Sterling Public Library Board

Tuesday, November 4, 2025 Sterling Public Library Board Meeting at 7:00 PM STERLING PUBLIC LIBRARY BOARD MEETING AGENDA 102 W. 3rd St., Sterling, IL Community Room 1. Meeting Opening A. Roll Call B. Communications 2. Consent Agenda A. Approval of Minutes B. Approval of Invoices C. Approval of Receipts D. Cash & Investment Report 3. Items Removed from the Consent Agenda 4. Business Items A. Librarian's Report B. Circulation Statistics / Story Hour Report C. Staff Report 5. Discussion A. Discussion Illinois Public Library Standards Access, Advocacy/Community Engagement/Buildings and Grounds/Collection Management/Finance & Budget B. Discussion and approval of new copy machines. C. Discussion of a donation to library Page 1 of 62 D. Approval of Non-resident fee 6. Adjourn The City of Sterling in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of this meeting or facilities, contact the ADA Coordinator at (815) 632-6630 to allow the City of Sterling to make reasonable accommodations for these persons. Page 2 of 62  Library Board of Trustees minutes October 7, 2025 Meeting called to order at 7:05 p.m. 1. Meeting Opening A. Call to Order - 7:00 pm B. Roll Call - Ronda Borgmann, Patti Nice, Carol Siefken, Julia Swartley-Atilano, Skip Lee, John Kirchoff, Jennifer Slaney Library Director Guest - Abbigail McWilliams C. Changes/Additions to the Agenda - none D. Communication/Presentation - none 2. Consent Agenda A. Approval of Minutes B. Approval of Bills Payable C. Approval of Receipts D. Cash and Investment Report Motion to approve Consent agenda made by Carol Siefken, 2nd by Skip Lee, Motion passed by all. 3. Business Items A. Librarian’s Report - as presented B. Circulation Statistics/ Story Hour Report - as presented C. Staff Reports: As presented and appreciated. The Board encouraged the Director to implement some of the recommendations presented by Beth. 4. Discussion/ Action Items A. Discussion Illinois Public Library Standards Board reviewed Standards 1-3 of the revised standards. B. Discussion and approval of Bookmobile van design contest Discussion on if enough students in grades 6-8th would submit a design. The board decided to expand the students to grades 6th-12th in Sterling High School, Newman High School, St. Marys Grade School, Christ Lutheran, Challand Middle School, Sauk Valley Christian Academy or be a homeschool student with a home address within the Sterling School District. Motion to approve the design contest after making the changes made by John Kirchoff, second by Carol Siefken. Motion carried C. Discussion of new copy machines. Board members are concerned about the cost and requested more information on Library’s current machines. This action item was tabled until the next meeting. Page 3 of 62 D. Discussion and approval of the closing of December 17, 2025, for all day staff training. Motion to approve closing the library on December 17, 2025, made by John Kirchoff, second by Dawn Ziegler. Motion carried The meeting was adjourned at 7:40 p.m. Respectfully submitted Jennifer Slaney Director Page 4 of 62 Page 5 of 62 Page 6 of 62 Page 7 of 62 Page 8 of 62 Page 9 of 62 Page 10 of 62 Page 11 of 62 Page 12 of 62 Page 13 of 62 Page 14 of 62 Page 15 of 62 Page 16 of 62 Page 17 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 41 - LIBRARY - GENERAL EXPENSE 41100 SALARIES-REGULAR 247,926.00 .00 247,926.00 28,818.15 .00 133,864.84 114,061.16 54 116,444.29 41200 SALARIES-TEMP/PARTTIME 157,455.00 .00 157,455.00 12,221.92 .00 63,776.28 93,678.72 41 53,873.77 45100 HEALTH INSURANCE 55,000.00 .00 55,000.00 .00 .00 25,850.00 29,150.00 47 25,850.00 45600 WORKER'S COMPENSATION 1,850.00 .00 1,850.00 .00 .00 1,776.10 73.90 96 1,762.58 51100 MAINT SERVICES-BUILDING 18,000.00 .00 18,000.00 756.12 .00 15,963.60 2,036.40 89 10,464.67 51200 MAINT SERVICES-EQUIPMENT 16,000.00 .00 16,000.00 1,585.90 .00 6,342.18 9,657.82 40 9,911.35 52900 MAINT SERVICES - OTHER 16,800.00 .00 16,800.00 1,350.00 .00 6,300.00 10,500.00 38 6,450.00 53100 ACOUNTING SERVICE 2,300.00 .00 2,300.00 .00 .00 1,150.00 1,150.00 50 1,150.00 54900 OTHER PROFESSIONAL SERVICE 11,000.00 .00 11,000.00 .00 .00 1,897.30 9,102.70 17 2,983.63 55100 POSTAGE & FREIGHT 2,000.00 .00 2,000.00 272.13 .00 807.04 1,192.96 40 651.45 55200 TELEPHONE/INTERNET 10,225.00 .00 10,225.00 841.33 .00 5,020.89 5,204.11 49 4,874.22 55400 PRINTING 500.00 .00 500.00 .00 .00 .00 500.00 0 287.00 56100 DUES 900.00 .00 900.00 .00 .00 169.00 731.00 19 120.00 56200 TRAVEL & TRAINING EXPENSE 3,500.00 .00 3,500.00 570.10 .00 2,195.48 1,304.52 63 1,676.95 57100 GENERAL UTILITIES 2,000.00 .00 2,000.00 156.19 .00 729.67 1,270.33 36 605.01 58200 GENERAL INSURANCE 40,000.00 .00 40,000.00 .00 .00 36,190.38 3,809.62 90 35,918.31 59900 OTHER CONTRACTUAL SERVICES 14,000.00 .00 14,000.00 .00 943.40 6,212.27 6,844.33 51 4,917.22 61100 MAINT SUPPLIES-BUILDING 3,000.00 .00 3,000.00 27.66 .00 530.60 2,469.40 18 1,355.82 65100 OFFICE SUPPLIES 15,000.00 .00 15,000.00 1,068.86 1,176.44 7,715.97 6,107.59 59 7,489.07 65400 JANITORIAL SUPPLIES 3,000.00 .00 3,000.00 129.89 305.02 1,422.05 1,272.93 58 1,488.26 66800 BANK EXPENSE 500.00 .00 500.00 41.68 .00 291.03 208.97 58 251.69 67310 BOOKS 37,000.00 .00 37,000.00 867.19 3,181.95 16,047.95 17,770.10 52 16,484.46 67320 PERIODICALS 4,000.00 .00 4,000.00 44.00 .00 714.00 3,286.00 18 705.00 67330 AUDIO/VISUAL 4,000.00 .00 4,000.00 383.71 52.48 1,571.11 2,376.41 41 689.90 67340 NON-PRINT BOOKS 15,000.00 .00 15,000.00 498.39 178.96 5,518.15 9,302.89 38 883.30 67410 DONATED FUNDS/EXPENSES 27,000.00 .00 27,000.00 122,235.19 .00 127,106.20 (100,106.20) 471 18,992.56 67420 SUMMER READING EXPENSES 2,000.00 .00 2,000.00 83.34 .00 1,887.54 112.46 94 921.34 67440 YOUNG ADULT EXPENSES 500.00 .00 500.00 .00 .00 628.88 (128.88) 126 41.08 82000 BUILDING 20,000.00 .00 20,000.00 1,242.58 .00 7,850.47 12,149.53 39 4,010.00 83000 EQUIPMENT 20,000.00 .00 20,000.00 .00 .00 .00 20,000.00 0 .00 EXPENSE TOTALS $750,456.00 $0.00 $750,456.00 $173,194.33 $5,838.25 $479,528.98 $265,088.77 65% $331,252.93 Department 41 - LIBRARY - GENERAL Totals ($750,456.00) $0.00 ($750,456.00) ($173,194.33) ($5,838.25) ($479,528.98) ($265,088.77) 65% ($331,252.93) Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $750,456.00 $0.00 $750,456.00 $173,194.33 $5,838.25 $479,528.98 $265,088.77 $331,252.93 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 1 of 6 Page 18 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 43 - LIBRARY - PER CAPITA EXPENSE 94900 MISCELLANEOUS CHARGES 21,776.00 .00 21,776.00 609.20 1,220.00 12,914.69 7,641.31 65 15,229.12 EXPENSE TOTALS $21,776.00 $0.00 $21,776.00 $609.20 $1,220.00 $12,914.69 $7,641.31 65% $15,229.12 Department 43 - LIBRARY - PER CAPITA Totals ($21,776.00) $0.00 ($21,776.00) ($609.20) ($1,220.00) ($12,914.69) ($7,641.31) 65% ($15,229.12) Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $609.20 $1,220.00 $12,914.69 $7,641.31 $15,229.12 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 2 of 6 Page 19 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 47 - LIBRARY - GRAY TRUST EXPENSE 66800 BANK EXPENSE 500.00 .00 500.00 .00 .00 238.35 261.65 48 270.02 94900 MISCELLANEOUS CHARGES 20,000.00 .00 20,000.00 2,339.80 186.03 9,968.94 9,845.03 51 18,668.36 EXPENSE TOTALS $20,500.00 $0.00 $20,500.00 $2,339.80 $186.03 $10,207.29 $10,106.68 51% $18,938.38 Department 47 - LIBRARY - GRAY TRUST Totals ($20,500.00) $0.00 ($20,500.00) ($2,339.80) ($186.03) ($10,207.29) ($10,106.68) 51% ($18,938.38) Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $20,500.00 $0.00 $20,500.00 $2,339.80 $186.03 $10,207.29 $10,106.68 $18,938.38 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 3 of 6 Page 20 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 48 - LIBRARY - LSTA EXPENSE 83000 EQUIPMENT .00 .00 .00 .00 .00 498.99 (498.99) +++ 4,094.67 94900 MISCELLANEOUS CHARGES .00 .00 .00 .00 .00 .00 .00 +++ 5,244.00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) +++ $9,338.67 Department 48 - LIBRARY - LSTA Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($498.99) $498.99 +++ ($9,338.67) Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) $9,338.67 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 4 of 6 Page 21 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 49 - LIBRARY-BUILDING EXPENSE 99910 CAPITAL PROJECT EXPENSE 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 EXPENSE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Department 49 - LIBRARY-BUILDING Totals ($30,000.00) $0.00 ($30,000.00) $0.00 $0.00 $0.00 ($30,000.00) 0% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 $0.00 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 5 of 6 Page 22 of 62  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 50 - LIBRARY - RRLC FUND EXPENSE 54900 OTHER PROFESSIONAL SERVICE 30,000.00 .00 30,000.00 .00 .00 47,432.76 (17,432.76) 158 16,991.50 94920 OTHER GRANTS 59,000.00 .00 59,000.00 12,167.00 .00 35,996.49 23,003.51 61 58,651.78 EXPENSE TOTALS $89,000.00 $0.00 $89,000.00 $12,167.00 $0.00 $83,429.25 $5,570.75 94% $75,643.28 Department 50 - LIBRARY - RRLC FUND Totals ($89,000.00) $0.00 ($89,000.00) ($12,167.00) $0.00 ($83,429.25) ($5,570.75) 94% ($75,643.28) Fund 2250 - LIBRARY - RRLC FUND Totals $89,000.00 $0.00 $89,000.00 $12,167.00 $0.00 $83,429.25 $5,570.75 $75,643.28 Grand Totals $911,732.00 $0.00 $911,732.00 $188,310.33 $7,244.28 $586,579.20 $317,908.52 $450,402.38 Run by Christina Carr on 10/31/2025 10:07:06 AM Page 6 of 6 Page 23 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 00 - REVENUE REVENUE 31110 CORPORATE TAXES 461,618.00 .00 461,618.00 6,300.44 .00 445,700.02 15,917.98 97 413,687.86 31120 FIRE PROTECTION/LIBRARY BLDG 41,965.00 .00 41,965.00 575.11 .00 40,683.63 1,281.37 97 37,680.17 31180 TORT & LIABILITY TAX 44,135.00 .00 44,135.00 690.12 .00 48,820.10 (4,685.10) 111 47,016.27 34200 STATE REPLACEMENT TAX 120,450.00 .00 120,450.00 19,904.86 .00 69,102.37 51,347.63 57 86,356.74 35300 LIBRARY FINES 900.00 .00 900.00 10.00 .00 610.92 289.08 68 719.85 36710 LIBRARY CARDS 8,000.00 .00 8,000.00 135.00 .00 4,990.00 3,010.00 62 5,035.00 36720 COPY SERVICE 6,000.00 .00 6,000.00 526.11 .00 4,760.29 1,239.71 79 3,639.31 36730 PASSPORTS 3,000.00 .00 3,000.00 70.00 .00 1,505.00 1,495.00 50 945.00 38110 SV, VR & MM INTEREST 15,000.00 .00 15,000.00 .00 .00 16,685.84 (1,685.84) 111 13,555.07 38300 DONATIONS 30,000.00 .00 30,000.00 .00 .00 154,100.00 (124,100.00) 514 35,435.00 38700 REIMBURSEMENTS 500.00 .00 500.00 .00 .00 .00 500.00 0 494.40 39200 SALE OF PROPERTY 2,500.00 .00 2,500.00 859.50 .00 1,526.50 973.50 61 1,711.05 REVENUE TOTALS $734,068.00 $0.00 $734,068.00 $29,071.14 $0.00 $788,484.67 ($54,416.67) 107% $646,275.72 Department 00 - REVENUE Totals $734,068.00 $0.00 $734,068.00 $29,071.14 $0.00 $788,484.67 ($54,416.67) 107% $646,275.72 Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $734,068.00 $0.00 $734,068.00 $29,071.14 $0.00 $788,484.67 ($54,416.67) $646,275.72 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 1 of 6 Page 24 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 00 - REVENUE REVENUE 34400 STATE GRANTS 21,776.00 .00 21,776.00 .00 .00 21,776.90 (.90) 100 21,924.54 REVENUE TOTALS $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Department 00 - REVENUE Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) $21,924.54 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 2 of 6 Page 25 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 00 - REVENUE REVENUE 38110 SV, VR & MM INTEREST 4,500.00 .00 4,500.00 .00 .00 1,929.68 2,570.32 43 3,255.58 38120 INVESTMENT INTEREST 8,000.00 .00 8,000.00 .00 .00 4,978.82 3,021.18 62 4,428.68 38140 REALIZED GAIN/LOSS ON INV 700.00 .00 700.00 .00 .00 6.10 693.90 1 493.10 38190 UNREALIZED GAIN/LOSS ON INV .00 .00 .00 .00 .00 994.43 (994.43) +++ 5,447.59 REVENUE TOTALS $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $7,909.03 $5,290.97 60% $13,624.95 Department 00 - REVENUE Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $7,909.03 $5,290.97 60% $13,624.95 Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $7,909.03 $5,290.97 $13,624.95 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 3 of 6 Page 26 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 00 - REVENUE REVENUE 34400 STATE GRANTS .00 .00 .00 .00 .00 .00 .00 +++ 27,500.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Department 00 - REVENUE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $27,500.00 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 4 of 6 Page 27 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 00 - REVENUE REVENUE 39900 INTERFUND OPERATING TRANSFERS 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 REVENUE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Department 00 - REVENUE Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 $0.00 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 5 of 6 Page 28 of 62  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 10/31/25 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 00 - REVENUE REVENUE 34400 STATE GRANTS 71,504.00 .00 71,504.00 .00 .00 .00 71,504.00 0 35,107.70 38110 SV, VR & MM INTEREST .00 .00 .00 .00 .00 703.35 (703.35) +++ 11.88 38700 REIMBURSEMENTS 18,000.00 .00 18,000.00 31,645.63 .00 54,684.49 (36,684.49) 304 6,232.03 REVENUE TOTALS $89,504.00 $0.00 $89,504.00 $31,645.63 $0.00 $55,387.84 $34,116.16 62% $41,351.61 Department 00 - REVENUE Totals $89,504.00 $0.00 $89,504.00 $31,645.63 $0.00 $55,387.84 $34,116.16 62% $41,351.61 Fund 2250 - LIBRARY - RRLC FUND Totals $89,504.00 $0.00 $89,504.00 $31,645.63 $0.00 $55,387.84 $34,116.16 $41,351.61 Grand Totals $888,548.00 $0.00 $888,548.00 $60,716.77 $0.00 $873,558.44 $14,989.56 $750,676.82 Run by Christina Carr on 10/31/2025 10:07:21 AM Page 6 of 6 Page 29 of 62  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS September 30, 2025 General Building Operating Per Capita Gray Trust LSTA Grant Project RRLC Total 2241 2243 2247 2248 2249 2250 Cash 1,827,159.49 14,181.45 86,160.59 3,841.31 - 42,896.62 1,974,239.46 Investments 0.35 280,938.40 280,938.75 Current Receivables 26,668.38 - 3,847.00 - 30,515.38 Current Payables (11,461.51) - - - - - (11,461.51) Cash Available Balance 1,842,366.71 14,181.45 370,945.99 3,841.31 - 42,896.62 2,274,232.08 05/01/25 Beg Balance 1,389,287.83 4,710.04 370,904.46 4,340.30 - 90,416.66 1,859,659.29 Revenue - May 30,388.41 - 2,899.86 - - 142.22 33,430.49 Expense - May (99,764.25) - (30.06) - - - (99,794.31) 05/31/25 Cash Avail Bal 1,319,911.99 4,710.04 373,774.26 4,340.30 - 90,558.88 1,793,295.47 Adjs to Beg Bal - - - - - - Revenue - June 277,087.37 - 1,503.49 - - 136.17 278,727.03 Expense - June (40,897.26) (4,398.64) (6,769.43) - - - (52,065.33) 06/30/25 Cash Avail Bal 1,556,102.10 311.40 368,508.32 4,340.30 - 90,695.05 2,019,957.17 Adjs to Beg Bal - - - Revenue - July 94,683.84 - 1,081.29 - - 18,019.29 113,784.42 Expense - July (59,466.32) (689.39) (798.63) (498.99) - (32,727.07) (94,180.40) 07/31/25 Cash Avail Bal 1,591,319.62 (377.99) 368,790.98 3,841.31 - 75,987.27 2,039,561.19 Revenue - Aug 50,789.56 21,776.90 1,234.06 - - 1,221.22 75,021.74 Expense - Aug (63,764.84) (6,337.56) (41.67) - - - (70,144.07) 08/31/25 Cash Avail Bal 1,578,344.34 15,061.35 369,983.37 3,841.31 - 77,208.49 2,044,438.86 Page 1 of 2 Page 30 of 62  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS September 30, 2025 General Building Operating Per Capita Gray Trust LSTA Grant Project RRLC Total 2241 2243 2247 2248 2249 2250 Revenue - Sep 306,464.35 - 1,190.33 - - 4,223.31 311,877.99 Expense - Sep (42,441.98) (879.90) (227.70) - - (38,535.18) (82,084.76) 09/30/25 Cash Avail Bal 1,842,366.71 14,181.45 370,946.00 3,841.31 - 42,896.62 2,274,232.09 Page 2 of 2 Page 31 of 62  Librarian’s Report October 2025 Thank you for the opportunity to attend the Association of Bookmobile and Outreach Services (ABOS) Conference in St. Louis. It was one of the best conferences I’ve attended in a long time. The event was relatively small, with around 400 attendees, which made it feel more personal and engaging. The programs were excellent, and I came away with many ideas and considerations that will shape our work over the next couple of years. These include van maintenance, staffing, community outreach, and prioritizing programs and visits. One recurring theme among presenters was the importance of being mindful of patrons who may not be eligible for a library card due to residency restrictions or who have a history of not returning items. In these cases, donated and weeded books can be a valuable resource—allowing individuals to take items without the pressure of returning them. Some of the things that will need to be addressed in the coming months; mobile phone service, circulation rules for items, marketing items (announcements, giveaway swag), where and what we will be visiting. We’ve officially transitioned from working with the sales department to the production team for the transit van build. I received confirmation from TechOps that the van has been ordered and is expected to arrive on their lot by the end of 2025. However, the completed build will not be ready for delivery until May 2026. The van will include a 360-degree camera system integrated with the main screen, along with an additional dash cam equipped with DVR functionality—enhancing both safety and operational oversight. In other news, the design contest rules have been distributed to local schools and are now available on our website and Facebook page. We’re looking forward to seeing the creative ideas our community comes up with! As mentioned last month, Baker & Taylor has filed for bankruptcy. As a result, they’ve announced that the ERead Illinois/Boundless e-audiobook and eBook collection will be shut down on November 17th. In response, RAILS is working to transition the collection to a new platform called Palace Project. While the migration has already begun, it will take time to fully connect all the consortiums across the state. Once complete, patrons will be able to check out materials seamlessly through the new system. We’ll continue to monitor the transition and share updates as they become available to ensure minimal disruption for our users. Page 32 of 62 I hope you all had the time to read the email that RAILS sent out on Senate resolution encouraging training for board members. This is only encouragement, but they are trying to make training a requirement for board members. I will keep you posted on further developments as they become available. Hopefully, this will not discourage you from continuing to be awesome board members. I spoke with Tom Houck, Willett Hoffman about the bathroom remodel. They are progressing on the design and bid specs with plans to have it for me and the board by the December meeting. He also arranged to have Sterling Environmental Agency come to test the bathroom for asbestos since we will be destroying the walls and such. Let’s end this report with the good news! The announcement that we will be receiving $10,000 from the Carnegie Foundation in celebration of the country's 250 th birthday and still being used as a library. There are no restrictions on the use of funds. Maybe we can have a celebration with some of the funds? We also received the Chamber customer service award for the month of October for home delivery and providing events for the public. Thank you, Chamber, for the award. See you all on Tuesday! Page 33 of 62 Page 34 of 62 Page 35 of 62 Page 36 of 62  October 2025 Children’s Statistics Scavenger Hunt – 109 kids Toddler Time - October 3 – 7 kids, 10 adults - October 10 – 16 kids, 17 adults - October 17 – Cancelled for Pathways Playground - October 24 – 3 kids, 5 adults - October 31 – 5 kids, 6 adults Preschool Storytime - October 3 – 5 kids, 5 adults - October 10 – 34 kids, 20 adults - October 17 – Cancelled for Pathways Playground - October 24 – 8 kids, 8 adults - October 31 – 8 kids, 7 adults Pokémon Club – October 21 – 12 kids, 7 adults Drawing Club -- October 18 – Cancelled (Abbigail was sick) Lego Club - October 4 – Cancelled Kids Advisory Board (KAB) -- 4 kids ARKS Book Club (Adult Program) – Cancelled (Abbigail was sick) Bookworm Bags – 23 kids Pathways Playground at Sauk Valley Community College – October 17 – 1,300 teens Fright Night at SPL – October 13 - Spooky Storytime – 10 kids, 9 adults - Creepy Cookie Decorating – 17 kids, 1 teen, 13 adults - Scary Stories – 13 kids, 1 teen, 8 adults Head Start Visits - Melissa – October 29 – Cancelled - Caitlin – October 22 – 9 kids, 4 adults Parent-Teacher Conferences - Washington – October 9 – 46 people, 2 new library cards - Jefferson – October 14 – 39 people, 2 new library cards - Lincoln – October 23 – 38 people, 2 new library cards Sauk Valley Hispanic Heritage Month Event (Kery) -- October 13 -- 37 people Page 37 of 62 Page 38 of 62 Page 39 of 62 Page 40 of 62 Page 41 of 62 Page 42 of 62 Page 43 of 62 Page 44 of 62 Page 45 of 62 Page 46 of 62 Page 47 of 62 Page 48 of 62 Page 49 of 62 Page 50 of 62 Page 51 of 62 Page 52 of 62 Page 53 of 62 Page 54 of 62 Page 55 of 62 Page 56 of 62 Page 57 of 62 Page 58 of 62 Page 59 of 62  Ma Hudgin 10/30/2025 QUO-03477-X5Q6P3 Proposal For: Sterling Public Library Sharp BP-71C31 Features Prints 31 pages per minute b/w and color Single pass document feeder (4) 550-sheet paper casse es Inner staple nisher Faxing Network and Mobile Prin ng Scan to email and network folders Sharp BP-51C26 Features Prints 26 pages per minute b/w and color Automa c document feeder (4) 550-sheet paper casse es Network prin ng Scan to email and network folders Page 60 of 62 tt tt ti tt ti fi ti  Ma Hudgin 10/30/2025 QUO-03477-X5Q6P3 Pricing Purchase $14,391.00 60mo Lease $286.00 Service Pricing Includes parts, labor, supplies, and all service calls. Monthly service payment is $174.25, includes 4,000 b/w prints and 3,250 color prints each month. B/W overage rate is $0.0070, color overage rate is $0.0450. Page 61 of 62 tt  INTEROFFICE ME MORANDU M TO: BOARD OF TRUSTEES FROM: JENNIFER SUBJECT: FAMILY NON-RESIDENT FEE DATE NOVEMBER 4, 2025 Each year the law requires Public Library Boards to review their non-resident fee and whether to honor non-resident cards from other libraries. Library Boards can establish the fee based on one of the three methods established by the Illinois State Library. 1) The mathematical formula, which is tax receipts received by the library (FY25) divided by the population served (14,764) times the average size household (taken from the 2020 census figures). $508,938 divided by 14,764 times 2.41=$83.08 Our current rate is $80.00 2) The tax bill method, where the patron brings in their current bill or staff looks on the county accessors web page and multiples the assessed evaluation times the library rate. Other cards that we issue to non-residents are: 1) Senior citizen (62 years old and above) $30.00/person (honored here only) 2) Student card Free 3) Digital card $45.00/person (honored here only) The library received $9,017 in non-resident fees broken down to 164 non-resident cards, 67 senior cards and 1 digital cards. The non-resident fee at Dixon Library is $80 and Rock Falls is $60. I recommend the Board not increase the non-resident fee for the coming year. I also recommend the Board approves honoring other libraries' non-resident cards. According to the new library law, students who reside outside the city limits but reside in the Sterling School district receive free library cards. Also, veterans also receive a free library card if they are classified as 70-100% disabled by the veteran’s affair or listed under exemptions on their tax bill will be accepted as proof. Page 62 of 62