIX CONCRETE INC CONCRETE 810.25 195200 01/30/2023 PAODOCK PUBLICATIONS INC JOB POSTINGS 1,600.00 195201 01/30/2023 PAODOCK PUBLICATIONS INC JOB POSTING - FD MGT ANALYST 800.00 193441 12/05/2022 PALE BLUE DOT LLC SUSTAINABtLFTY PLAN CONSULTING FEES 6,825.00 194620 01/11/2023 PDQ.COM CORPORATION PDQ/SMARTDEPLOY SOFTWARE MAINTENANCE 1,050.00 194995 01/15/2023 PEERLESS NETWORK, SNC, PHONE SERVICE 13,207.81 194921 01/23/2023 PENNY STAFFNEY MiLEAGE FOR CPS TRAINING 29.75 194969 01/24/2023 PHfLLIPJACOBSON 80 BOND REFUND-9419 HAMLIN 3,000.00 194970 01/24/2023 PHILLIPJACOBSON BD BOND REFUND-9419 HAMLIN AVE 1,000.00 194971 01/24/2023 PHILLIPJACOBSON 8D BOND REFUND-9419 HAMLIN AVE 500.00 194972 01/24/2023 PHILLIPJACOBSON 8D BOND REFUND-9419 HAMLIN AVE 250.00 195093 01/27/2023 PIRTEK O'HARE HYD HOSE 116.34 194622 01/11/2023 PIRTEK O'HARE HYD HOSE MADE FOR 150 132.79 194605 01/11/2023 POMP'STiRE SERVICE INC RECAPPED TIRES 1,053.36 195091 01/27/2023 POMP'STiRE SERVICE INC RECAPPED TIRES 456.30 195087 01/27/2023 POMP'S TIRE SERVICE INC RECAPPED TIRES 872.70 195088 01/27/2023 POMP'S TIRE SERVICE INC RECAPPED TIRES 1,074.16 195077 01/27/2023 POMP'S TIRE SERVICE INC RECAPPED TIRES 811.06 195068 01/26/2023 POMP'S TIRE SERVICE INC RECAPPED TIRES 587.66 195069 01/26/2023 POMP'STiRE SERVICE INC RECAPPED TIRE 239.40 195126 01/30/2023 POMP'S TtRE SERVICE INC AMBULANCE TIRES 3S9.7Z 195127 01/30/2023 POMP'S TIRE SERVICE INC RECAPPED TIRES 1,951.67 19S116 01/27/2023 PRECISfON CNTRL SYSTEMS OF CHICAGO COIL REPAIRS 700.00 194965 01/24/2023 PRECISION CNTRL SYSTEMS OF CHICAGO QUARTERLY MAINT FOR VILLAGE HALL 2,418.00 19S234 01/31/2023 PRESTOX MONTHLY PEST MAiNTENENCE SERVICES -01/2023 221.00 194659 01/12/2023 PRESTOX MAINT FOR 81S7 CENTRAL PARK AVE, STATION #17 282.16 194654 01/12/2023 PRESTOX MAINT FOR 9050 GROSS POINT 228.71 134655 01/12/2023 PRESTOX MAINT FOR 9024 GROSS POINT RT, STATION #18 283.38 1946S6 01/12/2023 PRESTOX MAINT FOR 5127 OAfCTON 233.68 1946S7 01/12/2023 PRESTOX MAINT FOR 7424 NILES CENTER RD, STATiON 16 2S2.16 194908 01/23/2023 PRINT XPRESS BUSINESS CARDS - AMY MCMANUS 90.00 195036 01/26/2023 PRINT XPRESS BUSINESS CARDS FOR JEFF THOMPSON 90.00 10 Return to Agenda  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 194591 01/11/2023 THELEN MATERIALS LLC LEAF PiCK-UP 5,156.00 195Z45 02/01/2023 THERESA FANG SETTLEMENT 10,000.00 194909 01/23/2023 THOMSON REUTEftS - WEST CLEAR tNVESTIGATIVE SUITE MONTHLY CHARGES -OECEM8ER 2022 679.14 194917 01/23/2023 TOPS IN OOG TRAINING CORP K-9 MAINTENANCE TRAINING & BOARDING FOR JiNN -01/2022 505.00 194804 01/18/2023 TOTALGRAPHICS VECTOR GRANT SUPUE5 - DOOR HANGERS 856.00 194778 01/18/2023 TRAFFIC CONTROL & PROTECTION MISCELLANEOUS !TEMS FOR SIGN SHOP 1,517.50 195237 01/31/2023 TRAFFIC CONTROL & PROTECTtON MiSCELLANEOUS ITEMS FOR SIGN SHOP 6,693.75 194627 01/11/2023 TRANSCHICAGO TRUCK GROUP DEF LEVEL SENSOR AMBULANCE 17 616.80 195136 01/30/2023 TRANSYSTEMS CORPORATION 2022 !TEP APPLICATION SU8MITTAL 5,000.00 195137 01/30/2023 TRANSYSTEMS CORPORATION OLD ORCHARD ROAD BRIDGE IDENTIFIERS 3,303.33 195138 01/30/2023 TRANSYSTEMS CORPORATION GROSS POINT ROAD PHASE 2 LOCAL (C) -AGREEMENT 3,399.61 195133 01/30/2023 TRANSYSTEMS CORPORAT!ON GROSS POINT ROAD PHASE 2 LOCAL (C) - AGREEMENT 1,138,93 195140 01/30/2023 TRANSYSTEMS CORPORATION GROSS POINT ROAD PHASE 2 LOUL (C) - AGREEMENT 1,029.51 195141 01/30/2023 TRANSYST6MS CORPORATION SKOKiE- GROSS POINT ROAO PHASE 2 4,129.27 195143 01/30/2023 TRANSYSTEMS CORPORAT!ON 2021.06.24 OCR WEST SECTION THtRD AMENDMENT 337.71 195144 01/30/2023 TRANSYSTEMS CORPORAT!ON OLD ORCHARD ROAD EAST PHASE 2 3,009.80 195045 01/26/2023 U S PRE & SAFETY EQUIPMENT CO MAtNT (SSTATION #13 167.70 195046 01/26/2023 U S FIRE & SAFETY EQUIPMENT CO MAfNT @ 9024 GROSS POINT 161.20 195047 01/26/2023 U S FfRE & SAFFPC EQUIPMENT CO IW\fNT @8157 CENTRAL PARK 141.70 196178 01/30/2023 ULLLC TESTING OF AERIAL AND GROUND LADDERS 4,855.00 195180 01/30/2023 ULLLC UNDERWRITERS IA8RATORY ANNUAL TESTING 8,587.35 194786 12/29/2022 ULJNE BOXES FOR PRiNT SHOP 136.20 194695 01/13/2023 UPS WEEKLY CHARGE 36.00 194738 01/17/2023 UPS WEEKLY CHARGE 30.00 195040 01/26/2023 UPS WEEKLY CHARGE 32.16 194998 01/07/2023 UPS SHIPPING CHARGES 33.13 194999 12/31/2022 UPS SHIPPING CHARGES 66.50 194773 01/17/2023 US LEGAL SUPPORTING RECORD COPYSNG GREENLAW 102.80 194680 01/13/2023 UW-PLATTEVILLE CRiMfNALJUSTICE CRIMiNAUUSTICE CAREER DAY fiEGISTRATION -WILKEN 35.00 194652 01/12/2023 VALDES LLC BULK DIESEL EXHAUST FLUID 395.00 194828 01/19/2023 VALD6S LLC SYNTHFT1C BLEND MOTOR OIL 4,253.63 195121 01/27/2023 VALLEY SECURiTY COMPANY VDC MOTOR ASSEMBLY 350.00 194844 01/20/2023 VCG LTD IDTAGSFORMCCUNE 100.00 194702 01/13/2023 VER1TECH !NOUSTR!ES INC SALT BRINE PUMP MOTOR FOR 151 50S.20 194739 01/17/2023 VERIZON CONNECT NOV MONTHLY SERVICE 32.38 194740 01/17/2023 VERiZON CONNECT DEC MONTHLY SERVICE 32.38 19477S 01/17/2023 VER!20N WiRELESS VERiZON SERVICE DEC 102022 -JAN 09 2023 1,756.97 194769 01/01/2023 VERfZON WiRELESS CELL PHONE SERVICE 889.70 194698 01/13/2023 VILLAGE OF LINCOLNWOOO WETSA RECEIPTS- JUNE-AUG 2022 70,940.01 194454 01/06/2023 VOX POTENTIA CONSULTING LLC CONSULTING SERVICES TO INTEGRATE NEW ACQUISITION TECH 3,220.00 194841 01/20/2023 W S OARLEY & CO FIRE GEAR 618.5S 195135 01/30/2023 W S DARLEY & CO TRT GEAR 448.00 195110 01/27/2023 WAREHOUSE DIRECT TOWELS 229.68 195111 01/27/2023 WAREHOUSE DIRECT TOWELS 76.56 194966 01/24/2023 WAREHOUSE DIRECT TOWELS AND CAN LiNERS 113.07 194660 01/12/2023 WAREHOUSE DIRECT MiSCSUPPUES 1,075.32 194661 01/12/2023 WAREHOUSE DIRECT MISC SUPPLIES 1,043.13  Return to Agenda VILLAGE OF SKOKIE VOUCHER REPORT #18 FEBRUARY 6, 2023 Invoice Ref# FY Date Vendor Invoice Description Amount 1947S9 01/17/2023 WAREHOUSE DIRECT ALL STATIONS JANiTORIAL SUPPLIES 1,227.52 194761 01/17/2023 WAREHOUSE DIRECT ALL STATIONS JANITORIAL SUPPLIES 1,879.74 194730 01/17/2023 WAREHOUSE DIRECT JANiTORIAL PAPER SUPPLIES 1,487.98 194676 01/13/2023 WAREHOUSE DIRECT SEALING SOLUT!ON & INK FOR POSTAGE MACHINE 787.00 194670 01/13/2023 WATER RESOURCES INC WATER METERS 20,566.00 194671 01/13/2023 WATER RESOURCES INC WATER METERS 1,320.00 195165 01/30/20Z3 WATER RESOURCES !NC WATER METERS 760.00 195166 01/30/2023 WATER RESOURCES !NC WATER METERS 1,590.00 195120 01/27/2023 WATER SERVICES CO TEST & REPAIR WATER METER 481.96 194856 01/20/2023 WATER SOLUTIONS PLUMBING BO BOND REFUND-9325 HARDING AVE 1.000.00 194662 01/12/2023 WEBMARC DOORS OVERHEAD DOOR REPAIR/REPLACEMENT 466.10 194581 01/X1/2023 WE8MARC DOORS GATE OPERATOR OVERAGE5 2,500.00 195236 01/31/2023 WE!SSPROPERT!ES,!NC 60 BOND REFUND-3S31 HOWARD STREET 2,000.00 195167 01/30/2023 WILMETTE TRUCKS BUS DOT INSPECTION 418.50 194733 01/17/2023 WILMHTE TRUCK & BUS DOT INSPECTION 578.50 195037 01/26/2023 ZIEBELL WATER SERVICES PRODUCTS SHUT OFF ROD & PENT SOCKET 256.00 19S072 01/26/2023 21EBELL WATER SERViCES PRODUCTS 6" HYMAX COUPLING 843.72 195073 01/26/2023 21E6EU. WATER SERVICES PRODUCTS MISC SUPPLIES 793.10 134721 01/17/2023 ZOLL MEDICAL CORPORATION CPR EQUIPMENT AUTOPULSE BANDS 1,470.00 194719 01/17/2023 ZOLL MEDIML CORPORATiON AUTOPULSE BATTERY REPLACEMENT 2,103.75 194940 01/23/2023 20LL MEDICAL CORPORATION AUTOPULSE LIION BAFTERY 701.25 Total: 3,297,618.25 13  Return to Agenda Memorandum Mayor's Office TO: Board of Trustees — -' .^ ,--\ FROM: -.\. '- Mayor DATE: February 6, 2023 SUBJECT: Proclamation, Appointments, Reappointments, Leave of Absence & Resignations A Proclamation Honoring "Firefighter Andrew Cutting *B Appointments Beautification & Improvement Commission Ross Del Rosario Human Relations Commission John Muszynski Mayha Syed Public Safety Commission Ibrahim Mansuri Jeff Schvimer Scott Ford Nick Vickers Reappointments Commission on Family Services Shajan Jose Vice Chair Harold Primack Chair Plan Commission JeffBurman Vice Chair Paul Luke Chair 604872 Board of Trustees 02-06-23  Return to Agenda ^D Leave of Absence Public Safety Commission Ken Mantel "E Resignations Consumer Affairs Commission Jeff Schvimer Human Relations Commission Maureen Yanes Public Safety Commission Edward McCarthy Mayha Syed 604872 Board of Trustees 02-06-23  Return to Agenda proclamation WHEREAS, Skokie Firefighter Andy Cutting was born on July 4, 1968 in Sunbury, Australia, and even though he was not born in the United States^ Andy's 4th of July birthday was fitting of his independent spirit; and WHEREAS) while Andy was educated as an electrician, his heart led him to follow the legacy of his grandfather in pursuing a career in fire/medic service. Andy was honorably discharged at the rank of Corporal in the Australian Army; and WHEREAS) in the early 1990ss Andy went on a "walkabout" to travel in Asia and Europe and in 1997 he set down roots in Chicago, Illinois; and WHEREAS, Andy)s dedication to the fire service was only matched by his passion for music. He was a gifted musician^ and mastered several instruments^ including the keyboard, congas and bongos; and WHEREAS, Andy joined the Skokie Fire Department on September 5, 2001. He served as afirefighter, paramedic and fire apparatus engineer for more than 21 years. Andy was an excellent driver and was entrusted with the care, operation and maintenance as a front-line driver of Truck #18; and WHEREAS, Andy served on the Fire Department Apparatus Committee for many years and played an important role In developing vehicle specifications and conducting mid-build and post-build construction apparatus inspections; and WHEREAS, Andy and his wife of over 25 years, Karla, did tremendous work in raising funds and supporting resources for Australia when it was battling the horrific wildfires in 2019- 2020; and WHEREAS) Andy brought everyone around him great joy through his music and cheerful personality. It was rare that Andy did not have a smile on his face. NOW, THEREFORE, J, GEORGE VAN DUSEN, Mayor of the Village of Skokie, on behalf of its elected officials and residents, do hereby honor the life of Firefighter Andy Cutting. We sincerely extend our condolences to his family ^ friends and colleagues. May he never be forgotten. Passed this 6th day of February 2023 Cfeor^Van Dusen Mayor Sylvia Mike Deputy Village Clerk 606041  Return to Agenda Memorandum Manager's Office TO: The Honorable Mayor and Board of Trustees Village Clerk Corporation Counsel FROM: \L. <\ '^CrJ^J^' JbAi T. Lockerby, Village Manager DATE: February 2, 2023 SUBJECT: MANAGER'S REPORT BOARD MEETING OF MONDAY, FEBRUARY 6,2023 A. Adoption of Ratified IAFF Contract. The Board has previously reviewed in executive session the principle issues of a labor contract with the Skokie Firefighters, Local 3033, IAFF. Assistant Village Manager Nicholas Wyatt has outlined the major provisions of this contract in the attached memorandum. The firefighters have approved the contract. I respectfully request Mayor and Board approval of the contract. B. TIF Development Agreement for 8047 Skokie Boulevard. Gary Levitas is proposing to redevelop the former bank building at 8047 Skokie Boulevard, which has been vacant for more than five years. As part of the development agreement, Mr. Levitas has requested Tax Increment Finance (TIF) District assistance. The development will not happen without the TIF assistance. After negotiations with Village staff and the developer, a "pay as you" TIF Reimbursement Grant has been recommended for issuance to BAS 5 Development, the developer. The amount is not to exceed $1,700,000 and funds will be utilized for extraordinary costs associated with this project. The project construction consists of a 6-story, 56-unit apartment building and will also include approximately 5,837 square feet of ground floor commercial space and residential amenity space of which 5% of the units will be affordable. As a condition of the TIF Assistance for the project, the Developer has agreed to designate and provide three units as affordable. Village staff believes the project will be a significant addition to the Downtown in that it will continue to advance the Skokie Boulevard corridor, which is located directly across the street from the Oakton CTA Station. The Downtown Science & Technology TIF District will expire in 2029 and staff has been working with several development teams to further strengthen and enhance the downtown and generate investment in the area. Based upon the anticipated assessed value of the project and local real estate tax and inflationary rates, the project is expected to generate over $400,000 annually, exceeding the TIF assistance allocated to the project. I concur with staff's recommendations. Mayor and Board approval of the Resolution authorizing the Development Agreement, which contains a "pay as you go" TIF Reimbursement Grant in an amount not to exceed $1,700,000 is respectfully requested. 605594  Return to Agenda C. Village Hall Mechanical System Engineering Design and Cpnstruction Administrative Services ~- Grumman Butkus Associates, Evanston, Illinois - $347.270. The Village issued a Request for Qualifications (RFQ) for Village Hall Mechanical Systems Evaluation, which includes redesign of the existing HVAC and electrical systems, the associated plumbing, fire protection and structural systems. After viewing the proposals, it is staff's recommendation to award a contract in amount of $347,270 to Gmmman Butkus Associates. Grumman Butkus' design will improve energy efficiency as much as 40% while also allowing for future solar power installations. The Village plans to pursue this option in the future, concurrent with a roof replacement project for Village Hall. I concur with staff's recommendation and respectfully request Mayor and Board approval. D. Pest Control Services ~ Platinum Pest Solutions, Lansinq, Illinois - $45,472. The Village of Skokie Health and Human Services Department contracts with a State of Illinois Licensed Commercial Structural Pest Control Contractor to perform external rat control services within the Village. Rat control services are provided for residential properties with four or less units and Village owned properties. A Request for Proposals (RFP) was solicited and five bid responses were received and reviewed. Staff is recommending a contract in an amount not to exceed $45,472, be awarded to Platinum Pest Solutions, the lowest responsive and responsible bidder. This new contract and vendor will strengthen the Village's rat abatement program ensuring prompt and thorough follow up as well as professional treatment. ! concur with staff's recommendation and respectfully request Mayor and Board approval. E. Parkway Tree Planting - Yellowstone Landscapinq, Wauconda, Illinois - $50,000 and St. Aybin Nursery, Kirkland, Illinois - $30,000. Five bids were received for the replacement of parkway trees in 2023. There were two nurseries who met the quaJJfication to supply and plant the trees. It is recommended that two contracts be awarded for parkway tree planting. The first would be to Yellowstone Landscaping in Wauconda, Illinois in the amount of $50,000 and the second to St Aubin Nursery in Kirkland, Illinois in the amount of $30,000. The Village has successfully worked with both nurseries in the past. I concur with staff's recommendation and respectfully request Mayor and Board approval of the two contracts. 605594  Return to Mgr Rpt Memorandum A Manager's Office TO: John T. Lockerby, Village Manager FROM: Nicholas A. Wyat^Assistant Village Manager DATE: January 19,2023 SUBJECT: Adoption of Ratified IAFF Contract Last month, Skokie Firefighters Local 3033, IAFF, ratified a Collective Bargaining Agreement (CBA) that was negotiated between Village and Union representatives. A copy of the proposed CBA is attached below. In brief summary, the contract is for a term of three years, commencing May 1 , 2021 and ending April 30, 2024. There are two economic changes of note from the current CBA: wage adjustments of 1 .5% on May 1, 2021, 2.5% on May 1, 2022, 1% on November 1, 2022, 2.5% on May 1, 2023 and an increase of $250 in the certification stipend on May 1, 2022. Additionally, there are several non-substantive contract language cleanup items in the proposed CBA. It is respectfully requested that the Village Board adopt the proposed CBA at the February 6, 2023 Board meeting. In the interim, if you have questions regarding any of the information provided above, please let me know. #605613  Return to top of Memo AGREEMENT Between VILLAGE OF SKOKIE And SKOKIE FIREFIGHTERS LOCAL 3033, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF) 2021-2024 {00741644.DOCX v. 2 }  Return to top of Memo TABLE OF CONTENTS Page ARTICLE I RECOGNITION AND REPRESENTATION.......................................................2 ARTICLE II NON-DISCRIMINATION.....................................................................................3 Section 2.1. Generally. . ..............................................................................................3 Section 2.2. Americans with Disabilities Act. ............................................................3 ARTICLE III DUES CHECKOFF AND UNION RIGHTS ......................................................4 Section 3.1. Dues Check-Off........................................................................................4 Section 3.2. Fair Share.. ...............................................................................................4 Section 3.3. ..................................................................................................................5 Section 3.4. Union Use of Bulletin Board.. ..................................................................5 ARTICLE IV LEAVES OF ABSENCE ......................................................................................6 Section 4.1. Unpaid Leaves of Absences.. ...................................................................6 Section 4.2. Sick Leave. ...............................................................................................6 Section 4.3. Funeral Leave. ..........................................................................................9 Section 4.4. Jury/Witness Leave. ...............................................................................10 Section 4.5. Military Leave. .......................................................................................11 Section 4.6. Non-Employment Elsewhere. ................................................................11 Section 4.7. Family and Medical Leave Act.. ............................................................12 ARTICLE V SENIORITY, LAYOFF AND RECALL ............................................................13 Section 5.1. Definition of Seniority. ..........................................................................13 Section 5.2. Probationary Period. ...............................................................................13 Section 5.3. Seniority List. .........................................................................................14 Section 5.4. Layoff.. ...................................................................................................14 Section 5.5. Recall ......................................................................................................14 Section 5.6. Termination of Seniority. .......................................................................15 Section 5.7. Interruption of Seniority. ........................................................................15 ARTICLE VI SALARIES AND OTHER COMPENSATION................................................17 Section 6.1. Salaries. ..................................................................................................17 Section 6.2. Step Increases. ........................................................................................18 Section 6.3. Longevity Pay. .......................................................................................19 Section 6.4. EMT-P Stipend. ......................................................................................19 Section 6.5. Eligibility of Lieutenants for EMT-P Stipend. .......................................20 Section 6.6. Specialized Certification Stipend.. .........................................................20 {00741644.DOCX v. 2 } i  Return to top of Memo ARTICLE VII HOLIDAYS FOR PERSONNEL ASSIGNED TO 8-HOUR SHIFTS .........23 Section 7.1. Designation of Holidays. ........................................................................23 Section 7.2. Eligibility Requirements.. ......................................................................23 Section 7.3. Pay for Holiday Work. ...........................................................................24 ARTICLE VIII VACATIONS ....................................................................................................25 Section 8.1. Amount of Vacation and Application. ...................................................25 Section 8.2. Vacation Eligibility. ...............................................................................26 Section 8.3. Vacation Pay. .........................................................................................26 Section 8.4. Limitation on Accumulation of Vacation...............................................26 Section 8.5. Pay for Earned but Unused Vacation Upon Termination ......................27 Section 8.6. Retirement Vacation Allowance. ...........................................................27 ARTICLE IX SCHEDULING OF FURLOUGHS AND FLOATING HOLIDAYS .............28 Section 9.1. Furlough and Floating Holiday Picks for Fire Suppression Employees. .............................................................................................28 Section 9.2. Furlough for Eight-Hour Employees. .....................................................28 Section 9.3. Floating Holidays for Personnel Assigned to 24-Hour Shifts. .............29 Section 9.4. Furlough Picks for Terminated or Transferred Employees. ...................30 Section 9.5. Duty Trades. ...........................................................................................31 ARTICLE X HOURS OF WORK AND OVERTIME .............................................................32 Section 10.1. Purpose. ..................................................................................................32 Section 10.2. Normal Work Day and Work Week.. .....................................................32 Section 10.3. Normal Work Cycle.. .............................................................................32 Section 10.4. Changes in Normal Work Day, Normal Work Week, or Normal Cycle.......................................................................................................32 Section 10.5. Overtime Pay. .........................................................................................33 Section 10.6. Callbacks. ...............................................................................................34 Section 10.7. Computation of Hourly Rate of Pay. ......................................................35 Section 10.8. Distribution of Hirebacks and Callbacks. ..............................................35 Section 10.9. No Pyramiding .......................................................................................35 ARTICLE XI EMERGENCY MEDICAL SERVICES ...........................................................36 Section 11.1. Condition of Employment.. ....................................................................36 Section 11.2. Good Faith Effort ...................................................................................36 Section 11.3. Opt Out Provisions if Number of EMT-P’s Exceeds Number Established by the Fire Chief. ................................................................37 Section 11.4. Mandatory Change of EMS Status. ........................................................38 Section 11.5. Arrangements for EMT-P Training ........................................................39 Section 11.6. EMT-P Preceptors.. ................................................................................39 Section 11.7. EMT-P Students.. ...................................................................................40 Section 11.8. Special Circumstances............................................................................40 {00741644.DOCX v. 2 } ii  Return to top of Memo Section 11.9. Annual Continuing Education.. ..............................................................41 Section 11.10. EMT Licensure.. .....................................................................................41 Section 11.11. Rotation. .................................................................................................42 Section 11.12. Notice and Medical Treatment. ..............................................................42 Section 11.13. Probationary Firefighter EMT-P. ...........................................................42 ARTICLE XII MISCELLANEOUS PROVISIONS ................................................................44 Section 12.1. Gender. ...................................................................................................44 Section 12.2. Ratification and Amendment. ................................................................44 Section 12.3. Precedence of Agreement.......................................................................44 Section 12.4. Fitness Examinations..............................................................................44 Section 12.5. Physical Fitness Program. ......................................................................45 Section 12.6. Drug and Alcohol Testing ......................................................................45 Section 12.7. Uniforms and Equipment. ......................................................................47 Section 12.8. Impasse Resolution.. ..............................................................................50 Section 12.9. Disability Benefits. .................................................................................50 Section 12.10. Light Duty.. ............................................................................................51 Section 12.11. No Smoking............................................................................................52 Section 12.12. Access to Personnel File. .......................................................................52 Section 12.13. Subcontracting. .......................................................................................53 Section 12.14. Deferred Compensation..........................................................................53 Section 12.15. Job Duties. ..............................................................................................53 Section 12.16. Tuition Reimbursement. .........................................................................54 Section 12.17. Disciplinary Investigations. ....................................................................55 Section 12.18. Non-Assigned Time. ..............................................................................56 Section 12.19. Fire Prevention Bureau. .........................................................................56 Section 12.20. Operation of the Print Shop. ...................................................................56 Section 12.21. Serving in Acting Capacity.. ..................................................................57 Section 12.22. Off Duty Employment.. ..........................................................................57 Section 12.23. Probationary Period - Lieutenants. .........................................................57 Section 12.24. Assignment to the Communications Board. ...........................................57 Section 12.25. Fire Officer Certification Training. ......................................................57 Section 12.26. Specialized Training. ..............................................................................58 Section 12.27. Station and Shift Assignments. ..............................................................59 Section 12.28. Residency. ..............................................................................................59 Section 12.29. Retiree Separation Benefits. ...................................................................59 Section 12.30. Substitutes Act........................................................................................59 ARTICLE XIII GRIEVANCE AND ARBITRATION PROCEDURE ..................................60 Section 13.1. Definition. ..............................................................................................60 Section 13.2. Procedure. ...............................................................................................60 Section 13.3. Arbitration. .............................................................................................61 Section 13.4. Limitations on Authority of Arbitrator...................................................63 Section 13.5. Time Limit for Filing.. ...........................................................................63 Section 13.6. Bypassing Steps......................................................................................64 {00741644.DOCX v. 2 } iii  Return to top of Memo Section 13.7. Attendance at Meetings. .........................................................................64 Section 13.8. Miscellaneous. ........................................................................................64 ARTICLE XIV NO STRIKE-NO LOCKOUT .........................................................................65 Section 14.1. No Strike. ...............................................................................................65 Section 14.2. Obligations of Union. .............................................................................65 Section 14.3. No Lockout.. ...........................................................................................65 Section 14.4. Judicial Restraint. ...................................................................................65 ARTICLE XV INSURANCE ......................................................................................................66 Section 15.1. Comprehensive Medical Program and Dental Insurance Program.. ................................................................................................66 Section 15.2. Life Insurance.. .......................................................................................67 Section 15.3. Cost Containment.. .................................................................................67 Section 15.4. Terms of Policies to Govern. ..................................................................67 Section 15.5. Right to Maintain Coverage While on Unpaid Leave or on Layoff. ....................................................................................................67 Section 15.6. Right to Maintain Coverage in Defined Circumstances.........................67 Section 15.7. Employee Assistance Program.. .............................................................68 Section 15.8. Post-Retirement Medical Savings Plan.. ................................................68 ARTICLE XVI LABOR-MANAGEMENT COMMITTEE ...................................................70 ARTICLE XVII SAFETY...........................................................................................................71 Section 17.1. Generally ................................................................................................71 Section 17.2. Occupational Safety and Health Committee. .........................................71 ARTICLE XVIII MANAGEMENT RIGHTS ..........................................................................73 ARTICLE XIX MAINTENANCE OF SPECIFIC WORK DAY BENEFITS.......................74 ARTICLE XX DISCIPLINE AND DISCHARGE ...................................................................75 ARTICLE XXI PROMOTIONS TO RANK OF LIEUTENANT...........................................79 Section 21.1. General. . ...............................................................................................79 Section 21.2. Vacancies. .............................................................................................79 Section 21.3. Eligibility Requirements ........................................................................79 Section 21.4. Notification.............................................................................................80 Section 21.5. Resume.. .................................................................................................80 Section 21.6. Components of the Promotional Process and the Weighting of Components. ...........................................................................................80 Section 21.7. Promotion Process Components.............................................................81 Section 21.8. Monitors. ..............................................................................................83 Section 21.9. Scoring of Components. .........................................................................84 {00741644.DOCX v. 2 } iv  Return to top of Memo Section 21.10. Veteran’s Preference Points and Posting of Final Promotional List. .........................................................................................................85 Section 21.11. Right of Review. ....................................................................................85 Section 21.12. Order of Selection. .................................................................................86 Section 21.13. Duration of Final Promotion List. ..........................................................87 ARTICLE XXII PROMOTIONS TO RANK OF FIRE CAPTAIN .......................................88 Section 22.1. General.. .................................................................................................88 Section 22.2. Eligibility Requirements.. ......................................................................88 Section 22.3. Notification.............................................................................................88 Section 22.4. Resume.. .................................................................................................88 Section 22.5. Components of Promotional Process and the Weighting of Components. ...........................................................................................89 Section 22.6. Promotion Process Components.............................................................89 Section 22.7. Scoring of Components and Posting of Preliminary Promotion List. .........................................................................................................91 Section 22.8. Veteran’s Preference Points and Posting of Final Promotion List. ........92 Section 22.9. Order of Selection. .................................................................................92 Section 22.10. Duration of Final Promotion List.. .........................................................93 Section 22.11. Monitors .................................................................................................93 Section 22.12. Right of Review. ....................................................................................93 ARTICLE XXIII ENTIRE AGREEMENT ..............................................................................95 ARTICLE XXIV SAVINGS CLAUSE ......................................................................................96 ARTICLE XXV DURATION AND TERM OF AGREEMENT ............................................97 Section 25.1. Termination in 2024. ..............................................................................97 SIDE LETTER - RESIDENCY SIDE LETTER - "RIGONI PROMISE" MEMORANDUM OF AGREEMENT SIDE LETTER OF AGREEMENT REGARDING SECTIONS 12.29 AND 15.8 {00741644.DOCX v. 2 } v  Return to top of Memo AGREEMENT This Agreement is made and entered into by and between the Village of Skokie (hereinafter referred to as the “Village”) and Skokie Firefighters Local 3033, International Association of Fire Fighters (IAFF) (hereinafter referred to as the “Union”). It is the intent and purpose of this Agreement to set forth the parties’ agreement with respect to the rates of pay, hours of employment, fringe benefits, and other conditions of employment that will be in effect during the term of this Agreement for employees covered by this Agreement; to prevent interruptions of work and interference with the operations of the Village; to encourage and improve efficiency and productivity; and to provide procedures for the prompt and peaceful adjustment of grievances as provided herein. Now, THEREFORE, the parties agree as follows: {00741644.DOCX v. 2 }  Return to top of Memo ARTICLE I RECOGNITION AND REPRESENTATION The Village recognizes the Union as the sole and exclusive bargaining representative for all sworn full-time firefighters and fire lieutenants (including firefighters and fire lieutenants assigned as paramedics), but excluding all sworn firefighters in the ranks of Fire Chief, Deputy Chief, the EMS coordinator, the Training Officer, any employees excluded from the definition of “firefighter” as defined in Section 3 (g) (1) of the Illinois Public Labor Relations Act, and all other managerial, supervisory, confidential and professional employees as defined by the Act, as amended. {00741644.DOCX v. 2 } 2  Return to top of Memo ARTICLE II NON-DISCRIMINATION Section 2.1. Generally. In accordance with applicable law, neither the Village nor the Union shall discriminate against any employee covered by this Agreement because of race, sex, age, religion, creed, color, national origin, sexual orientation, marital status (including civil union) or Union membership or non-membership. Any dispute concerning the interpretation and application of this paragraph shall be processed through the appropriate federal or state agency or court rather than through the grievance procedure set forth in this Agreement. The term “civil union” and “civil union partner” as used in this paragraph and elsewhere in this Agreement shall be defined in accordance with the Illinois Religious Protection and Civil Union Act, 750 ILCS 75/1 et. seq. Section 2.2. Americans with Disabilities Act. The parties agree that the Village has the right to take any actions necessary to be in compliance with the Americans with Disabilities Act. Nothing herein is intended to preclude the Union from grieving or arbitrating any Village action which, in its view, violates the Agreement and is unnecessary in order to comply with such Act. If the Village is considering action to comply with the ADA that would violate any provision of this Agreement, the Village shall provide the Union with reasonable notice of the proposed action and shall, if requested, meet with the Union to discuss the matter before taking any such action. {00741644.DOCX v. 2 } 3  Return to top of Memo ARTICLE III DUES CHECKOFF AND UNION RIGHTS Section 3.1. Dues Check-Off. The Village will deduct from each employee’s first two (2) paychecks each month the uniform, regular semi-monthly Union dues for each employee in the bargaining unit who has filed with the Village a lawfully written authorization form. Such authorizations may only be revoked in writing between ninety (90) days and forty-five (45) days prior to the termination date set forth in Section 25.1 of Article XXV of this Agreement. The actual dues amount deducted, as determined by the Union, shall be uniform for each employee in order to ease the Village’s burden in administering this provision. The Union may change the fixed uniform dollar amount once each year during the life of this Agreement by giving the Village at least thirty (30) days’ notice of any change in the amount of the uniform dues to be deducted. The Village shall remit the total amount of the dues deducted each month, together with a list of the employees from whom dues have been deducted, to the person designated by the Union not later than fifteen (15) days after the issuance of the second paycheck each month. If an employee has no earnings or insufficient earnings to cover the amount of the dues deduction, the Union shall be responsible for collection of dues. The Union agrees to refund to the employee any amounts paid to the Union in error on account of this dues deduction provision. The Village agrees that it will not deduct dues for any other labor organization for any employees covered by this Agreement. Section 3.2. Fair Share. In Janus v. AFSCME, 138 S. Ct. 2448 (2018), the Supreme Court held that fair share clauses, such as that contained in Article III, Section 3.2 of the 2018- 2021 bargaining agreement, are unconstitutional. Local 3033 and the Village agree to strike the former Article III, Section 3.2 in its entirety, and re-number the remaining Sections accordingly. {00741644.DOCX v. 2 } 4  Return to top of Memo Section 3.3. However, in the event the United States Supreme Court decides that fair share fee deductions are not deemed unconstitutional, Local 3033 and the Village agree to reinstate and re-incorporate Article III, Section 3.2, as it appeared in the Parties’ 2018-2021 collective bargaining agreement, into the collective bargaining agreement in effect, or that is being negotiated, at the time the law changes. Indemnification. The Union shall indemnify and hold harmless the Village, its elected representatives, officers, administrators, agents and employees from and against any and all claims, demands, actions, complaints, suits or other forms of liability (monetary or otherwise) that arise out of or by reason of any action taken or not taken by the Village for the purpose of complying with the provisions of this Article, or in reliance on any written checkoff authorization furnished under any of such provisions. This indemnification provision shall not extend to errors that are solely the fault of the Village. Section 3.4. Union Use of Bulletin Board. The Village will make available space on a bulletin board in each station for the posting of official Union notices of a non-derogatory nature. The Union will limit the posting of Union notices to such bulletin board. {00741644.DOCX v. 2 } 5  Return to top of Memo ARTICLE IV LEAVES OF ABSENCE Section 4.1. Unpaid Leaves of Absences. The Fire Chief may grant an unpaid leave of absence to an employee who has been employed for at least three (3) months for a period of time not to exceed thirty (30) days, provided a request for such leave shall not be arbitrarily and unreasonably denied. Any requests for an unpaid leave of absence in excess of thirty (30) days shall be subject to the approval of the Village Manager. Section 4.2. Sick Leave. (a) Sick Leave Accrual. Employees who are assigned to 24-hour shifts shall earn twelve (12) hours of sick leave for each completed month of Village employment and employees who are assigned to 8-hour shifts shall earn eight (8) hours of sick leave for each completed month of Village employment. Employees beginning employment from the 1st through the 15th day of the month will be credited with 12 or 8 hours of sick leave, whichever is appropriate depending on their shift assignment, for that month of service. Employees beginning the 16th through the end of the month will be credited with 6 or 4 hours of sick leave, whichever is appropriate depending on their shift assignment, for that month of service but must wait until the following month to be eligible for sick leave pay. Employees shall not earn sick leave when they are off on sick leave, disability leave, or an unpaid leave for more than thirty (30) consecutive days. Unused sick leave may be accumulated from year to year up to a maximum of 1440 hours for employees assigned to 24-hour shifts and 960 hours for employees assigned to 8-hour shifts. If an employee is transferred from an 8-hour shift to a 24-hour shift, the employee’s accumulated sick leave hours at the effective date of transfer shall be one and one-half times the number of accumulated sick leave hours the employee had just prior to the effective date of the transfer. {00741644.DOCX v. 2 } 6  Return to top of Memo Example: If an employee had 800 accumulated sick leave hours just prior to being transferred from an 8-hour shift to a 24-hour shift, the number of accumulated sick leave hours the employee would have as of the effective date of his transfer to the 24-hour shift would be 1200 hours (i.e., 800 times 1.5 = 1200). If an employee is transferred from a 24-hour shift to an 8-hour shift, the employee’s accumulated sick leave hours at the effective date of transfer shall be two-thirds of the number of accumulated sick leave hours the employee had just prior to the effective date of the transfer. Example: If an employee had 1200 accumulated sick leave hours just prior to being transferred from a 24-hour shift to an 8-hour shift, the number of accumulated sick leave hours the employee would have as of the effective date of his transfer to an 8-hour shift would be 800 hours (i.e., 1200 times 2/3 = 800). (b) Use of Sick Leave. Sick leave may be used only for an employee’s maternity, illness, injury and doctor’s appointments, or for serious illness or injury in the employee’s immediate family. “Immediate family” for this purpose is defined as the employee’s spouse, civil union partner, children, parents, mother-in-law, father-in-law, brothers, sisters, and grandparents. In the case of serious illness in the immediate family which necessitates the employee’s presence, up to 24 hours per calendar year of sick leave shall be approved by the Fire Chief or his designee. An additional 24 hours for 24-hour personnel and 16 hours for 8-hour personnel may be approved by the Village Manager, such approval not to be arbitrarily and unreasonably denied. If an employee is unable to work due to illness, the employee must inform his supervisor if at all possible at least one hour prior to the start of the scheduled workday. An employee’s failure to inform his supervisor each day of absence, or at agreed intervals in the case of an extended illness, will result in a loss of that day’s pay. Employees will comply with reasonable reporting rules as may be established by the Fire Chief. {00741644.DOCX v. 2 } 7  Return to top of Memo In order to receive pay for a sick leave day that occurs immediately before or immediately after any other regularly scheduled paid day off the employee must establish proof of sickness to the reasonable satisfaction of the Fire Chief or his designee. (c) Sick Leave Bonus Days. Employees assigned to 24 hour shifts shall be eligible for sick leave bonus time to be taken during the current calendar year based on how many sick leave days that the employee used during the preceding calendar year in accordance with the following: No. of Sick Leave No. of Sick Leave Leave Days Used As of 12/31 Bonus Days/Hours None 1 1/2 days (36 hrs.) 1 day 1 day (24 hrs.) 2 days 1/2 day (12 hrs.) 3 or more None Employees assigned to 8-hour shifts shall be eligible for sick leave bonus time to be taken during that calendar year based on how many sick leave days days that the employee used during the preceding calendar year in accordance with the following: No. of Sick Leave No. of Sick Leave Leave Days Used As of 12/31 Bonus Days/Hours None 3 days (24 hrs.) 2-3 days 2 days (16 hrs.) 4-5 days 1 day (8 hrs.) 6 or more None Use of sick leave for either the employee himself or his family will count in determining eligibility for sick leave bonus days. There will be a separate slot for scheduling sick leave bonus time for 24-hour personnel. Only one employee may schedule and take sick leave bonus time on any given day, provided that sick leave bonus time cannot be scheduled or taken on holidays. Effective January 1, 2003, if any sick leave bonus time earned in the preceding calendar year (i.e., calendar year 2002 and beyond) {00741644.DOCX v. 2 } 8  Return to top of Memo is not taken during the current calendar year, it will be added to the employee’s accumulated sick leave hours up to but not above the maximum accumulation of 1,440 hours for employees assigned to 24-hour shifts and 960 hours for employees assigned to 8-hour shifts. Any additional sick leave bonus time will be forfeited if not used in the current year. (d) Miscellaneous. It is specifically agreed that the Village retains the right to audit, monitor, and/or investigate sick leave usage and, if an employee is reasonably suspected of abuse, or if the employee has prolonged and/or frequent absences, to take reasonable corrective action, including such actions as discussing the matter with the employee, requiring that the employee seek medical consultation, instituting sick leave verification calls (for employees suspected of abuse, including employees who are frequently absent), and/or, where appropriate, taking disciplinary action, including dismissal, subject to the provisions of Article XX. Sick leave may not be used for absence due to a work-related injury for which compensation is provided under the Worker’s Compensation Act. If an employee’s illness or injury exceeds the amount of available sick leave, the employee may elect to use earned but unused paid time off, or be placed on leave without pay in accordance with Section 4.1 above. Section 4.3. Funeral Leave. In the event of a death in the employee’s immediate family, the employee shall be granted up to three (3) days (one duty day for 24-hour personnel) leave of absence without loss of pay. Requests for extensions of two work days (one duty day for 24-hour personnel) shall not be unreasonably denied, but any such days shall be charged to sick leave and any other accrued leave time in that order. Immediate family for the purposes of this section shall mean the employee’s spouse, civil union partner, children (including step children), grandchildren, son-in-law, daughter-in-law, parents (including step parents), grandparents, father- {00741644.DOCX v. 2 } 9  Return to top of Memo in-law, mother-in-law, brothers and sisters (including step brother and step sister), brother-in-law, and sister-in-law. If an employee is notified of the death of the employee’s spouse, civil union partner, parent (including step parent) or child (including step child) during his work day, the employee shall be relieved from duty with pay upon request as soon as possible and the portion of such work day that the employee is relieved shall not count as one of the leave of absence day(s) provided above. Section 4.4. Jury/Witness Leave. An employee who is required to report for jury duty, or who is required to attend attorney interviews, give depositions or testify with respect to lawsuits which the Village institutes or which arise out of the employee’s employment by the Village (excluding an employee’s participation in such activities at the request of the Union) shall be excused from work without loss of pay for the period of time which he is required to be away from work and during which he would have otherwise been scheduled to work. If an employee is required to participate in such activities during off-duty hours (excluding jury duty and an employee’s participation in such activities at the request of the Union), the employee shall be paid the applicable hourly rate of pay for all such off-duty hours of required participation (including reasonable and necessary travel time), with a minimum of two hours pay, plus parking fees, if any, and mileage expenses; any fees paid by outside agencies for witness or subpoena fees (excluding jury duty) shall be returned to the Village by the employee, including the endorsement and return of any witness fee checks. An employee shall immediately notify the Fire Chief if he is required to participate in a lawsuit which arises out of his employment by the Village. The Village retains the right to schedule the employee’s participation during the employee’s duty hours. If the Village does not {00741644.DOCX v. 2 } 10  Return to top of Memo exercise this right, the scheduling shall be done at the mutual convenience of the employee and the party requesting the employee’s participation. If an employee is subpoenaed to testify in lawsuits which do not arise out of the employee’s employment by the Village or if the employee’s participation in pretrial activities is needed in a lawsuit instituted by the Union, the employee shall be permitted to use accrued leave time, request an exchange of tours of duty, or take time off without pay. If an employee is needed to testify in a lawsuit instituted by the Union, the employee shall be released from duty without loss of pay if it is necessary for him to testify during his normal duty hours; the employee shall not receive any compensation if he testifies during off-duty hours. If an employee is subpoenaed at the request of the Fire Chief to testify in a hearing before the Board of Fire and Police Commissioners, the employee shall either be released from duty without loss of pay or paid the applicable hourly rate of pay for all hours of required off-duty participation, whichever is applicable. If an employee is subpoenaed at the request of someone other than the Fire Chief, the employee shall be released from duty without loss of pay if it is necessary for him to testify during his normal duty hours; the employee shall not receive any compensation if he testifies during his off-duty hours. Any compensation which the employee receives for jury duty or service or for responding to a subpoena shall not be subtracted from the employee’s regular wages. Section 4.5. Military Leave. Military leaves will be granted in accordance with applicable federal and state laws. Section 4.6. Non-Employment Elsewhere. A leave of absence will not be granted to enable an employee to try for or accept employment elsewhere or for self-employment. Any employee who engages in employment elsewhere (including self-employment) while on any leave {00741644.DOCX v. 2 } 11  Return to top of Memo of absence as provided above may be immediately terminated by the Village, provided that this provision shall not be applicable to (1) a continuation of employment (including self-employment) that the employee had prior to going on an approved leave of absence as long as there is no significant expansion of such employment, (2) employment that is integrally related to the purpose of the approved leave, or (3) employment that has been approved in advance by the Fire Chief (such approval shall not be arbitrarily and unreasonably denied). Section 4.7. Family and Medical Leave Act. In order to be in compliance with the Family and Medical Leave Act of 1993 (“FMLA”) and applicable rules and regulations, the parties agree that the Village may adopt policies to implement the Family and Medical Leave Act of 1993 that are in accord with what is legally permissible under the Act and the applicable rules and regulations and are not inconsistent with the terms of this Agreement; provided, however, that any requirement in the Village’s FMLA policies that employees use other paid time off prior to being granted unpaid FMLA leave shall not be applied when the employee’s illness involves a job- related injury covered by the Firefighters Disability Act. {00741644.DOCX v. 2 } 12  Return to top of Memo ARTICLE V SENIORITY, LAYOFF AND RECALL Section 5.1. Definition of Seniority. Departmental seniority shall be defined as the length of service from the last date of beginning continuous full-time employment as a sworn firefighter in the Fire Department of the Village uninterrupted by termination of employment. Rank seniority shall be defined as the length of continuous full-time employment in a promoted rank uninterrupted by termination of employment. Conflicts of departmental or rank seniority shall be determined on the basis of the order of the firefighters on the Fire and Police Commission hiring or promotional list, whichever is applicable, with the firefighter higher on the applicable list being the more senior. Where the term “seniority” is used in this Agreement, it shall mean departmental seniority unless otherwise specified. Section 5.2. Probationary Period. All new employees and those rehired after termination of employment shall be considered probationary employees until they complete a probationary period of twelve (12) months. In accordance with State Law the probationary period may exclude periods of training, (periods of time for orientation and entry level training not associated with 24-hour duty shift assignment), or injury or illness leaves, including duty related leave, in excess of 30 calendar days and the probationary period may be extended for a firefighter who is required, as a condition of employment, to be a licensed paramedic, during which time the sole reason that a firefighter may be discharged without a hearing is for failing to meet the requirements for paramedic licensure. During an employee’s probationary period the employee may be suspended or terminated at the sole discretion of the Village, subject to whatever legal rights, if any, such employees may have separate and apart from this Agreement. No grievance {00741644.DOCX v. 2 } 13  Return to top of Memo shall be presented or entertained in connection with the suspension or termination of a probationary employee. Section 5.3. Seniority List. On or before September 1 each year, the Village will provide the Union with a seniority list setting forth each employee’s seniority date. The Village shall not be responsible for any errors in the seniority list unless such errors are brought to the attention of the Village in writing within thirty (30) calendar days after the Union’s receipt of the list. Section 5.4. Layoff. Employees covered by this Agreement will be laid off in accordance with their length of service as provided in Illinois Statute (65 ILCS 5/10-2.1-18). Section 5.5. Recall. Employees who are laid off shall be placed on a recall list. If there is a recall, employees who are still on the recall list shall be recalled in the inverse order of their layoff. Employees who are on the recall list shall be given up to twenty-one (21) calendar days to report back to work from date of receipt of the notice of recall, provided that the employee must notify the Fire Chief or his designee of his intention to return to work within seven (7) days after receiving notice of recall. The Village shall be deemed to have fulfilled its obligations by mailing the recall notice by registered mail, return receipt requested, to the mailing address last provided by the employee, with a copy to the Union, it being the obligation and responsibility of the employee to provide the Fire Chief or his designee with his latest mailing address. If an employee fails to timely respond to a recall notice his name shall be removed from the recall list. {00741644.DOCX v. 2 } 14  Return to top of Memo Section 5.6. Termination of Seniority. Seniority and the employment relationship shall be terminated for all purposes if the employee: (a) quits; (b) is discharged (for just cause for an employee who has successfully completed the probationary period); (c) retires (or is retired should the Village adopt and implement a legal mandatory retirement age); (d) falsifies the reason for a leave of absence; (e) fails to report to work at the conclusion of an authorized leave of absence; (f) is laid off and fails to report for work within twenty-one (21) calendar days after receipt of notice of recall; (g) does not perform work for the Village (except for military service, a work-related injury compensable under workers’ compensation, or a layoff) for a period in excess of eighteen (18) months; (h) is absent for three full work days without notifying the Fire Chief or his designee (applicable to 8-hour personnel); or (i) is absent for one full shift without notification and does not notify the Fire Chief or his designee prior to the start of the next regularly scheduled shift (applicable to 24- hour personnel). Employees who establish that their absence under subsections (e) and (f) or their failure to notify under subsections (h) and (i) was due to circumstances beyond their control shall not be terminated under this Section. Section 5.7. Interruption of Seniority. Seniority shall be interrupted in the event an employee is laid off, placed on a non-duty disability pension or is granted a leave of absence without pay. When an employee returns from a layoff, non-duty disability or an unpaid leave of absence, his seniority shall be his length of service up to the date of layoff or beginning of the unpaid leave of absence. Seniority shall not be interrupted, and shall continue to accrue, during {00741644.DOCX v. 2 } 15  Return to top of Memo periods of time when an employee, is receiving workers’ compensation or disability pension benefits for a work related injury. {00741644.DOCX v. 2 } 16  Return to top of Memo ARTICLE VI SALARIES AND OTHER COMPENSATION Section 6.1. Salaries. Employees covered by this Agreement shall be paid on the basis of the following salary schedule as of the applicable effective date: FIREFIGHTERS -- EFFECTIVE LIEUTENANTS -- EFFECTIVE MAY 1, 2021 MAY 1, 2021 Step Annual Salary Step Annual Salary A $75,196.28 A $90,546.12 B $78,965.99 B $95,086.22 C $83,024.97 C $99,828.30 D $87,152.98 D $104,854.58 E $91,565.18 E $110,067.62 F $96,157.04 F $115,555.72 F+ $99,562.37 F+ $119,579.18 The foregoing salary schedule reflects an across-the-board salary adjustment of 1.5% effective May 1, 2021. FIREFIGHTERS -- EFFECTIVE LIEUTENANTS -- EFFECTIVE MAY 1, 2022 MAY 1, 2022 Step Annual Salary Step Annual Salary A $77,076.18 A $92,809.77 B $80,940.13 B $97,463.37 C $85,100.59 C $102,324.00 D $89,331.80 D $107,475.94 E $93,854.31 E $112,819.31 F $98,560.97 F $118,444.61 F+ $102,051.42 F+ $122,568.66 The foregoing salary schedule reflects an across-the-board salary adjustment of 2.5% effective May 1, 2022. FIREFIGHTERS -- EFFECTIVE LIEUTENANTS -- EFFECTIVE NOVEMBER 1, 2022 NOVEMBER 1, 2022 Step Annual Salary Step Annual Salary A $77,846.94 A $93,737.87 B $81,749.54 B $98,438.00 C $85,951.60 C $103,347.24 D $90,225.12 D $108,550.70 E $94,792.85 E $113,947.50 F $99,546.58 F $119,629.06 F+ $103,071.94 F+ $123,794.35 {00741644.DOCX v. 2 } 17  Return to top of Memo The foregoing salary schedule reflects an across-the-board equity adjustment of 1.00% effective November 1, 2022. FIREFIGHTERS -- EFFECTIVE LIEUTENANTS -- EFFECTIVE MAY 1, 2023 MAY 1, 2023 Step Annual Salary Step Annual Salary A $79,793.12 A $96,081.32 B $83,793.27 B $100,898.95 C $88,100.39 C $105,930.92 D $92,480.75 D $111,264.47 E $97,162.67 E $116,796.19 F $102,035.24 F $122,619.79 F+ $105,648.74 F+ $126,889.20 The foregoing salary schedule reflects an across-the-board salary adjustment of 2.5% effective May 1, 2023. Section 6.2. Step Increases. Advancement from Step A to Step B and from Step B to Step C shall be at six month intervals; advancement from Step C or higher to the next higher step up to Step F shall be at yearly intervals. To be eligible for such step advancement the employee must meet departmental9 standards during the prior year evaluation period. An employee shall be eligible to advance to Step F+ only upon completing at least one year at Step F and after being approved by the Fire Chief for Step F+ based on sustained above average performance during the prior evaluation period. Receipt of Step F+ does not guarantee that the employee will remain at Step F+. Upon request, an employee shall be provided with a copy of all written evaluations relied on by the Fire Chief in determining whether or not an employee should advance to, or remain in, Step C or higher, including Step F+. In addition, if an otherwise eligible employee is denied a step increase, including denial of, or removal from, Step F+, the Fire Chief shall, upon the employee’s request, provide the employee with a written statement of the reason(s) for the denial or removal. {00741644.DOCX v. 2 } 18  Return to top of Memo If a non-probationary employee alleges that he has been arbitrarily and unreasonably denied a step advancement, including Step F+, such employee may file a grievance in accordance with the grievance and arbitration procedure set forth in this Agreement. Section 6.3. Longevity Pay. Employees on the active payroll with continuous unbroken service with the Village in a position covered by this Agreement shall receive monthly longevity pay in accordance with the following schedule: Years of Continuous Monthly Yearly Unbroken Completed Service Amount Amount 8 years but less than 15 years $66.66 $800.00 15 years but less than 20 years $91.66 $1,100.00 20 years but less than 25 years $116.66 $1,400.00 25 years or more $145.83 $1,750.00 For the purposes of this Section, an employee’s absence which does not result in the termination of the employment relationship shall not affect an employee’s eligibility to receive longevity pay upon an employee’s return to work. In such a situation, the employee upon his return to work shall be credited with the number of years and months of service that he had immediately prior to going on leave, provided an employee shall continue to accumulate service credit while off from work due to an absence covered by the Worker’s Compensation Act. Section 6.4. EMT-P Stipend. An employee who is certified and functioning as a EMT-P shall receive a stipend per fiscal year (pro rata if less than a year) on the basis of the following: Effective May 1, 2018 -- $5,000 Effective May 1, 2020 -- $5,150 {00741644.DOCX v. 2 } 19  Return to top of Memo Section 6.5. Eligibility of Lieutenants for EMT-P Stipend. Any bargaining unit employee who is promoted to lieutenant on or after August 1, 1992, shall not receive the EMT-P stipend specified in Section 6.4 above unless assigned by the Fire Chief to actively serve and function as a paramedic on an advanced life support unit. Notwithstanding the provisions of Article XI, Section 11.5, if a firefighter paramedic is promoted to Lieutenant and is not assigned to serve and function as a paramedic on an advanced life support unit, said Lieutenant may maintain his paramedic certification under the same provisions (i.e., Article XI, Section 11.6) applicable to firefighter paramedics who are required to maintain EMT-P certification. Any bargaining unit lieutenant who was a paramedic as of August 1, 1992, shall continue to receive the EMT-P stipend that was in effect during the parties’ 1990-92 collective bargaining agreement (i.e., $1,150) for as long as said lieutenant maintains his paramedic certification; provided, however, if any such lieutenant is assigned by the Fire Chief to actively serve and function as a paramedic on an advanced life support unit, he shall receive the EMT-P stipend specified in Section 6.4 above. Section 6.6. Specialized Certification Stipend. A Firefighter or Lieutenant who meets all the requirements set forth below as of May 1, 2018, or as of May 1 of any succeeding year shall receive a specialty certification incentive of $1,200.00 (pro rata if requirements are met for less than a year). Effective May 1, 2022, the amount of the stipend shall increase to $1,450.00 (pro rata if requirements are met for less than a year). Firefighter – In order to be eligible for an Advanced Technician/Specialized Certification Stipend, Firefighters must have completed all the following requirements:  Must have 10 years of employment with the Skokie Fire Department {00741644.DOCX v. 2 } 20  Return to top of Memo  Office of the State Fire Marshal (OSFM) Firefighter III or Advanced Technician Firefighter Certification  OSFM Fire Apparatus Engineer Certification  Authorized by the Department as an Emergency Vehicle Operator for at least one SFD fire apparatus (i.e., engines, trucks, and squads).  In addition to the foregoing, to maintain the Certification Stipend after April 30, 2021, members must maintain Advanced Technician Firefighter Certification and a minimum of one specialized certification (see below).  As a one-time accommodation due to the unique circumstances of the COVID-19 pandemic, which restricted the availability of some certification classes, members will be offered a twenty-four month grace period, expiring on April 30, 2023, to obtain the required recertifications. This grace period will be applied retroactively. Any employee who does not have the required certifications as of May 1, 2023, will forfeit the specialized certification stipend on a prospective basis. Lieutenant – In order to be eligible for an Advanced Technician/Specialized Certification Stipend, Lieutenants must have completed all the following requirements:  Must have 10 years of employment with the Skokie Fire Department  Office of the State Fire Marshal (OSFM) Firefighter III or Advanced Technician Firefighter Certification  Fire Officer I or Company Fire Officer Certification  Fire Incident Safety Officer course completion  In addition to the foregoing, to maintain the Certification Stipend after April 30, 2021, members must maintain Advanced Technician Firefighter Certification and a minimum of one specialized certification (see below).  As a one-time accommodation due to the unique circumstances of the COVID-19 pandemic, which restricted the availability of some certification classes, members will be offered a twenty-four month grace period, expiring on April 30, 2023, to obtain the required recertifications. This grace period will be applied retroactively. Any employee who does not have the required certifications as of May 1, 2023, will forfeit the specialized certification stipend on a prospective basis. {00741644.DOCX v. 2 } 21  Return to top of Memo Specialized certification as referenced above shall be defined as one or more of the following:  Emergency Medical Services (ACLS/PALS, Tactical Med)  Fire Inspector  Fire Investigator  Hazardous Materials Response  Technical Rescue  Other advanced certifications as determined by the Fire Chief Attendance in required certification courses shall be based upon operational needs of the Skokie Fire Department and at the discretion of the Fire Chief. Bargaining unit members authorized to join a Special Team (Fire Investigation, Hazmat, Technical Rescue, etc.) shall serve a minimum of five years in that capacity. To remain eligible for the stipend, bargaining unit members must maintain all associated continuing education requirements. {00741644.DOCX v. 2 } 22  Return to top of Memo ARTICLE VII HOLIDAYS FOR PERSONNEL ASSIGNED TO 8-HOUR SHIFTS Section 7.1. Designation of Holidays. The following days shall be observed as holidays without loss of pay for employees who are assigned to work 8 hours per day, 40 hours per week: President’s Day Thanksgiving Day Memorial Day (day observed) Day after Thanksgiving Independence Day Christmas Day Labor Day New Year’s Day If the day on which one of the foregoing holidays is observed falls on a Sunday, the following Monday shall be observed as the holiday. If the holiday falls on Saturday, the preceding Friday shall be observed as the holiday. In addition to the foregoing holidays, if the Village Hall is closed and Village employees are given the day or part of a day off with pay, employees covered by this Agreement who are assigned to work eight hours per day, 40 hours per week, shall receive the same amount of time off with pay. In addition, employees who are assigned to work eight hours per day, 40 hours per week, shall receive three floating holidays per calendar year. Floating holidays shall be scheduled at the mutual convenience of the employee and the Fire Chief or his designee, provided that the Fire Chief or his designee shall not arbitrarily and unreasonably withhold approval. Section 7.2. Eligibility Requirements. In order to be eligible for holiday pay, an employee must work in the week in which the holiday falls and must work his/her full scheduled working day immediately preceding and immediately following the holiday, unless proof of sickness or excusable absence is established to the reasonable satisfaction of the Fire Chief or his designee. {00741644.DOCX v. 2 } 23  Return to top of Memo Section 7.3. Pay for Holiday Work. If an employee who works 8-hour shifts is assigned to work on one of the foregoing days observed by the Village as a holiday, the employee shall be paid his regular straight-time hourly rate of pay for all hours worked on said holiday. In addition, the employee shall be paid, if he meets the eligibility requirements set forth in Section 7.2, his regular pay for the day in question. {00741644.DOCX v. 2 } 24  Return to top of Memo ARTICLE VIII VACATIONS Section 8.1. Amount of Vacation and Application. (a) Amount of Vacation. Employees assigned to 24-hour shifts shall be eligible for annual paid vacation based upon their years of continuous service. The employee’s anniversary date shall be the basis of determining the number of completed years of service as follows: Completed Years of Service Annual Accrual 1st year to 5th anniversary 7-24 hour shifts 6th year to 12th anniversary 9-24 hour shifts 13th year to 18th anniversary 11-24 hour shifts 19th year to 23rd anniversary 14-24 hour shifts 24th year and over 16-24 hour shifts The number of 24-hour shifts of vacation set forth above are, in part, in lieu of two (2) holidays for employees assigned to 24-hour shifts. Vacation earned during the first year of service shall be scheduled and taken during the calendar year in which that anniversary falls. Similarly, vacation earned in the second, and each subsequent, year of service shall likewise be scheduled and taken during the calendar year in which the anniversary date falls. Employees assigned to 40-hour work weeks shall accrue vacation as of their anniversary date of employment in any year in accordance with the accrual rates established by past practice. (b) Vacation Application. In accordance with existing practice and for ease of scheduling, an employee who shall be eligible, as of his/her next anniversary date, for additional vacation days (based on completed years) shall schedule those additional vacation days in accordance with the said anniversary date of the calendar year. In other words, an employee who {00741644.DOCX v. 2 } 25  Return to top of Memo will reach his 6th, 13th, 19th, or 24th anniversary in a calendar year may schedule 9, 11, 14, or 16 furlough days, respectively, when selecting furlough for that calendar year. However, if the employee terminates prior to his anniversary date and has taken more vacation time off than earned during that year, such unearned vacation time taken off is owed the department and shall be reimbursed to the department. Section 8.2. Vacation Eligibility. In order to be eligible for a full paid vacation, an employee who, as of his anniversary day of employment, has been continuously employed in a position covered by this Agreement, must be paid for at least 2,300 hours during the preceding anniversary year of employment; provided, however, the eligibility requirement for employees who are scheduled to work on the basis of 40 hours per week shall be 1,800 hours. If an employee is paid for less than 2,300 hours or 1,800 hours, whichever is applicable, during the preceding anniversary year of employment, the employee shall receive a pro rata paid vacation, with the number of shifts of paid vacation rounded to the nearest whole number. Example: An employee, assigned to a 24-hour shift with 22 years of continuous service, is paid for 1,250 hours during the preceding year of employment, shall receive eight (8) 24-hour shifts of paid vacation. Section 8.3. Vacation Pay. Vacation pay shall be paid at the rate of the employee’s regular straight-time hourly rate of pay (including longevity pay, if any) in effect for the employee’s regular job classification on the payday immediately preceding the employee’s vacation. Section 8.4. Limitation on Accumulation of Vacation. Earned vacation shall normally be taken within one year after it is earned. Earned vacation may not be accumulated from one year to another unless reasonably authorized in writing by the Fire Chief. Under no circumstances may more than two years’ vacation be accumulated. {00741644.DOCX v. 2 } 26  Return to top of Memo Section 8.5. Pay for Earned but Unused Vacation Upon Termination. If at time of termination an employee has earned but unused vacation time, calculated through his last full payroll period, said vacation time shall be paid at the employee’s rate of pay at time of termination. In the event of death, any vacation earned but unused shall be paid to the designated beneficiary of the deceased employee. Employees with less than 12 months of continuous service at termination shall not receive any vacation pay. Except as provided in this section, there shall be no salary payment made in lieu of vacation. Other than an employee’s death, the provisions of this section shall not be applicable to an employee’s retirement that is covered by any of the provisions of Section 8.6 below. Section 8.6. Retirement Vacation Allowance. An employee with at least twenty (20) or more years of continuous full-time service at time of retirement and who notifies the Fire Chief in writing at least one month in advance of the last date of work prior to retirement shall be entitled during his last year of employment to an extra one-half shift (i.e., 12 hours) of vacation for each full year of employment for employees assigned to 24-hour shifts and an extra 8-hour shift of vacation for each full year of employment for employees assigned to 8-hour shifts. The employee shall receive a payout for this extra vacation time (RVA) in a lump sum that is deposited into the employee’s Post Employment Health Plan in accordance with Section 12.29. {00741644.DOCX v. 2 } 27  Return to top of Memo ARTICLE IX SCHEDULING OF FURLOUGHS AND FLOATING HOLIDAYS Section 9.1. Furlough and Floating Holiday Picks for Fire Suppression Employees. Furlough and floating holiday picks shall be made between October 15 and December 15 for the following calendar year, starting with the most senior employee. All furlough picks shall be in increments of at least one duty day. Floating holiday picks shall be selected in the same manner separately from furlough picks after all furlough picks are completed. Four (4) slots per duty day shall be allotted for both furlough and floating holiday picks. In addition, and in lieu of the SLBD Memorandum of Agreement, in order to accommodate all earned furlough and floating holiday picks during the term of the contract that is the successor to the parties’ 2002-2006 collective bargaining agreement, beginning with calendar year 2008, five additional slots per month per shift (i.e., a fifth slot) shall be made available for both furlough and floating holiday picks during the months of January through April and September through December. Not more than three (3) bargaining unit lieutenants may be on furlough, a floating holiday or scheduled off on a Kelly day at the same time. Accordingly, the number of furlough picks that may be picked by bargaining unit lieutenants is dependent upon the number of furlough days that have already been picked by bargaining unit lieutenants. Example: If only one bargaining unit lieutenant has picked a furlough day on a given duty day and another bargaining unit lieutenant is scheduled off on a Kelly day, there would be only one remaining furlough pick available for that duty day for bargaining unit lieutenants on that shift. Section 9.2. Furlough for Eight-Hour Employees. Vacations shall be scheduled insofar as practicable at times desired by each employee, with the determination of preference {00741644.DOCX v. 2 } 28  Return to top of Memo being made on the basis of an employee’s length of continuous service with the Department. It is expressly understood that the final right to designate vacation periods and the maximum number of employee(s) who may be on vacation at any time is reserved to the reasonable judgment of the Fire Chief in order to insure the orderly performance of the services provided by the Village and to have vacations scheduled as evenly as possible throughout the year. Section 9.3. Floating Holidays for Personnel Assigned to 24-Hour Shifts. Employees assigned to 24-hour shifts shall earn three (3) floating holidays per calendar year, i.e., one for every four (4) full months of service, subject to the following: 1. Probationary employees must complete four (4) full months of service before becoming eligible to receive one (1) floating holiday, i.e., January through April, May through August, or September through December. Example: A probationary employee hired on March 15 must work the full four (4) month period May through August before becoming eligible to receive one (1) floating holiday. 2. A non-probationary employee whose employment is terminated either voluntarily or involuntarily is eligible to receive a floating holiday if he/she actually works at least one full day in the four (4) month period as defined above. Example: A non- probationary employee whose employment is terminated on May 5 and who actually worked one (1) full shift between May l and May 5 will receive one (1) floating holiday for the May-August period. Floating holidays shall be picked after all furlough picks as provided in Section 9.1 above. Within the same shift, furlough days and floaters, once they have been picked, and Kelly days once they have been assigned, may be traded one for another, subject to the approval of the Fire Chief or his designee, provided that such requests shall not be arbitrarily and unreasonably denied. While any such approved trades shall be considered duty trades for purposes of FLSA, they shall not be considered duty trades for purposes of Section 9.5 of this Agreement. Since the three (3) floating holidays per calendar year are scheduled by employees for the following year before they have actually earned them, if an employee has scheduled and taken more floating holidays in a calendar year than he/she has earned as of the date of his/her termination, the employee shall reimburse the {00741644.DOCX v. 2 } 29  Return to top of Memo Village for each unearned floating holiday that was scheduled and taken prior to termination by means of a deduction from the employee’s final paycheck, or if the employee’s final paycheck is insufficient, by paying the amount owed to the Village. Example: If a non-probationary employee whose termination date is June 30 has taken three (3) floating holidays between January 1 and June 30, the employee shall reimburse the Village for two (2) floating holidays. Except for a probationary employee who earns a floating holiday for the four (4) full month period September through December, all floating holidays must be used by the end the calendar year and cannot be carried forward to the next calendar year. Except as provided in Section 12.29 (Retiree Separation Benefits), no cash payment shall be paid for any floating holidays earned during a calendar year that have not been used by the end of that calendar year. If an employee is on paid sick leave and the period of the sick leave includes a shift previously scheduled as a floating holiday, it shall be taken as a floating holiday and the employee will not be charged for use of sick leave hours for the shift in question. Section 9.4. Furlough Picks for Terminated or Transferred Employees. If an employee is transferred within the Skokie Fire Department, retires, is placed on disability retirement, or his employment is otherwise terminated after the employee has made his furlough picks but before he has used such picks, the furlough picks thus opened up shall be immediately posted for bid. The least senior employee who requests such picks shall be permitted to exchange such picks to the extent that such employee has unused furlough picks. If there are still additional picks, the next least senior employee who requests such picks shall have the right to the picks and so on until all the vacated picks are taken. Under this Section any employee who has an opportunity to exchange furlough picks shall not again be offered any opportunity to exchange furlough picks during the same calendar year unless all employees have declined the opportunity. {00741644.DOCX v. 2 } 30  Return to top of Memo Section 9.5. Duty Trades. Duty trades shall be permitted only when a voluntary request for such change or trade is submitted in the proper manner and approved by the Fire Chief or his designee, provided that such a request shall not be arbitrarily and unreasonably denied. Absent bona fide extenuating circumstances that preclude such advance notice, such requests must be submitted and approved a minimum of two (2) duty days prior to the day of the requested change or trade. All approved duty trades must be paid back before the effective date of an employee’s promotion or assignment to a position not covered by this Agreement. For purposes of this section, the two duty days will be counted from the date the request is entered into the Duty Trade Database following any process or procedural steps as directed by current written directive. Also, duty trade requests entered into the Duty Trade Database, on the second duty day prior to the requested day will be counted as one duty day. In other words, if the duty trade request is for the 7th, a duty trade request entered on the 1st, will be considered as meeting the minimum “two (2) duty days prior” requirement. If, because of extenuating circumstances, an employee cannot submit the duty trade request within the required time frame, verbal permission must be sought, through the chain of command. This will allow sufficient time to get the duty trade, if approved, into the daily scheduling software. {00741644.DOCX v. 2 } 31  Return to top of Memo ARTICLE X HOURS OF WORK AND OVERTIME Section 10.1. Purpose. This Article is intended to define the normal hours of work and to provide the basis for the calculation and payment of overtime. It shall not be construed as a guarantee of hours of work per day, per week, or work cycle, or of days of work per week, per month or per work cycle. Section 10.2. Normal Work Day and Work Week. The normal work day and work week for fire suppression employees shall be 24 consecutive hours of work (one shift) followed by 48 consecutive hours off (two shifts). A Kelly Day (i.e., what would otherwise be a 24-hour duty day) shall be scheduled off every eighteen (18) duty days, thereby reducing the normal work week to an average of 52.88 hours. The normal work day and work week for employees assigned to the Fire Prevention Bureau shall be 40 hours based on five 8-hour shifts Monday through Friday. Section 10.3. Normal Work Cycle. The normal work cycle for employees assigned to 24-hour shifts shall be 27 days. For FLSA purposes, each employee’s work cycle shall be established so that the employee’s Kelly day (i.e., every 18th shift) starts at 8 p.m. on the shift of the 27th day of his work cycle and ends at 8 p.m. on the first day of the succeeding work cycle. If the shift starting time is changed, the employee’s work cycle for FLSA purposes shall be adjusted accordingly. The normal work cycle for employees assigned to 8-hour shifts shall be 28 days. Section 10.4. Changes in Normal Work Day, Normal Work Week, or Normal Cycle. (a) Fire Prevention Bureau. Subject to Sections 10.2 and 10.3 above, should it be necessary in the Village’s judgment to establish individual schedules for employees assigned to {00741644.DOCX v. 2 } 32  Return to top of Memo the Fire Prevention Bureau departing from the normal work day, normal work week, or the normal work cycle, or to change the shift schedule of an employee or employees, the Village will give, if practicable, at least 24 hours’ advance notice of such change to all employees whose normal work day, normal work week, and/or normal work cycle is changed. Employees shall not be required to alter their normally scheduled hours of work without their consent in order to prevent such employees from being eligible for overtime pay. Notwithstanding the foregoing, flextime work schedules for employees assigned to the Fire Prevention Bureau shall be subject to the mutual agreement of the employee and the Fire Chief or his designee. (b) Fire Suppression Employees. Subject to Sections 10.2 and 10.3 above, should it be necessary for bona fide operational reasons (e.g., shift transfers from one 24-hour shift to another 24-hour shift, transfer of a lieutenant to the Fire Prevention Bureau, or changes in the starting times of 24-hour shifts, etc.) to change an employee’s current shift assignment or shift starting time, the Village shall give at least 24 hours’ advance notice of such change to any affected employee(s). Except where an employee is temporarily assigned to a forty (40) hour work week for schooling or light duty, fire suppression employees’ assignment to a 24-hour shift shall not be either altered in order to prevent such employees from being eligible for overtime pay or scheduled on the basis of a normal shift schedule that departs from the standard of 24 hours on and 48 hours off specified in Section 10.2 above. Section 10.5. Overtime Pay. (a) Regular Overtime Pay. Employees except those assigned to the Fire Prevention Bureau shall be paid one and one-half times their regular straight time hourly rate of pay for all hours worked, including any hours in required attendance at departmental meetings, in excess of their regularly scheduled 24-hour shifts. {00741644.DOCX v. 2 } 33  Return to top of Memo (b) Overtime Pay for Required Training. Employees who are mandatorily required to attend training sessions during their off duty hours shall be paid one and one-half times their regular straight time hourly rate of pay for all hours of actual attendance at such training sessions (excluding travel time) in excess of their regularly scheduled 24-hour shifts. Voluntary training during off duty hours for activities approved by the Fire Chief may be considered compensable hours of work for the purposes of this Agreement if authorized in writing by the Fire Chief; if not so authorized, voluntary training during off duty hours shall not be considered compensable hours of work for the purposes of this Agreement. (c) Overtime Pay for Employees Assigned to the Fire Prevention Bureau. Employees assigned to the Fire Prevention Bureau shall be paid one and one-half times their regular straight time hourly rate of pay (computed on the basis of 2,080 annual hours of work) for all hours worked in excess of one hundred sixty (160) in their 28-day work cycle as part of their assigned Fire Prevention Bureau duties and responsibilities. For purposes of this section only, all hours that an employee receives pay for as a Fire Prevention Bureau employee shall be counted in determining eligibility for overtime pay. Employees who are assigned to the Fire Prevention Bureau who are hired back to perform fire suppression work during their off duty hours shall be paid one and one-half times the regular straight time hourly rate of pay for lieutenants assigned to 24-hour shifts computed in accordance with the provisions of Section 10.7 of this Article. Section 10.6. Callbacks. For callbacks, there shall be a guarantee of two hours’ pay or work at time and one-half. {00741644.DOCX v. 2 } 34  Return to top of Memo Section 10.7. Computation of Hourly Rate of Pay. a) Straight Time Hourly Rate of Pay. The straight-time hourly rate of pay for employees shall be calculated by dividing the employee’s annual base salary by the annual hours of work. The annual hours of work for employees assigned to 8-hour shifts shall be 2,080. The annual hours of work for employees assigned to 24-hour shifts shall be 2,750. b) Overtime Hourly Rate of Pay. Effective May 1, 2007, the overtime rate of pay shall be calculated by dividing the employee’s annual base salary by 2,650 hours of work. Section 10.8. Distribution of Hirebacks and Callbacks. Except in emergency circumstances where it is not feasible to use the existing procedures, the opportunity to work hirebacks and callbacks shall be in accordance with the procedures in effect at the time this Agreement is ratified by both parties. Nothing in this Agreement shall require the Village to interrupt work in progress at the end of an employee’s normally scheduled shift (e.g., an ambulance run). If any employee establishes that he has not received his appropriate share of hireback and/or callback opportunities, such employee shall have first preference to future hireback and/or callback opportunities, whichever is applicable, until reasonable balance is recreated. Section 10.9. No Pyramiding. Compensation shall not be paid more than once for the same hours under any provision of this Article or Agreement, provided that the employee shall be paid under the applicable provision which provides the highest compensation. {00741644.DOCX v. 2 } 35  Return to top of Memo ARTICLE XI EMERGENCY MEDICAL SERVICES Section 11.1. Condition of Employment. All employees directed to obtain and thereafter maintain EMT-Paramedic (EMT-P) licensure, shall maintain their EMT-P licensure as a condition of employment unless the Fire Chief grants written permission to an employee to reduce status from EMT-P to EMT-B, or the employee opts out pursuant to the provisions of Section 11.3 below. All new employees shall be directed by the Fire Chief within five (5) years after their initial date of employment to obtain and thereafter maintain EMT-P licensure unless the Fire Chief grants written permission to an employee to cease functioning as an EMT-P. The Department may require employees employed as of May 1, 1987, who are not governed by the above requirement to study courses and/or take classes for obtaining/maintaining status as an Emergency Medical Technician-Basic (EMT-B). Such employees shall not be subject to discipline or discharge if they fail to obtain/maintain EMT-B status provided they make a good faith effort to obtain/maintain their licensure as an EMT-B. Section 11.2. Good Faith Effort. Employees shall make a good faith effort to obtain and maintain their licensure as EMT-P or EMT-B. An employee’s failure to make, in the Fire Chief’s judgment, a good faith effort to obtain or maintain their EMT-B or EMT-P licensure shall constitute cause for termination, subject to the provisions of Article XX. If an employee believes that the Fire Chief’s determination that the employee has not made a good faith effort to obtain/maintain licensure as an EMT-B or as an EMT-P is arbitrary and unreasonable, the employee may file a grievance over this issue in accordance with Article XIII of this Agreement. An employee who makes, in the Fire Chief’s judgment, a good faith effort but nevertheless fails to successfully obtain/maintain EMT-B or EMT-P licensure, shall be given one additional {00741644.DOCX v. 2 } 36  Return to top of Memo opportunity in the area(s) of deficiency or failure only (provided one of the resource hospitals which the Department has used in the past accepts the employee for such training), and/or retake examinations the number of times authorized by law (provided the appropriate representative of the applicable resource hospital has approved the retaking of the examination). If such employee obtains or retains licensure as an EMT-B or EMT-P, the Village will refund to the employee upon submission of appropriate receipts evidencing payment for the direct costs for the retraining, such as tuition, fees, books, etc., provided that expenses for mileage and meals shall not be reimbursed. Time spent in such retraining outside the employee’s regularly scheduled hours of work shall not be considered compensable time for any purpose. An employee’s failure to obtain or maintain licensure as an EMT-B or EMT-P, whichever is applicable, after being given one additional opportunity shall constitute cause for termination, subject to the provisions of Article XX. Section 11.3. Opt Out Provisions if Number of EMT-P’s Exceeds Number Established by the Fire Chief. The Fire Chief shall establish the number (currently 48) of bargaining unit employees assigned to shift work who must maintain current EMT-P licensure and shall have the right to reasonably revise said number from time to time. The Fire Chief shall advise the Union President of the number of employees who must maintain current EMT-P licensure and of any revision of such number. Action by the Fire Chief to increase the existing number of ALS units or to change the assignments of existing ALS units that significantly impacts the work load of EMT-P’s shall be considered in reviewing the reasonableness of the Fire Chief’s determination of the number of bargaining unit employees assigned to shift work who must maintain current EMT- P licensure or his decision to revise such number. If the number of employees who have EMT-P licensure exceeds the number that the Chief has established, employees up to the number in excess {00741644.DOCX v. 2 } 37  Return to top of Memo of the number established by the Chief shall have the right to be relieved of the requirement that they maintain their EMT-P licensure, subject to the following: A. As of May 1, 1999, employees completing school and receiving licensure with identical dates shall be placed on the EMT-P seniority list following Department seniority. B. Employees shall notify the Fire Chief in writing of their desire to reduce status from EMT-P to EMT-B, provided they have been licensed and functioning as EMT-P’s for at least four (4) years with the Skokie Fire Department. C. If the number of employees who request to reduce status from EMT-P to EMT-B would result in the number of EMT-P’s dropping below the number established by the Fire Chief, preference shall be given to employees who have the greatest period of service as EMT-P’s with the Skokie Fire Department. D. Subject to the provisions of Section 11.3 above, in the event the Fire Chief exercises his rights under Section 11.4 of this Article, EMT-P’s who have the greatest amount of service as an EMT-P in the Skokie Fire Department shall have priority to remain as EMT-P’s. E. Employees shall maintain a minimum of EMT-B licensure. Section 11.4. Mandatory Change of EMS Status. Should the number of employees who have EMT-P licensure exceed by five (5) the number the Fire Chief has established, the Fire Chief, per Article XI, Section 11.3, may order employees to cease functioning as an EMT-P with the Skokie Fire Department, thereby forfeiting any additional compensation the employee would otherwise receive under Article VI, Section 6.4, for having an EMT-P licensure, provided that the number of bargaining unit employees assigned to shift work who are EMT-P’s shall not be less than the number established by the Fire Chief. If the Fire Chief exercises his right to order employees to cease functioning as an EMT-P pursuant to this section, EMT-P’s shall be ordered to cease functioning as EMT-P in the reverse order of their service as EMT-P with the Skokie Fire Department, provided they have been licensed and functioning as EMT-P’s with the Skokie Fire {00741644.DOCX v. 2 } 38  Return to top of Memo Department for at least four (4) years. The employee shall maintain a minimum of EMT-B licensure. Section 11.5. Arrangements for EMT-P Training. The Village shall make appropriate arrangements for employees to undertake the necessary courses of study, practical experience, and other prerequisites to obtaining and/or maintaining certification, including paying the direct cost for the training in accordance with present practice, except as provided in Section 11.2 above concerning retraining. Except as provided in Section 11.2 above, any EMT-P training which occurs outside the employee’s regularly scheduled hours of work shall be compensated at one and one-half times the employee’s regular hourly rate of pay. In addition, the necessary continuing education hours needed to maintain licensure, if they occur outside the employee’s regularly scheduled hours of work, shall be compensated at one and one-half times the employee’s regular hourly rate of pay. Any clinical hours above the required hours mandated by St. Francis Hospital, that occur outside the employee’s regularly scheduled hours of work, shall not be considered compensable time for any purpose. The Department shall provide EMT-P’s annually with a reasonable opportunity to obtain the necessary continuing education hours needed to maintain licensure during their regularly scheduled hours of work. Section 11.6. EMT-P Preceptors. The preceptor position is a voluntary position providing EMS field training to, but not limited to, intern EMT-P’s during their licensing process, EMT-P students, EMT-B students, and other department licensed EMT-P’s and EMT-B’s. Preceptors also participate with instruction of various forms of EMS continuing education programs. {00741644.DOCX v. 2 } 39  Return to top of Memo If there is an insufficient number of volunteer preceptors, EMT-P’s who meet the following criteria may be assigned for a term of one (1) year with a minimum of one year between assignments. A. At least one (1) year experience as a licensed EMT-P for the Skokie Fire Department and the St. Francis EMS System, or alternative experience as approved by the St. Francis EMS Director. B. Possess a sound knowledge of EMS theory and skills, and the ability to instruct and guide. C. Have no previous sustained complaints of misconduct or malpractice in the EMT- P’s personnel file within the past 12 months. D. Maintain current good standing with the department, EMT-P continuing education requirements, and any and all EMS quizzes and examinations. E. Endorsement and unanimous agreement of the department Chief, department EMS Coordinator, EMS System Coordinator, and EMS System Director. F. Temporary assignments due to preceptor absence shall be made in accordance with this Section. If this temporary assignment is greater than 50% of the student’s internship, the temporarily assigned preceptor is credited with one (1) year service. Conversely, the preceptor that vacated the position is immediately eligible for assignment. Section 11.7. EMT-P Students. The EMT-P student shall be assigned to a minimum of one (1), preferably two (2) preceptors at the beginning of EMT-P schooling. It shall be the responsibility of the student to complete the course requirements as dictated in the St. Francis Student Manual. Section 11.8. Special Circumstances. Both parties agree that certain special circumstances may arise, including the following: A. Student Not Completing/Passing the Class. If the student is not successful in passing or completing the class, then Article XI, Section 11.2 of the Agreement shall apply. {00741644.DOCX v. 2 } 40  Return to top of Memo B. Student Not Passing Internship Phase. (1) Preceptor(s) must document on evaluation forms as to the areas in which the student is deficient. The student and EMS Coordinator shall be informed of deficiencies. (2) Preceptor(s) shall remediate the student and document with the EMS Coordinator that the student received such remediation. (3) If, in the opinion of the Fire Chief, preceptor(s), and the EMS Coordinator the student is not progressing, a request for extension from the student, EMS Coordinator, and preceptor shall be forwarded to the EMS System Director. If a lack of improvement continues to be documented throughout extension period, then Article XI, Section 11.2 of the Agreement shall apply. C. Students Requesting Internship Extension. (1) Must inform the preceptor and Department EMS Coordinator as soon as possible to request an extension. (2) Preceptor, student, Fire Chief, and EMS Coordinator shall meet and document reason for request of extension and submit a formal request to the EMS System Director. (3) If extension is granted by the EMS System Director, the student is then fully responsible for preparing himself/herself for the State of Illinois EMT-P exam. If the extension is not granted, then Article XI, Section 11.2 of the Agreement shall apply. Section 11.9. Annual Continuing Education. It is the responsibility of a licensed EMT- B or EMT-P to obtain the mandated hours of annual continuing education. Failure to submit documentation of these hours to the EMS Coordinator prior to the last day of the year is cause for discipline as outlined in Article XX of this Agreement. Section 11.10. EMT Licensure. It is the responsibility of the licensed EMT-B and licensed EMT-P to submit to Fire Department headquarters the proper documentation needed to renew their license. Currently that documentation is the IDPH EMS System Renewal Notice/Child Support/Personnel History Statement paperwork. Failure to submit documentation to headquarters {00741644.DOCX v. 2 } 41  Return to top of Memo thirty (30) days prior to their license expiration is cause for discipline as outlined in Article XX of this Agreement. Section 11.11. Rotation. Where feasible, the department will attempt to provide for rotation between ambulance and fire suppression company assignments for firefighter/EMT-P’s. Consistent with the need to provide the experience necessary for appropriate skill retention, the intent of such rotation is to reasonably distribute EMT-P assignments among qualified firefighter/EMT-P’s. Efforts to provide for such rotation shall be contingent on daily staffing needs. Firefighter/EMT-P’s on restricted duty assignments and Lieutenants may not be subject to rotation. Where feasible, requests to be permanently assigned to the ambulance will be honored, provided that no more than one-half of the ambulance crew personnel will be so assigned. Section 11.12. Notice and Medical Treatment. If the EMS Coordinator or any other Fire Department supervisor is notified that an employee has provided emergency care or life support services to a patient who is suspected of having or has been diagnosed as having, a dangerous communicable or infectious disease, the employee shall be immediately notified. The costs for any and all related medical examination, diagnostic tests, or related treatments for the employee in question shall be borne by the Village. Section 11.13. Probationary Firefighter EMT-P. Probationary firefighters hired with EMT-P licensure may maintain that licensure. The Department shall make every effort to assist the probationary firefighter in accruing the necessary continuing education hours available during the probationary firefighter’s regularly scheduled hours of work. Continuing education hours accomplished during other than regularly scheduled hours of work shall be compensated per Section 11.5 of this Article. {00741644.DOCX v. 2 } 42  Return to top of Memo The probationary firefighter shall not be utilized as an EMT-P. Upon completion of the probationary firefighter’s 12th month of the probationary period, the firefighter will then be assisted by the EMS Coordinator in obtaining the right to function in the St. Francis EMS System. Upon having successfully completed entry into the St. Francis EMS System, a minimum of a three (3) month Departmental EMS orientation period, and with final Department approval, the firefighter shall then be eligible to collect compensation under Article VI, Section 6.4, EMT-P Stipend. {00741644.DOCX v. 2 } 43  Return to top of Memo ARTICLE XII MISCELLANEOUS PROVISIONS Section 12.1. Gender. Unless the context in which they are used clearly requires otherwise, words used in this Agreement denoting gender shall refer to both the masculine and feminine. Section 12.2. Ratification and Amendment. This Agreement shall become effective when ratified by the Village Board and the bargaining unit membership and signed by the authorized representatives thereof and may be amended by written mutual agreement of both parties. Each party warrants to the other to take all steps necessary to insure that the terms hereof are binding on themselves and their successors. Section 12.3. Precedence of Agreement. If there is any conflict between the written provisions of this Agreement and the written provisions of any Village ordinance or the written provisions contained in the Village’s Personnel Policy and Procedure Manual which may be in effect from time to time, the written terms of this Agreement shall take precedence. Section 12.4. Fitness Examinations. Before an employee returns to duty from an extended leave of absence, or if the Village has reasonable cause to question the fitness of an employee for duty, the Village may require that the employee be examined at Village expense by a qualified and licensed physician and/or other appropriate medical professional selected by the Village. The foregoing requirement shall be in addition to any requirement that an employee provide at his own expense a statement from his doctor upon returning from sick leave or disability leave. Nothing herein shall preclude an employee from being examined by a qualified and licensed physician and/or other appropriate medical professional at his own expense. The Village agrees {00741644.DOCX v. 2 } 44 to reasonably accommodate an employee’s medical/physical condition to the extent, if any, that such accommodation is required by applicable law in a fire department context. Section 12.5. Physical Fitness Program. In order to maintain and improve efficiency in the Fire Department, to protect the public and to reduce insurance costs and risks, the Village may establish a reasonable physical fitness program, which shall include individualized goals. While employees may be required to participate in any such program, no employee will be disciplined for failure to meet any goals that may be established, provided that an employee has complied with the standard within the prescribed time. Before any such program is implemented, the Village shall review and discuss the program at a meeting of the Labor-Management Committee. The foregoing shall not be construed to either relieve an employee of his/her obligation to meet reasonable job-related physical fitness standards that may be established by the Village or interfere with the Village’s right to terminate an employee who is unable to meet reasonable job- related physical fitness standards. Section 12.6. Drug and Alcohol Testing. In order to help provide a safe work environment and to protect the public by insuring that firefighters have the physical stamina and emotional stability to perform their assigned duties, the Village may require employees to submit to a urinalysis test and/or other appropriate test up to four times per year per employee at a time and place designated by the Village. The Village will notify the Union President prior to implementing such random testing. If an employee tests positive in any such random test, the results shall not be sent to the Village, but rather the employee shall be advised confidentially to seek assistance through the Village’s Employee Assistance Program (EAP). If the same employee tests positive a second time, the test results shall be submitted to the Fire Chief for appropriate action. {00741644.DOCX v. 2 } 45  Return to top of Memo The Village may require an employee to submit to urine and/or blood tests if the Village determines there is reasonable suspicion for such testing. Upon request, the Village shall provide any employee who is ordered to submit to any such test with a written statement of the basis for the Village’s reasonable suspicion within 48 hours of the request. The Village will require an employee to submit to urine and/or blood tests if the employee is involved in a vehicle accident where one or more of the following applies: a) if there is a fatality, b) if the driver (employee) receives a citation for a moving traffic violation arising out of the accident, c) if there are bodily injuries to any person requiring treatment at a medical facility, or d) if one or more motor vehicle incurs disabling damage as a result of the accident, requiring the motor vehicle to be transported away from the scene by a tow truck or other motor vehicle. The Village shall use only licensed clinical laboratories for such testing and shall be responsible for maintaining a proper chain of custody. The taking of urine samples shall not be witnessed unless there is reasonable suspicion to believe that the employee is tampering with the testing procedure. If the first test results in a positive finding, a confirmatory test (GC/MS or a scientifically accurate equivalent) shall be conducted. An initial positive test result shall not be submitted to the Village unless the confirmatory test result is also positive as to the same sample. If the Village, contrary to the foregoing, receives the results of a positive first test which is not confirmed as provided above, such information shall not be used in any manner adverse to the employee. Upon request, the Village shall provide an employee with a copy of any test results which the Village receives with respect to such employee. A portion of the tested sample shall be retained by the laboratory so that the employee may arrange for another confirmatory test (GC/MS or a scientifically accurate equivalent) to be conducted by a licensed clinical laboratory of the employee’s choosing and at the employee’s {00741644.DOCX v. 2 } 46  Return to top of Memo expense. Once the portion of the tested sample leaves the clinical laboratory selected by the Village, the employee shall be responsible for maintaining the proper chain of custody for said portion of the tested sample. Use of prescribed drugs at any time while employed by the Village, abuse of prescribed drugs, as well as being under the influence of alcohol (i.e., a blood alcohol concentration (BAC) of 0.04) or the consumption of alcohol while on duty, shall be cause for discipline, including termination, subject to the provisions of Article XX. All other issues relating to the drug and alcohol testing process (e.g., whether there is reasonable suspicion for ordering an employee to undertake a test, whether a proper chain of custody has been maintained, etc.) may be grieved in accordance with the grievance and arbitration procedure set forth in this Agreement. Voluntary requests for assistance with drug and/or alcohol problems (i.e., where no test has been given pursuant to the foregoing provisions) shall be held strictly confidential by the Employee Assistance Program and the Fire Department shall not be informed of any such request or any treatment that may be given. Nothing in this Section shall be construed to prevent an employee from (1) asserting, or the Board of Fire and Police Commissioners or an arbitrator, whichever is applicable as per Article XX, from considering, that there should be treatment in lieu of discipline in any disciplinary proceeding before the Board of Fire and Police Commissioners or an arbitrator, whichever is applicable as per Article XX, or (2) contesting any discipline that may be imposed under applicable federal or state discrimination laws. Section 12.7. Uniforms and Equipment. Upon initial hire, employees covered by this Agreement shall purchase the following initial issue of uniforms: Uniforms {00741644.DOCX v. 2 } 47  Return to top of Memo 6 work pants 3 short sleeve shirts 3 long sleeve shirts 3 polo shirts 1 baseball-type cap 1 knit cap 1 dress tie 1 dress belt 1 dress blouse and pants 1 dress hat 1 pair of dress shoes 1 pair of alternative style work shoes (selected from SFD list) 6 T-shirts 1 Job shirt 1 dress shirt 1 name plate 1 shorts 1 sweatshirt 1 pair sweat pants Effective with the Firefighter Eligibility List established after October 2002, upon initial hire, the Village will pay for the initial issue of the following OSHA mandated equipment; OSHA Equipment 1 bunker coat 1 helmet with eye shield 1 pair of bunker pants 1 pair of bunker boots 3 pair of work gloves (2 structural firefighting & 1 utility extrication) 1 flashlight 1 Truckman’s belt 1 carbon hood 1 Utility jacket The Village will try to convince its vendors to extend the period of time that a new employee has to pay for the purchase of the above described initial issue of uniforms and equipment. If an employee is transferred to a different assignment for which there are different uniform and/or equipment requirements, the employee will be provided with the required initial issue of {00741644.DOCX v. 2 } 48  Return to top of Memo uniforms and/or equipment at Village expense to the extent that the employee has not already been issued such uniforms and/or equipment. The Village shall provide at its expense to all bargaining unit employees, as well as all newly hired firefighters, an individual SCBA face piece and replace same if it becomes worn out or damaged as provided below. Pursuant to its quartermaster system, the Village will replace required uniform and equipment items through vendors selected by the Village as they become worn out or damaged, provided that the employee must turn in worn out/damaged uniform and equipment items to his shift Captain and receive approval from his shift Captain to replace the item or items in question. If at all possible the vendor selected by the Village to replace uniform items will have a location reasonably close to the Village of Skokie. It is understood that equipment items may be appropriately repaired rather than replaced if it is reasonable to repair the item. If an employee does not purchase an optional item and the employee subsequently desires the item, the initial purchase shall be at the employee’s expense; if the employee thereafter purchases the item and it is worn out/damaged, it will be replaced as provided above. If an employee needs to obtain new equipment or clothing because a larger size is needed due to weight gain, the employee will be responsible for the entire cost of that equipment or clothing. Any employee who does not turn in worn out/damaged uniform and equipment items shall be required to pay for the replacement; provided that if an employee is able to establish to the reasonable satisfaction of the Fire Chief or designee that a uniform or equipment item has been lost or stolen due to circumstances beyond the employee’s reasonable control, the employee shall not be required to pay for the replacement. Circumstances beyond the employee’s reasonable control must be established prior to a uniform and/or equipment inspection. {00741644.DOCX v. 2 } 49  Return to top of Memo The type, style, and/or color of uniforms and equipment shall be determined by the Fire Chief, provided that any substantive change or modification shall be first reviewed with the Uniform and Equipment Committee composed of two representatives named by the Union and two representatives named by the Fire Chief, and the Fire Chief shall consider any recommendations that may be made by the Uniform and Equipment Committee. The Fire Chief and his designees may establish reasonable rules and policies concerning the use and wearing of uniforms and equipment. The Uniforms and Equipment Committee will review and make recommendations on alternative styles of shoes that meet the Village’s specifications. If the employee does not want the style of shoes supplied by the Village’s primary vendor pursuant to the Village’s specifications and the employee is unable to obtain or order an alternative pair of shoes as recommended by the Uniform and Equipment Committee and approved by the Fire Chief from the Village’s primary vendor, the employee may purchase an alternative style of shoe and in such event the Village will reimburse the employee for the cost of such shoes up to the amount the Village would have paid its primary vendor for the style of shoes supplied by the primary vendor. Section 12.8. Impasse Resolution. In the event the terms and conditions of a successor agreement cannot be resolved by negotiation, disputed items shall be resolved in accordance with the statutory impasse resolution procedure provided for in Section 14 of the Illinois Public Labor Relations Act. Section 12.9. Disability Benefits. Employees who are injured on the job and who are eligible for Worker’s Compensation will receive the following disability benefits: (a) For up to one year following the injury, the employee will receive 100% of gross wages. {00741644.DOCX v. 2 } 50  Return to top of Memo (b) Notwithstanding the above, if the injury occurs as a result of a voluntary, recreational/athletic activity, no disability benefit will be paid by the Village, unless such injury, contrary to any position that the Village might take, is ultimately held to be covered by Worker’s Compensation. (c) Notwithstanding any other provision in this Agreement, no paid sick leave days will be accrued or earned while on a work related disability leave (i.e., off on Worker’s Compensation) and no vacation days or floating holidays will be accrued or earned after the first year on disability leave. (d) If an employee is still incapacitated one (1) year following the date of the original work related injury/illness, the employee may continue to participate in the Village’s group insurance plans (medical, dental and life) by prepaying the current full (100%) insurance premium rates. This participation can continue until the employee returns to work, Worker’s Compensation payments cease or it is determined by the Skokie Fire Pension Board, based on appropriate medical documentation, that the employee is permanently incapacitated and therefore eligible for a disability pension. If it is determined that an employee is eligible to receive a disability pension, the pensioner can continue to participate in the Village’s group insurance plan by prepaying the current full (100%) insurance premium rates, provided such participation has been uninterrupted. Section 12.10. Light Duty. The Village may require an employee who is on sick leave, or Worker’s Compensation leave (as opposed to disability pension) to return to work in an available light duty assignment that the employee is qualified to perform, provided the Village’s physician has reasonably determined that the employee is physically able to perform the light duty assignment in question without significant risk that such return to work will aggravate any pre- existing injury and that there is a reasonable expectation that the employee will be able to assume full duties and responsibilities within six months. An employee who is on sick leave, Worker’s Compensation leave (as opposed to disability pension) has the right to request that he be placed in an available light duty assignment that the employee is qualified to perform and such a request shall not arbitrarily and unreasonably be denied, provided that the Village’s physician has reasonably determined that the employee is physically able to perform the light duty assignment in question without significant risk that such {00741644.DOCX v. 2 } 51  Return to top of Memo return to work will aggravate any pre-existing injury and that there is a reasonable expectation that the employee will be able to assume full duties and responsibilities within six months. Unless the employee consents to a different work schedule, the hours of work for an employee with a light duty assignment shall be eight (8) consecutive hours (including a one-half hour paid lunch period) between 7 a.m. and 7 p.m., Monday through Friday (unless the physician specifies a shorter workweek). If an employee returns or is required to return to work in a light duty assignment and the employee is unable to assume full duties and responsibilities within six months thereafter, the Village retains the right to place the employee on disability leave. Nothing herein shall be construed to require the Village to create light duty assignments for an employee. Employees will only be assigned to light duty assignments when the Village reasonably determines that the need exists and only as long as such need exists. If the number of available light duty assignment(s) is limited, preference shall be given to employees on Worker’s Compensation leave. Nothing in this Section shall affect the statutory rights of the Pension Board in dealing with an employee on a disability pension. Section 12.11. No Smoking. New employees and employees hired after January 6, 1986, shall not, as a condition of employment, smoke, chew or use tobacco in any form, either on or off the job. Use of tobacco in any form by employees who were hired prior to January 6, 1986, shall be in accordance with applicable state law. Section 12.12. Access to Personnel File. Upon reasonable request, an employee shall have the right to review the documents in his personnel file, provided that no documents in an employee’s file shall be marked or altered. An employee shall be notified when adverse material {00741644.DOCX v. 2 } 52  Return to top of Memo is placed in his personnel file and the employee shall have the right within 30 days thereafter to submit a response to any such adverse material. An employee may request a copy of any of the documents in his personnel file. If such a request is made, the employee shall reimburse the Village for the reasonable cost of copying any such documents (not to exceed the charges the Village assesses for Freedom of Information Act requests). Nothing herein shall require the Village to collate or compile any information. Section 12.13. Subcontracting. No employee shall be laid off as a result of any decision by the Village to subcontract any work performed by employees covered by this Agreement. Notwithstanding the foregoing, basic fire suppression work shall not be subcontracted, provided that this provision shall not be applicable to any mutual aid agreements that the Village has or may have with other fire departments or if there is a violation of Article XIV, Section 14.1, of this Agreement. Section 12.14. Deferred Compensation. The employees covered by this Agreement shall be eligible to participate in any deferred compensation program that the Village may establish on the same terms and conditions that are applicable to Village employees generally. Visits by representatives shall be arranged and scheduled in accordance with Village policy; provided, however, visits for shift personnel shall be scheduled on weekdays during non- assigned time. Section 12.15. Job Duties. The primary job duties of employees covered by this Agreement shall be fire suppression, prevention and extinguishment, normal and routine maintenance of equipment, fire station and grounds, emergency medical services, hazardous materials incident management, and other duties and responsibilities, including operation of the print shop, which employees normally performed as part of their regular job duties prior to the {00741644.DOCX v. 2 } 53  Return to top of Memo effective date of this Agreement. It is recognized that changes in job duties and job functions will occur from time to time and that the Village may assign employees job duties and job functions related to those set forth above. The following are examples regarding “normally performed” job duties associated with general housekeeping responsibilities around the fire stations: (a) Washing and painting of areas of fire stations, from time to time, that may require the use of a 6 foot (or less) step ladder. The painting of an entire fire station should be spaced over a period of at least eighteen (18) months. Specifically excluded are apparatus floor walls and ceilings requiring the use of step ladders larger than 6 foot. (b) Changing of electrical outlets and switches. (c) Minor plumbing repairs, not including pipe replacement, fixture replacement, sweating, etc. (d) Minor construction work, not including wall and ceiling construction, paneling, installing doors and windows, floor tiling, etc. (e) Minor apparatus repairs, not to include body and fender work. Nothing herein shall interfere with the right of employees to volunteer, or the Village’s right to ask for volunteers, to perform job duties unrelated to the primary job duties set forth above, but an employee’s refusal to volunteer to perform such unrelated duties shall not be cause for discipline or the denial of Step F+ if the employee is otherwise qualified. Section 12.16. Tuition Reimbursement. The employees covered by this Agreement shall be eligible to participate in any educational development and tuition assistance program that the Village may establish on the same terms and conditions that are applicable to Village employees generally. {00741644.DOCX v. 2 } 54  Return to top of Memo Section 12.17. Disciplinary Investigations. In lieu of the provisions of the Firemen’s Disciplinary Act (50 ILCS 745/1 et seq.), employees shall have the following rights with respect to disciplinary investigations: (a) An employee who has objective reasons to believe that questioning or interrogation by the Village may lead to discipline (i.e., discharge or suspension without pay) may request that a Union representative who is a member of the bargaining unit be present at such questioning or interrogation. (b) An employee who has objective reasons to believe that questioning or interrogation by the Village may lead to discipline in excess of three (3) working days shall be entitled to the following: (1) The right to request that an attorney be present at such questioning or interrogation, provided that if the employee has requested the presence of both a Union representative and an attorney, only one may be present in the room at the questioning or interrogation, with the understanding that the other may be nearby. (2) The right to request written notice of the subject matter of the investigation prior to questioning or interrogation. (3) The right to request that the questioning or interrogation be recorded by tape or other electronic means and, if requested, the right to a copy of any such recording. (c) If an employee makes an appropriate request for either a Union representative or an attorney and the Union representative or attorney is not reasonably available, the employee may be questioned or interrogated without a Union representative or attorney being present. (d) The presence of a Union representative or attorney at such questioning or interrogation shall not interrupt or interfere with the Village’s right to question employees or the obligation of employees to respond to questions relevant to the matter being investigated. (e) The foregoing provisions shall not be applicable if the purpose of the meeting is solely for the purpose of informing the employee of disciplinary action (e.g., a one- day suspension without pay). (f) If an employee is required to participate in questioning or interrogation during off duty hours, the employee shall be paid at his applicable hourly rate of pay for the time spent at such meeting. {00741644.DOCX v. 2 } 55  Return to top of Memo (g) No employee shall be required to submit to, or be disciplined for a refusal to submit to, a polygraph examination or any test questioning by means of any chemical substance, except as is provided in Article XII, Section 12.6 of this Agreement. (h) The provisions of this Section do not apply to any employee charged with violating any provisions of the Criminal Code of 1961, or any other federal, state, or local criminal law. (i) Notwithstanding any of the foregoing, the Village retains the right to question or interrogate employees in emergency situations involving an immediate danger to the health or safety of one or more persons without any obligation to wait until a Union representative or attorney is present at the questioning or interrogation. If a grievance is arbitrated concerning whether there was an emergency situation involving such an immediate danger, the Village shall proceed first with the presentation of its case. (j) Admissions or confessions obtained during the course of any questioning or interrogation not conducted in accordance with the provisions of this Section may not be utilized in any subsequent disciplinary proceeding against the employee who made the admission or confession. The foregoing does not preclude an arbitrator from considering whether or not other relief is appropriate if it is determined that the Village violated the provisions of this Section. Section 12.18. Non-Assigned Time. The Village will not arbitrarily and unreasonably change the current practices with respect to non-assigned time. Section 12.19. Fire Prevention Bureau. As long as lieutenants continue to be assigned to the Fire Prevention Bureau the Village agrees to continue its existing practices with respect to such assignments. Lieutenants will not be assigned to the Fire Prevention Bureau for punitive reasons. Section 12.20. Operation of the Print Shop. The print shop will continue to be operated in accordance with existing practices. If there is an insufficient number of firefighters who volunteer to operate the print shop as part of their regularly assigned duties, nonprobationary firefighters who are not in paramedic training may be assigned in the inverse order of their seniority, provided that nothing herein is intended to alter the practice of assigning employees who {00741644.DOCX v. 2 } 56  Return to top of Memo are not regularly assigned to operate the print shop to work in the print shop from time to time performing such tasks as collating, stapling, folding, boxing, etc. Section 12.21. Serving in Acting Capacity. The rate of compensation for firefighters assigned to perform the duties of a lieutenant shall be 8% above the employee’s applicable hourly rate of pay for each hour that the employee is assigned to work in acting capacity during such an occurrence. Lieutenants acting as a captain shall be paid a differential of 7% above their applicable hourly rate of pay during such an occurrence. For these purposes, an occurrence shall be defined as serving in acting capacity for 12 hours or more. If more than one employee is assigned to work in acting capacity during one occurrence, each employee shall be paid for the respective number of hours that they worked in acting capacity during the occurrence in question. The foregoing increases in pay for serving in acting capacity shall be retroactive to the respective effective date. Section 12.22. Off Duty Employment. Off duty employment shall be governed by the Village’s Personnel Manual and applicable ordinances in effect on December 1, 1987. Section 12.23. Probationary Period - Lieutenants. The probationary period for newly promoted lieutenants shall be twelve (12) months. Section 12.24. Assignment to the Communications Board. In the event future emergencies necessitate the need to assign firefighters to the Communications Board, the understandings reached by the parties in November 1987, concerning how and when such assignments are made shall be applicable. Section 12.25. Fire Officer Certification Training. The attendance of bargaining unit members at classes or schools to obtain Fire Officer I or II or Fire Instructor I or II shall be subject to the following conditions: {00741644.DOCX v. 2 } 57  Return to top of Memo A. Requests for attendance shall be subject to approval of the Fire Chief or his designee but such approval shall not be unreasonably denied. Subject to class positions being available, approval shall not be withheld for attendance at an approved class to obtain Fire Officer I and II certifications. If there are more requests to attend than there are available class positions, preference shall be given in order: 1. Current Fire Department Officers; 2. Inverse order of classes needed to complete a given certification; and 3. If there are still more requests than there are positions, the more senior applicants shall have preference. B. The Department shall pay all tuition and associated fees for attendance at such schools and classes. C. Employees on a regularly scheduled duty day during the scheduled time for approved Fire Officer I or II and Fire Instructor I or II certification classes shall be released from duty without loss of pay. Section 12.26. Specialized Training. Specialized training (i.e., Fire Apparatus Engineer, Above and Below Grade Rescue, Confined Space, HazMat Tech, HazMat Specialist, Fire Investigation, Computer Training, Fire Prevention Bureau, and Training Specific to Staff Assignment) shall be subject to the following conditions: A. The Fire Chief shall determine whether or not any of the foregoing specialized training is needed. B. If the Fire Chief determines any such specialized training is needed, approval to attend such training shall be based on departmental need, personnel involvement in specialized department response teams, and shall not be unreasonably denied based on such considerations. C. If attendance is approved, the Department shall pay all tuition and associated fees for attendance at such training sessions and time in attendance at these training classes (excluding travel time) will be considered as compensable time. D. FPB Lieutenants will be allowed to attend FPB or fire related training classes during normally scheduled work hours at the reasonable discretion of the FPB Captain. Additional specialized training may be added to the foregoing at the discretion of the Fire Chief. Members choosing to participate in Specialized Training to improve themselves, without staff {00741644.DOCX v. 2 } 58  Return to top of Memo assignment, will be supported to the extent possible, contingent upon budgetary constraints, with tuition expenditures and release from duty contingent upon staffing and approval of the Fire Chief or designee. Section 12.27. Station and Shift Assignments. Prior to finalizing station and shift assignments for the following year, the Village will meet with two representatives designated by the Union to discuss the Department’s operational considerations and to receive input from the two Union representatives. Section 12.28. Residency. The residency requirements for sworn members of the Skokie Fire Department shall be Lake, Cook, DuPage, Kane, Kendall, Will, and McHenry counties in Illinois, Kenosha county in Wisconsin, and Lake county in Indiana. All new hires shall move within the boundaries within eighteen months of their hire, unless an extension is requested of and granted by the Board of Fire and Police Commissioners. Section 12.29. Retiree Separation Benefits. The parties agree that the following provisions shall govern retiree separation benefits: 1. The official date of retirement will be the last day actually worked. 2. An employee who is retiring shall receive a payout for accrued but unused vacation, unused sick leave bonus days accrued prior to January 1, 2002, sick leave bonus days earned for the preceding calendar year and not used prior to the effective date of employee’s retirement, floating holidays and RVA in a lump sum that is deposited into the employee’s Post-Employment Medical Savings Plan to be used to pay for eligible medical expenses. Section 12.30. Substitutes Act. The Village agrees to comply with the applicable provisions of 65 ILCS 5/10-2.1-4. {00741644.DOCX v. 2 } 59  Return to top of Memo ARTICLE XIII GRIEVANCE AND ARBITRATION PROCEDURE Section 13.1. Definition. Unless expressly provided otherwise, a “grievance” is defined as a dispute or difference of opinion raised by an employee or the Union against the Village involving the meaning, application or an alleged violation of an express provision of this Agreement. Employees have the right to authorize in writing the Union to file and process grievances on their behalf, or to file grievances without the intervention of the Union. No settlement of a grievance filed by an individual employee without Union representation shall be inconsistent with the terms of this Agreement. The failure of an employee to file a grievance in instances where the employee also fails to authorize the Union to file a grievance shall not be a precedent binding on the Union in future instances involving similar facts and circumstances. The Union may file grievances concerning alleged violations of Union rights or privileges set forth in this Agreement (e.g., dues deduction, Union bulletin board, etc.). Section 13.2. Procedure. The parties acknowledge that it is usually most desirable for grievants and their immediate supervisors to resolve problems through free and informal communications. If, however, the informal process does not resolve the matter, the grievance will be processed as follows: STEP 1: Grievance shall be submitted in writing to the appropriate Captain specifically indicating that the matter is a grievance under this Agreement. The grievance shall contain a statement of the facts, the provision or provisions of this Agreement which are alleged to have been violated, and the relief requested. All grievances must be presented no later than fourteen (14) calendar days from the date of the first occurrence of the matter giving rise to the grievance, or fourteen (14) calendar days from the date the grievant knew or should have known of the matter giving rise to the grievance through the use of reasonable diligence. The Captain shall render a written response including the reasons therefor to the grievant within seven (7) calendar days after the grievance is presented, unless he determines that the grievance alleges matters beyond his authority or jurisdiction. In such event, the Captain shall so advise the grievant {00741644.DOCX v. 2 } 60  Return to top of Memo and the grievance shall be forwarded to Step 2. In the event the grievance has been filed by an individual employee without Union representation, the Captain shall submit a copy of his response, together with the grievance, to the Union President. STEP 2: If the grievance is not settled at Step 1 and the grievant wishes to appeal the grievance to Step 2 of the grievance procedure, it shall be submitted in writing to the Deputy Chief or his designee within seven (7) calendar days after receipt of the Village’s answer at Step 1. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step in the grievance procedure. The Deputy Chief, or his designee, shall provide a written answer including the reasons therefor to the grievant within seven (7) calendar days after the grievance is appealed to Step 2. If a meeting is held at Step 2 to discuss resolution of a grievance filed by an individual employee without Union representation, a Union representative shall be afforded an opportunity to attend such meeting. STEP 3: If the grievance is not settled at Step 2 and the grievant wishes to appeal the grievance to Step 3 of the grievance procedure, it shall be submitted in writing to the Fire Chief within seven (7) calendar days after receipt of the Village’s answer at Step 2. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step in the grievance procedure. The Fire Chief, or his designee, shall investigate the grievance and, in the course of such investigation, shall discuss the grievance within seven (7) calendar days of receipt with the grievant and an authorized representative of the Union at a time mutually agreeable to the parties. If no settlement of the grievance is reached, the Fire Chief, or his designee, shall provide a written answer including the reasons therefor to the grievant and the Union within fourteen (14) calendar days following their meeting. STEP 4: If the grievance is not settled at Step 3 and the Union desires to appeal, it shall be referred by the Union in writing to the Village Manager within seven (7) calendar days after receipt of the Village’s answer at Step 3. Thereafter, the Village Manager or his designee and other appropriate individual(s) as desired by the Village Manager, shall meet with the grievant and a Union representative within fourteen (14) calendar days of receipt of the Union’s appeal. If no agreement is reached, the Village Manager or designee shall submit a written answer including the reasons therefor to the grievant and Union within ten (10) calendar days following the meeting. Section 13.3. Arbitration. If the grievance is not settled in Step 4 and the Union wishes to appeal the grievance from Step 4 of the grievance procedure, the Union may refer the grievance to arbitration, as described below, within twenty-one (21) calendar days of receipt of the Village’s {00741644.DOCX v. 2 } 61  Return to top of Memo written answer as provided to the Union at Step 4. Only the Union may, refer grievances to arbitration. (a) Within seven (7) days of the receipt by the Village of the Union’s notice that a grievance is being referred to arbitration, the representatives of the parties shall attempt to mutually agree upon an arbitrator. (b) In the event the parties are unable to agree upon an arbitrator within seven (7) calendar days the parties may individually or jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators. The request shall specify that the panel be composed only of arbitrators who are members of the National Academy of Arbitrators and who maintain their primary residence in the state of Illinois. In the case of interest arbitration, the arbitrators must also have experience in Illinois interest arbitration. Both the Village and the Union shall have the right to reject one list before striking any names. The union and the Village shall alternately strike names. The striking shall be determined by a coin toss with party losing the coin toss striking the first name, until one name remains. That person shall be the arbitrator. The arbitrator shall be notified of his selection by a joint letter from the Village and the Union, notifying the arbitrator of his/her selection. (c) Conduct of Hearings: The parties agree that all arbitration hearings shall be conducted as follows: (1) Hearings shall be held in the Village of Skokie, Illinois, at a mutually agreed location. Hearings may be conducted outside the Village of Skokie only by written mutual agreement; (2) The hearings shall begin within thirty (30) days of the notification from the arbitrator selected that the arbitrator has accepted the appointment to serve as the neutral arbitrator. The parties by mutual written agreement may agree to delay the date of the first hearing for a period up to ninety (90) days. The hearings shall be scheduled on mutually agreed dates, subject to the reasonable availability of the arbitrator and the representatives of the parties and shall be concluded within thirty (30) days of the date of the first hearing; (3) Each party shall have the right to submit rebuttal evidence and testimony, as well as to submit a post-hearing brief. Post-hearing briefs shall be simultaneously submitted directly to the arbitrator, with a copy sent to the opposing party’s representative, within twenty-one (21) calendar days of the conclusion of the hearings; (4) The arbitrator’s decision and award shall be issued in writing directly to each party’s representative within thirty (30) days of the close of hearings or the submission of post-hearing briefs, whichever is later; {00741644.DOCX v. 2 } 62  Return to top of Memo (5) A mutually agreed court reporting service shall record and transcribe the hearings. The costs of the neutral arbitrator, as well as the costs of the court reporting service and a copy of the transcript for the arbitrator shall be divided equally. Each party shall be responsible for purchasing its own copy of the transcript and for compensating its witnesses and representatives. (d) Time Limits: The parties agree that any time limits in the grievance procedure may be extended by mutual written agreement. (e) More than one grievance may be submitted to the same arbitrator where both parties mutually agree in writing. Section 13.4. Limitations on Authority of Arbitrator. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. The arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation or misapplication of the specific provisions of this Agreement. The arbitrator shall be empowered to determine the issue raised by the grievance as submitted in writing and shall have no authority to make a decision on any issue not so submitted or raised. The arbitrator shall be without power to make any decision or award which is contrary to or inconsistent with, in any way, applicable laws, or of rules and regulations of administrative bodies that have the force and effect of law. Any decision or award of the arbitrator rendered within the limitations of this Section 13.4 shall be final and binding on the Village, the Union, and the grievant. Section 13.5. Time Limit for Filing. If a grievance is not presented by the grievant within the time limits set forth above, it shall not be considered timely and may not be pursued further. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Village’s last answer. If the Village does not answer a grievance or an appeal thereof within the specified time limits, the grievant may elect to treat the grievance as denied at the step and immediately appeal the grievance {00741644.DOCX v. 2 } 63  Return to top of Memo to the next step. The parties may by mutual agreement in writing extend any of the time limits set forth in this Article. Section 13.6. Bypassing Steps. The Village Director of Human Resources and the Union President, or their designees, shall have the right and authority to agree in writing to bypass one or more steps of the grievance procedure set forth herein. Section 13.7. Attendance at Meetings. If any grievance meetings/arbitration hearings are scheduled during working hours of any grievant who desires to attend or of his Union representative, such employee(s) shall be released from duty to attend such meetings/arbitration hearings without loss of pay. Section 13.8. Miscellaneous. No member of the bargaining unit, including anyone who is temporarily serving in a non-bargaining unit position, shall have any authority to respond to a grievance being processed in accordance with the grievance procedure set forth in this Article. Moreover, no action, statement, agreement, settlement, or representation made by any member of the bargaining unit shall impose any obligation or duty or be considered to be authorized by or binding upon the Village unless and until the Village has agreed thereto in writing. {00741644.DOCX v. 2 } 64  Return to top of Memo ARTICLE XIV NO STRIKE-NO LOCKOUT Section 14.1. No Strike. Neither the Union nor any officers, agents or employees covered by this Agreement will instigate, promote, sponsor, engage in, or condone any strike, sympathy strike, slowdown, sitdown, concerted stoppage of work, concerted refusal to perform mandatory overtime, mass resignations or mass absenteeism, regardless of the reason for so doing. Any or all employees who violate any of the provisions of this section may be disciplined by the Village, up to and including discharge, subject to the provisions of Article XX. Section 14.2. Obligations of Union. In the event of a violation of Section 14.1 of this Article, the Union agrees to inform its members of their obligations under this Agreement and to direct them to return to work. Provided the Union complies with this Section 14.2 hereof, the Village agrees that the Union shall not be liable for any actions in violation of this Article by individual employees or any liability that might arise therefrom. Section 14.3. No Lockout. The Village will not lock out any employees as a result of a labor dispute with the Union. Section 14.4. Judicial Restraint. Nothing contained herein shall preclude the Village or the Union from obtaining judicial restraint and damages in the event the other party violates this Article. There shall be no obligation to exhaust the grievance procedure before instituting court action seeking such judicial restraint and/or damages. {00741644.DOCX v. 2 } 65  Return to top of Memo ARTICLE XV INSURANCE Section 15.1. Comprehensive Medical Program and Dental Insurance Program. The comprehensive medical program and dental insurance program that is currently in effect shall be continued during the term of this Agreement. The terms of the program “currently in effect” are those described in the employee benefit booklet and plan document effective May 1, 2009. The Village retains the right to change insurance carriers, benefit levels, or to self-insure as it deems appropriate, so long as the new basic coverage and basic benefits are substantially equivalent to those described in the aforementioned employee benefit booklet and plan document. Reasonably prior to the effective date of any such changes, the Village will advise the Union of the changes. Employees may elect single or family coverage in the Village health plan and in the dental insurance program offered by the Village during the enrollment period(s) established by the Village. The employee may also elect single or family coverage in an HMO selected and offered by the Village during the enrollment period(s) established by the Village. If the Village offers a different HMO from those currently offered, such new HMO option shall be reasonably equivalent to the replaced HMO, subject to the market alternatives for HMOs that are then available and provided that the cost for new HMO is not higher than the cost for the Village plan. Effective May 1, 2009, and retroactive to May 1, 2009, the employee shall pay 12% of the premium or cost for single or family coverage, whichever is applicable, for the plan selected and said amount shall be deducted from the employee’s paycheck. Effective June 1, 2018, and thereafter, the Employee shall pay the same percent as the Village’s unrepresented employees are also paying (up to 15%) toward the cost of such premium or cost for single or family coverage, whichever is applicable, for the plan selected and said amount shall be deducted from the employee’s paycheck. {00741644.DOCX v. 2 } 66  Return to top of Memo Section 15.2. Life Insurance. The Village will provide during the term of this Agreement term life insurance in the amount of $45,000. The Village retains the right to change insurance carriers or to self-insure this benefit as long as the $45,000 benefit is maintained. Section 15.3. Cost Containment. The Village reserves the right to maintain or institute cost containment measures relative to insurance coverage so long as the basic level of insurance benefits remains substantially the same. Such changes may include, but are not limited to, mandatory second opinions for elective surgery, pre-admission and continuing admission review, prohibition on weekend admissions except in emergency situations, bounty clause, and out-patient elective surgery for certain designated surgical procedures. Section 15.4. Terms of Policies to Govern. The extent of coverage under the insurance policies referred to in this Article shall be governed by the terms and conditions set forth in said policies. Any questions concerning coverage shall be resolved in accordance with the terms and conditions in said policy and shall not be subject to the grievance procedure set forth in this Agreement. Section 15.5. Right to Maintain Coverage While on Unpaid Leave or on Layoff. An employee who is on an approved unpaid leave of absence or who is on layoff with recall rights shall have the right to maintain insurance coverage by paying in advance the full applicable monthly premium for employee coverage and, if desired, for dependent coverage. Section 15.6. Right to Maintain Coverage in Defined Circumstances. An employee who is (1) on an approved unpaid leave of absence, (2) on layoff with recall rights, or (3) on Worker’s Compensation leave for more than one (1) year following the date of the original work related injury/illness shall have the right to continue to participate in the Village’s group insurance plans (medical, dental and life) by prepaying the current full (100%) insurance premium rates. {00741644.DOCX v. 2 } 67  Return to top of Memo This participation can continue until the employee returns to work, the employee no longer has recall rights, Worker’s Compensation payments cease, or it is determined by the Skokie Fire Pension Board, based on appropriate medical documentation, that the employee is permanently incapacitated and therefore eligible for a disability pension. If it is determined that an employee is eligible to receive a disability pension, the pensioner can continue to participate in the Village’s group insurance plan by prepaying the current full (100%) insurance premium rates, provided such participation has been uninterrupted. Section 15.7. Employee Assistance Program. The employees covered by this Agreement shall be eligible to participate in any Employee Assistance Program (EAP) that the Village may establish on the same terms and conditions that are applicable to Village employees generally. Section 15.8. Post-Retirement Medical Savings Plan. One percent of each employee’s base annual salary shall be deducted from each employee’s paycheck and shall be placed into a Post-Employment Health Plan (PEHP) for each employee. Effective the first payroll period beginning on or after the signing of the successor agreement, one percent (1%) of Firefighter F+ base annual salary shall be deducted from each employee’s paycheck, and shall be placed into a PEHB for each employee. All contributions to the PEHP shall be made as provided by this Agreement and in accordance with applicable provisions of the Internal Revenue Code and related rulings. All such deductions shall be contributed by the Employer to the Plan Administrator for the PEHP for deposit with the Trustee of the Plan. Employees shall be responsible for PEHP administrative fees. This one percent payroll deduction will not be deemed to decrease an employee’s annual salary as set forth in Section 6.1 of this Agreement that is used in determining the amount of an employee’s pension. The purpose of this section is to establish an employee- {00741644.DOCX v. 2 } 68  Return to top of Memo funded post-retirement medical account at no cost to the Village that can be used by the employee following retirement to pay for eligible medical expenses. The specific plan into which the contributions shall be made was selected in accordance with Arbitrator Hill’s Opinion and Award dated September 28, 2007. Nationwide is the vendor the Union selected. {00741644.DOCX v. 2 } 69  Return to top of Memo ARTICLE XVI LABOR-MANAGEMENT COMMITTEE At the request of either party, the President of the Union and the Fire Chief or their designees shall meet at least quarterly to discuss matters of mutual concern that do not involve negotiations. The President of the Union may invite other bargaining unit members (not to exceed two) to attend such meetings. The Fire Chief may invite other Village representatives (not to exceed two) to attend such meetings. The party requesting the meeting shall submit a written agenda of the items it wishes to discuss at least three days prior to the date of the meeting. This section shall not be applicable to any matter that is being processed pursuant to the grievance procedure set forth in this Agreement. If any labor management meeting is scheduled during working hours of an employee, such employee shall be released from duty to attend such meetings without loss of pay. {00741644.DOCX v. 2 } 70  Return to top of Memo ARTICLE XVII SAFETY Section 17.1. Generally. The Village agrees to continue to make appropriate provisions for employee safety. If a grievance is filed alleging that the Village has violated this Section and said grievance is appealed to arbitration in accordance with the provisions of Article XIII, the arbitrator shall have no authority to find that this Section has been violated unless he/she finds, supported by specific findings of fact based on a fair appraisal of the record evidence, that the Union has proved that the subject matter of the grievance involves a serious risk to the safety of a firefighter beyond that which is inherent in the normal performance of firefighter duties. Under no circumstance shall an arbitrator have the authority to issue any award requiring or which would require the purchase of fire department vehicles, apparatus, tools or equipment. Section 17.2. Occupational Safety and Health Committee. An Occupational Safety and Health Committee composed of two (2) persons designated by the Fire Chief and two (2) persons designated by the Union shall meet monthly, and at such other times as a majority of the Committee may deem necessary, for the purpose of discussing matters relating to safety in the Skokie Fire Department. The Occupational Safety and Health Committee, or a minority thereof, may make written recommendations concerning safety issues (inclusive of recommendations submitted by other departmental committees that pertain to the matter of safety) to the Fire Chief. Such recommendations shall be advisory only. A copy of all such recommendations shall be simultaneously provided to the President of the Union. Within twenty-one (21) calendar days of receipt of any such recommendations, the Fire Chief or his designee shall set forth in writing his response to the recommendations. Such response shall include what action, if any, the Fire Chief intends to take in response to the recommendations {00741644.DOCX v. 2 } 71  Return to top of Memo and the date, if any, such action will occur. In the event that the Fire Chief elects not to follow the recommendations, his response shall include his reasons for doing so and any alternative action, if any, the Fire Chief intends to take. If any Occupational Safety and Health Committee meeting(s) are scheduled during the working hours of employee(s) who will be attending the meeting(s), the employee(s) shall be released from duty to attend the meeting(s) without loss of pay. {00741644.DOCX v. 2 } 72  Return to top of Memo ARTICLE XVIII MANAGEMENT RIGHTS Except as specifically modified by any and all other articles of this Agreement, the Union recognizes the exclusive right of the Village to make and implement decisions with respect to the operation and management of its operations in all respects. Such rights include but are not limited to the following: to plan, direct, control and determine all the operations and services of the Village; to supervise and direct the working forces; to establish the qualifications for employment and to employ employees; to schedule and assign work; to establish work and productivity standards and, from time to time, to change those standards; to assign overtime; to determine the methods, means, organization and number of personnel by which operations are conducted; to determine whether services are to be provided by employees covered by this Agreement or by other employees or persons not covered by this Agreement; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate employees; to discipline, suspend and discharge employees for just cause; to change or eliminate existing methods, equipment or facilities; and to carry out the mission of the Village; provided, however, that the exercise of any of the above rights shall not conflict with any of the express written provisions of this Agreement. {00741644.DOCX v. 2 } 73  Return to top of Memo ARTICLE XIX MAINTENANCE OF SPECIFIC WORK DAY BENEFITS The Village will continue to maintain the following specific workday benefits for employees who are assigned to 24-hour shifts: (a) Each Fire Station shall maintain laundry facilities (i.e. a working washing machine and clothes dryer), and shall maintain separate laundry machines for 1) turnout gear; and 2) uniforms, towels, bed linens, etc. (b) One employee per shift per fire station will be allowed, with the approval of his Company officer, reasonable time to shop for food and kitchen supplies during his tour of duty. (c) All 24-hour employees shall be required to eat at their assigned fire station during their assigned tour of duty. (d) Each fire station will have a kitchen with sufficient seating and equipment. (e) Each fire station will have a lighted parking lot for use by employees; provided, however, that the new parking lot for Station 18 will be both lighted and fenced. (f) The operation of a canteen (e.g., vending machines, etc.) at each fire station will be permitted. (g) Employees shall be allowed to use TV sets, video equipment, and hobby materials as may be available at the fire station and during their non-assigned time engage in voluntary recreational activities, subject to such reasonable rules and regulations as the Village may prescribe. (h) Each fire station will have a dayroom with sufficient seating, bathroom and shower facilities, and locker facilities. None of the foregoing shall interfere with the normal operations of the Fire Department. {00741644.DOCX v. 2 } 74  Return to top of Memo ARTICLE XX DISCIPLINE AND DISCHARGE The Employer agrees that non-probationary employees may be disciplined and discharged only for just cause. Where the Fire Chief or his designee believes just cause exists to institute disciplinary action against any such employee, he shall have the option to impose or seek the following penalties: (a) oral reprimand (b) written reprimand (c) suspension (d) demotion (e) discharge If the Fire Chief or his designee decides to discipline or institute disciplinary action against any such employee, the following procedures shall apply: 1. Fire Chief’s Authority to Discipline and to Suspend Pending Investigation and/or Hearing. (a) The Fire Chief or his designee shall have the following disciplinary authority: (1) To reprimand or suspend employees without pay as a disciplinary measure up to a maximum of five (5) duty days in accordance with 65 ILCS 5/10-2.1-17 and the Rules and Regulations of the Skokie Board of Fire and Police Commissioners effective July 15, 2002. Such disciplinary action shall be deemed final, subject only to an appeal of such discipline in accordance with the provisions of this Article. (2) To file charges against employees seeking the penalties of a suspension without pay of more than five (5) duty days up to thirty (30) calendar days, demotion or discharge. (b) The Fire Chief or his designee shall also have the authority to suspend an employee with or without pay pending investigation and/or pending a hearing regardless of which hearing option may be selected by the {00741644.DOCX v. 2 } 75  Return to top of Memo employee. If the employee is suspended without pay, nothing herein shall be construed to waive an employee’s rights under the Supreme Court’s decision in Cleveland Board of Education v. Loudermill, 470 U.S. 532 (1985). (c) If the Fire Chief or his designee decides to discipline an employee or to initiate discipline of an employee, he or his designee shall serve written notice of the charges and disciplinary penalty or proposed disciplinary penalty upon the employee involved. The following provisions shall be applicable when disciplinary action is taken or instituted by the Fire Chief: (1) If the employee elects to have the disciplinary action or proposed disciplinary action heard by the Board of Fire and Police Commissioners, the employee’s appeal shall be governed by 65 ILCS 5/10-2.1-17 and the Rules and Regulations of the Skokie Board of Fire and Police Commissioners effective July 15, 2002. (2) If the employee elects (with the approval of the Union) to file a grievance as to the disciplinary action, the grievance shall be processed in accordance with Article XIII of the Agreement, except that it shall be filed at Step 4 of the procedure. Once the employee notifies the Village of his decision to have the appeal heard through the grievance and arbitration procedure, the decision of the Fire Chief or his designee with respect to the disciplinary action shall be deemed final, subject to the review of said decision through the grievance and arbitration procedure. 2. Irrevocable Election of Appeal Procedure. Upon receipt of the notice, the employee may elect to appeal the disciplinary action (excluding oral reprimands under either option and both oral and written reprimands under the Board of Fire and Police Commissioners option) either to the Village of Skokie Board of Fire and Police Commissioners (“Board of Fire and Police Commissioners”) or, with the approval of the Union, through the grievance and arbitration procedure set forth in Article XIII of this Agreement. The employee shall notify the Village of his election in writing within ten (10) calendar days of receiving the Fire Chief’s written notice of discipline. It is agreed that the option to appeal either to the Board of Fire and Police Commissioners or through the grievance and arbitration procedure are mutually exclusive and that no relief shall be available under the grievance and arbitration procedure with respect to any matter which, at the employee’s option, is appealed to the Board of Fire and Police Commissioners, and that no relief shall be available under the Board of Fire and Police Commissioners’ appeal process with respect to any matter which, at the employee’s option (and with the Union’s approval), is appealed to the grievance and arbitration procedure set forth in Article XIII of this Agreement. {00741644.DOCX v. 2 } 76  Return to top of Memo 3. Board of Fire and Police Commissioners Option. If the employee notifies the Village of his decision to have the appeal heard before the Board of Fire and Police Commissioners, the procedures set forth in 65 ILCS 5/10-2.1-17 shall be applicable except as modified by this Article. Where the Fire Chief believes there is just cause to demote or discharge an employee, he shall not file formal charges with the Board of Fire and Police Commissioners until the employee has notified the Village in writing of his irrevocable option to have the appeal heard before the Board of Fire and Police Commissioners within the ten (10) calendar day period specified above. If the Board of Fire and Police Commissioners determines there is or is not just cause for discipline, it retains the disciplinary and remedial authority, whichever is applicable, set forth in its Rules and Regulations effective July 15, 2002, and 65 ILCS 5/10-2.1-17. 4. Grievance and Arbitration Option. If the employee notifies the Village of his decision to have the appeal heard through the grievance and arbitration procedure, the grievance shall be filed at Step Four. Any appeal to the grievance and arbitration of discipline shall be signed by the Union President or his designee and shall also contain a signed statement from the affected employee waiving any and all rights he may have to appeal the discipline to the Board of Fire and Police Commissioners. Any disciplinary grievance filed without the required signed waiver shall not be arbitral and the arbitrator shall be without jurisdiction to consider or rule upon it. If the arbitrator determines that the disciplinary action is not supported by just cause the arbitrator shall have the authority to rescind or to modify the action and order that the employee be made whole for any losses incurred as a result of disciplinary action, or portion thereof, that is not sustained by the arbitrator. 5. Finality of Decision and Judicial Review. The decision of an arbitrator or the Board of Fire and Police Commissioners, whichever is applicable, with respect to any such disciplinary action shall be final and binding on the employee, the Union, and the Village, subject only to an appeal in accordance with the provisions of Illinois law applicable to the option elected, i.e.: (a) Board of Fire and Police Commissioners option: Any appeal of a Board of Fire and Police Commissioners decision shall be in accordance with the provisions of the Administrative Review Act as provided by the Board of Fire and Police Commissioners Act, Illinois Revised Statutes, 65 ILCS 5/10-2.1-17. (b) Arbitration option: Any appeal of an arbitrator’s award shall be in accordance with the provisions of the Uniform Arbitration Act as provided by Section 8 of the IPLRA, Illinois Revised Statutes, 5 ILCS 315/8. Pursuant to Article VII, Section 6, of the Illinois Constitution of 1970 and Section 15 of the IPLRA, the foregoing provisions with respect to discipline and the appeal and review of {00741644.DOCX v. 2 } 77  Return to top of Memo discipline shall be in lieu of, and shall expressly supersede and preempt, any provisions that might otherwise be applicable under either Illinois Revised Statutes, 65 ILCS 5/10-2.1-17, or the Rules and Regulations of the Village of Skokie Board of Fire and Police Commissioners. {00741644.DOCX v. 2 } 78  Return to top of Memo ARTICLE XXI PROMOTIONS TO RANK OF LIEUTENANT Section 21.1. General. Promotions to the rank of Lieutenant shall be in accordance with the provisions of this Article and, if not otherwise covered by this Article, the applicable provisions of the Fire Department Promotion Act, 50 ILCS 742 (hereinafter the “FDPA”). This Article shall supersede all Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Skokie relating to the promotional process to the rank of Lieutenant. The fire lieutenant promotional process comes under the jurisdiction of the Board of Fire and Police Commissioners (BFPC). Unless otherwise specifically provided in this Article, the promotion process to the rank of Lieutenant shall be administered by the Village’s Director of Human Resources. Section 21.2. Vacancies. This Article applies to promotions to vacancies in the rank of Lieutenant. A vacancy in such position shall be deemed to occur on the date upon which the position is vacated, and on that same date a vacancy shall occur in the rank of Firefighter, provided that the position continues to be funded and authorized by the Village. If a vacated Lieutenant position is not filled due to the lack of funding or authorization and is subsequently reinstated (i.e., funded and authorized by the Village), the final promotion list shall be continued in effect until all Lieutenant positions that were vacated and not filled due to the lack of funding or authorization have been filled or for a period of five (5) years beginning from the date on which the Lieutenant position was vacated, whichever occurs first. In such event, the candidate or candidates who would have otherwise been promoted when the vacancy originally occurred shall be promoted. Section 21.3. Eligibility Requirements. Members of the bargaining unit in the rank of Firefighter shall be eligible to participate in the process for promotion to Lieutenant if they have completed five (5) years of service in the Skokie Fire Department as of the date of the {00741644.DOCX v. 2 } 79  Return to top of Memo announcement of the lieutenant promotion process. Certification as a Company Fire Officer or Fire Officer I shall not be a prerequisite for the taking the written examination, but such certification must be obtained within twelve (12) months (depending on class availability) from the date of promotion. If classes are unavailable, written documentation authorized by the Fire Chief must be submitted to the Board of Fire and Police Commissioners stating the reason for class unavailability and the written documentation must state the specific date the class will be taken. Section 21.4. Notification. Prior to the announcement of the Lieutenants promotional process, the Village of Skokie’s Director of Human Resources will review the steps of the process with the Executive Board of Local 3033. If there is a significant difference in the process (i.e., change of vendors), a discussion limited to that difference will occur between the parties. Section 21.5. Resume. At the time the candidate makes application to participate in the Lieutenant promotional process, the candidate must submit a one-page, single sided resume, along with the application. This resume and application must be submitted within two (2) weeks of the announcement of the Lieutenant promotion process. Section 21.6. Components of the Promotional Process and the Weighting of Components. All exams shall be impartial and shall relate to those matters that will test the candidate’s ability to discharge the duties of Lieutenant. The placement of eligible candidates on a Lieutenant promotion list shall be based on the points achieved by the candidate on each of the following components weighed as specified and completed in the following order: {00741644.DOCX v. 2 } 80  Return to top of Memo Component Weighting of Component Assessment Center 25% Promotability Potential Evaluation 10% Chief’s Points 5% Oral Interview 25% Seniority 5% Written Examination 30% If a candidate wishes to withdraw from the promotional process before the completion of the remaining components of the promotional process, the candidate shall so advise the Village Director of Human Resources in writing. Section 21.7. Promotion Process Components. A. Assessment Center. An independent vendor who will use a panel of fire officers from other public sector jurisdictions shall conduct the Assessment Center. A panel process shall be used to conduct the Assessment Center. Depending on the number of applicants, multiple panels may be needed. Each panel shall consist of two (2) or three (3) fire officers in the rank of Battalion Chief or above from other Illinois public sector jurisdictions, provided that all panel members meet the certification or provisional certification requirements of the Fire Department Promotion Act as amended. For two (2) member panels, panel members shall be selected by the parties from a list of five (5) fire officers provided by the vendor in the rank of Battalion Chief or above. For three (3) member panels, panel members shall be selected by the parties from a list of seven (7) fire officers provided by the vendor in the rank of Battalion Chief or above. The parties shall alternately strike names from the list(s) provided by the vendor until the requisite number of names remain. A coin toss shall determine which party strikes the first name. The Assessment Center shall include the use of multiple assessment techniques and tactical exercises. If it is the current practice of vendor and where possible, each interview shall be recorded by tape or other {00741644.DOCX v. 2 } 81  Return to top of Memo electronic means. Any such recording can be heard by the candidate as part of the Assessment Center review session with the Assessment Center process facilitator, no copy shall be provided to the candidate. All such recordings shall be destroyed after the final promotion list has been posted and no timely grievance is filed challenging the list or the final ruling has been issued if a timely grievance is filed, whichever is occurs later. A designated representative of the Union shall be notified and be entitled to be present to monitor any preliminary meeting between certified assessors or representatives of the vendor and representatives of the Village held prior to the administration of the Assessment Center. In the event an assessor is not able to participate in the Assessment Center process for which he is selected, either of the parties involved in the promotion process may request that additional names of certified assessors be provided by the vendor. B. Promotability Potential Evaluation (“PPE”). The Village and the Union will meet after the current promotional process is complete to review and discuss future changes. The promotability potential evaluation process shall be based on an evaluation conducted by all Captains (all employees in the position of Captain as of the date the PPE is administered) who work shift duty, and three (3) Lieutenants (to be jointly selected by Labor and Management) who each have at least three years in rank (one from each shift) who will convene to review the resumes and rate the applicants. The raters will remain consistent throughout the promotability potential evaluation process. The raters will attempt to reach a consensus on each criterion score. If the raters cannot reach a consensus, the high and low scores will be dropped and the remaining scores will be averaged to determine the score for the criterion. A Deputy Fire Chief will facilitate the Promotability Potential Evaluation meeting. C. Chief’s Points. The Fire Chief will submit his points, from zero (0) to a maximum of one hundred (100) points to the Village’s Director of Human Resources. {00741644.DOCX v. 2 } 82  Return to top of Memo D. Oral Interviews. The Board of Fire and Police Commissioners shall conduct an individual oral interview with each candidate. The members of the BFPC conducting the oral interviews will remain consistent throughout all interviews. The BFPC will make every reasonable effort to conduct all oral interviews within three (3) weeks period of time from the date of the first oral interview. Questions asked during the oral interview shall be structured and applied uniformly for all candidates, shall be job-related and designed to enable the BFPC to determine the candidate’s qualifications and abilities to discharge the duties of Lieutenant. E. Seniority. Seniority points shall be computed as of the date of the written examination. Ten (10) points per year shall be granted for each full year of service as a Firefighter on the Skokie Fire Department above five years of service (i.e., 10 points for six full years of service, 20 points for seven full years of service, etc.) up to a maximum of one hundred (100) points. The seniority list shall include the seniority date, any breaks in service, the total number of eligible years, and the number of seniority points. F. Written Examination. The written examination shall be administered after all the other components have been administered. The subject matter of the written examination shall fairly test the capacity of the candidate to discharge the duties of a Lieutenant. The written examination shall be developed by an independent outside agency and shall have been independently validated. The examination shall be based only on the contents of written materials that the Village has identified and made available to potential examinees at least ninety (90) days before the written examination is administered. Section 21.8. Monitors. Up to two (2) impartial persons who are not members of the Skokie Fire Department may be selected by the Union to serve as monitors by giving written notice to the Village’s Director of Human Resources at least seven (7) days prior to the first day that {00741644.DOCX v. 2 } 83  Return to top of Memo monitors are to be used. If the Union designates a monitor/monitors, the Village may also designate an equal number of monitor(s). Each party shall be responsible for all the costs and expenses of its designated monitor(s). Monitors are authorized to be present and observe the following components of the promotional process: the Promotability Potential Evaluations, unsealing of the Chief’s points, the Assessment Center, and BFPC oral interviews. Monitors shall not interfere with the promotional process, but shall report in writing the full details and facts concerning any observed or suspected violations of the provisions of this Article applicable to the component being observed to both the Union and the Village’s Director of Human Resources. To be considered, such written report must be submitted within 72 hours of the date of the observed or suspected violation. Section 21.9. Scoring of Components. Each component of the promotional test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score based on a scale of 100 points. Candidates shall then be ranked on the list in rank order based on the highest to the lowest points scored on all components of the test. Such ranking shall constitute the preliminary promotional list. The scores for each component of the promotional process shall be confidentially disclosed to each candidate as soon as practicable after the component is completed. After all components of the promotional process have been completed, the scores for all components for each candidate who completed all components shall be tallied, a preliminary promotion list shall be prepared by the Village Director of Human Resources. The Preliminary Promotion List will be comprised of the weighted score of each component for each candidate without disclosing the name of the candidate(s). This preliminary promotion list shall be posted on the bulletin board at each fire {00741644.DOCX v. 2 } 84  Return to top of Memo station. The preliminary promotion list will only include the scores of those candidates who passed the promotional process with a score of 70 or better on the total of all of the components of the promotion process. Candidates shall then be ranked on the preliminary list in rank order based on the highest to the lowest points scored on all components of the test. Such ranking shall constitute the preliminary promotional list. Section 21.10. Veteran’s Preference Points and Posting of Final Promotional List. A candidate on the preliminary promotion list who is eligible for veteran’s preference points under applicable law may file a written application within 10 days after the initial posting of the preliminary promotion list. If requested, the veteran’s preference points shall be added to the candidate’s total score on the preliminary promotion list. The Village Director of Human Resources shall then make adjustments to the rank order on the preliminary promotion list based on any veteran’s preference points that have been awarded. The Final Promotion List shall then be posted on the bulletin board at each fire station listing in rank order by name from highest to lowest the scores of all candidates. Section 21.11. Right of Review. Any individual participant in the promotional process who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or the awarding of veteran’s preference points may file a grievance in accordance with the provisions of the grievance and arbitration procedure set forth in Article XIII of this Agreement. Any such grievance must be filed within 72 hours of the time the final promotion list is posted. Any such grievance shall be limited to disputes relating to a claim that the Village failed to follow the requirements of this Article in administering the promotional process. Only such objective grievances shall be allowed under the parties’ grievance and arbitration procedure set forth in Article XIII. The grievance shall not {00741644.DOCX v. 2 } 85  Return to top of Memo involve any claims relating to disputes over the level of the ratings or points awarded by an evaluator as to any component of the promotion process, other than the accuracy of the computations of the points awarded. If a grievance is filed, the promotion shall be held in abeyance pending completion of the grievance process. During the pendency of any such grievance, the Fire Chief may assign an employee on a temporary basis to serve as acting Lieutenant. Section 21.12. Order of Selection. When there is a vacant or newly created position in the rank of Lieutenant that the Village Board of Trustees has funded and authorized to be filled, the person with the highest ranking on the final promotional list shall be appointed, except that the Fire Chief shall have the right to pass over that person if the Fire Chief has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person’s ability to perform the duties of Lieutenant since the posting of the promotion list. If the ranking person is passed over, the Fire Chief shall document the reasons for the decision and shall so advise the person passed over. Unless the reason for passing over the highest ranking person on the list at the time of the vacancy is not remediable, no such person shall be passed over more than once. If there is a dispute over the selection of the second highest ranked person, the highest ranked person may file a grievance in accordance with the provisions of the grievance and arbitration procedure set forth in Article XIII of this Agreement; provided, however, to be considered timely, any such grievance must be filed within 72 hours of the time the employee has been advised that he/she is being passed over. Any such grievance will be filed at Step 3 of the grievance procedure. Any candidate may refuse a promotion once without losing his or her position on the final promotional list. Any candidate who refuses a promotion a second time shall be removed from {00741644.DOCX v. 2 } 86  Return to top of Memo the final promotion list, provided that such action shall not prejudice a person’s opportunity to participate in future promotional processes. Section 21.13. Duration of Final Promotion List. A final promotion list shall be effective for a period of two (2) years from the date of its posting. The Village shall take all necessary steps to ensure that the Board of Fire and Police Commission maintains in effect a current eligibility list so that promotion to Fire Lieutenant vacancies are filled not later than 180 days after the occurrence of the vacancy. If there is no final adjusted Fire Lieutenant promotion list in effect for Fire Lieutenant on that date, or if all persons on the current final adjusted promotion list for Fire Lieutenant refuse the promotion, the Village shall not make a permanent promotion until a new final adjusted promotion list has been prepared in accordance with this Article, but may make a temporary appointment to fill the vacancy. Temporary appointments shall not exceed 180 days. {00741644.DOCX v. 2 } 87  Return to top of Memo ARTICLE XXII PROMOTIONS TO RANK OF FIRE CAPTAIN Section 22.1. General. The examination process for promotion to the rank of Captain shall be competitive among employees in the rank of Lieutenant who meet the eligibility requirements set forth in Section 22.2 below and desire to submit themselves to such process. Such promotions to the rank of Fire Captain shall be in accordance with the provisions of the Fire Department Promotion Act (“IFDPA”), 50 ILCS 742, and the contractual provisions set forth below. Unless otherwise specifically provided in this Article, the promotion process to the rank of Captain shall be administered by the Village of Skokie’s Director of Human Resources. Section 22.2. Eligibility Requirements. Members of the bargaining unit in the rank of Lieutenant shall be eligible to participate in the process for promotion to Captain if they (1) have completed one year in the rank of Lieutenant as of the date of the announcement of the Captain promotional process, (2) are certified or provisionally certified as an Advanced Fire Officer (previously, Fire Officer II), and (3) have at least 60 semester hours of credit or an Associate Degree from an accredited college or university. Section 22.3. Notification. Prior to the announcement of the Captain promotional process, the Village of Skokie’s Director of Human Resources will review the steps of the process with the Executive Board of Local 3033. Section 22.4. Resume. At the time the candidate makes application to participate in the Captain promotional process, the candidate shall submit a resume with written supporting documentation along with the application. This resume shall document the candidate’s satisfaction of the eligibility requirements stated in Section 22.2 above. This resume shall include {00741644.DOCX v. 2 } 88  Return to top of Memo documentation (e.g., transcripts, certifications, etc.) and must be submitted within two (2) weeks of announcement of the Captain promotional process. Section 22.5. Components of Promotional Process and the Weighting of Components. The placement of eligible candidates on a Captain promotion list shall be based on the points achieved by the candidate on each of the following components: Component Percentage Weighting Written Examination 30% Assessment Center 20% Promotability Potential Evaluation 15% Oral Interview 30% Seniority 5% Section 22.6. Promotion Process Components. (a) Written Examination. The subject matter of the written examination shall fairly test the capacity of the candidate to discharge the duties of a Captain. The written examination shall be developed by an independent outside agency and shall have been independently validated. The examination shall be based only on the contents of written materials that the Village has identified and made available to potential examinees at least 90 days before the examination is administered. The test questions and material must be pertinent to the rank of Captain. (b) Assessment Center. The Assessment Center shall be administered by the Institute of Public Safety Personnel (“IPSP”). A panel process shall be used to conduct the Assessment Center. Depending on the number of applicants, multiple panels may be needed. Each panel shall consist of two (2) or three (3) fire officers in the rank of Deputy Chief or above from other Illinois public sector jurisdictions, provided that all panel members meet the certification or provisional certification requirements of the Fire Department Promotion Act as amended. For two (2) member panels, panel members shall be selected by the parties from a list of five (5) fire officers in the {00741644.DOCX v. 2 } 89  Return to top of Memo rank of Deputy Chief or above provided by IPSP. For three (3) member panels, panel members shall be selected by the parties from a list of seven (7) fire officers in the rank of Deputy Chief or above. The parties shall alternately strike names from the list(s) provided by IPSP until the requisite number of names remain. A coin toss shall determine which party strikes the first name. The Assessment Center shall include the use of multiple assessment techniques and tactical exercises. In the event an assessor is not able to participate in the Assessment Center process for which he is selected, either of the parties involved in the promotion process may request that additional names of certified assessors be provided by the IPSP. (c) Promotability Potential Evaluation. The promotability potential evaluation process shall be based on an evaluation conducted by all the current Captains (employees in the position of Captain as of the date of the announcement) who will convene to review the resumes and rate the applicants. The raters will attempt to reach a consensus on each criterion score. If the raters cannot reach a consensus, the high and low scores will be dropped and the remaining scores will be averaged to determine the score for the criterion. A Deputy Chief will facilitate the Promotability Potential Evaluation meeting with the Captains. The Village and the Union will meet after the current promotional process to review and discuss future changes. (d) Oral Interviews. A team of three Village administrators (i.e., the Village Director of Human Resources, the Fire Chief, and the Police Chief) shall conduct an individual oral interview with each candidate. The panel of Village administrators will remain consistent throughout all interviews. Questions asked during the oral interview shall be structured and applied uniformly for all candidates, shall be job-related and designed to enable the team of three Village administrators to determine the candidate’s qualifications and abilities to discharge the duties of Captain. The raters will attempt to reach a consensus on each criterion score. If the raters {00741644.DOCX v. 2 } 90  Return to top of Memo cannot reach a consensus, the high and low scores will be dropped and the remaining scores will be averaged to determine the score for the criterion. (e) Seniority. Seniority points shall be computed as of the date of the written examination. Twenty (20) points shall be granted for each full year of service as a Lieutenant on the Skokie Fire Department up to a maximum of one hundred (100) points. The seniority list shall include the seniority date, any breaks in service, the total number of eligible years, and the number of seniority points. Section 22.7. Scoring of Components and Posting of Preliminary Promotion List. Each component of the promotion test shall be scored on a scale of 100 points. The component scores shall then be reduced by the weighting factor assigned to the component on the test and the scores of all components shall be added to produce a total score based on a scale of 100 points. Candidates shall then be ranked on the list in rank order based on the highest to the lowest points scored on all components of the test. Such ranking shall constitute the preliminary promotional list. The scores for each component of the promotional process shall be disclosed to each candidate as soon as practicable after the component is completed. The composite score for each of the subjective components shall be posted before the written component is administered. Once the candidates have completed all components of the promotional process, the scores for all components for each candidate shall be tallied and a preliminary promotion list shall be prepared by the Village Director of Human Resources on which candidates shall be ranked in rank order based on the highest to the lowest points scored on all components of the promotional process. The Preliminary Promotion List will only include the scores of those candidates who have completed all the components of the promotional process with a total score of 70 or higher. This preliminary promotion list shall then be posted on the bulletin board at each fire station. {00741644.DOCX v. 2 } 91  Return to top of Memo Section 22.8. Veteran’s Preference Points and Posting of Final Promotion List. A candidate on the preliminary promotion list who is eligible for veteran’s preference points under applicable law may file a written application within 10 days after the initial posting of the preliminary promotion list. If requested, the veteran’s preference points shall be added to the candidate’s total score on the preliminary promotion list. The Village Director of Human Resources shall then make adjustments to the rank order on the preliminary promotion list based on any veteran’s preference points that have been awarded. The Final Promotion List shall then be posted on the bulletin board at each fire station listing in rank order by name from highest to lowest the scores of all candidates who have achieved a total score of 70 or higher. Section 22.9. Order of Selection. When there is a vacant or newly created position in the rank of Captain that the Village Board of Trustees has funded and authorized to be filled, the Fire Chief shall recommend to the Village Manager and the Village Manager shall appoint the person with the highest ranking on the final promotional list, except that the Fire Chief shall have the right to pass over that person and recommend the appointment of the next highest ranked person on the list if the Fire Chief has reason to conclude that the highest ranking person has demonstrated substantial shortcomings in work performance or has engaged in misconduct affecting the person’s ability to perform the duties of the promoted rank since the posting of the promotion list. In such event, the Village Manager shall appoint the next highest ranked person on the list. If the highest ranking person is passed over, the Fire Chief shall document his reasons for his decision to recommend the next highest ranking person on the list. Unless the reasons for passing over the highest ranking person are not remediable, no person who is the highest ranking person shall be passed over more than once. Any dispute as to the selection of the first or second highest-ranking person shall be subject to resolution in accordance with the provisions of the grievance and {00741644.DOCX v. 2 } 92  Return to top of Memo arbitration procedure set forth in Article XIII of this Agreement; provided, however, any such grievance must be filed within seventy-two (72) hours of the time the employee is advised that he/she is being passed over. Any such grievance will be filed at Step 3 of the grievance procedure. Any candidate may refuse a promotion once without losing his or her position on the final promotional list. Any candidate who refuses a promotion a second time shall be removed from the final promotion list, provided that such action shall not prejudice a person’s opportunity to participate in future promotional processes. Section 22.10. Duration of Final Promotion List. A final promotion list shall be effective for a period of two years from the date of its posting. Section 22.11. Monitors. Up to two (2) impartial persons who are not members of the Skokie Fire Department may be selected by the Union to serve as monitors by giving written notice to the Village’s Director of Human Resources at least seven (7) days prior to the first day that monitors are to be used. If the Union designates a monitor/monitors, the Village may also designate an equal number of monitor(s). Each party shall be responsible for all the costs and expenses of its designated monitor(s). Monitors shall not interfere with the promotional process, but shall report in writing the full details and facts concerning any observed or suspected violations of the provisions of this Article applicable to the component being observed to both the Union and the Village’s Director of Human Resources. To be considered, such written report must be submitted within 48 hours of the date of the observed or suspected violation. Section 22.12. Right of Review. Any individual participant in the promotional process who believes that an error has been made with respect to eligibility to take an examination, examination result, placement or position on a promotion list, or veteran’s preference may file a grievance in accordance with the provisions of the grievance and arbitration procedure set forth in {00741644.DOCX v. 2 } 93  Return to top of Memo Article XIII of this Agreement; provided, however, to be considered timely, any such grievance must be filed within 72 hours of the time the final promotion list is posted. If a grievance is filed, the promotion shall be held in abeyance pending completion of the grievance process. {00741644.DOCX v. 2 } 94  Return to top of Memo ARTICLE XXIII ENTIRE AGREEMENT The parties acknowledge that during the negotiations which preceded this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining. The understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement. Except as may be stated in this Agreement, each party voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter referred to or covered in this Agreement or with respect to any subject or matter not specifically referred to or covered in this Agreement, even though such subjects or matters may not have been within the knowledge or contemplation of either or both parties at the time they negotiated and signed this Agreement. Notwithstanding the above, the Union specifically does not waive and reserves its right to engage in impacts/effects bargaining unless the impact and/or effects are otherwise addressed in this Agreement. {00741644.DOCX v. 2 } 95  Return to top of Memo ARTICLE XXIV SAVINGS CLAUSE In the event any Article, section or portion of this Agreement should be held invalid and unenforceable by the Illinois State Labor Relations Board or any court of competent jurisdiction, such decision shall apply to the specific Article, section or portion thereof specified in the Board or court decision, and the remaining parts or portions of this Agreement shall remain in full force and effect. In such event, the parties shall, upon the request of either party, commence good faith bargaining over possible replacement language for the invalidated Article, section or portion of this Agreement. {00741644.DOCX v. 2 } 96  Return to top of Memo ARTICLE XXV DURATION AND TERM OF AGREEMENT Section 25.1. Termination in 2024. This Agreement shall be effective as May 1, 2021and as otherwise specified in specific contract provisions and shall remain in full force and effect until 11:59 p.m. on the 30th day of April, 2024. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing at least one hundred twenty (120) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than ninety (90) days prior to the anniversary date. Notwithstanding any provision of this Article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date and until a new agreement is reached unless either party gives at least ten (10) days’ written notice to the other party of its desire to terminate this Agreement, provided such termination date shall not be before the anniversary date set forth in the preceding paragraph. Even though this Agreement has terminated pursuant to the provisions of this Article, during the pendency of impasse arbitration proceedings, existing wages, hours, and other conditions of employment shall not be changed without the consent of the other but a party may so consent without prejudice to its rights or position in any such proceedings. {00741644.DOCX v. 2 } 97  Return to top of Memo CONTRACT SIGNATURES Executed this __th day of ____ 2023. VILLAGE OF SKOKIE SKOKIE FIREFIGHTERS IAFF, LOCAL 3033 John T. Lockerby, Village Manager Nicolas Eaglin, President {00741644.DOCX v. 2 } 98  Return to top of Memo {00741644.DOCX v. 2 } Draft 1/5/18  Return to top of Memo {00741644.DOCX v. 2 }  Return to top of Memo {00741644.DOCX v. 2 }  Return to top of Memo SIDE LETTER OF AGREEMENT REGARDING SECTIONS 12.29 AND 15.8 Pursuant to the provisions of Article XVI (Labor-Management Committee), the parties agree that within thirty (30) days after the issuance of Arbitrator Martin H. Malin’s Award, or prior thereto, a Labor-Management Committee (“LMC”) meeting shall be convened for the specific purpose of reviewing the current vendor that administers of benefits under the Village’s Post- Employment Health Plan (“PEHP”) that is referenced in both Section 12.29 (Retiree Separation Benefits) and Section 15.8 (Post-Employment Medical Savings Plan) and to consider possible alternative vendors that might improve the manner in which such benefits are administered. For this purpose, the LMC shall be empowered to research available alternative vendors and compare their costs and benefits. To accomplish this task, the LMC can invite representatives of the existing vendor and alternative vendor(s) to attend Committee meetings for the purpose of providing information on the costs, benefits, and options provided by each vendor, as well as to respond to questions from Committee members. {00741644.DOCX v. 2 }  Return to Mgr Rpt Memorandum Community Development Department, Economic Development Division B TO: John T. Lockerby, Village Manager Michael M. Large, Corporation Counsel Joharma NydenJCommunity Development Director FROM: , ^^X)^L — Len Becker, Econbmic Development Manager DATE: February 1,2023 SUBJECT: AGENDA ITEM: BOARD OF TRUSTEES MEETING, JANUARY 17, 2023 TIP DEVELOPMENT AGREEMENT FOR 8047 SKOKIE BOULEVARD (BAS 5 DEVELOPMENT, LLC.) Mr. Gary Levitas ofBAS 5 Development, LLC has requested financial assistance under the Village's Downtown Science & Technology Tax Increment Finance (TIF) District in order to redevelop a former bank building at 8047 Skokie Boulevard (PIN # 10-22-325-032-0000) into a new mixed-use building. The developer (the "Developer"), has presented a well-thought out redevelopment project for the Village's Downtown transit-oriented area, which is located directly across the street from the Oakton CTA station. The Developer has years of experience developing dozens of distinctive residential and commercial properties throughout Chicagoland as well as the adjacent BLVD project which was completed in 2020. The contemplated project was initially presented to Village staff in January 2022 and was approved by the Skokie Plan Commission and Village Board in December 2022. The Developer has validated a basis for TIF assistance for this $12 million-t- construction project. Staff has reviewed, refined and negotiated an appropriate assistance package in accordance with the TIF statute and the TIF Plan for the area. Following said negotiations, the Developer is hereby requesting, and staff is recommending, the issuance of a 'pay- as-you-go' TIF Note in the amount of $1,700,000 in order to cover extraordinary costs associated with this project. Village staff and the Developer firmly believe that this project will be a significant addition to the Downtown in that it will continue to advance the Skokie Boulevard corridor and address current site conditions. The proposed development consists of the following: BAS 5 Development will construct a 6-story, 56-unit apartment building (gross leasable area of 81,500 square feet), designed with modem architecture and high-end finishes. The building will also contain approximately 5,837 square feet of ground floor commercial space and residential amenity space. A total of 78 parking spaces (both indoor and outdoor) will be constructed for residents and guests of the building. The apartment mix will consist of 16 one bedroom / one bath units, 20 one bedroom + Den / one bath units, and 20 two bedroom / two bath units. As a condition of TIP Assistance for the project, the Developer has agreed to designate and provide three units as affordable. These units will consist of one 2 bedroom / 2 bath unit, one 1 bedroom + Den unit, and on 1 bedroom / one bath unit at 100% of the AMI for a period of at least 20 years. In order to build a successful project, the Developer will need to address current site conditions includmg potential environmental remediation and engineering services and approvals necessary to construct adequate water detention and other utility services to the site. As a part of this agreement and mandated by OSHA, the Village will coordinate with ComEd 1 of 2  Return to Mgr Rpt and pay to relocate the power poles (which are currently adjacent to the property) to the east side of the alley. The Board ofTmstees approved the Downtown Science & Technology Tax Increment Financing (TIF) District in 2005 and amended it in 2015 and 2019. The TIP District includes properties in and outside of the Illinois Science + Technology Park and the Village has received several mixed-use proposals designed to take advantage of and support the tech park's success as a major employment center. The TIF District is scheduled to terminate in 2029, and staff has been working with several development teams to accomplish equitable pubUc-private redevelopment agreements which accomplish mutual goals for growth and investment in the area. The formidable project proposed for 8047 Skokie Boulevard will not only cure a condition of blight and vacancy in a prime transit- oriented location within the Village but will also provide new market and affordable-rate housing options, new property and potential sales taxes and additional jobs within Downtown Skokie. Village staff has determined that the proposed project will, over the remaining life of the TIF District, generate incremental property taxes in excess of the TIP eligible cost amounts for which the Developer is seeking reimbursement. The amount ofTIF funds to be provided to the Developer shall be $1,700,000 and will be reimbursed via annual 'pay-as-you-go' distributions made by the Village in accordance with a TIF Note issued by the Village as set forth in the attached proposed Development Agreement. The approved eligible costs, the source of the incremental TIP funds, the terms of the Note, projected construction timetable, and other critical representations and warranties are also contained in the attached Development Agreement. Construction is scheduled to start in the spring of 2023. Based upon the anticipated assessed value of the project (projected to be stabilized in late 2024) and utilizing conservative estimates of future State equalizer, local real estate tax and inflationary rates, the project is scheduled to generate more than $400,000 annually. As previously noted, Mr. Levitas has already received approvals for the project by the Plan and Appearance Commissions, and the Developer is now seeking Village Board approval of a TIF Note to support the project. Said receipts of any TIP funds over the life of the Note will be subject to any further planning and/or certificate of occupancy approvals required by the Village. Proper documentation of payments to contractors or businesses, including contracts, invoices, canceled checks, and waivers-of-lien from major contractors will be required by the Village before any TIP funds will be paid on the Note. We respectfully request Board approval of the Village's first TIF Note within the Downtown Science & Technology TIF District in order to support the proposed mixed-use residential and commercial project at 8047 Skokie Boulevard. Cc Julian Prendi 2 of 2  Return to TIF Memo MML 2/6/23 Manager's Report RESOLUTION MAY BE CITED AS VILLAGE RESOLUTION 23-2-R" A RESOLUTION APPROVING AND AUTHORIZING A DEVELOPMENT AGREEMENT WITH BAS 5 DEVELOPMENT LLC FOR THE PROPERTY LOCA TED A T 8029-8047 SKOKIE BOULEVARD, SKOK/E, ILLINOIS WHEREAS, the Village of Skokie (hereinafter "Skokie") is authorized under its Home Rule Authority and the provisions of the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11- 74.4-1, et seq., as amended (hereinafter "Act") to finance redevelopment through the allocation of tax revenue pursuant to the requirements of the Act; and WHEREAS, Skokie issued a Redevelopment Plan and Project dated October 27, 2005, subsequently amended on November 15, 2015 (hereinafter "Redevelopment Plan") which established planning goals and requirements for a specific and delineated area of Skokie (hereinafter "Redevelopment Zone") for the purpose of encouraging necessary redevelopment and both commerda! and residential growth; and WHEREAS, to aid and create a viable economic environment for the redevelopment and commercial and residential growth in the Redevelopment Zone, Skokie established, through requisite proceedings, the Downtown Science + Technology Tax Increment Financing District Redevelopment Plan and Project (hereinafter "TIF"); and WHEREAS. BAS 5 Development LLC (hereinafter "Developer") wishes to develop certain land in the Redevelopment Zone located at 8029-8047 Skokie Boulevard, Skokie, Illinois, consisting of approximately 24,180 square feet of land (hereinafter "Subject Property") which has been vacant and without any useful purpose for many years; and WHEREAS, the Developer desires to redevelop the Subject Property and to create commercial and residential growth which will also further the redevelopment of adjacent areas will increase the real property tax base of taxing districts of the community and generate new sales tax from the commercial uses of the Project; WHEREAS, Developer intends to construct a five (5) story mixed-use commercial and residential building with 56 rental residential units, approximately 4,280 square feet of ground floor commercial space and approximately 1,558 square feet of amenity space with 78 indoor and covered vehicle parking spaces with 6 spaces (hereinafter "Project") rese^/ed for commercial use; and WHEREAS, the Developer shall allocate at least 3 rental residential units as affordable housing for residents at 100% of adjusted median income (AMI) for 20 years. This allocation shall include at least one (1) one-bedroom one-bath unit, one (1) one-bedroom one-bath unit with den and one (1) two-bedroom two-bath unit of the 56 residential units in the Project. WHEREAS, Developer has provided supportive documentation to Skokie that, given the costs associated with the site preparation and the construction of the Project, the Project will not be possible or feasible without financial assistance from Skokie. Skokie recognizes that the development and operation of the Project at the Subject Property prevents a Page 1 of 17 VOSDOCS-#606034-v1-Resoiution_approving_DA_for_Lev!tas_project^8047_Oakton  Return to TIF Memo MML 2/6/23 Manager's Report condition of potential blight in a prime residential and commercial location within the Redevelopment Zone; and WHEREAS, Developer has validated a basis for T!F assistance for this $12,000,000 construction project. Village staff and Corporation Counsel have reviewed, refined and negotiated an appropriate assistance package in accordance with the TIF statute and the TIF Plan for the area and staff is recommending the issuance of a 'pay-as-you-go' TiF Note, at an amount not to exceed $1,700,000, in order to cover extraordinary costs associated with this Project; and WHEREAS, the Village Manager and Corporation Counsel have recommended to the Mayor and Board of Trustees that the Development Agreement with BAS 5 Development LLC regarding the property located at 8029-8047 Skokie Boulevard, Skokie, Illinois, be approved substantially in the form attached hereto and marked as Exhibit "1", subject to changes approved by the Village Manager or designee and the Corporation Counsel of the Village of Skokie; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, Cook County, Illinois that the Village of Skokie is hereby authorized to enter into the Development Agreement with BAS 5 Development LLC regarding the property located at 8029- 8047 Skokie Boulevard, Skokie, Illinois, a copy of which is attached hereto and marked Exhibit "1", subject to changes approved by the Corporation Counsel and Viiiage Manager or designee, be and the same is hereby approved BE IT FURTHER RESOLVED by the Mayor and Board of Trustees of the Village of Skokie, Cook County, Niinois that the Village Manager is hereby authorized to execute the Development Agreement with BAS 5 Development LLC regarding the property located at 8029-8047 Skokie Boulevard, Skokie, Illinois, a copy of which is attached hereto and marked Exhibit "1", subject to changes approved by the Corporation Counsel and Village Manager or designee. PASSED this day of February, 2023. Ayes: Village Clerk Nays: Absent: Approved by me this day of Attest: February, 2023. Village Clerk Mayor, Village of Skokie Page 2 of 17 VOSDOCS-#606034-v1-Resolution_approving_DA_for_Levitas_project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report Exhibit 1 DEVELOPMENT AGREEMENT 8047 SKOKIE BOULEVARD PROJECT SKOKIE, ILLINOIS THIS AGREEMENT FOR THE DEVELOPMENT OF 8047 SKOKiE BOULEVARD, SKOKIE, ILLINOIS (hereinafter "Agreement"), is entered into as of January _, 2023 (hereinafter "Effective Date"), by and among BAS 5 Development, LLC, an Illinois limited liability company (hereinafter "Developer") and the Village of Skokie, an l!!inois municipal corporation, 5127 Oakton, Skokie, Illinois 60077 (hereinafter "Skokie") (hereinafter coilectively "Parties"). WITNESSETH: WHEREAS, Skokie has the authority, pursuant to its Home Rule Authority and the laws of the State of Illinois, to promote the health, safety and welfare of Skokie and its inhabitants, to prevent the spread of blight, to encourage private development in order to enhance the local tax base, to increase employment and to enter into contractual agreements with third parties for the purpose of achieving the aforesaid purposes; and WHEREAS, Skokie is authorized under its Home Rule Authority and the provisions of the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et seq., as amended (hereinafter "Act") to finance redevelopment of vacant, abandoned or under-utilized property, through the allocation of tax revenue pursuant to the requirements of the Act; and WHEREAS, Skokie issued a Redevelopment Plan and Project dated October, 2005. subsequently amended on November 15, 2015 (hereinafter "Redevelopment Plan") which established planning goals and requirements for a specific and delineated area of Skokie (hereinafter "Redevelopment Zone") for the purpose of encouraging necessary redevelopment and both commerciai and residential growth; and WHEREAS, to aid and create a viable economic environment for the redevelopment and commercial and residential growth in the Redevelopment Zone, Skokie established through requisite proceedings the Downtown Science + Technology Tax Increment Financing District Redevelopment Plan and Project (hereinafter "TIF"); and WHEREAS, the Developer owns property in the Redevelopment Zone located at 8047 Skokie Boulevard, Skokie, Illinois (PIN 10-22-325-032-0000) consisting of approximately 24,180 square feet of land with a legal description set forth in Exhibit "A" (attached hereto and incorporated by reference) (hereinafter "Subject Property"); and WHEREAS, the Developer shall redevelop the Subject Property, create commercial and residential growth and thereby also further the redevelopment of adjacent areas and strengthen the Redevelopment Zone, which will increase the real property tax base of taxing districts of the community from the commercial uses of the Project; and Page 3 of 17 VOSDOCS-#606034-v1-Resolution_approving_DA_for^Levitas_project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report WHEREAS, the Developer shall construct a 5-story, mixed use building with fifty-six (56) rental residential units comprised of 16 one-bedroom one-bath units, 20 one- bedroom one-bath units with a den, 20 two-bedroom two-bath units, approximately 4,280 square feet of commercial space and approximately 1.558 square feet of amenity space (hereinafter collectively "Project"); and WHEREAS, the Developer shall allocate at least 3 renta! residential units as affordable housing for residents at 100% of adjusted median income (AMI) for 20 years. This allocation shall include at least one (1) one-bedroom one-bath unit, one (1) one-bedroom one-bath unit with den and one (1) two-bedroom two-bath unit of the 56 residential units in the Project WHEREAS, the Parties desire to enter into this Agreement, regarding the terms and conditions by which Developer shall design, develop and construct the Project on the Subject Property, pursuant to Village zoning and regulations and the terms and provisions of this Agreement; NOW THEREFORE, in consideration of the mutual covenants set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: ARTICLE 1 THE PROJECT AND THE PARTIES' PARTICIPATION 1.1 The Project shall contain the following elements: (a) The Building. Developer shail design, develop and construct an approximate 81,500 square foot, 5-story, mixed use building, not to exceed 156 feet in height, with fifty-six (56) rental residential units comprised of 16 one-bedroom one-bath units, 20 one-bedroom one-bath units with a den, 20 two-bedroom two-bath units, approximately 4,280 square feet of commercial space and approximately 1,558 square feet of amenity space, parking for 78 vehicles; and (iv) ancillary improvements such as landscaping and sidewalks (hereinafter collectively "Project"); (b) The Project. The description of the Project in the preceding paragraph is subject to modification based on final approval of the construction documents for the Project by Skokie, so long as such modifications are consistent with Plan Review and compliant with Skokie Code. 1.2 Tax Increment Financing Page 4 of 17 VOSDOCS-#606034-v1-Resoiution_approving_DA_for_Levitas_project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report (a) Developer has already notified and provided supportive documentation to Skokie that, given the costs associated with the site preparation of the Subject Property, redevelopment of the Subject Property and the construction of the Project with affordable housing included, the Project will not be possible or feasible without financial assistance from Skokie. Skokie recognizes that the development and operation of the Project at the Subject Property prevents a condition of potentia! blight in a prime residential and commercial location within the Redevelopment Zone. (b) Skokie agrees to provide TIF funding (hereinafter "TIF Funds") to reimburse Developer for TIF eligible costs related to the design, development of the Subject Property and construction of the Project. The source of the TIF Funds shall be exclusively the incremental property tax revenue generated from the Project on the Subject Property through 2028 and payable through 2029. The Parties acknowledge the incrementa! property tax revenue shall mean all real estate taxes paid on the Subject Property during the TIF period and if necessary ali revenue generated in any Skokie TIF project from which funds can be borrowed for the purpose of completing this Project. (c) The Parties acknowledge and agree that the maximum amount of TIF Funds to be provided to Developer pursuant to the terms and conditions of this Agreement sha!l be and shall not exceed $1,700,000. The TIF Funds shall be limited to TiF eligible costs approved by Skokie and listed in Exhibit "B" (attached hereto and incorporated by reference). 1.3 Unavailabilitv of TIF Funds. Skokie does not endorse or recommend reliance on projections of any kind, from any source or consultant as to the sufficiency or predictability of available incremental taxes for TIF Funding for this Project and Developer assumes all risk concerning the costs to complete this Project. This is especially the case due to changes in the multiplier established by the State of Illinois and the tax rate in the Redevelopment Zone. Notwithstanding the provisions of Section 1.2 Skokie is not obligated to provide TIF Funds in any year in which there are inadequate available incremental taxes for the TIF Funding. However, Skokie shall pay the amount of any unpaid TIF Funds in any subsequent year, but only to the extent of adequate available incremental taxes for the TIF Funding, including TIF Funds borrowed from other TIF projects for those subsequent years. If, any outstanding TIF eligible costs are unpaid for any reason, including without limitation the inadequacy of available incremental taxes for the TIF Funding in all Skokie TIF projects, such outstanding TIF eligible costs will be delayed year to year until TIF Funds are available and Developer shall take no action against Skokie during the interim. ft is understood and agreed upon between the Parties that Skokie does not promise to use revenue from its general funds for this Project to replace TIF Funding. 1.4 All payments to Developer from Skokie shall be paid on an annual basis and are contingent upon and conditional to the receipt of proper documentation of full and complete payments to contractors and businesses, and must include at Page 5 of 17 VOSDOCS-#606034-v1"Resolution_approving_DA_for^Levitas_project^8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report a minimum a!l contracts, partial and fina! lien waivers, current pay requests and proof of payment and must be consistent with the Preliminary Budget described in Exhibit "C" (attached hereto and incorporated by reference). 1.5 Developer's Contributions: 1.5.1 Construction of the Project on the Subject Property. Subsequent to the effective date of Village Ordinance 18-Z-2-4353 and the issuance of appropriate building permits by Skokie, Deveioper shall commence with the construction of the Project and related improvements, based on plans and specifications (hereinafter "Plans") submitted to Skokie and approved by Skokie as a result of the permitting process. 1.5.2 Marketina of Residential and Commercial Units. As owner of the Project, Developer shall be responsible for the marketing and leasing of the residentia! units located in the Project, as well as the commercial spaces located in the Project. 1.5.3 Affordable Housino. The Developer shall allocate at least 3 rental residential units as affordable housing for residents at 100% of adjusted median income (AMI) for 20 years. This allocation shall include at least one (1) one-bedroom one-bath unit, one (1) one-bedroom one-bath unit with den and one (1) two-bedroom two-bath unit of the 56 residential units in the Project. 1.6 Skokie's Contributions. Skokie shall take all action necessary, including the payment of any fees and costs to move the utilities needed for the Project from the west side of the Subject Property to the east side of the Subject Property. Developer understands and acknowledges that Skokie cannot control or influence the timing of this work which must be performed and compieted by various utility companies, including Com-Ed and that these utility companies complete such projects on their own schedule. Developer shal! take no legal or other action against Skokie should the utility companies be deiayed in moving required utilities so long as Skokie requests such changes in a timely manner upon receipt of necessary information and drawings from Developer and uses its best efforts. ARTICLE 2 CONSTRUCTION OF THE PROJECT 2.1 Projected Timetable. 2.1.1 Completion. The Project shall be completed, subject to Permitted Delays no later than June 30,2025. 2.1.2 Time is of the Essence; Permitted Delays. Time is of the essence of this Agreement; provided, however, neither Developer nor Skokie shall be deemed in default with respect to any performance obligations under this Agreement or their respective parts to be performed if any such failure to timely perform is due in whole or in Page 6 of 17 VOSDOCS-#606034-v1-Resolution_approving_DA_for_Levitas_proJect_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report part to the following (which, if claimed in writing, delivered within thirty (30) days of the event giving rise to constitute an "unavoidable delay"); acts of nature, fires, floods, explosions, riots, wars, hurricane, sabotage terrorism, vandalism, accident, restraint of government, governmental acts or omissions, newly enacted governmental restriction, regulation or control, injunctions, failure of suppliers, subcontractors, and/or carriers, shortage or delays in delivery or materials, labor strikes and other like events that are beyond the reasonable anticipation and control of Developer or Skokie. 2.1.3 The Parties understand that time is of the essence and the provision of TIF Funding and other financial support by Skokie may be reduced by Skokie if substantial completion and occupancy of the Project does not occur by June 30, 2025, subject to Permitted Delays as are described in this paragraph. 2.2 Certificate of Completion. Upon the substantial completion of construction of the Project as reasonably determined by Skokie, Developer may request a certificate of completion (hereinafter "Certificate") certifying that Developer has fulfilled its obligation to complete the Project in accordance with the terms of the Agreement. 2.3 Construction Documents. Developer shall develop and construct the Project in accordance with the Plans which have been presented to Skokie and Developer shal! compiete the Project in conformity with the aesthetics, design, purpose and number of units in these Plans and shall obtain Skokie's approval for any changes to the design, scope or components of the Project. 2.4 Compliance with Applicabie Codes. Developer shall comply with all applicable zoning ordinances and regulations, building codes, fire codes and all other applicable Village ordinances, resolutions and regulations regarding the construction of the Project. 2.5 Compliance with Laws. Developer shall comply or diligently pursue compliance with all applicable laws, rules and regulations of the State of Illinois, the United States of America, codes, ordinances and regulations of Skokie and all agencies having jurisdiction over Developer. 2.6 Construction on Skokie Property. It is contemplated that foundation or other subsurface construction may be necessary to complete the Project. Developer shal! negotiate with Skokie and enter into an easement agreement with indemnification running to Skokie prior to the commencement of any construction. ARTICLE 3 TRANSFER 3.1 Transfer. Until Skokie issues its Certificate regarding the completion of the Project, Developer shall not transfer, set! or assign its interest in the Project and Page 7 of 17 VOSDOCS-#606034-v1-Resolution_approving_DA_for_Levitas_project_8047^0akton  Return to TIF Memo MML: 2/6/23 Manager's Report the Subject Property other than to a related entity of Developer. For a period of three (3) years subsequent to the issuance of the Certificate of Occupancy or of the Certificate, whichever is issued first, if Developer seeks to transfer, sell or assign its interest in the Project and the Subject Property other than to a related entity of Developer, Developer shall obtain the written approval of Skokie, which shall be exercised in its reasonable discretion but not be unreasonably withheld. ARTICLE4 REPRESENTATIONS AND WARRANTIES 4.1 Skokie's Representations and Warranties. Skokie hereby represents, warrants and covenants to Developer on and as of the date hereof and on and as of the date of transfer, as follows: 4.1.1 Neither the execution, nor delivery of this Agreement, consummation of the transactions contemplated hereby, nor fulfillment of or compliance with the terms and conditions hereof, conflict with or will result in a breach of any of the terms, conditions or provisions of any agreement or instrument to which Skokie is a party or by which it is bound, or constitutes a default under any of the foregoing. To the best of Skokie's knowledge, the consummation of the transaction provided for herein shall not violate any Laws; 4.2 Developer's Representations and Warranties. Developer hereby represents, warrants and covenants that as of the execution date hereof, Developer has full power and authority to execute this Agreement and owns the Subject Property as provided for in this Agreement and this Agreement is binding and enforceable against Developer. ARTICLE 5 RELEASE AND INDEMNIFICATION 5.1 Release and Indemnification. The indemnifications and covenants contained in this Article shal! survive termination or expiration of this Agreement for a period of two (2) years following the expiration of the Term of the Agreement 5.2 Hold Harmless. Developer shali hoid harmless, indemnify and defend Skokie and its governing body members, officers, agents, employees and independent contractors from and against a!l claims, causes of action and suits of every kind and nature, including liabilities, damages costs, expenses and reasonable attorney's fees brought by third parties arising from any and all conduct of Developer, its independent contractors, officers, agents, employees, representatives or any other person in connection with the construction and operation of the Project; excepting, however, that caused by the negligence of Skokie. 5.3 Representatives Not Personally Liable. No elected or appointed official, agent, employee or representative of Skokie shall be personally liable to Developer in the event of any default or breach by any party under this Page 8 of 17 VOSDOCS-#606034-v1-Resolution^approving_DAJor_Levitas^roject_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report Agreement, or for any amount which may become due to any party or on any obligations under the terms of this Agreement. ARTICLE 6 REAL ESTATE TAXES 6.1 Assessed Value. Developer shall not seek a reduction in the assessed va!ue of the Subject Property during any year Developer is receiving TIF funds without prior written approval from Skokie. 6.2 Subject Property Tax Exemption. Developer, during the Term of the Agreement, shall not file for a tax exemption on the Subject Property and shall cooperate with Skokie In keeping the Subject Property on the tax rol!s and Developer shall be responsible for and pay all real estate taxes related to the Subject Property. ARTICLE 7 INSURANCE 7.1 Insurance. Developer agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Developer, pursuant to this Agreement. Such insurance shail be in addition to any other insurance requirements imposed by law. At a minimum, Developer shall procure and maintain, and shall cause any subcontractor of the Developer to procure and maintain, the minimum insurances listed below. Such coverages shall be procured and maintained with forms and insurances acceptable to Skokie. Skokie shall be named as an additional insured on Developer's insurance coverage. Prior to commencement of the work, Developer shall submit certificates of insurance acceptable to Skokie. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage: a. Workers' compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this Agreement, and Employer's Liability insurance with minimum limits of one million dollars ($1,000,000) bodily injury each accident, one million dollars ($1,000,000) bodily injury by disease - policy limit, and one million dollars ($1,000,000) by disease - each employee. b. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) genera! aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, Independent Consu!tant's and products. The policy shall contain severabitity of interest provision, and shall Page 9 of 17 VOSDOCS-#606034-v1-ResolutJon_approvfng_DA_for_levitas_project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report be endorsed to include Skokie and Skokie's officers, and employees as additional insureds. c. Professional liability insurance for its architect with minimum limit of one million dollars ($1,000,000.00) for each claim and two million dollars ($2,000,000.00) in the aggregate. The parties acknowledge that this requirement has been met with the Certificate of Liability insurance from Hanna Architects, Inc. d. Automobile Liability: If performance of the Agreement requires use of motor vehicles licensed for highway use, Automobile Liability Coverage is required that shall cover all owned, non-owned, and hired automobiles with a limit of not less than one million dollars ($1,000,000) combined single limit each accident. ARTICLE 8 DEFAULTS: REMEDIES 8.1 Timeiv Performance. Failure or delay by any party to timely perform any representation, warranty, covenant, agreement, term or condition of this Agreement after written notice thereof shall constitute an "event of default" under this Agreement. The party who so fails or delays must, upon receipt of written notice of the existence of such event of default, immediately commence to cure, correct or remedy such event of default and thereafter proceed with diligence to cure such event of default. The party claiming such event of default shall give written notice of the claimed event of default to the other party, specifying the event of default. Unless an event of default is cured in full within sixty (60) days after service of notice by the party, unless as otherwise provided in Section 7.2, that party shall be relieved of any and all of its obligations arising pursuant to this Agreement, and such obligations shall be immediately canceled and without any force or effect. 8.2 Cure of Default. If such event of default is cured within such sixty (60) day period, the event of default sha!l not be deemed to constitute a default under this Agreement, if the event of default is one which cannot reasonably be cured within such sixty (60) day period, upon request, the cure period shall be extended for such time as is reasonably necessary for the curing of the same, so long as there is diligent proceeding to cure such event of default. If such event of default is cured within such extended period, the default shall not be deemed to constitute a default under this Agreement. However, an event of default not cured as provided in this Article 7 shall constitute a default under this Agreement. Except as otherwise expressly provided in this Agreement, any failure or delay by either party in asserting any of its rights or remedies as to any event of default or default shall not operate as a waiver of any such event of default or default of any rights or remedies it may have as a result of such event of default or default. 8.3 Enforcement of Default. In the event of a default, the non-defaulting party may take whatever action at law or in equity as may appear necessary or desirable to enforce the performance and observance of any obligation, Page 10 of 17 VOSDOCS-#606034-v1-Resolution_approving_DA_for_Lev!tas_project_8047^0akton  Return to TIF Memo MML: 2/6/23 Manager's Report covenant or agreement. Upon an occurrence of an event of default, the defaulting party shal! reimburse the non-defaulting party for all costs incurred in seeking to enforce such obligation, covenant or agreement, including but not limited to costs incurred by use of its employees and attorneys. ARTICLE 9 ftfllSCELLANEOUS 9.1 Uniform Risk Act. The Uniform Vendor and Purchaser Risk Act as enacted in the State of Illinois shail apply to this transaction. 9.2 No Brokers. No real estate agents or brokers were utilized by either party, and no brokerage fees are owed to any third parties. 9.3 Notices. All notices and other communications which are required to be, or which may be, given under this Agreement shall be in writing, and shall be delivered at the addresses set out herein below. Notice may be given by personal delivery, recognized overnight courier, or by United States mail in the manner set forth below. Notice shall be deemed to have been duiy given (a) if by personal delivery, on the first to occur of the date of actual receipt or refusal of delivery by any person at the intended address, (b) if by overnight courier, on the first (1st) Business Day after being delivered to a recognized overnight courier, or (c) if by mail, on the second (2nd) Business Day after being deposited in the United States mail, certified or registered mail, return receipt requested, postage prepaid, or (d) via facsimile or via email, which shall be effective upon receipt by the recipient, addressed as follows: If to the Village: If to Developer: Village Manager Gary Levitas Village of Skokie BAS 5 Development, LLC 5127 Oakton Street 2008 N. Whipple Street Skokie, lilinois 60077 Chicago, Illinois 60647 Fax: 847-673-0525 Fax: 847-272-2708 Email: john.lockerby@skokie.org Email: glevitas@comcast.net With a copy to: With a copy to: Village Clerk Mitchefi Ruchim Village of Skokie 3000 Dundee Road, Suite 415 5127 Oakton Street Northbrook, Illinois 60062 Skokie, Hlinois 60077 Fax: 847-272-0098 Fax: 847-673-0525 Emai!: mruchim@ruchimhudsonlaw.com Email: pramod.shah@skokie.org and: Corporation Counsel Village of Skokie 5127 Oakton Street Skokie, Illinois 60077 Fax: 847-933-8200 Email: mml@skokie.org Page 11 of 17 VOSDOCS-#606034-v1-Resolut!on_approving_DA_for_Levitas_project_8047_OaE<ton  Return to TIF Memo MML: 2/6/23 Manager's Report or to such other address as either party may from time to time specify as its address for the receipt of notices hereunder, In a written notice to the other party. 9.4 Entire Agreement. This Agreement embodies the entire understanding of the parties and there are no further or other agreements or understandings, written or oral, in effect between the parties relating to the subject matter hereof except as may be set forth in writing executed by both parties contemporaneously with or subsequent to this Agreement. 9.5 Term of the Agreement. The Term of the Agreement shall commence on the execution date of the Agreement and terminate on or before December 31, 2029. 9.6 No Gifts. Developer, to the best of its knowledge, covenants that no officer, member, manager or employee of Developer has made, offered or given, either directly or indirectly, to any member of the corporate authorities, or any officer, employee or agent of Skokie, any money or anything of value as a gift or bribe or other means of influencing his or her action in his or her capacity with Skokie. 9.7 Conflicts of Interest. Pursuant to Section 5/11-74.14-4(n) of the Act, 65 ILCS 5/11"74.4-4(n), Developer represents, warrants and covenants that, to the best of its knowledge, no member, official, or employee of Skokie, or any consultant hired by Skokie or Developer with respect thereto, owns or controls, has owned or controtted or will own or control any interest in the Subject Property, and no such person shall represent any person, as agent or otherwise, who owns or controls, has owned or controlled, or will own or control any interest, direct or indirect, in Developer's business or the Subject Property. In addition, no member of the Board of Trustees, or employee of any branch of Skokie's government who has any power of review or approval of any of Developer's undertakings shall participate in any decisions relating thereto which affect that member's personal interests or the interests of any corporation or partnership in which that member is directly or indirectly interested. 9.8 No Amendment of Redevelopment Plan. Skokie agrees that it wi!l not revoke or amend the Redevelopment Plan and the Redevelopment Project Area or any of the ordinances adopted by Skokie relating thereto or this Agreement if such revocation or amendment would prevent or materiatly impair the development of the Project by Developer or interfere with the reimbursement by Skokie of the TIF Eligible Costs in accordance with this Agreement. 9.9 Mutual Assistance. Skokie and Developer agree to take such action, including the execution and delivery of such documents, instruments, petitions and certifications (and, in Skokie's case, the adoption of such ordinances and resolutions), supplemental hereto as may reasonably be necessary or appropriate to carry out the terms, provisions and intent of this Agreement and to aid and assist each other in carrying out said terms, provisions and intent to the extent legally permitted. Page 12 of 17 VOSDOCS-#606034-v1-Resolution_approving_DAJor^Levitas_proJect^8047_Oakton  Return to TIF Memo MML 2/6/23 Manager's Report 9.10 Severabilitv. If any term or provision of this Agreement or any application thereof shall be invalid or unenforceable, the remainder of this Agreement and other applications thereof shall not be affected thereby. 9.11 Captions; Number. The captions contained in this Agreement are for the convenience of reference only, and shall not affect the meaning, interpretation or construction of this Agreement. 9.12 Singular and Plural References. As used in this Agreement, the singular form shall include the piural and the piura! shall include the singular, to the extent that the context renders it appropriate. 9.13 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original and ail of which together shall be deemed to be one and the same instrument. 9.14 Governing Law. This Agreement has been executed and delivered, and is to be performed, in the State of Illinois. This Agreement and all rights, obligations and liabilities hereunder shall be governed by, and construed in accordance with, the internal laws of the State of Illinois. 9.15 Time of the Essence. Time is of the essence of this Agreement. 9.16 Modification. The provisions of this Agreement may not be amended, changed or modified orally, but only by an agreement in writing signed by the party against whom any amendment, change or modification is sought. 9.17 Waiver. Except as otherwise expressly provided in this Agreement, no waiver by a party of any breach of this Agreement or of any warranty or representation hereunder by the other party shall be deemed to be a waiver of any other breach by such other party (whether preceding or succeeding and whether or not of the same or similar nature) and no acceptance of payment or performance by a party after any breach by the other party shall be deemed to be a waiver of any breach of this Agreement or of any representation or warranty hereunder by such other party whether or not the first party knows of such breach at the time it accepts such payment or performance. No failure or delay by a party to exercise any right it may have by reason of the default of the other party shall operate as a waiver of default or modification of this Agreement or shall prevent the exercise of any right by the first party while the other party continues to be so in default. 9.18 Business Days. If any date specified in this Agreement for commencement or expiration of time periods, for termination or approvals or for notice, occurs on a day other than a Business Day, then any such date sha!l be postponed to the following Business Day. 9.19 Village Board Approval. This Agreement or one substantially similar is conditioned on the approval of the Mayor and Board of Trustees at an official public meeting. Page 13 of 17 VOSDOCS-#606034-v1-Reso!ution^approving_DAJor_Levitas_proJect^8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report * * * * * WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. By: _ By: VILLAGE: Village of Skokie DEVELOPER: BAS 5 Development, LLC ItS: _ itS: Date: , ._..____ Date : Attest: By:. Village Clerk Page 14 of 17 VOSDOCS-#606034-v1-Resoiution_approving^DAJor_Levitas^project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report EXHIBIT A LEGAL DESCRIPTION OF THE SUBJECT PROPERTY LOTS 7, 8, 9 AND THE NORTHWESTERLY 5.6 FEET OF LOT 10 (EXCEPT THAT PART OF SAID LOTS LYING WESTERLY OF A CURVED LINE, THE RADIUS OF WHICH IS 960 FEET AND BEING TANGENT TO A LINE PARALLEL WITH AND 40 FEET EAST OF THE WEST LINE OF SECTION 22, TOWNSHIP 41 NORTH. RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN. AT A POINT 6.18 FEET NORTH OF THE SOUTH LINE OF LOT 4 IN NILES CENTER STATION SUBDIVISION AND TANGENT TO A LINE PARALLEL WITH AND 70 FEET NORTHEASTERLY (MEASURED AT RIGHT ANGLES TO THE SOUTHWESTERLY STREET LINE OF CICERO AVENUE AT A POINT 5.6 FEET SOUTHEASTERLY FROM NORTHWESTERLY LINE OF LOT 10 IN SAID SUBDIVISION)) ALSO THE SOUTHEASTERLY 19.4 FEET OF LOT 10 (EXCEPT THE SOUTHWESTERLY 20 FEET) AND ALL OF LOTS 11, 12, 13. 14 AND 15 (EXCEPTING THE SOUTHWESTERLY 20 FEET OF SAID LOTS), ALL IN NILES CENTER STATION SUBDIVISION IN THE SOUTH WEST 1/4 OF SECTION 22, TOWNSHIP 41 NORTH, RANGE 13 IN COOK COUNnf, ILLINOIS Page 15 of 17 VOSDOCS-#606034-v1"Reso!ution_approving_DAJor^Levitas_project_8047_Oakton  Return to TIF Memo MML: 2/6/23 Manager's Report EXHIBIT B LIST OF TIF ELIGIBLE EXPENSES DEMOLITION COSTS INTEREST RATE - FINANCING COSTS SITE IMPROVEMENTS PUBLIC IMPROVEMENTS ENVIRONMENTAL TESTING AND REMEDIATION EXCAVATION ARCHITECTURAL & ENGINEERING FEES LEGAL EXPENSES LEASE UP & MARKETING EXPENSES TITLE EXPENSES SURVEYS LAND ACQUISITION COSTS Page 16 of 17 VOSDOCS-#606034-v1-Resolution^approving_DAJor_Levitas^pfoject_8047^0akton  Return to TIF Memo MML: 2/6/23 Manager's Report PRELIMINARY BUDGET Page 17 of 17 VOSDOCS-#606034-v1-Reso!ution_approving^DAJor_Levitas^project_8047_Oakton  Return to Mgr Rpt C MEMORANDUM Public Works Department Finance Deparfment/Purchasing Division TO: John Lockerby, Village Manager FROM; ~yv^^ Max Slankard, Public Wojjf^ Director Michael Aleksic, Assistant Finance Director DATE: January 26, 2023 SUBJECT: AGENDA ITEM - February 6,2023 Board Meeting Village Hall Mechanical System Engineering Desigu aud Coustruction Admiuistratiou Services Budget Amount and Account: $4,600,000 020-6000-407.07-25 #OR11003 Background: In August of 2018, the Village issued a Request for Qualifications (RFQ) for Village Hall Mechanical Systems Evaluation. The Village selected Grumman Butkus Associates to conduct a complete examination and evaluation of the major mechanical and electrical systems from the standpoint of general condition, remaining expected life, energy and operating efficiency, and capacity to meet current and future needs. In April of 2019, Grumman Butkus produced a detailed report on Village Hall's HVAC and Electrical Systems. The report included a detailed analysis of the heating and cooling plants, air distribution systems, piping, controls and electrical systems in the original 1958 building, the 1979 addition and the 2014 addition. The report also included recommendations for system redesign, equipment replacement and upgrades, renewable energy options and an estimated budget for the project. Village staff reviewed the report and subsequently met with the Grumman Butkus team to discuss design and equipment options, green energy alternatives, construction methodologies and timeline parameters. As a result, Grumman Butkus submitted a proposal for project services which is recommended for award herein. Recommendation: It is recommended that a contract for Village Hall Meclianical and Electrical Systems Upgrade Design and Construction Administration services be awarded to Grumman Butkus Associates in the amount of $347,270. The scope of work includes schematic design and development, production of construction documents for biddmg, biddmg and negotiation services, construction contractor vetting and construction administration services. #605728 1  Return to Mgr Rpt Grummaa Butkus Associates is an Energy Efficiency Consultant and Sustainable Design Engineeriag firm with over 40 years of experience in mechanical, electrical and plumbing systems analysis, design and troubleshooting. Grumman Butkus successfully completed a project in Glencoe's Village Hall, a building with similar characteristics to SRokie Village Hall. The project included the assessment and development of a master plao for HVAC system upgrades, followed by design and constmction-phase services to implement system upgrades, Grumman Butkus also has excellent references from Northwestern University, Advocate Health Care and College ofDuPage. Comments: Work under this contract includes a complete redesign of the existing HVAC and electrical systems, and the associated plumbing, fire protection and structural systems. The new design will include replacement of the antiquated and poorly performing equipment with new chiHers and pumps, air handling units, boilers, hot and cold water piping, ductwork, controls, electrical services and infrastructure to accommodate the new equipment. Grumman Butkus will produce all the necessary plans, drawings and specifications for bidding on the new equipment and installation. It is anticipated that the project will be ready for bidding in approximately five to six months. Grumman Butkus provided the Village with an analysis of green energy options» including conversion to all-electric power, ground source heat pumps (GSHPs) and solar power. The GSHPs option is prohibitively expensive and this time, and conversion to all electric power would also be expensive and gain minimal efficiencies. The current proposed design, which includes the existing electrical power and natural gas, will improve energy efficiency by as much as 40%. Gmmman Butkus is proposing installation of any necessary conduits during system installation to allow for future solar power installations. The Village plans to pursue this option in the fature, concurrent with a roof replacement project for Village Hall. ec: Nicholas Wyatt, Assistant Village Manager JeffScholpp, Superintendent ofBuildmgs and Grounds #605728  Return to Mgr Rpt D Memorandum Health and Human Services Department Finance Department TO: John T. Lockerby, Village, Manager FROM: /^—^ Michael Aleksic, Assistant Finance Director Michael Charley, Director Health and Human Services DATE: January 25, 2023 SUBJECT: Pest Control Services (Agenda Item) February 6, 2023 Skokie Village Board Meeting Background The Village of Skokie Health and Human Services Department contracts with a State of Illinois Licensed Commercial Struct.iral Pest Control Contractor to perform external rat control services within the Village. Rat control services are provided for residential properties with four or less units and Village owned properties. The current service provider's contract is being terminated and it is necessary to get a new contract in place. In that regard, a Request for Proposals (RFP) was issued for the services of a qualified and licensed pest control provider. The RFP was publicly advertised and on December 22, 2022 five responses were received: Rentokil NA, Des Plaines, IL. Chem-Wise Ecological Pest Management, Elk Grove Village, IL. Platinum Pest Solutions, Lansing, IL. Rose Pest Solutions, Wheeling, IL. Smithereen Pest Management, Niles, IL. Health and Human Services staff reviewed and evaluated the proposals based on experience, professional qualifications, method of approach to the stated scope of work, success with similar projects and cost. Account and Budget 001-0841-403.03-20 $72,265 Recommendation It is recommended that a contract for pest control be awarded to Platinum Pest Solutions in the amount of $45,472. The Village has not previously worked with this contractor, but Document Number: 605196 Version: 1 605196  Return to Mgr Rpt Platinum Pest Solutions has successfally provided similar services to the Village of Lansing, Chicago Housing Authority and Gary Housing Authority. The contract will commence April 1, 2023 and the initial term will be thirteen months. Comments The Health and Human Services Department (HHS) manages a comprehensive rat control program, which includes resident/business education, sanitation, exclusion and the use ofrodenticides, and traps when necessary. One full-time Public Health Officer, licensed in structural pest control, within the Environmental Health Division coordinates the rat control program. The current process for rat control service, which is available to residents in 4 unit or less residential properties, is as follows: 1. Resident requests inspection of property for rat burrows by submitting an online release of liability form which allows the Village to survey and treat for rats if activity is confirmed. 2. Public Health Officer will identify any burrows on the property using landscape paint and provide an initial baiting of the property. 3. Properties with rat activity are submitted to the Villages contracted Pest Control Contractor for weekly service. Treatment of the burrows will continue at properties until two weeks ofinactivity are observed, (treatment may take up to 8 weeks) 4. Residents are notified after each service by the use of a door hanger. When rat cases are closed, an email is sent to residents informing them that two weeks of inactivity have occurred, and the case is closed (no more treatments). If additional burrows appear on the property, or previous burrows re-open, the Village will begin further treatments. To provide a successful rat control program the Village requires a licensed pest control contractor that has the experience and organizational structure to manage a large municipality. Based upon the review of Platinum Pest Control, the company is fully qualified to provide pest control service to the Village of Skokie. Document Number: 605196 Version: 1 605196  Return to Mgr Rpt E MEMORANDUM Purchasing Division Public Works Department TO: John Lockerby, Village Manager FROM: /U//^ Michael Alcksic, Assistant Finance Director /~7^ ^ V, <^iT^<'^-^-^?-^--^. Max Slankard, Director of Public Works DATE: January 27, 2023 SUBJECT: PARKWAY TREE PLANTING - Agenda Item Bids for the above item were advertised and publicly opened on January 26, 2023. As a result of the solicitation, five (5) bid responses were received. Of those, two (2) nurseries met the qualification to supply and plant a minimum of 100 trees needed for 2023. Budget Amount and Account Number: 001-2382-431-06-17 $80,000 Tabulation: Average Price Per Tree Yellowstone Landscaping, Wauconda, IL $339 St. Aubin Nursery, Kirkland, IL $369 Arthur Weiler Inc., Zion, IL Did not meet the 100 tree low bid minimum Langton. Group, Woodstock, IL Did not meet the 100 tree low bid minimum Green Glen Nursery, Elwood, IL* NA* *Considered unresponsive because bid did not include planting Recommendation: It is recommended that two contracts for Parkway Tree Planting be awarded in the not to exceed amounts as follows: Yellowstone Landscaping, Wauconda, IL $50,000 St. Aubin Nursery, Kirkland, IL $30,000 Total Award: $80,000 (200-300 trees) The number of frees allocated to each contractor will be determined by the quantities and quality of the desired species available. Other bidders may be utilized ifYellowstone or St. Aubin Nursery cannot provide the needed quantity or quality of a species. The Village has successfully worked with Yellowstone (formerly Acres Group) and St. Aubin Nursery m the past. Comments; The Village solicited unit pricing on over one hundred (100) species of trees and reserved the right to award the tree planting contract to multiple bidders. The bid solicitation stipulated a 490370vl  Return to Mgr Rpt guaranteed minimum number of trees to the awarded contractor(s), which ensured competitive quantity-driven pricing. In addition to pricing, the quality and availability of trees, references and past performance on similar projects were considered in the award determinations. The rationale behind this award process is to ensure the availability of adequate supplies of high quality trees, and competent performance by experienced contractors. This process of award has allowed the Village to choose from a variety of quality tree species and plant according to location and season. Village staff visited nurseries to verify quantities and quality of the trees bid. This bid process was used for the most recent planting contract and it worked very well, providing the Village with a large variety of high quality trees. It has been the Village's policy to replace, whenever possible, all parkway trees removed due to disease or general decline. The Village also promotes tree planting by waiving the resident's share of the 50/50 program for planting new trees in the parkway. Historically Skolde has planted 2.5" caliper trees in the parkway with past contracts. Because of increased costs of trees, and the desire to plant more trees with the new Environmental Sustainability plan, 2" trees will be utilized more often. Demand for tree replacements is still high, and nursery stock is sometimes limited. When affordable, and when quality 2.5" caliper stock is available, larger trees will be purchased. However, 2" caliper stock will be the norm with this planting contract. ec: Nick Wyatt, AssistEint Village Manager Liz Zimmennan, Assistant to tiie Public Works Director Steve Lesniewicz, Street & Alleys Superintendent Cathy Stevens, Forester 490370vl Memorandum Corporation Counsel's Office TO: The Honor/'^ibte Mayor a0d Board of Trustees FROM: Micha^l/M.^&rge, Corpforation DATE: February 2,2023 'J SUBJECT: February 6, 2023 Corporation Counsel's Report There is no Corporation Counsel's agenda for the February 6, 2023 Board Meeting. ec: Pramod Shah John Lockerby Page 1 of 1 VOSDOCS-#605573-v1-02_06_23_Corporation_Counsel_s_Report  Return to Agenda Memorandum Community Development Department TO: John Lockerby, Village Manager FROM: ^]H{/^yt^^yiJ^^ fohanna Nyden, AIC^P,/Community Development Director DATE: Januarys 1,2023 SUBJECT: CDBG Public Hearing #3: Village Board Meeting on Monday, February 6 Program Year 2023-2024 The third public hearing for the Program Year 2023-24 of the Community Development Block Grant (CDBG) program will be conducted on Monday, February 6, 2023 at the Village Board Meeting. The proposed funding amounts and project summaries are attached and will be presented at the public hearing. Also attached is the funding matrix for all agencies and organizations that received CDBG funding from the Village, including potential scenarios for funding for the coming year. The budget recommendations made at this meeting will be presented along with the Village's Program Year 2023/Fiscal Year 2024 (PY23/FY24) Annual Action Plan at the next public hearing on Monday, March 6,2023. The Village's entitlement grant for Program Year 2023 is not yet known. At this time, we are estimating $600,000 in entitlement funds. Fifteen (15) proposals from service organizations and Village staff were heard at the last Village board meeting, totaling over $810,000, so funding and/or project reductions will be necessary to align with our budget expectations and meet the funding cap requirements. The Department of Housing and Urban Development (HUD) is requesting that the Village not submit its Annual Action Plan until the entitlement amount is known. We are proceeding with our typical hearing schedule on the condition that flexibility and contingency language is incorporated into the draft to accommodate a range of funding level possibilities. The following guidelines utilize a +/- 20% contingency if the funding is greater than, equal to, or less than the base estimate of $600,000: • Less than $480,000: A substantial amendment to the Action Plan will be necessary. • Less than $600,000: An across-the-board proportional reduction will be pursued. • $600,000: ("full funding") the funding will be distributed as budgeted. • Greater than $600,000: the balance of the 15% services cap will be applied to the Village Social Worker position, and the balance of the entitlement funds will be applied to the Village's Home Improvement Program up to $90,000, and any remaining balance will be applied to the Neighborhood Enhancement Program. Staff from the Health and Human Services Department reviewed the public service proposals and provided feedback on the activities, and the Community Development staff worked with applicants to determine project priorities. Funding recommendations consider existing conditions, the immediacy of the problem, the necessity of public service, coordination with the work of the Village's Health and Human Services Department, priorities of the Village's VOSDOCS-#605993-vl-CDBG_PY23_Public_Hearing_Memo_No_3_Budget_Decisions  Return to CDBG Memo Consolidated Plan, and conformance with the CDBG program regulations. The proximity of the service provider to Skokie and whether or not the services may assist with improving a Skokie resident's socioeconomic status are also considered. In addition. Program Year 2023-2024 will mark the 13 year in which a minimum 25% agency match is required for any award ofCDBG funding for capital improvement or building rehabilitation projects. Program Administration (20% cap) The staff request for Program Administration and the Assessment of Fair Housing (AFH) is 20% of the estimated entitlement amount, for a grand total of $120,000. This will fund the costs associated with planning and administration activities for the upcoming CDBG program year and enable staff to implement the 5-year Consolidated and 1-year Action Plans. Public Services (15% cap) Requests for the public services needed to be reduced to fit within the 15% funding cap, with a maximum of $90,000. The CDBG program was originally designed to be a "bricks and mortar" program as evidenced by the fact that only 15% of the total new funding and program income can be used for activities not resulting in actual physical improvements. Based on HUD's guidance to reduce entities funded, staff has prepared two scenarios; the first which provides funding for five (5) organizations at less than their requested amount and the second that provides funding for four (4) organizations at their requested amount. During budget discussions, staff divided the organization's requests into priority tiers. Tier 1 represents organizations that work with the Health and Human Services Department on an almost daily basis and/or have numerous Skokie resident caseloads. Tier 2 requests are from organizations that work with the Health and Human Services Department on a less-frequent basis, yet they provide necessary services when Skokie residents need them. Tier 3 requests are from organizations that provide meaningful services to Skokie residents but are not considered top priority services for CDBG funding since funding is very limited. Tier 4 requests also provide meaningful services, but other organizations and/or resources are available, or the use is not currently allowed in the Village's Zoning Ordinance. Capital Improvements and Rehabilitation Following allocations for administration and public services, staff has prepared two scenarios; the first that provides funding for three (3) organizations at less than their requested amounts and the second that provides funding for two (2) organizations closer to their requested amount. Both scenarios allow for approximately $397,000 be awarded to capital improvement and rehabilitation projects. Activities and Projects not Recommended for Funding Any proposals that will not serve enough low-to-moderate-income residents, do not provide enough information to ensure compliance with the spirit and intent ofCDBG program eligibility requirements, do not enable decision-makers to make informed decisions, are not a high priority or critical activity in the Consolidated Plan, can be fulfilled by other resources, or do not meet Village land use and zoning requirements are not recommended for CDBG funding. VOSDOCS-#605993-vl-CDBG_PY23^Public_Hearmg_Memo__No_3^Budget__Decisions  Return to CDBG Memo Through the years, the Village has accommodated several applicants for annual CDBG funding, leaving multiple applicants to receive significantly smaller funding amounts. The grant reporting requirements are appropriately arduous and thus it is in the best interest of both the Village and agencies to follow the guidance by HUD to reduce the number of applicants selected for funding. A step in this direction will allow for part-time CDBG staff to manage the grant funding as well as to allocate more overall funding to applicants. The Village will continue to accept annual funding applications from any entities that would like to apply and a selection process will proceed that emphasizes the Village's goals and vision. Attachments: -List of Proposed Projects Scenarios with Funding Amounts for CDBG PY23/FY24 -Overview ofCDBG Proposals for PY23/FY24 -Allocation ofCDBG Funds of Community Organizations 1977-Present CC: Paul Reise, AICP, Plamiing Manager Justin Malone, Neighborhood Services Coordinator VOSDOCS"#605993-vl-CDBG_PY23_Public__Hearmg_MemoJSIo_3^Budget_Decisions  Return to CDBG Memo CDBG Suggested Budget Program Year 2023-24 31-Jan-23 Program Year Program Year 2022-23 2023-24 Projects Funded Requested Scenario 1 Scenario 2 Allowed Administration VOS - Program Administration and Planning, AFH 112,684 115,000 112,684 112,684 Subtotal 112,684 115,000 112,684 112,684 120,000 Tier Service 1 VOS - Social Worker 38,653 48,760 43,000 38,653 1 Jewish Child Family Services (JCFS) 3,720 6,000 0 0 1 AHS Family Health Center 6,520 20,000 12,000 19,347 1 Metropolitan Family Services 5,580 10,000 8,000 10,000 1 PEER Services, Inc. 5,580 12,000 10,000 12,000 1 North Shore Senior Center 7,440 10,000 9,000 10,000 2 Impact Behavioral Health Partners 3,000 9,000 8,000 0 2 Children's Advocacy Center 3,720 0 0 0 2 The Harbour, Inc. 3,720 5,489 0 0 2 WINGS 4,660 5,000 0 0 3 Center for Enriched Living (CEL) 3,000 5,000 0 0 3 YOU Youth and Opportunity United 0 0 0 0 Subtotal 85,593 131,249 90,000 90,000 90,000 Construction VOS - Home Improvement Program 80,945 90,000 80,945 80,945 HODC 21,400 45,000 0 0 VOS - Neighborhood Enhancement Program 80,800 100,000 80,800 80,800 VOS - Street Resurfacing 185,300 200,000 185,300 185,300 VOS - 50/50 Sidewalk Grant Program 2,900 3,000 2,900 2,900 Turning Point 19,000 14,156 10,171 14,156 SHORE 21,400 33,150 21,400 33,150 CJE SeniorLife 20,400 28,881 0 Search, Inc. 21,400 22,500 0 0 Orchard Village 23,800 22,125 15,800 0 Subtotal 477,345 558,812 397,316 397,251 Grand Total 675,622 805,061 600,000 600,000 VOSDOCS#605992  Return to CDBG Memo Overview of CDBG Proposals for PY23/FY24 Village of Skokie Community Development Block Grant (CDBG) Program PY23/FY24 Funding Requests ($) Administration VOS - Program The Community Development Department is seeking funding to administer the Village’s CDBG Program, 115,000 Administration implement and monitor all projects, submit all required documentation to HUD, utilize software to more efficiently and effectively administer the CDBG programming, participate in the preparation of a regional Assessment of Fair Housing (AFH) and coordinate all planning activities relative to the Village’s community development efforts. (20% administration cap) VOS - Planning The Community Development Department is seeking funding to complete the preparation of a regional 5,000 Assessment of Fair Housing (AFH). (20% administration cap) Housing VOS - Home The Community Development Department is seeking funding to continue the Village's program of repairing 90,000 Improvement Program single-family homes, which began in 1983. The request will enable low/moderate-income households (less than 80% of area median family income) to be eligible to receive grants up to $12,000 to pay for building materials or contractors' services. A grant (in lieu of an interest payment) for the moderate-income households (50-80% of median family income) will continue its trial period. In addition, if a home owner received CDBG funding in the past, fulfilled its contractual obligations with the Village, and has remained in the home for an additional 15 years, he/she could be eligible for additional funding as long as the household remains income- eligible. HODC - Housing Funding will be used to purchase and install security cameras for 2 Skokie properties: 7850 Niles Avenue and 45,000 Opportunity 8256 Keating Avenue. The goal is to improve the living environment for all tenants living in each building. Development HODC to provide an estimated $15,000 in matching funds from other sources, and/or a reduction in the work Corporation scope. VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 1  Return to CDBG Memo PY23/FY24 Funding Requests ($) VOS - Neighborhood Funding will be used to further affordable housing in Skokie at a neighborhood level. The expectation is that 100,000 Enhancement these funds will be used to facilitate improving existing housing units that are affordable low/moderate-income Program households. Activities may include exterior improvements for a group of homes on a common block or in the same neighborhood. Infrastructure VOS - Street and Funding will be used to resurface Keating Avenue (between Davis and Church), Kilpatrick Avenue (between 200,000 Alley Resurfacing Davis and Church), Davis Street (between Skokie Blvd. and Niles Center Road), and Kolmar Avenue (between Oakton and Cleveland). Two of the street segments are located in Census Tract 8070-1 , Block Group #1 (8070-1), which are an eligible low/moderate-income residential area. According to 2011-2015 American Community Survey (ACS) data, 55.85% of the population in 8070-1 is comprised of low/moderate-income residents. Street and alley resurfacing is a high priority of the Village’s Capital Improvement Program (CIP) budget. VOS - Sidewalk Funding will be used to provide grants to homeowners meeting low/moderate-income eligibility who are 3,000 Replacement required to participate in the Village’s 50/50 sidewalk replacement program. Low/moderate-income property Program owners are able to apply, on an individual basis, for CDBG funds to cover their 50% share. A simple application form is used and proof of income status is based on our Home Improvement Program guidelines (i.e. most recent federal tax return or proof of current earnings and signed affidavit). The focus area will be Main Street to the north, Oakton Street to the south, and the Village limits to the east/west. Households in other areas of Skokie may participate upon request. Public Facilities Turning Point Funding will be used for a long-awaited window replacement project for the facility located at 8324 Skokie 14,156 Blvd. With the support of Skokie's CDBG Program, Turning Point plans to replace two of the window units on the west side of the building. These large, multi-pane units are old and updating both the panes and frames would accomplish the organization's goal of enhancing weather protection, safety, and security for the building and many users. VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 2  Return to CDBG Memo PY23/FY24 Funding Requests ($) SHORE Funding will be used to replace approximately 4 variable air volume (VAV) boxes in the Lois 33,150 Lloyd/Administration Center at 8350 Laramie Avenue, serving the organization's home of its adult services program and administrative offices. The building serves adults with developmental disabilities, physical challenges, and/or medical impairments, plus SHORE's administrative staff. SHORE to provide an estimated $11,050 in matching funds from other sources, and/or a reduction in the work scope. CJE SeniorLife Funding will be used to replace carpeting on the main level at CJE's Village Center subsidized senior 28,881 apartment building at 5140 Galitz Street in Skokie. Village Center is a 150-unit independent living apartment building that is home to 185 mostly very low-to low-income Skokie residents ages 62 and older. These improvements will improve the environment for the benefit of residents, their guests, staff, and other visitors. CJE SeniorLife to provide an estimated $9,627 in matching funds from other sources, and/or a reduction in the work scope. Search Funding will be used to replace concrete and upgrade landscaping at its supported living residence located at 22,500 5307 Church Street in Skokie. Search, Inc. is seeking funding to upgrade their accessible outdoor environment, which includes replacing crumbling concrete, upgrading landscaping, and installing a pergola. Search to provide an estimated $7,500 in matching funds from other sources, and/or a reduction in the work scope. Orchard Village Funding will be used to replace 2 of the oldest rooftop HVAC units at the multi-purpose buindling for both 22,125 programming and staff offices located at 7660 Gross Point Road. The capital improvements will create a more suitable environment for both clients and staff. Orchard Village to provide an estimated $7,375 in matching funds from other sources, and/or a reduction in the work scope. VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 3  Return to CDBG Memo PY23/FY24 Funding Requests ($) Public Services VOS - Social Worker Funding will be used to offset the costs for a Village Social Worker position. The Social Worker works with 48,760 low/moderate-income residents who need various types of case management, financial assistance, counseling, and referrals. Residents seeking financial aid are required to prove their income status prior to receiving any assistance from the Health and Human Services Department. The activity is designed to solely benefit low/moderate-income clientele. (15% public service cap) JCFS Funding will be used to provide financial stability services and coordinated case management for Skokie 6,000 residents. The overall goal of the program is to empower low-income individuals to create more stable environments for themselves and their families. A financial assistance case manager helps families in financial crisis. Specially-trained workers, armed with clinical skills and relationships with local community resource providers, are able to effectively and efficiently assist clients in accessing resources they need to regain and maintain financial stability. (15% public service cap) Center for Enriched Funding will be used to support an employment specialist to assist low-income Skokie residents with 5,000 Living developmental disabilities with employment opportunities to address the 85% unemployment rate for individuals with disabilities. (15% public service cap) Asian Human Funding will be used to ensure an optimal level of qualified support staff for the dental clinic to provide dental 20,000 Services - dental services to low-income Skokie residents. The support staff members are vital to the success of the dental services clinic, being responsible for patient triage, education, seating, medical histories, and radiographs in addition to chair-side assisting and sterilization duties, improving patient flow and maximizing chair time with the patient. Services are available from pediatric through geriatric populations. Dental clinic treatments include education, preventive care, restorative work, and some rehabilitative services to replace missing dentition. (15% public service cap) VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 4  Return to CDBG Memo PY23/FY24 Funding Requests ($) Metropolitan Family Funding will be used to offset counselor staffing costs, providing counseling services, including grief, trauma, 10,000 Services family/couple and/or parent/child relationships, child and adolescent school performance and behavior problems, work performance, substance abuse, individual and family development, and family violence. Services are provided in community-based centers, clients' homes, and school settings. MFS utilizes a solution-focused, time-limited approach to counseling interventions that build on clients' strengths, capacity for change and growth, and relationships within their families, community, work, and school settings. The demand for counseling services remains high due to COVID-19. (15% public service cap) Impact Behavioral Funding will be used to offset employment specialist staffing costs. Impact's Employment Services Program 9,000 Health Partners assists adults living with mental illness in seeking, acquiring, and maintaining competitive employment in their communities. The evidence-based Individual Placement and Support (IPS) model developed by Dartmouth College will be used, integrating employment services with mental health services providers. (15% public service cap) PEER Services Funding will be used to offset the costs associated with employing an adult and adolescent program 12,000 coordinator to provide outreach, assessment, and treatment services to Skokie teens, families, and single adults who are experiencing problems related to substance abuse, including vaping, the recent legalization of marijuana, and COVID-19. (15% public service cap) VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 5  Return to CDBG Memo PY23/FY24 Funding Requests ($) The Harbour Funding will be used to offset the staffing costs of serving the needs of homeless youth (including locked-out, 5,489 runaway, or abandoned) ages 12-23 in the north and northwest Chicago suburbs. Agency programs transition homeless youth to self-sufficiency through three core programs: Safe Harbour Emergency Shelter, Youth in Transition, and Successful Teens/Effective Parents (STEPs). The funds will be disbursed among the programs as-needed to provide immediate short-term housing, crisis intervention, family reunification when possible, longer-term transitional housing, and educational and employment support. (15% public service cap) North Shore Senior Funding will be used to offset the staffing costs associated with providing case management and counseling 10,000 Center (NSSC) services to low-income, older adult residents of Skokie. Individuals who are frail, who are disabled, and who fall into the poverty- and low-income range, plus those whose independence is threatened, are being offered Zoom-based support during COVID-19, and will be offered home- and community-based services when they return to "business as usual", to support independent living and forestall or prevent nursing home placement. These services will enable Skokie seniors to remain members of the community. (15% public service cap) WINGS Funding will be used to offset the staffing costs to support nights of shelter and therapeutic counseling, 5,000 including Family and Child Advocates. Clients may stay at the WINGS' Safe House for up to 90 days and participate in the Transitional Housing Program for up to two years. (15% public service cap) PY23/FY24 Total Request 810,061 VOSDOCS-#605320-v1-CDBG_PY_23_Public_Hearings-_Proposal_Summaries 6  Return to CDBG Memo Allocation of CDBG Funds to Community Organizations 1977-2023 Actual Scenario 1 Scenario 2 Agency 1977-2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 20023 Total Access to Care 14,000 5,000 6,000 6,000 7,000 8,000 10,000 8,845 5,000 3,850 2,290 0 0 0 0 0 0 0 0 $75,985 Argentium (formerly SASI) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 0 $3,000 AHS Family Health Center 0 0 0 0 0 0 0 0 0 0 0 25,000 20,000 3,000 6,000 12,000 10,000 7,000 6,520 12,000 19,347 $89,520 Assyrian Family Health Alliance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,982 0 0 $4,982 Better Existence with HIV 33,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $33,600 Center for Enriched Living 14,000 0 3,000 3,000 3,000 3,000 4,000 4,400 2,000 2,200 2,290 2,040 0 0 0 2,000 0 3,000 3,000 $50,930 Centre East 41,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $41,750 Children's Advocacy Center 0 2,000 2,000 0 2,000 2,000 2,000 2,650 2,500 2,200 2,290 2,550 3,000 3,000 3,000 3,000 3,000 4,000 3,720 $44,910 CJE (Lieberman Center, Village Center) 60,000 16,840 0 0 20,000 17,000 10,000 12,350 10,000 15,000 20,865 20,000 25,000 0 11,093 30,000 0 15,000 20,400 $303,548 Connections for the Homeless 0 0 0 0 0 0 0 0 0 3,559 3,750 0 0 0 0 0 0 0 0 $7,309 Evanston Shelter for Battered Women 125,500 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $129,000 Great Opportunities Adult Day Care 120,857 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $120,857 Housing Authority of Cook County 0 0 0 0 0 0 0 0 0 0 0 20,000 0 0 0 0 0 0 0 $20,000 Housing Opportunity Development Corp. 0 0 0 0 10,000 0 12,000 0 0 0 0 0 13,200 0 17,566 0 16,800 19,500 19,500 $108,566 Impact Behavioral Health Partners 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 3,000 8,000 $14,000 Interfaith Housing Development 206,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $206,200 Jewish Child and Family Services (JCFS) 0 0 0 0 0 0 0 0 0 3,850 3,650 3,570 4,000 4,000 4,000 4,000 4,000 4,000 3,720 $38,790 Jewish Federation of Metropolitan Chicago 0 20,000 20,000 10,000 0 20,000 12,000 7,550 0 0 0 0 0 0 0 0 0 0 0 $89,550 Maine-Niles Association for Special Recreation 42,600 3,000 3,000 3,000 3,000 3,000 3,000 0 2,000 2,200 2,290 2,040 0 0 0 0 0 0 0 $69,130 Meals on Wheels NE IL (formerly Meals at Home) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 3,000 5,000 0 0 $11,000 Metropolitan Family Services 108,088 0 12,400 0 4,000 0 0 0 5,000 5,000 5,200 6,000 6,000 6,000 7,000 6,000 5,000 6,000 6,000 5,580 10,000 $187,688 New Foundation Center (formerly WilPower, Inc.) 10,000 0 0 9,000 0 0 0 0 0 0 18,750 0 0 0 0 0 0 0 0 $37,750 Niles Township Community Daycare Center 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $75,000 Niles Township Food Pantry 0 0 0 0 0 10,000 15,000 5,000 0 0 0 0 0 0 0 0 0 0 0 $30,000 North Shore Senior Center 25,300 6,560 5,000 5,000 6,000 6,000 9,000 8,845 8,000 7,150 6,780 8,160 10,000 10,000 8,000 8,000 8,000 8,000 8,000 7,440 10,000 $161,795 Open Communities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000 0 0 $3,000 Orchard Village 941,035 0 27,000 17,000 15,000 0 15,000 21,700 13,000 0 18,780 20,000 15,000 10,387 27,175 18,960 9,500 10,000 25,000 15,800 $1,204,537 PEER Services 8,000 5,000 4,000 4,000 0 4,000 6,000 8,845 6,500 4,950 4,690 6,120 7,500 7,500 6,000 5,000 5,000 6,000 6,000 5,580 12,000 $105,105 RespiteCare 4,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $4,000 Search, Inc. 33,790 0 17,000 18,000 12,000 12,700 18,000 23,300 15,000 24,750 18,750 16,500 10,000 15,000 15,313 18,000 18,700 20,000 22,500 $329,303 SHORE Community Services 207,497 44,600 25,000 11,200 15,000 20,000 12,000 11,300 4,500 13,541 8,025 5,000 0 40,800 18,750 20,000 22,700 8,000 22,500 21,400 33,150 $510,413 Skokie Park District 256,490 0 7,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $263,990 The Harbour, Inc. 0 0 0 3,000 3,000 0 5,000 5,300 6,000 4,950 4,690 5,100 6,000 6,000 5,000 3,000 3,000 4,000 4,000 $68,040 Thresholds/NTSW 490,650 0 0 5,700 0 0 0 0 0 0 0 0 0 0 0 44,000 0 0 0 $540,350 Turning Point Behavioral Health Care 377,363 10,247 0 0 0 0 6,665 0 5,000 0 5,360 9,500 12,000 19,552 23,277 25,000 30,800 22,500 22,500 10,171 14,156 $569,764 United Way 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $25,000 Urhai Community Service Center 0 0 0 0 0 0 3,000 0 0 0 0 0 0 0 0 0 0 0 0 $3,000 WINGS 40,000 0 0 0 0 0 0 0 0 0 0 0 0 0 2,648 0 0 0 4,660 $47,308 Youth & Opportunity United 0 0 0 0 0 0 0 0 0 0 5,200 6,120 7,500 7,500 7,000 4,000 5,000 5,000 0 $47,320 Zacharias Center 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,650 0 0 0 0 $34,650 Total 3,260,720 116,747 131,900 94,900 100,000 105,700 142,665 120,085 84,500 93,200 133,650 157,700 139,200 132,739 199,471 208,960 154,482 145,000 181,020 $5,710,639 VOSDOCS-#155619-v22-CDBG_Historic_Funding_Allocations Chart 1977-2023 February 1, 2023