Art Museum Board

Springfield Art Museum Building and Grounds Committee Meeting Meyer Alumni Center 300 S Jefferson Ave, 3rd Floor April 16, 2026 4:30 PM Suite 303 Conference Room Springfield, MO 65806 TENTATIVE AGENDA 1. Call to Order 2. Director's Report 2.1. Expansion and Renovation Update 3. Adjournment In accordance with Americans with Disabilities Act (ADA) guidelines, if you need special accommodations when attending any City meeting, please notify the City Clerk’s Office at 417-864-1651 as soon as possible to ensure our ability to accommodate your needs. Page 1 of 19 THE WHITING-TURNER CONTRACTING COMPANY Trade Partner Breakdown Summary Springfield Art Museum - Phase 2 Updated Budget - 50% CD Set - 04/08/2026 ALL PHASES MASTERFORMAT SUMMARY BUILDING - PHASE 2 SITEWORK - PHASE 2 PHASE 2 - PROJECT TOTAL 35,996 GSF BP2 4.1 ACRE SP2 35,996 GSF DIVISION COST $/SF % COW COST $/SF % COW COST $/SF % COW 00C GENERAL REQUIREMENTS $ 398,480 $ 11.07 1.7% $ - $ - 0.0% $ 398,480 $ 11.07 1.7% 01A GENERAL TRADES $ 328,190 $ 9.12 1.4% $ - $ - 0.0% $ 328,190 $ 9.12 1.4% 01B SITE SURVEYING $ 14,400 $ 0.40 0.1% $ - $ - 0.0% $ 14,400 $ 0.40 0.1% 01C SANITARY FACILITIES $ 14,400 $ 0.40 0.1% $ - $ - 0.0% $ 14,400 $ 0.40 0.1% 01D DUMPSTERS $ 56,000 $ 1.56 0.2% $ - $ - 0.0% $ 56,000 $ 1.56 0.2% 01E PHOTOGRAPHY $ 9,500 $ 0.26 0.0% $ - $ - 0.0% $ 9,500 $ 0.26 0.0% 01F TEMPORARY FENCING $ 44,500 $ 1.24 0.2% $ - $ - 0.0% $ 44,500 $ 1.24 0.2% 01G SCHEDULING CONSULTANT $ 32,000 $ 0.89 0.1% $ - $ - 0.0% $ 32,000 $ 0.89 0.1% 01H JOBSITE CAMERA $ 12,800 $ 0.36 0.1% $ - $ - 0.0% $ 12,800 $ 0.36 0.1% 01J 360 CAMERA $ 12,480 $ 0.35 0.1% $ - $ - 0.0% $ 12,480 $ 0.35 0.1% 01K FINAL CLEANING $ 35,996 $ 1.00 0.2% $ - $ - 0.0% $ 35,996 $ 1.00 0.2% 01L LEED TRACKING $ 12,800 $ 0.36 0.1% $ - $ - 0.0% $ 12,800 $ 0.36 0.1% 01M CERTIFIED PAYROLL SOFTWARE $ 32,000 $ 0.89 0.1% $ - $ - 0.0% $ 32,000 $ 0.89 0.1% 02A DEMOLITION $ 604,000 $ 16.78 2.6% $ 93,228 $ 22,956.15 11.6% $ 697,228 $ 19.37 2.9% 03A CONCRETE $ 1,164,080 $ 32.34 5.1% $ 53,500 $ 13,173.66 6.7% $ 1,217,580 $ 33.83 5.1% 04A MASONRY $ 52,500 $ 1.46 0.2% $ - $ - 0.0% $ 52,500 $ 1.46 0.2% 05A STRUCTURAL STEEL $ 1,288,392 $ 35.79 5.6% $ - $ - 0.0% $ 1,288,392 $ 35.79 5.4% 05B ORNAMENTAL METALS $ 312,437 $ 8.68 1.4% $ - $ - 0.0% $ 312,437 $ 8.68 1.3% 06A MILLWORK $ 503,064 $ 13.98 2.2% $ - $ - 0.0% $ 503,064 $ 13.98 2.1% 07A ROOFING $ 849,640 $ 23.60 3.7% $ - $ - 0.0% $ 849,640 $ 23.60 3.6% 07B WATERPROOFING & INSULATION $ 251,623 $ 6.99 1.1% $ - $ - 0.0% $ 251,623 $ 6.99 1.1% 07C METAL PANELS $ 1,497,270 $ 41.60 6.5% $ - $ - 0.0% $ 1,497,270 $ 41.60 6.3% 07D EIFS $ 17,780 $ 0.49 0.1% $ - $ - 0.0% $ 17,780 $ 0.49 0.1% 08A DOORS & HARDWARE $ 224,379 $ 6.23 1.0% $ - $ - 0.0% $ 224,379 $ 6.23 0.9% 08B OVERHEAD DOORS $ - $ - 0.0% $ - $ - 0.0% $ - $ - 0.0% 08C GLASS & GLAZING $ 1,439,630 $ 39.99 6.3% $ - $ - 0.0% $ 1,439,630 $ 39.99 6.0% 08D ENVELOPE CONSULTANT $ 50,000 $ 1.39 0.2% $ - $ - 0.0% $ 50,000 $ 1.39 0.2% 09A FRAMING & DRYWALL $ 1,993,443 $ 55.38 8.7% $ - $ - 0.0% $ 1,993,443 $ 55.38 8.4% 09B PAINTING $ 251,181 $ 6.98 1.1% $ - $ - 0.0% $ 251,181 $ 6.98 1.1% 09C FLOORING $ 369,996 $ 10.28 1.6% $ - $ - 0.0% $ 369,996 $ 10.28 1.6% 09D POLISHED CONCRETE $ 61,123 $ 1.70 0.3% $ - $ - 0.0% $ 61,123 $ 1.70 0.3% 10A SIGNAGE & GRAPHICS $ 14,865 $ 0.41 0.1% $ - $ - 0.0% $ 14,865 $ 0.41 0.1% 10B MISCELLANEOUS SPECIALTIES $ 205,200 $ 5.70 0.9% $ 34,500 $ 8,495.16 4.3% $ 239,700 $ 6.66 1.0% 11A LOADING DOCK EQUIPMENT $ - $ - 0.0% $ - $ - 0.0% $ - $ - 0.0% 11B EQUIPMENT $ 51,000 $ 1.42 0.2% $ - $ - 0.0% $ 51,000 $ 1.42 0.2% 12A WINDOW COVERINGS $ 22,100 $ 0.61 0.1% $ - $ - 0.0% $ 22,100 $ 0.61 0.1% 12C FIXTURES & FURNISHINGS $ - $ - 0.0% $ - $ - 0.0% $ - $ - 0.0% 14A ELEVATOR $ 229,595 $ 6.38 1.0% $ - $ - 0.0% $ 229,595 $ 6.38 1.0% 21A FIRE PROTECTION $ 369,599 $ 10.27 1.6% $ - $ - 0.0% $ 369,599 $ 10.27 1.6% 22A PLUMBING $ 978,650 $ 27.19 4.3% $ - $ - 0.0% $ 978,650 $ 27.19 4.1% 23A HVAC $ 5,389,700 $ 149.73 23.4% $ - $ - 0.0% $ 5,389,700 $ 149.73 22.6% 26A ELECTRICAL $ 3,673,187 $ 102.04 16.0% $ - $ - 0.0% $ 3,673,187 $ 102.04 15.4% 31A SITEWORK & UTILITIES $ 141,127 $ 3.92 0.6% $ 201,289 $ 49,564.73 25.1% $ 342,416 $ 9.51 1.4% 32A ASPHALT PAVING $ - $ - 0.0% $ 7,683 $ 1,891.84 1.0% $ 7,683 $ 0.21 0.0% 32E LANDSCAPING & IRRIGATION $ - $ - 0.0% $ 410,964 $ 101,194.39 51.3% $ 410,964 $ 11.42 1.7% SUBTOTAL - COST OF WORK $ 23,009,106 $ 639.21 100.0% $ 801,164 $ 197,275.93 100.0% $ 23,810,270 $ 661.47 100.0% Estimating Contingency $ 460,182 $ 12.78 2.00% $ 16,023 $ 3,945.52 2.00% $ 476,205 $ 13.23 2.00% Construction/CM Contingency $ 938,772 $ 26.08 4.00% $ 32,687 $ 8,048.86 4.00% $ 971,459 $ 26.99 4.00% Escalation Contingency $ 122,040 $ 3.39 0.50% $ 4,249 $ 1,046.35 0.50% $ 126,290 $ 3.51 0.50% General Conditions $ 1,426,487 $ 39.63 Fixed $ - $ - Fixed $ 1,426,487 $ 39.63 Fixed General Liability Insurance $ 246,588 $ 6.85 0.95% $ 8,114 $ 1,998.01 0.95% $ 254,702 $ 7.08 0.95% Protective Liability Insurance $ 248,930 $ 6.92 0.95% $ 8,191 $ 2,016.99 0.95% $ 257,121 $ 7.14 0.95% Whiting-Turner Bond $ 211,617 $ 5.88 0.80% $ 6,963 $ 1,714.65 0.80% $ 218,580 $ 6.07 0.80% Whiting-Turner Fee $ 799,912 $ 22.22 3.00% $ 26,322 $ 6,481.39 3.00% $ 826,233 $ 22.95 3.00% Builder's Risk Insurance $ 68,659 $ 1.91 0.25% $ 2,259 $ 556.32 0.25% $ 70,918 $ 1.97 0.25% PROJECT TOTALS $ 27,532,292 $ 764.87 / GSF $ 905,974 $ 223,084.02 / ACRE $ 28,438,267 $ 790.04 / GSF Springfield Art Museum - CWE - 04.08.2026.xlsx 4/8/2026 Trade Partner Breakdown Summary Page 1 of 1 Page 2 of 19 THE WHITING-TURNER CONTRACTING COMPANY ALTERNATES & VALUE ENGINEERING ADD or DEDUCT Item DESCRIPTION QTY UNIT UNIT $ TOTAL Initiation Date Status to GMP A2.X PH1 - DEDUCT $ (1,189,295.00) DEDUCT 4/8/2026 Potential 01A - General Requirements (1) LS $ - $ - 02A - Carson-Mitchell (1) LS $ - $ - 03A - KCI Concrete (1) LS $ 64,185 $ (64,185.00) 04A - Blevins Masonry (1) LS $ 147,588 $ (147,588.00) 05A - Carson-Mitchell (1) LS $ - $ - 06A - Parks Cabinets (1) LS $ 51,519 $ (51,519.45) 07A - Missouri Builders (1) LS $ 1,890 $ (1,890.00) 07B - Pro-Seal (1) LS $ 19,182 $ (19,182.00) 07C - Watkins Roofing (1) LS $ 25,732 $ (25,732.00) 07D - Oaks Brothers (1) LS $ 91,400 $ (91,400.00) 08A - DH Pace (1) LS $ 6,463 $ (6,463.00) 08B - Brookline Doorworks (1) LS $ - $ - 08C - IWR (1) LS $ 48,740 $ (48,740.00) 08D - Miller Engineering (1) LS $ 15,125 $ (15,125.00) 09A - Commercial Builders (1) LS $ 95,192 $ (95,192.00) 09B - N.E. Painting (1) LS $ 35,472 $ (35,472.20) 09C - Joplin Floor Designs (1) LS $ 2,487 $ (2,487.00) 09D - Amtech (1) LS $ 5,439 $ (5,439.00) 10A - Signarama (1) LS $ 18,385 $ (18,385.20) 10B - DH Pace (1) LS $ 41,641 $ (41,641.00) 11B - Guardian Fall Protection (1) LS $ - $ - 12A - Benton Daylight Systems (1) LS $ 6,195 $ (6,195.00) 21A - Mainline Fire Protection (1) LS $ 59,985 $ (59,985.00) 23A - SECO (1) LS $ 113,672 $ (113,672.00) 26A - MCC (1) LS $ 55,000 $ (55,000.00) 31A - JD Wallace (1) LS $ 94,663 $ (94,663.00) 32A - Springfield Striping (1) LS $ 29,443 $ (29,443.00) 32E - A-1 Landscaping (1) LS $ 91,829 $ (91,829.00) SUBTOTAL - COST OF WORK $ (1,121,227.85) SUBTOTAL - MARKUPS $ (68,067.00) A2.01 PH2 - Beacon Gallery $ 1,499,863.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 1,326,344.00 SUBTOTAL - MARKUPS $ 173,519.00 A2.02 PH2 - Single Clean Steam Generator (NO PRICING RECEIVED) $ - ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ - SUBTOTAL - MARKUPS $ - A2.03 PH2 - MP02 at Courtyard Gallery $ 69,739.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 55,919.00 SUBTOTAL - MARKUPS $ 7,320.00 A2.04 PH2 - Grove Landscaping $ 189,370.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 167,457.00 SUBTOTAL - MARKUPS $ 21,913.00 A2.05 PH2 - Expanded Lobby $ 1,496,393.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 1,323,275.00 SUBTOTAL - MARKUPS $ 173,118.00 A2.06 PH2 - Landscaping & Monument at National $ 118,583.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 104,859.00 SUBTOTAL - MARKUPS $ 13,724.00 A2.07 PH2 - Remove Bird Frit at Lobby $ (48,415.00) DEDUCT 4/8/2026 Potential SUBTOTAL - COST OF WORK $ (42,810.00) SUBTOTAL - MARKUPS $ (5,605.00) A2.08 PH2 - Motorized Shades at Lobby $ 172,227.00 ADD 4/8/2026 Potential SUBTOTAL - COST OF WORK $ 152,300.00 SUBTOTAL - MARKUPS $ 19,927.00 Springfield Art Museum - CWE - 04.08.2026.xlsx 4/8/2026 Alternates VE Potential Page 1 of 1 Page 3 of 19 Expansion & Renovation Project Update Page 4 of 19 Page 5 of 19 Phase 1 Phase 2 Phase 2 Alternates Page 6 of 19  Reduced Scope Building Footprint v Beacon (Δ 930 SF) • Beacon Gallery • Boardwalk Extension (east end) West End (Δ 3,430 SF) • Size of West Commons • Community Room • Classroom configuration • Lobby Skylight Scope Options • Nook • Boardwalk Extension (west end) • Grove Reduced Scope & Original Scope Extents Page 7 of 19  GALLERY MEDIA INSTALLATION SURFACE (ABOVE) FAÇADE MEDIA INSTALLATION (ABOVE) BEACON GALLERY EXPANDED BOARDWALK OVERHANG EXTENTS OVERHANG EXTENTS (ABOVE) (ABOVE) Reduced Scope Original Scope: • Beacon Gallery • Boardwalk extension (east end) East End Scope Options Floor Plans Page 8 of 19 Reduced Scope Original Scope East End Scope Options View from Southeast Page 9 of 19 Reduced Scope Original Scope East End Scope Options View From East Page 10 of 19 Reduced Scope Original Scope East End Scope Options Evening View Page 11 of 19  LOBBY SKYLIGHT EXTENTS OF Original Scope GROVE COMBINED CLASSROOM / COMMUNITY COMMUNITY ROOM ROOM A WEST WEST COMMONS COMMONS A B B C C NOOK Reduced Scope – Main Level CLASSROOM KEY Original Scope - Main Level A Classroom A - watercolor • Increased West Commons B Classroom B - Ceramics • Dedicated Community Room C Classroom C - Painting & Drawing • Classroom reconfiguration • Lobby skylight • Nook public amenity West End Scope Options • • Boardwalk extension – west end Landscaped grove element Floor plans Page 12 of 19 EXTENTS OF Original Scope OPEN TO BELOW SKYLIGHT ABOVE OPEN TO BELOW OPEN TO BELOW Reduced Scope – Mezzanine Original Scope – Mezzanine • Program shifts west • Enlarged West Commons volume West End Scope Options Floor plans Page 13 of 19 Reduced Scope Original Scope (Larger Footprint + Grove) West End Scope Options Northwest Aerial Page 14 of 19 Reduced Scope Original Scope West End Scope Options View from North Page 15 of 19 Reduced Scope Original Scope (Enlarged Lobby + Skylight) West End Scope Options Lobby Interior View Looking North Page 16 of 19 Reduced Scope (Classroom Glazing) Original Scope (Nook public amenity) West End Scope Options View from Southwest Page 17 of 19  A2.05 A2.04 A2.01 Office Gallery Base Bid = $32,698,766 Base Bid + A2.04 + A2.05 = $34,721,683 Phase 1 Full Scope = $36,954,178 Phase 2 Phase 2 Alternates Page 18 of 19  Budget Estimates Construction Cost BASE BID $ 28,438,267 Cost Savings from Phase 1 (1,189,295) FULL SCOPE Subtotal 27,248,972 Construction Cost $ 28,438,267 Soft Cost (20%) 5,449,794 Cost Savings from Phase 1 (1,189,294) Total Project Cost 32,698,766 A2.01 Beacon Gallery 1,499,863 Total Project Budget 33,500,000 A2.03 MP02 Courtyard 69,739 Surplus(Deficit)* 801,234 A2.04 Grove Landscaping 189,370 A2.05 Expanded Lobby 1,496,393 EXPANDED WEST SIDE A2.06 Monument Sign 118,583 Construction Cost $ 28,438,267 A2.08 Shades in Lobby 172,227 Cost Savings from Phase 1 (1,189,294) Subtotal 30,795,148 A2.04 Grove Landscaping 189,370 Soft Cost (20%) 6,159,030 A2.05 Expanded Lobby 1,496,393 Total Project Cost 36,954,178 Subtotal 28,934,736 Total Project Budget 33,500,000 Soft Cost (20%) 5,786,947 Surplus(Deficit)* (3,454,178) Total Project Cost 34,721,683 Total Project Budget 33,500,000 * Does not include approx. $750K in contingency funds carried over from Phase 1 Surplus(Deficit)* (1,221,683) Page 19 of 19