Sterling Public Library Board

Tuesday, July 1, 2025 Sterling Public Library Board Meeting at 7:00 PM STERLING PUBLIC LIBRARY BOARD MEETING AGENDA 102 W. 3rd St., Sterling, IL Community Room 1. Meeting Opening A. Roll Call 2. Consent Agenda A. Approval of Minutes B. Approval of Invoices C. Approval of Receipts D. Cash & Investment Report 3. Business Items A. Librarian's Report B. Circulation Statistics / Story Hour Report 4. Discussion A. Discussion and approval to transfer funds from Operating account to Illinois Funds B. Discussion and approval of Bookmobile vehicle 5. Adjourn The City of Sterling in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of this meeting or facilities, contact the ADA Coordinator at (815) 632-6630 to allow the City of Sterling to make reasonable accommodations for these persons. Page 1 of 27 Library Board of Trustees Meeting June 3,2025 1. Meeting Opening A. Call to Order - 6:59 pm B. Roll Call - Ronda Borgmann, Brooke Cochran, Patti Nice, Carol Siefken, Dawn Ziegler, Julia Swartley Atilano, John Kirchoff, Director Jennifer Slaney, Guest - Abbigail McWilliams, Skip Lee C. Changes /Additions to the Agenda - none D. Communication/Presentation- none 2. Consent Agenda A. Approval of Minutes B. Approval of Bills Payable C. Approval of Receipts D. Cash and Investment Report Motion to approve all of the above made by Dawn Ziegler, 2nd by Carol Siefken, motion passed by all 3. Reports A. Librarian’s Report - as presented B. Circulation Statistics/Story Hour Report - as presented 4. Discussion/Action Items A. Approval of Edward’s Jones Investment - Motion for approval to purchase $30,000 CD maturing on 05-22-2028 made by Patti Nice, 2nd by Julia Swartley Atilano, motion passed with John Kirchoff abstaining B. Update and Discussion of Bookmobile - The bookmobile community visited the Fountaindale Public Library and received a tour of their Transit Vehicles, visited with the staff, and received answers to many questions. Came back very positive that this could work here in Sterling. The board would like them to move forward with the next steps. Such as the personal needed, the maintenance on the van, price of a van, and wish list for the van. 5. Adjournment - time 7:39 Next Meeting - July 1, 2025 Respectfully Submitted Brooke Cochran Page 2 of 27 Page 3 of 27 Page 4 of 27 Page 5 of 27 Page 6 of 27 Page 7 of 27 Page 8 of 27 Page 9 of 27 Page 10 of 27 Page 11 of 27 Page 12 of 27 Page 13 of 27  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 06/30/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 00 - REVENUE REVENUE 31110 CORPORATE TAXES 461,618.00 .00 461,618.00 .00 .00 .00 461,618.00 0 206,731.20 31120 FIRE PROTECTION/LIBRARY BLDG 41,965.00 .00 41,965.00 .00 .00 .00 41,965.00 0 18,829.81 31180 TORT & LIABILITY TAX 44,135.00 .00 44,135.00 .00 .00 .00 44,135.00 0 23,495.33 34200 STATE REPLACEMENT TAX 120,450.00 .00 120,450.00 .00 .00 26,668.38 93,781.62 22 31,471.10 35300 LIBRARY FINES 900.00 .00 900.00 53.04 .00 109.47 790.53 12 230.92 36710 LIBRARY CARDS 8,000.00 .00 8,000.00 530.00 .00 1,425.00 6,575.00 18 1,690.00 36720 COPY SERVICE 6,000.00 .00 6,000.00 353.70 .00 1,054.46 4,945.54 18 1,101.34 36730 PASSPORTS 3,000.00 .00 3,000.00 35.00 .00 315.00 2,685.00 10 210.00 38110 SV, VR & MM INTEREST 15,000.00 .00 15,000.00 .00 .00 1,594.34 13,405.66 11 3,830.01 38300 DONATIONS 30,000.00 .00 30,000.00 .00 .00 100.00 29,900.00 0 825.00 38700 REIMBURSEMENTS 500.00 .00 500.00 .00 .00 .00 500.00 0 419.40 39200 SALE OF PROPERTY 2,500.00 .00 2,500.00 137.50 .00 231.00 2,269.00 9 234.00 REVENUE TOTALS $734,068.00 $0.00 $734,068.00 $1,109.24 $0.00 $31,497.65 $702,570.35 4% $289,068.11 Department 00 - REVENUE Totals $734,068.00 $0.00 $734,068.00 $1,109.24 $0.00 $31,497.65 $702,570.35 4% $289,068.11 Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $734,068.00 $0.00 $734,068.00 $1,109.24 $0.00 $31,497.65 $702,570.35 $289,068.11 Run by Christina Carr on 06/27/2025 11:43:03 AM Page 1 of 5 Page 14 of 27  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 06/30/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 00 - REVENUE REVENUE 34400 STATE GRANTS 21,776.00 .00 21,776.00 .00 .00 .00 21,776.00 0 .00 REVENUE TOTALS $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $0.00 $21,776.00 0% $0.00 Department 00 - REVENUE Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $0.00 $21,776.00 0% $0.00 Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $0.00 $21,776.00 $0.00 Run by Christina Carr on 06/27/2025 11:43:03 AM Page 2 of 5 Page 15 of 27  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 06/30/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 00 - REVENUE REVENUE 38110 SV, VR & MM INTEREST 4,500.00 .00 4,500.00 .00 .00 419.19 4,080.81 9 1,302.75 38120 INVESTMENT INTEREST 8,000.00 .00 8,000.00 .00 .00 2,950.67 5,049.33 37 1,189.40 38140 REALIZED GAIN/LOSS ON INV 700.00 .00 700.00 .00 .00 6.10 693.90 1 .00 38190 UNREALIZED GAIN/LOSS ON INV .00 .00 .00 .00 .00 (476.10) 476.10 +++ 1,846.29 REVENUE TOTALS $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $2,899.86 $10,300.14 22% $4,338.44 Department 00 - REVENUE Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $2,899.86 $10,300.14 22% $4,338.44 Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $2,899.86 $10,300.14 $4,338.44 Run by Christina Carr on 06/27/2025 11:43:03 AM Page 3 of 5 Page 16 of 27  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 06/30/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 00 - REVENUE REVENUE 39900 INTERFUND OPERATING TRANSFERS 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 REVENUE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Department 00 - REVENUE Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 $0.00 Run by Christina Carr on 06/27/2025 11:43:03 AM Page 4 of 5 Page 17 of 27  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 06/30/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 00 - REVENUE REVENUE 34400 STATE GRANTS 71,504.00 .00 71,504.00 .00 .00 .00 71,504.00 0 .00 38110 SV, VR & MM INTEREST .00 .00 .00 .00 .00 142.22 (142.22) +++ 7.33 38700 REIMBURSEMENTS 18,000.00 .00 18,000.00 .00 .00 .00 18,000.00 0 .00 REVENUE TOTALS $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $142.22 $89,361.78 0% $7.33 Department 00 - REVENUE Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $142.22 $89,361.78 0% $7.33 Fund 2250 - LIBRARY - RRLC FUND Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $142.22 $89,361.78 $7.33 Grand Totals $888,548.00 $0.00 $888,548.00 $1,109.24 $0.00 $34,539.73 $854,008.27 $293,413.88 Run by Christina Carr on 06/27/2025 11:43:03 AM Page 5 of 5 Page 18 of 27 Report of Cash & Investments May 1, 2007-2025 General Operating Account only (no Gray, Building, Per Capita) Balance 2007 $238,949.43 2008 $306,453.32 2009 $323,208.05 2010 $486,418.09 2011 $422,800.21 2012 $432,813.01 2013 $477,475.70 2014 $436,718.59 2015 $448,439.36 2016 $451,406.53 2017 $521,440.62 2018 $549,358.66 2019 $570,751.33 2020 $511,185.26 2021 $618,198.49 2022 $1,075,819.98 2023 $1,168,386.31 2024 $1,253,123.37 2025 $1,392,058.23 Page 19 of 27  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS May 31, 2025 General Building Operating Per Capita Gray Trust LSTA Grant Project RRLC Total 2241 2243 2247 2248 2249 2250 Cash 1,305,767.16 4,710.04 85,903.70 4,340.30 - 90,558.88 1,491,280.08 Investments 0.35 284,023.56 284,023.91 Current Receivables 26,668.38 - 3,847.00 - 30,515.38 Current Payables (12,523.90) - - - - - (12,523.90) Cash Available Balance 1,319,911.99 4,710.04 373,774.26 4,340.30 - 90,558.88 1,793,295.47 05/01/25 Beg Balance 1,389,287.83 4,710.04 370,904.46 4,340.30 - 90,416.66 1,859,659.29 Revenue - May 30,388.41 - 2,899.86 - - 142.22 33,430.49 Expense - May (99,764.25) - (30.06) - - - (99,794.31) 05/31/25 Cash Avail Bal 1,319,911.99 4,710.04 373,774.26 4,340.30 - 90,558.88 1,793,295.47 Page 1 of 1 Page 20 of 27  Director’s Report June 2025 Well, this has been a very interesting month and at times very frustrating. Let’s start off with the frustrating things. I have been dealing with plumbing and sprinkler issues. The plumbing issues began with the flush not clearing the toilet bowl in the staff bathroom. I had the flush mechanism replaced only to have the pressure release mechanism on the sprinkler to release water into the closet pit in my office, which it is supposed to do. Only the staff bathroom toilet causes the water to be released into the closet. This led to an emailing Tom Heuck, Willett Hoffman, for help on the issue. Tom Heuck roped in Jay Most, MOST Plumbing and SJ. Carlson installed the sprinkler system in 2023. S.J. Carlson came out and couldn’t figure out this issue and sent it back to MOST Plumbing to test the pressure on the sprinkler system. Come find out that we need to test the sprinkler system every year. Well, MOST plumbing came and tested the sprinkler system, and we passed so that is not the issue. MOST plumbing suggested we install a tank on the domestic line to help with the issue. Well, I’m sorry to report that it did not solve the problem. I have emailed Tom (Willett Hoffman) and they will send out a plumbing engineer to take a look at the problem. Nobody can explain why this is happening and why now after 2 years. The other frustrating issue has been the Board Docs or Diligent software that the City uses for public meetings. We switched to a new version, and it has been one headache after another. I have tried numerous times to create an agenda and after many attempts with the help desk. Teri, City Clerk, and I finally got one to stick in a draft form. I received another resignation; Cheryl Ogg will be leaving the staff on July 1 st. She needs to address personal issues that will require more time off than she wishes to burden the staff and me with juggling the schedule. Noami Meeks will be leaving on July 31st to go back to school to get her master's in psychology. I have posted the job opening on the City’s webpage. I have received quite a few applications and hope to start interviewing to fill two positions in the coming weeks. The bookmobile committee met and will request the Board to move forward with purchasing a vehicle at the meeting. The library now has a membership with the Association of Bookmobile and Outreach Services. This is the association that I attended the annual conference in Indianapolis and picked up contact information for companies that sell vehicles. Page 21 of 27 I am happy to report that Chadwick Public Library District received the RAILS grant to join the RRLC. I am working on getting them added and over the next couple of months items will appear in the online catalog. They have roughly 18,000 items that will need to be cataloged. Our goal is to have them requesting materials by the end of the year. I did manage to get the annual report filed with the State Library. Well, that seems to be all my news for the month. See you Tuesday night. Page 22 of 27  June 2025 Children’s Statistics First Friday Fun - Scavenger Hunt – (moving to July stats) - I Spy Activity – (moving to July stats) Family Nights - June 3 – Therapy Dogs – 25 kids, 24 adults, 5 dogs - June 10 – Tie Dye Night – 37 kids, 23 adults - June 17 – Puzzle Competition – 5 kids, 6 adults - June 24 – Escape Room – 13 kids, 8 adults Learn to Draw with Hope Larson – June 11 – 10 kids Pokemon Club – June 17 – 12 kids, 9 adults Toddler Time - June 6 – 11 kids, 14 adults - June 13 – 4 kids, 6 adults - June 20 – 12 kids, 12 adults - June 27 – 6 kids, 6 adults Preschool Storytime - June 6 – 13 kids, 11 adults - June 13 – 10 kids, 9 adults - June 20 – 5 kids, 6 adults - June 27 – 13 kids, 9 adults Lego Club - May 31 – 15 kids, 10 adults PFLAG Storytime – June 28 – 3 kids, 4 adults KAB – June 30 – (adding to July stats) ARKS Book Club (Adult Program) – moved to July 1 (adding to July stats) Bookworm Bags – 26 kids Outreach Visits - Farmers Market o May 24 – 67 people o May 31 – 97 people o June 7 – 78 people, 5 books sold o June 14 – 57 people, 9 books sold o June 21 – 45 people, 15 books sold o June 28 – 59 people, 1 book sold - Sterling Rock Falls Daycare – June 9 – 9 kids, 4 adults - YMCA Storytimes Page 23 of 27 o June 11 – 92 kids, 11 adults o June 18 – 94 kids, 14 adults o June 25 – Cancelled Page 24 of 27 Page 25 of 27 Page 26 of 27 Page 27 of 27