Finance Sub-Committee

Finance Committee , Regular http://www.springfieldcityhall.com ~ Agenda ~ Susan Kacoyannakis 413-787-6170 Monday, September 12, 2016 5:30 PM City Hall -- Room 200 Call to Order 5:30 PM Meeting called to order on September 12, 2016 at City Hall -- Room 200, 36 Court Street, Springfield, MA. Orders 2. Order (ID # 3649) Byrne JAG Grant - No Match - $147,456 ATTACHMENTS:  JAG Grant Award Letter (PDF)  JAG Grant Set-Up (PDF) 3. Order (ID # 3640) Grant Acceptance - No Match - $1,000,000 ATTACHMENTS:  SSYI Funding Information (PDF)  SSYI Grant Set-Up (PDF) 4. Order (ID # 3639) Clean Energy Resiliency Grant - No Match - $2,790,099 The City applied for and received this grant for the purpose of providing partial funding for the Baystate Medical Center combined heat and power plant. ATTACHMENTS:  Clean Energy Resilience Grant Set-Up & Contract(PDF) 5. Order (ID # 3638) Transfer from Self Insurance Stabilization Fund to Law Settlement Claims Account ($97,364.87) ATTACHMENTS:  CAFO Certification - Settlements Transfer (PDF) 6. Order (ID # 3636) TJO License Plate Grant - No Match Required $12,000 Finance Committee Page 1 Printed 9/9/2016 Regular Agenda September 12, 2016 ATTACHMENTS:  License Plate Grant (PDF) 7. Order (ID # 3635) Science on the Go Grant - No Match Required $1,000.00 ATTACHMENTS:  Science on the Go (PDF) 8. Order (ID # 3634) Library Trust Income - Annual Amount - $135,000 ATTACHMENTS:  Library Trusts & Endowments (PDF) 9. Order (ID # 3633) Read / Write/ Now Grant - No Match Required $230,944.00 ATTACHMENTS:  ABE Grant (PDF) 10. Order (ID # 3632) FY17 Elders Council on Aging Grant - No Match Required $238,840.00 ATTACHMENTS:  COA (PDF) 11. Order (ID # 3627) Bills of Prior Year - School Department ATTACHMENTS:  FY17 CAFO Certification BOPY- School Transportation (DOCX) 12. Order (ID # 3626) Bills of Prior Year - Various Departments ATTACHMENTS:  FY17 CAFO Certification BOPY (DOCX)  9-12-16 Prior Years Bill Schedule 1 (XLSX) 13. Order (ID # 3622) Police Department Donations - $39,941.85 ATTACHMENTS:  Police Donations (PDF) Finance Committee Page 2 Printed 9/9/2016 Regular Agenda September 12, 2016 14. Order (ID # 3620) FY17 MassCALL II Grant- $100,000.00 ATTACHMENTS:  Mass Call II (PDF) 15. Order (ID # 3619) Massachusetts Substance Abuse Collaborative - No Match Required $100,000 ATTACHMENTS:  Mass Substance Abuse Grant (PDF) 16. Order (ID # 3618) Mason Square Library Grant - $145,394.12 ATTACHMENTS:  Mason Square Library Grant (PDF) 17. Order (ID # 3617) FY17 GSSSI Grant Acceptance - in Kind Match ($92,400) ATTACHMENTS:  GSSSI-REQUEST GRANT SETUP FY17 (PDF) 18. Order (ID # 3612) Jail Diversion Program Grant - No Match Required - $80,000 ATTACHMENTS:  Jail Diversion Grant Award (PDF)  Jail Diversion Grant Set-Up (PDF) Reports 19. Status/update of Internal Audit Report Finance Committee Page 3 Printed 9/9/2016  2 City Council Meeting: 09/12/16 05:30 PM Initiator: Christopher Fraser SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3649 Byrne JAG Grant - No Match - $147,456 (Mayor Sarno) WHEREAS, the Police Department has been awarded an Edward Byrne Memorial Justice Assistance Grant (JAG) for $147,456 from the U.S. Department of Justice; and WHEREAS, the grant is intended to support a broad range of activities to prevent and control crime; and WHEREAS, the Department intends to use the grant funds for information technology upgrades and new protective equipment for police officers; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws Ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: Edward Byrne Memorial Justice Assistance Grant - $147,456 Updated: 9/7/2016 12:11 PM by Christopher Fraser Page 1 Packet Pg. 4  2.a U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Office of Justice Programs Washington, D.C. 20531 August 15, 2016 The Honorable Domenic J. Sarno City of Springfield 36 Court Street Attachment: JAG Grant Award Letter (3649 : Byrne JAG Grant - No Match - $147,456) City Hall Springfield, MA 01103-1698 Dear Mayor Sarno: On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation in the amount of $147,456 for City of Springfield. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Zafra Stork, Program Manager at (202) 598-1483; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures Packet Pg. 5  2.b Packet Pg. 6 Attachment: JAG Grant Set-Up (3649 : Byrne JAG Grant - No Match - $147,456)  2.b Packet Pg. 7 Attachment: JAG Grant Set-Up (3649 : Byrne JAG Grant - No Match - $147,456)  2.b Packet Pg. 8 Attachment: JAG Grant Set-Up (3649 : Byrne JAG Grant - No Match - $147,456)  3 City Council Meeting: 09/12/16 05:30 PM Initiator: Christopher Fraser SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3640 Grant Acceptance - No Match - $1,000,000 (Mayor Sarno) WHEREAS, the Police Department (“Department”) has been awarded an increase of $500,000 to the "Safe and Successful Youth Initiative” Grant from the Executive Office of Health and Human Services, bringing the total grant award to $1,000,000; and WHEREAS, the grant's purpose is to fund a multi-faceted strategy for reducing youth violence in the Commonwealth; and WHEREAS, the Department intends to use the grant funds to implement a coordinated intervention strategy focused on "proven risk youth" identified as the highest risk individuals for being perpetrators or victims of shootings or stabbing violence; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws Ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: Safe and Successful Youth Initiative Grant - $1,000,000 Updated: 9/7/2016 10:12 AM by Christopher Fraser Page 1 Packet Pg. 9 Packet Pg. 10 3.a Attachment: SSYI Funding Information (3640 : SSYI Grant - No Match - $1,000,000) Packet Pg. 11 3.a Attachment: SSYI Funding Information (3640 : SSYI Grant - No Match - $1,000,000) Packet Pg. 12 3.b Attachment: SSYI Grant Set-Up (3640 : SSYI Grant - No Match - $1,000,000) Packet Pg. 13 3.b Attachment: SSYI Grant Set-Up (3640 : SSYI Grant - No Match - $1,000,000) Packet Pg. 14 3.b Attachment: SSYI Grant Set-Up (3640 : SSYI Grant - No Match - $1,000,000)  4 City Council Meeting: 09/12/16 05:30 PM Initiator: Christopher Fraser SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3639 A Clean Energy Resiliency Grant - No Match - $2,790,099 (Mayor Sarno) WHEREAS, the Office of Community Development ("Department") has been awarded a "Clean Energy Resiliency Grant" of $2,790,099 From the Massachusetts Department of Energy Resources; and WHEREAS, the purpose of the grant program is to provide partial funding for the construction of a combined heat and power plant for Baystate Medical Center; and WHEREAS, pursuant to the Grant, the Department intends to award the grant funds to Baystate Medical Center for the construction of the cogeneration plant, which will produce 80% of Baystate Health's annual energy consumption. In addition, the upgraded utility system will extend the facility's operational usage after a disaster from 96 hours to at least 30 days; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws Ch. 44, Sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: Clean Energy Resiliency Grant - No Match - $2,790,099 The City applied for and received this grant for the purpose of providing partial funding for the Baystate Medical Center combined heat and power plant. Updated: 9/7/2016 12:11 PM by Kathy Breck A Page 1 Packet Pg. 15 Packet Pg. 16 4.a Attachment: Clean Energy Resilience Grant Set-Up & Contract (3639 : Clean Energy Resiliency Grant - No Match - $2,790,099) Packet Pg. 17 4.a Attachment: Clean Energy Resilience Grant Set-Up & Contract (3639 : Clean Energy Resiliency Grant - No Match - $2,790,099) Packet Pg. 18 4.a Attachment: Clean Energy Resilience Grant Set-Up & Contract (3639 : Clean Energy Resiliency Grant - No Match - $2,790,099) Packet Pg. 19 4.a Attachment: Clean Energy Resilience Grant Set-Up & Contract (3639 : Clean Energy Resiliency Grant - No Match - $2,790,099)  5 City Council Meeting: 09/12/16 05:30 PM Initiator: Jennifer Whisher SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3638 Transfer from Self Insurance Stabilization Fund to Law Settlement Claims Account ($97,364.87) (Mayor Sarno) WHEREAS, to meet the expenses of the City of Springfield, pursuant to Mass. Gen. Laws Ch. 40, Section 5B, Ch. 59, Section 23 and Chapter 468 of the Acts of 2008, the Chief Administrative and Financial Officer and his Honor the Mayor have requested authorization from the City Council to transfer the sum of $97,364.87 from Self Insurance Stabilization - Other Financing Use to the Law Department Settlement Account for a settlement against the City. WHEREAS, after reviewing this order, the Chief Administrative and Financial Officer has certified to the Mayor and City Council, that in his professional opinion, after an evaluation of all pertinent financial information reasonably available, the City’s financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the transfer, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, that the City Council approves the transfer of the sum of $97,364.87 from Self Insurance Stabilization Fund to the Law Department Settlement Account. From: Self Insurance Stabilization Fund - Other Financing Use 8219-00-00-0000-0000-0010-000000-0000000-701000 $97,364.87 To: Law Department - Settlement Claims 0100-10-151-0000-0000-0010-000000-0000000-576400 $97,364.87 This order requires a 2/3 Vote Updated: 9/7/2016 11:28 AM by Jennifer Whisher Page 1 Packet Pg. 20  5.a City of Springfield Division of Administration 36 Court Street and Finance Attachment: CAFO Certification - Settlements Transfer (3638 : Transfer from Self Insurance Stabilization Fund to Law Settlement Claims Springfield, MA 01103 To: Springfield City Council From: Timothy J. Plante, Chief Administrative & Financial Officer Date: September 7, 2016 Re: Order for Council Meeting – September 12, 2016 Cc: Mayor Sarno Purpose: The purpose of this memo is to provide an explanation of the order sponsored by the Mayor for the September 12, 2016 Council meeting that requests a transfer of $97,364.87 from Self Insurance – Other Financing Use to the Law Department Settlement Claims line item. Background: The City is required to pay a judgment in the amount of $97,364.87. This transfer will increase the Settlement Claims line item and fully fund the amount owed by the City. CAFO Certification: This memorandum will confirm that in my professional opinion, as the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in this City Council Order, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. This certification is made in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. Packet Pg. 21  6 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3636 TJO License Plate Grant - No Match Required $12,000 (Mayor Sarno) WHEREAS, the Thomas J. O’Connor Animal Control and Adoption Center has been awarded a “Massachusetts Animal Coalition's License Plate” Grant of $12,000.00 from the Massachusetts Animal Coalition for the grant period July 1, 2016 through June 30, 2017; and WHEREAS, the mission of the MAC grant is to decrease the number of homeless, neglected, displaced and abused animals in Massachusetts; and WHEREAS, the Department intends to use the grant funds to spay and neuter animals; and WHEREAS, the Department has accepted the grant funds and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: TJO License Plate Grant - No Match Required $12,000 Updated: 9/6/2016 1:48 PM by Melanie Acobe Page 1 Packet Pg. 22 Packet Pg. 23 6.a Attachment: License Plate Grant (3636 : TJO License Plate Grant - No Match Required $12,000) Packet Pg. 24 6.a Attachment: License Plate Grant (3636 : TJO License Plate Grant - No Match Required $12,000) Packet Pg. 25 6.a Attachment: License Plate Grant (3636 : TJO License Plate Grant - No Match Required $12,000) Packet Pg. 26 6.a Attachment: License Plate Grant (3636 : TJO License Plate Grant - No Match Required $12,000) Packet Pg. 27 6.a Attachment: License Plate Grant (3636 : TJO License Plate Grant - No Match Required $12,000)  7 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3635 Science on the Go Grant - No Match Required $1,000.00 (Mayor Sarno) WHEREAS, the Library Department (“Department”) has been awarded a "Science on the Go Grant” of $1,000.00 From the Rotary Club of Springfield; and WHEREAS, the grant to promote science and technology exploration and learning with elementary age students; and WHEREAS, the Department intends to use the grant funds to create Science on the Go kits to be used at the library and at community organizations; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation. Science on the Go Grant - No Match Required $1,000.00 Updated: 9/7/2016 12:59 PM by Lindsay B. Hackett Page 1 Packet Pg. 28 Packet Pg. 29 7.a Attachment: Science on the Go (3635 : Science on the Go Grant - No Match Required $1,000.00) Packet Pg. 30 7.a Attachment: Science on the Go (3635 : Science on the Go Grant - No Match Required $1,000.00) Packet Pg. 31 7.a Attachment: Science on the Go (3635 : Science on the Go Grant - No Match Required $1,000.00) Packet Pg. 32 7.a Attachment: Science on the Go (3635 : Science on the Go Grant - No Match Required $1,000.00)  8 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3634 A Library Trust Income - Annual Amount - $135,000 (Mayor Sarno) WHEREAS, the Library Department has been awarded Library Trust Income of 'not to exceed' $135,000 From the Springfield Library Foundation; and WHEREAS, the income represents the annual payment to be delivered quarterly to the Library for FY2017; WHEREAS, the Department intends to use the trust funds to purchase library materials; and WHEREAS, the Department has accepted the trust funds and requests authorization from the City Council and the Mayor to expend the trust funds listed below for the purposes stated above; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the trust funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the trust funds listed below for the purposes of such trust, subject to the approval of the Mayor, and the trust t funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the trust without further appropriation: Library Trust Income $135,000 Updated: 9/7/2016 4:59 PM by Kathy Breck A Page 1 Packet Pg. 33 Packet Pg. 34 8.a Attachment: Library Trusts & Endowments (3634 : Library Trust Income - $135,000) Packet Pg. 35 8.a Attachment: Library Trusts & Endowments (3634 : Library Trust Income - $135,000) Packet Pg. 36 8.a Attachment: Library Trusts & Endowments (3634 : Library Trust Income - $135,000) Packet Pg. 37 8.a Attachment: Library Trusts & Endowments (3634 : Library Trust Income - $135,000)  9 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3633 Read / Write/ Now Grant - No Match Required $230,944.00 (Mayor Sarno) WHEREAS, the Library Department (“Department”) has been awarded an "Adult and Community Learning Services Grant” of $230,944.00 From the Massachusetts Department of Elementary and Secondary Education; and WHEREAS, the grant is for adult and community learning services; and WHEREAS, the Department intends to use the grant funds for its Read / Write / Now Program; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation. Read / Write / Now - $230,944.00 Updated: 9/7/2016 12:58 PM by Lindsay B. Hackett Page 1 Packet Pg. 38 Packet Pg. 39 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 40 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 41 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 42 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 43 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 44 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 45 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 46 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 47 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 48 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 49 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 50 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 51 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 52 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 53 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 54 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 55 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 56 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00) Packet Pg. 57 9.a Attachment: ABE Grant (3633 : Read / Write/ Now Grant - No Match Required $230,944.00)  10 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3632 FY17 Elders Council on Aging Grant - No Match Required $238,840.00 (Mayor Sarno) WHEREAS, the Elder Affairs Department (“Department”) has been awarded a Council on Aging Grant of $238,840.00 From the Executive Office of Elder Affairs from the period of July 1, 2016 to June 30, 2017; and WHEREAS, the Department intends to use the grant funds to support its Council on Aging activities at senior centers; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: FY17 COA Grant - No Match Required $238,840.00 Updated: 9/7/2016 12:57 PM by Lindsay B. Hackett Page 1 Packet Pg. 58  10.a Packet Pg. 59 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 60 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 61 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 62 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 63 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 64 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 65 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  10.a Packet Pg. 66 Attachment: COA (3632 : FY17 Elders COA Grant - No Match Required $238,840.00)  11 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3627 Bills of Prior Year - School Department (Mayor Sarno) WHEREAS, to meet expenses incurred by the City of Springfield, pursuant to Mass. Gen. Laws ch. 44 Section 64 and Chapter 468 of the Acts of 2008, the Chief Administrative and Financial Officer and his Honor the Mayor have requested authorization from the City Council that the Departments listed on the attached Schedule One may pay bills from a previous fiscal year totaling $739,378.60; and WHEREAS, the departments listed on Schedule One will make payment for unpaid bills of a previous fiscal year from their FY17 General Fund Operating Budgets; and; WHEREAS, the Chief Administrative and Financial Officer has provided a written certification to the Mayor and City Council, that in his professional opinion, after an evaluation of all pertinent financial information reasonably available, the City’s financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the payments, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008; NOW THEREFORE BE IT ORDERED, that the City Council approves the payment of the bills listed on the attached Schedule One from the FY17 General Fund Departmental Operating Budgets for the expenses incurred in a previous fiscal year. Updated: 9/6/2016 3:12 PM by Melanie Acobe Page 1 Packet Pg. 67  11.a City of Springfield Division of Administration 36 Court Street and Finance Springfield, MA 01103 Attachment: FY17 CAFO Certification BOPY- School Transportation (3627 : Bills of Prior Year - School Department) To: Springfield City Council From: TJ Plante, Chief Administrative & Financial Officer Date: September 12, 2016 Re: Order for Council Meeting – September 12, 2016 Cc: Mayor Sarno Purpose: The purpose of this memo is to provide an explanation of the order sponsored by the Mayor for the September 12, 2016 Council meeting, which will pay prior years’ invoices totaling $739,378.60. Background: This is a request to allow the School Department to pay previous years bills from their current year (FY17) budget. Listed below are the department invoices, due dates, reason and amounts. Department Invoice # Vendor Date Reason Amount School Various First Student, Inc. June Pay for transportation expenses $ 739,378.60 Total $ 739,378.60 CAFO Certification: This memorandum will confirm that in my professional opinion, as the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in this City Council Order, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. This certification is made in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. Packet Pg. 68  12 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3626 Bills of Prior Year - Various Departments (Mayor Sarno) WHEREAS, to meet expenses incurred by the City of Springfield, pursuant to Mass. Gen. Laws ch. 44 Section 64 and Chapter 468 of the Acts of 2008, the Chief Administrative and Financial Officer and his Honor the Mayor have requested authorization from the City Council that the Departments listed on the attached Schedule One may pay bills from a previous fiscal year totaling $14,585.62; and WHEREAS, the departments listed on Schedule One will make payment for unpaid bills of a previous fiscal year from their FY17 General Fund Operating Budgets; and; WHEREAS, the Chief Administrative and Financial Officer has provided a written certification to the Mayor and City Council, that in his professional opinion, after an evaluation of all pertinent financial information reasonably available, the City’s financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the payments, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008; NOW THEREFORE BE IT ORDERED, that the City Council approves the payment of the bills listed on the attached Schedule One from the FY17 General Fund Departmental Operating Budgets for the expenses incurred in a previous fiscal year. Updated: 9/6/2016 10:45 AM by Melanie Acobe Page 1 Packet Pg. 69  12.a City of Springfield Division of Administration 36 Court Street and Finance Springfield, MA 01103 To: Springfield City Council From: TJ Plante, Chief Administrative & Financial Officer Date: September 12, 2016 Attachment: FY17 CAFO Certification BOPY (3626 : Bills of Prior Year - Various Departments) Re: Order for Council Meeting – September 12, 2016 Cc: Mayor Sarno Purpose: The purpose of this memo is to provide an explanation of the order sponsored by the Mayor for the September 12, 2016 Council meeting, which will pay prior years’ invoices totaling $14,585.62. Background: This is a request to allow various City departments to pay previous years bills from the current year (FY17) budget. Listed below are the department invoices, due dates, reason and amounts. Department Invoice # Vendor Date Reason Amount DPW 9-20165 & 9-25876 Jack Young Company 5/9/2016 FY16 Services Rendered $ 600.00 DPW 3023386 The Republican 6/30/2016 FY16 Advertising Expense $ 215.55 Facilities N/A Pine Point Community Council 6/30/2016 Pine Point Lease $ 9,400.00 Facilities 4024358 Home Depot 5/4/2016 FY16 Services Rendered $ 14.97 Facilities 1108895 Ivey Industries 6/13/2016 FY16 Services Rendered $ 127.18 Facilities Various Rest In Peace Pest Control June Extermination services in municipal buildings $ 126.00 Law Various Accurate Court Reporting, Inc. June FY16 Services Rendered $ 792.10 Law Various Essex County Sheriff's Department June FY16 Services Rendered $ 234.10 Law Various Hampden County Sheriff's Department June FY16 Services Rendered $ 2,140.00 Law Various Middlesex County Sheriff's Department June FY16 Services Rendered $ 98.22 Law 2530601-Q22016 Pacer 6/30/2016 FY16 Services Rendered $ 23.70 Law Various Veritext 6/16/2016 FY16 Services Rendered $ 554.55 Mayor N/A Petty Cash Reimbursement June Food, Stamps and Travel Reimbursements $ 197.80 Mayor Various Belmont Standard June To pay for bottled water from previous year $ 14.45 Police 1204548682 Concentra 5/17/2016 FY16 Services Rendered $ 47.00 Total $ 14,585.62 CAFO Certification: This memorandum will confirm that in my professional opinion, as the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in this City Council Order, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. This certification is made in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. Packet Pg. 70  12.b Schedule One Bills of Prior Year September 12, 2016 Department Invoice # Vendor Date DPW 9-20165 & 9-25876 Jack Young Company 5/9/2016 DPW 3023386 The Republican 6/30/2016 Facilities N/A Pine Point Community Council 6/30/2016 Attachment: 9-12-16 Prior Years Bill Schedule 1 (3626 : Bills of Prior Year - Various Departments) Facilities 4024358 Home Depot 5/4/2016 Facilities 1108895 Ivey Industries 6/13/2016 Facilities Various Rest In Peace Pest Control June Law Various Accurate Court Reporting, Inc. June Law Various Essex County Sheriff's Department June Law Various Hampden County Sheriff's Department June Law Various Middlesex County Sheriff's Department June Law 2530601-Q22016 Pacer 6/30/2016 Law Various Veritext 6/16/2016 Mayor N/A Petty Cash Reimbursement June Mayor Various Belmont Standard June Police 1204548682 Concentra 5/17/2016 Total Packet Pg. 71  12.b Reason Amount ORG / Object FY16 Services Rendered $ 600.00 FY16 Advertising Expense $ 215.55 Pine Point Lease $ 9,400.00 Attachment: 9-12-16 Prior Years Bill Schedule 1 (3626 : Bills of Prior Year - Various Departments) FY16 Services Rendered $ 14.97 FY16 Services Rendered $ 127.18 Extermination services in municipal buildings $ 126.00 FY16 Services Rendered $ 792.10 FY16 Services Rendered $ 234.10 FY16 Services Rendered $ 2,140.00 FY16 Services Rendered $ 98.22 FY16 Services Rendered $ 23.70 FY16 Services Rendered $ 554.55 Food, Stamps and Travel Reimbursements $ 197.80 To pay for bottled water from previous year $ 14.45 FY16 Services Rendered $ 47.00 $ 14,585.62 Packet Pg. 72  Purchase Order 12.b Packet Pg. 73 Attachment: 9-12-16 Prior Years Bill Schedule 1 (3626 : Bills of Prior Year - Various Departments)  13 City Council Meeting: 09/12/16 05:30 PM Initiator: Christopher Fraser SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3622 Police Department Donations - $39,941.85 (Mayor Sarno) WHEREAS, the Springfield Police Department has been awarded donations totaling $39,941.85 From various individuals and organizations; and WHEREAS, the funds provided by the donors were designated for the Police Department's Donation Fund; and WHEREAS, the Department has accepted the donation and requests authorization from the City Council and the Mayor to expend the donation funds listed in the Attachment; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the donation funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws Ch. 44, sec 53A, that the City Council approves the expenditure by the Department of the donation funds listed below for the purposes of such donation, subject to the approval of the Mayor, and the donation funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the donation without further appropriation: Police Department Donations - $39,941.85 Updated: 9/7/2016 8:59 AM by Christopher Fraser Page 1 Packet Pg. 74  13.a SPRINGFIELD POLICE DEPARTMENT FY17 DONATIONS Date Donator Address Purpose Amount 7/5/2016 Crack Sealing Unknown Admin $ 100.00 7/5/2016 C3 Forest Park Sattal C3 Forest Park C3 Forest Park $ 800.00 Attachment: Police Donations (3622 : Police Department Donations - $39,941.85) 42613 Pugliese, Dooley, Skrzniarz Unknown Admin $ 20.00 8/20/2016 Robert Blake Love On Blue Admin $ 296.70 9/6/2016 Focus Springfield 95 State Street, Springfield, MA 01103 Roosecelt Tower Upgrades $ 38,725.15 Total $ 39,941.85 Packet Pg. 75  14 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3620 FY17 MassCALL II Grant- $100,000.00 (Mayor Sarno) WHEREAS, the Department of Health and Human Services (“Department”) has been awarded an a grant (contract) of $100,000.00 from the Mass Department of Public Health, Bureau of Substance Abuse Services; and WHEREAS, the opioid related overdoses was selected among substance abuse issues of greatest concern in the Commonwealth, and MassCALL II is an initiative to reduce opioid overdoses; and WHEREAS, the Department intends to use the funds to provide MassCALL II prevention services during the period July 1, 2016 through June 30, 2017; and WHEREAS, the Department has accepted the grant (contract) and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grant; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: FY17 MassCALL II Grant- $100,000.00 Updated: 9/7/2016 12:57 PM by Lindsay B. Hackett Page 1 Packet Pg. 76  14.a Packet Pg. 77 Attachment: Mass Call II (3620 : FY 17 MassCALL II Grant- $100,000.00)  14.a Packet Pg. 78 Attachment: Mass Call II (3620 : FY 17 MassCALL II Grant- $100,000.00)  14.a Packet Pg. 79 Attachment: Mass Call II (3620 : FY 17 MassCALL II Grant- $100,000.00)  14.a Packet Pg. 80 Attachment: Mass Call II (3620 : FY 17 MassCALL II Grant- $100,000.00)  14.a Packet Pg. 81 Attachment: Mass Call II (3620 : FY 17 MassCALL II Grant- $100,000.00)  15 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3619 Massachusetts Substance Abuse Collaborative - No Match Required $100,000 (Mayor Sarno) WHEREAS, the Springfield Health and Human Services Department has been awarded a Massachusetts Substance Abuse Collaborative Grant of $100,000.00 from the DPH Bureau of Substance Abuse Services; and WHEREAS, the purpose of the grant is to develop local strategies for prevention of opioid abuse, underage drinking and other drug use. WHEREAS, the Department intends to use the grant funds to fulfill the requirements specified by the grant; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: Massachusetts Substance Abuse Collaborative - No Match Required $100,000 Updated: 9/7/2016 12:57 PM by Lindsay B. Hackett Page 1 Packet Pg. 82  15.a Packet Pg. 83 Attachment: Mass Substance Abuse Grant (3619 : Massachusetts Substance Abuse Collaborative - No  15.a Packet Pg. 84 Attachment: Mass Substance Abuse Grant (3619 : Massachusetts Substance Abuse Collaborative - No  15.a Packet Pg. 85 Attachment: Mass Substance Abuse Grant (3619 : Massachusetts Substance Abuse Collaborative - No  15.a Packet Pg. 86 Attachment: Mass Substance Abuse Grant (3619 : Massachusetts Substance Abuse Collaborative - No  15.a Packet Pg. 87 Attachment: Mass Substance Abuse Grant (3619 : Massachusetts Substance Abuse Collaborative - No  16 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3618 A Mason Square Library Grant - $145,394.12 (Mayor Sarno) WHEREAS, the Library Department has been awarded a Donation in the amount of $145,394.12 from the Springfield Libraries Foundation, Inc ; and WHEREAS, the donation will fund the operational and capital improvements expenses for the Mason Square Library WHEREAS, the Department intends to use the grant funds for Mason Square Library operating expenses WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the donation funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the donation funds listed below for the purposes of such donation, subject to the approval of the Mayor, and the donation funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the donation without further appropriation: SPRINGFIELD LIBRARY FOUNDATION - $145,394.12 Updated: 9/7/2016 4:51 PM by Kathy Breck A Page 1 Packet Pg. 88  16.a Packet Pg. 89 Attachment: Mason Square Library Grant (3618 : Mason Square Library Grant - $145,394.12)  16.a Packet Pg. 90 Attachment: Mason Square Library Grant (3618 : Mason Square Library Grant - $145,394.12)  16.a Packet Pg. 91 Attachment: Mason Square Library Grant (3618 : Mason Square Library Grant - $145,394.12)  16.a Packet Pg. 92 Attachment: Mason Square Library Grant (3618 : Mason Square Library Grant - $145,394.12)  17 City Council Meeting: 09/12/16 05:30 PM Initiator: Melanie Acobe SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3617 FY17 GSSSI Grant Acceptance - in Kind Match ($92,400) (Mayor Sarno) WHEREAS, the Department of Elder Affairs ("Department") has been awarded a Title III Grant of $92,400.00 from the Greater Springfield Senior Services Inc. (GSSSI) from the period of October 1, 2016 to September 30, 2017; and WHEREAS, the grant is to provide outreach, advocacy, information and referral services to seniors; WHEREAS, the Department intends to use the grant funds to encourage senior participation in programs, conduct follow-up home visits, give referrals, provide client advocacy, help the elder or caregiver in receiving or providing quality care, give the community presentations and collaborate with agencies and businesses to assist seniors that are in dept, under-insured, uninsured or homeless; and WHEREAS, the total cost of the program/service is $108,707; and WHEREAS, the grant will pay for 85% of the total cost, which is $92,400.00, and requires the City to match 15% (in-kind), totaling $16,307.00, to be supported by the City of Springfield Elder Affair's budget/account; WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds and the required City matching contribution described herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: FY17 GSSSI Grant Acceptance - $92,400.00 Updated: 9/7/2016 12:55 PM by Lindsay B. Hackett Page 1 Packet Pg. 93  17.a Packet Pg. 94 Attachment: GSSSI-REQUEST GRANT SETUP FY17 (3617 : FY17 GSSSI Grant Acceptance in Kind Match ($92,400))  17.a Packet Pg. 95 Attachment: GSSSI-REQUEST GRANT SETUP FY17 (3617 : FY17 GSSSI Grant Acceptance in Kind Match ($92,400))  17.a Packet Pg. 96 Attachment: GSSSI-REQUEST GRANT SETUP FY17 (3617 : FY17 GSSSI Grant Acceptance in Kind Match ($92,400))  17.a Packet Pg. 97 Attachment: GSSSI-REQUEST GRANT SETUP FY17 (3617 : FY17 GSSSI Grant Acceptance in Kind Match ($92,400))  17.a Packet Pg. 98 Attachment: GSSSI-REQUEST GRANT SETUP FY17 (3617 : FY17 GSSSI Grant Acceptance in Kind Match ($92,400))  18 City Council Meeting: 09/12/16 05:30 PM Initiator: Christopher Fraser SCHEDULED Sponsors: Mayor Domenic J. Sarno DOC ID: 3612 Jail Diversion Program Grant - No Match Required - $80,000 (Mayor Sarno) WHEREAS, the Springfield Police Department (“Department”) has been awarded a Jail Diversion Program grant of $80,000.00 From the Massachusetts Department of Mental Health; and WHEREAS, the purpose of the grant is to continue expansion of the Crisis Intervention Team during fiscal year 2017; and WHEREAS, the Department intends to use the grant funds to provide training for applicable police officers; and WHEREAS, the Department has accepted the grant and requests authorization from the City Council and the Mayor to expend the grant funds listed below for the purposes of such grants; and WHEREAS, the Chief Administrative and Financial Officer, after an evaluation of all pertinent financial information reasonably available, has certified that the City's financial resources and revenues are and will continue to be adequate to support the proposed expenditures and obligations involved in the City Council Order authorizing the expenditure of the grant funds listed herein, subject to the approval of the Mayor, without a detrimental impact on the continuous provision of the existing level of municipal services, in accordance with Section 2(f) of Chapter 656 of the Acts of 1989, as added by Section 1 of Chapter 468 of the Acts of 2008. NOW THEREFORE BE IT ORDERED, acting pursuant to Mass. Gen. Laws ch. 44, sec. 53A, that the City Council approves the expenditure by the Department of the grant funds listed below for the purposes of such grant, subject to the approval of the Mayor, and the grant funds received shall be deposited with the City Treasurer and held as a separate account and may be expended for the purposes of the grant without further appropriation: Jail Diversion Program Grant - $80,000 Updated: 9/7/2016 9:06 AM by Christopher Fraser Page 1 Packet Pg. 99 Packet Pg. 100 18.a Attachment: Jail Diversion Grant Award (3612 : Jail Diversion Program Grant - No Match Required - Packet Pg. 101 18.a Attachment: Jail Diversion Grant Award (3612 : Jail Diversion Program Grant - No Match Required - Packet Pg. 102 18.b Attachment: Jail Diversion Grant Set-Up (3612 : Jail Diversion Program Grant - No Match Required - Packet Pg. 103 18.b Attachment: Jail Diversion Grant Set-Up (3612 : Jail Diversion Program Grant - No Match Required - Packet Pg. 104 18.b Attachment: Jail Diversion Grant Set-Up (3612 : Jail Diversion Program Grant - No Match Required -