Sterling Public Library Board

Tuesday, April 7, 2026 Sterling Public Library Board Meeting at 7:00 PM STERLING PUBLIC LIBRARY BOARD MEETING AGENDA 102 W. 3rd St., Sterling, IL Community Room 1. Meeting Opening A. Roll Call B. Communications 2. Consent Agenda A. Approval of Minutes B. Approval of Invoices C. Approval of Receipts D. Cash & Investment Report 3. Items Removed from the Consent Agenda 4. Business Items A. Librarian's Report B. Circulation Statistics / Story Hour Report 5. Discussion A. Discussion and Approval of Establishing a Library Foundation B. Discussion and approval for the Library to be Closed Saturday June 27th 6. Adjourn The City of Sterling in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of this meeting or facilities, contact the ADA Coordinator at (815) 632-6630 to allow the City of Sterling to make reasonable accommodations for these persons. Page 1 of 37 Page 2 of 37 Library Board of Trustees Meeting March 3, 2026 1. Meeting called to order: 7 p.m. a. Roll Call: Ronda Borgmann, Brooke Cochran, Patti Nice, Carol Siefken, Dawn Ziegler, Julia Swartley-Atilano, Skip Lee, John Kirchhoff, Jennifer Slaney, Director and guest Abbigail McWilliams. b. Communications: None 2. Consent Agenda a. Approval of minutes b. Approval of invoices c. Approval of receipts d. Approval of Cash & Investment Report Motion to approve the consent agenda made by Skip Lee, 2nd by Patti Nice, motion passed by all 3. Items removed from Consent agenda: None 4. Business Items a. Librarian’s report: As presented b. Circulation Statistics/Story Hour Report: As presented 5. Discussion items a. Discussion and Approval of Establishing a Library Foundation - tabled to next meeting attorney was not present. b. Discussion and Approval of the Amended FY26 Budget - as presented, noted revenues increase due to higher interest earnings and donations (Marks and Bookmobile) and with expenses higher due to Bookmobile, motion to approve the amended FY26 budget made by Brooke Cochran, 2nd by Carol Siefken, motion passed by all. c. Discussion and Approval of FY27 Budget - as presented, noted the FY27 budget includes raises for all employees, the creation of new revenue and expenses accounts for Bookmobile and an increase to the book line, funds allocated for the remodel public restroom and funding for security equipment per LSTA / other State Grants. Motion to approve the FY27 budget in the amount of $1,477,159.00, made by John Kirchoff, 2nd by Skip Lee, motion passed by all. Adjourn: 7:45 p.m. Next meeting April 7, 2026 Submitted by Brooke Cochran Page 3 of 37 Page 4 of 37 Page 5 of 37 Page 6 of 37 Page 7 of 37 Page 8 of 37 Page 9 of 37 Page 10 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 41 - LIBRARY - GENERAL EXPENSE 41100 SALARIES-REGULAR 247,926.00 .00 247,926.00 19,212.10 .00 229,925.34 18,000.66 93 215,477.73 41200 SALARIES-TEMP/PARTTIME 157,455.00 .00 157,455.00 8,539.68 .00 105,779.77 51,675.23 67 98,658.32 45100 HEALTH INSURANCE 55,000.00 .00 55,000.00 .00 .00 51,700.00 3,300.00 94 51,700.00 45600 WORKER'S COMPENSATION 1,850.00 .00 1,850.00 .00 .00 1,776.10 73.90 96 1,762.58 51100 MAINT SERVICES-BUILDING 18,000.00 .00 18,000.00 50.00 25.00 17,967.60 7.40 100 12,169.67 51200 MAINT SERVICES-EQUIPMENT 16,000.00 .00 16,000.00 347.67 .00 11,416.78 4,583.22 71 13,492.95 52900 MAINT SERVICES - OTHER 16,800.00 .00 16,800.00 1,200.00 .00 12,450.00 4,350.00 74 12,600.00 53100 ACOUNTING SERVICE 2,300.00 .00 2,300.00 .00 .00 2,300.00 .00 100 2,300.00 54900 OTHER PROFESSIONAL SERVICE 11,000.00 .00 11,000.00 .00 .00 4,727.50 6,272.50 43 6,543.63 55100 POSTAGE & FREIGHT 2,000.00 .00 2,000.00 .00 .00 1,441.36 558.64 72 1,456.81 55200 TELEPHONE/INTERNET 10,225.00 .00 10,225.00 841.74 .00 9,229.54 995.46 90 8,936.38 55400 PRINTING 500.00 .00 500.00 .00 70.25 .00 429.75 14 357.25 56100 DUES 900.00 .00 900.00 .00 .00 634.00 266.00 70 664.40 56200 TRAVEL & TRAINING EXPENSE 3,500.00 .00 3,500.00 .00 .00 3,336.44 163.56 95 2,746.20 57100 GENERAL UTILITIES 2,000.00 .00 2,000.00 149.71 .00 1,427.80 572.20 71 1,216.69 58200 GENERAL INSURANCE 40,000.00 .00 40,000.00 .00 .00 36,190.38 3,809.62 90 35,976.31 59900 OTHER CONTRACTUAL SERVICES 14,000.00 .00 14,000.00 .00 .00 6,632.27 7,367.73 47 5,924.85 61100 MAINT SUPPLIES-BUILDING 3,000.00 .00 3,000.00 186.07 .00 946.81 2,053.19 32 1,963.89 65100 OFFICE SUPPLIES 15,000.00 .00 15,000.00 282.16 151.85 13,737.58 1,110.57 93 11,427.47 65400 JANITORIAL SUPPLIES 3,000.00 .00 3,000.00 385.73 .00 2,756.39 243.61 92 3,181.01 66800 BANK EXPENSE 500.00 .00 500.00 31.83 .00 525.67 (25.67) 105 459.98 67310 BOOKS 37,000.00 .00 37,000.00 6,776.95 571.62 34,559.87 1,868.51 95 22,732.04 67320 PERIODICALS 4,000.00 .00 4,000.00 44.00 .00 1,042.00 2,958.00 26 4,239.73 67330 AUDIO/VISUAL 4,000.00 .00 4,000.00 273.54 131.80 2,510.13 1,358.07 66 1,343.17 67340 NON-PRINT BOOKS 15,000.00 .00 15,000.00 85.98 130.97 14,789.04 79.99 99 9,153.61 67410 DONATED FUNDS/EXPENSES 27,000.00 .00 27,000.00 5,821.17 .00 16,983.76 10,016.24 63 28,859.27 67420 SUMMER READING EXPENSES 2,000.00 .00 2,000.00 .00 .00 2,213.52 (213.52) 111 1,469.17 67440 YOUNG ADULT EXPENSES 500.00 .00 500.00 .00 .00 730.35 (230.35) 146 41.08 82000 BUILDING 20,000.00 .00 20,000.00 2,450.34 .00 11,150.81 8,849.19 56 5,210.00 83000 EQUIPMENT 20,000.00 .00 20,000.00 371.06 .00 9,859.06 10,140.94 49 .00 EXPENSE TOTALS $750,456.00 $0.00 $750,456.00 $47,049.73 $1,081.49 $608,739.87 $140,634.64 81% $562,064.19 Department 41 - LIBRARY - GENERAL Totals ($750,456.00) $0.00 ($750,456.00) ($47,049.73) ($1,081.49) ($608,739.87) ($140,634.64) 81% ($562,064.19) Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $750,456.00 $0.00 $750,456.00 $47,049.73 $1,081.49 $608,739.87 $140,634.64 $562,064.19 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 1 of 7 Page 11 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 43 - LIBRARY - PER CAPITA EXPENSE 94900 MISCELLANEOUS CHARGES 21,776.00 .00 21,776.00 1,595.88 321.12 19,461.32 1,993.56 91 19,615.80 EXPENSE TOTALS $21,776.00 $0.00 $21,776.00 $1,595.88 $321.12 $19,461.32 $1,993.56 91% $19,615.80 Department 43 - LIBRARY - PER CAPITA Totals ($21,776.00) $0.00 ($21,776.00) ($1,595.88) ($321.12) ($19,461.32) ($1,993.56) 91% ($19,615.80) Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $1,595.88 $321.12 $19,461.32 $1,993.56 $19,615.80 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 2 of 7 Page 12 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2245 - LIBRARY - BOOKMOBILE Department 14 - LIBRARY - BOOKMOBILE EXPENSE 83000 EQUIPMENT .00 .00 .00 .00 .00 181,123.34 (181,123.34) +++ .00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $181,123.34 ($181,123.34) +++ $0.00 Department 14 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($181,123.34) $181,123.34 +++ $0.00 Fund 2245 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $181,123.34 ($181,123.34) $0.00 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 3 of 7 Page 13 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 47 - LIBRARY - GRAY TRUST EXPENSE 66800 BANK EXPENSE 500.00 .00 500.00 .00 .00 456.70 43.30 91 498.37 94900 MISCELLANEOUS CHARGES 20,000.00 .00 20,000.00 389.24 186.03 15,880.11 3,933.86 80 24,089.45 EXPENSE TOTALS $20,500.00 $0.00 $20,500.00 $389.24 $186.03 $16,336.81 $3,977.16 81% $24,587.82 Department 47 - LIBRARY - GRAY TRUST Totals ($20,500.00) $0.00 ($20,500.00) ($389.24) ($186.03) ($16,336.81) ($3,977.16) 81% ($24,587.82) Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $20,500.00 $0.00 $20,500.00 $389.24 $186.03 $16,336.81 $3,977.16 $24,587.82 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 4 of 7 Page 14 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 48 - LIBRARY - LSTA EXPENSE 65100 OFFICE SUPPLIES .00 .00 .00 .00 .00 .00 .00 +++ 236.45 83000 EQUIPMENT .00 .00 .00 .00 .00 498.99 (498.99) +++ 5,584.63 94900 MISCELLANEOUS CHARGES .00 .00 .00 .00 .00 .00 .00 +++ 7,793.66 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) +++ $13,614.74 Department 48 - LIBRARY - LSTA Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($498.99) $498.99 +++ ($13,614.74) Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $498.99 ($498.99) $13,614.74 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 5 of 7 Page 15 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 49 - LIBRARY-BUILDING EXPENSE 54900 OTHER PROFESSIONAL SERVICE .00 .00 .00 .00 .00 14,138.25 (14,138.25) +++ .00 99910 CAPITAL PROJECT EXPENSE 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 EXPENSE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $14,138.25 $15,861.75 47% $0.00 Department 49 - LIBRARY-BUILDING Totals ($30,000.00) $0.00 ($30,000.00) $0.00 $0.00 ($14,138.25) ($15,861.75) 47% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $14,138.25 $15,861.75 $0.00 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 6 of 7 Page 16 of 37  LIBRARY FUNDS EXPENSE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 50 - LIBRARY - RRLC FUND EXPENSE 54900 OTHER PROFESSIONAL SERVICE 30,000.00 .00 30,000.00 2,830.20 .00 24,592.89 5,407.11 82 16,991.50 94920 OTHER GRANTS 59,000.00 .00 59,000.00 .00 .00 61,666.56 (2,666.56) 105 58,651.78 EXPENSE TOTALS $89,000.00 $0.00 $89,000.00 $2,830.20 $0.00 $86,259.45 $2,740.55 97% $75,643.28 Department 50 - LIBRARY - RRLC FUND Totals ($89,000.00) $0.00 ($89,000.00) ($2,830.20) $0.00 ($86,259.45) ($2,740.55) 97% ($75,643.28) Fund 2250 - LIBRARY - RRLC FUND Totals $89,000.00 $0.00 $89,000.00 $2,830.20 $0.00 $86,259.45 $2,740.55 $75,643.28 Grand Totals $911,732.00 $0.00 $911,732.00 $51,865.05 $1,588.64 $926,558.03 ($16,414.67) $695,525.83 Run by Christina Carr on 04/01/2026 08:54:44 AM Page 7 of 7 Page 17 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2241 - LIBRARY-GENERAL ACCOUNT Department 00 - REVENUE REVENUE 31110 CORPORATE TAXES 461,618.00 .00 461,618.00 .00 .00 455,693.32 5,924.68 99 422,448.31 31120 FIRE PROTECTION/LIBRARY BLDG 41,965.00 .00 41,965.00 .00 .00 41,595.82 369.18 99 38,478.08 31180 TORT & LIABILITY TAX 44,135.00 .00 44,135.00 .00 .00 49,914.72 (5,779.72) 113 48,011.91 34200 STATE REPLACEMENT TAX 120,450.00 .00 120,450.00 6,032.10 .00 109,996.18 10,453.82 91 118,254.82 35300 LIBRARY FINES 900.00 .00 900.00 27.59 .00 1,252.56 (352.56) 139 1,124.66 36710 LIBRARY CARDS 8,000.00 .00 8,000.00 155.00 .00 9,088.00 (1,088.00) 114 8,321.00 36720 COPY SERVICE 6,000.00 .00 6,000.00 601.72 .00 8,070.46 (2,070.46) 135 5,868.49 36730 PASSPORTS 3,000.00 .00 3,000.00 560.00 .00 3,745.00 (745.00) 125 2,715.00 38110 SV, VR & MM INTEREST 15,000.00 .00 15,000.00 .00 .00 40,954.43 (25,954.43) 273 24,156.77 38300 DONATIONS 30,000.00 .00 30,000.00 2,500.00 .00 46,236.00 (16,236.00) 154 40,135.00 38700 REIMBURSEMENTS 500.00 .00 500.00 .00 .00 .00 500.00 0 1,769.40 39200 SALE OF PROPERTY 2,500.00 .00 2,500.00 147.00 .00 2,219.26 280.74 89 3,175.15 REVENUE TOTALS $734,068.00 $0.00 $734,068.00 $10,023.41 $0.00 $768,765.75 ($34,697.75) 105% $714,458.59 Department 00 - REVENUE Totals $734,068.00 $0.00 $734,068.00 $10,023.41 $0.00 $768,765.75 ($34,697.75) 105% $714,458.59 Fund 2241 - LIBRARY-GENERAL ACCOUNT Totals $734,068.00 $0.00 $734,068.00 $10,023.41 $0.00 $768,765.75 ($34,697.75) $714,458.59 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 1 of 7 Page 18 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Department 00 - REVENUE REVENUE 34400 STATE GRANTS 21,776.00 .00 21,776.00 .00 .00 21,776.90 (.90) 100 21,924.54 REVENUE TOTALS $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Department 00 - REVENUE Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) 100% $21,924.54 Fund 2243 - LIBRARY-PER CAPITA GRANT ACCOUNT Totals $21,776.00 $0.00 $21,776.00 $0.00 $0.00 $21,776.90 ($0.90) $21,924.54 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 2 of 7 Page 19 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2245 - LIBRARY - BOOKMOBILE Department 00 - REVENUE REVENUE 38300 DONATIONS .00 .00 .00 .00 .00 126,400.00 (126,400.00) +++ .00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) +++ $0.00 Department 00 - REVENUE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) +++ $0.00 Fund 2245 - LIBRARY - BOOKMOBILE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $126,400.00 ($126,400.00) $0.00 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 3 of 7 Page 20 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Department 00 - REVENUE REVENUE 38110 SV, VR & MM INTEREST 4,500.00 .00 4,500.00 .00 .00 4,032.63 467.37 90 5,248.04 38120 INVESTMENT INTEREST 8,000.00 .00 8,000.00 .00 .00 11,070.23 (3,070.23) 138 8,305.04 38140 REALIZED GAIN/LOSS ON INV 700.00 .00 700.00 .00 .00 (165.35) 865.35 -24 493.10 38190 UNREALIZED GAIN/LOSS ON INV .00 .00 .00 .00 .00 1,262.25 (1,262.25) +++ 5,253.92 38300 DONATIONS .00 .00 .00 .00 .00 4,879.13 (4,879.13) +++ .00 REVENUE TOTALS $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $21,078.89 ($7,878.89) 160% $19,300.10 Department 00 - REVENUE Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $21,078.89 ($7,878.89) 160% $19,300.10 Fund 2247 - LIBRARY-GRAY TRUST ACCOUNT Totals $13,200.00 $0.00 $13,200.00 $0.00 $0.00 $21,078.89 ($7,878.89) $19,300.10 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 4 of 7 Page 21 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Department 00 - REVENUE REVENUE 34400 STATE GRANTS .00 .00 .00 .00 .00 .00 .00 +++ 27,500.00 REVENUE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Department 00 - REVENUE Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ $27,500.00 Fund 2248 - LIBRARY-LSTA/OTHER STATE GRANTS Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $27,500.00 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 5 of 7 Page 22 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2249 - LIBRARY-BUILDING PROJECT Department 00 - REVENUE REVENUE 39900 INTERFUND OPERATING TRANSFERS 30,000.00 .00 30,000.00 .00 .00 .00 30,000.00 0 .00 REVENUE TOTALS $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Department 00 - REVENUE Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 0% $0.00 Fund 2249 - LIBRARY-BUILDING PROJECT Totals $30,000.00 $0.00 $30,000.00 $0.00 $0.00 $0.00 $30,000.00 $0.00 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 6 of 7 Page 23 of 37  LIBRARY FUNDS REVENUE PERFORMANCE Fiscal Year to Date 03/31/26 Exclude Rollup Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year YTD Fund 2250 - LIBRARY - RRLC FUND Department 00 - REVENUE REVENUE 34400 STATE GRANTS 71,504.00 .00 71,504.00 .00 .00 53,628.00 17,876.00 75 52,661.55 38110 SV, VR & MM INTEREST .00 .00 .00 .00 .00 1,319.16 (1,319.16) +++ 50.46 38700 REIMBURSEMENTS 18,000.00 .00 18,000.00 .00 .00 18,932.49 (932.49) 105 16,991.44 REVENUE TOTALS $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,879.65 $15,624.35 83% $69,703.45 Department 00 - REVENUE Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,879.65 $15,624.35 83% $69,703.45 Fund 2250 - LIBRARY - RRLC FUND Totals $89,504.00 $0.00 $89,504.00 $0.00 $0.00 $73,879.65 $15,624.35 $69,703.45 Grand Totals $888,548.00 $0.00 $888,548.00 $10,023.41 $0.00 $1,011,901.19 ($123,353.19) $852,886.68 Run by Christina Carr on 04/01/2026 08:54:59 AM Page 7 of 7 Page 24 of 37  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS February 28, 2026 General Building Operating Per Capita Bookmobile Gray Trust LSTA Grant Project RRLC Total 2241 2243 2245 2247 2248 2249 2250 Cash 1,571,269.18 8,621.50 (54,723.34) 84,318.69 3,841.31 (14,138.25) 80,867.06 1,680,056.15 Investments 0.35 287,870.09 287,870.44 Current Receivables 26,668.38 - - 3,847.00 - 30,515.38 Current Payables (11,597.88) - - - - - - (11,597.88) Cash Available Balance 1,586,340.03 8,621.50 (54,723.34) 376,035.78 3,841.31 (14,138.25) 80,867.06 1,986,844.09 05/01/25 Beg Balance 1,389,287.83 4,710.04 - 370,904.46 4,340.30 - 90,416.66 1,859,659.29 Revenue - May 30,388.41 - - 2,899.86 - - 142.22 33,430.49 Expense - May (99,764.25) - - (30.06) - - - (99,794.31) 05/31/25 Cash Avail Bal 1,319,911.99 4,710.04 - 373,774.26 4,340.30 - 90,558.88 1,793,295.47 Adjs to Beg Bal - - - - - - Revenue - June 277,087.37 - - 1,503.49 - - 136.17 278,727.03 Expense - June (40,897.26) (4,398.64) - (6,769.43) - - - (52,065.33) 06/30/25 Cash Avail Bal 1,556,102.10 311.40 - 368,508.32 4,340.30 - 90,695.05 2,019,957.17 Adjs to Beg Bal - - - Revenue - July 94,683.84 - - 1,081.29 - - 18,019.29 113,784.42 Expense - July (59,466.32) (689.39) - (798.63) (498.99) - (32,727.07) (94,180.40) 07/31/25 Cash Avail Bal 1,591,319.62 (377.99) 368,790.98 3,841.31 - 75,987.27 2,039,561.19 Revenue - Aug 50,789.56 21,776.90 - 1,234.06 - - 1,221.22 75,021.74 Expense - Aug (63,764.84) (6,337.56) - (41.67) - - - (70,144.07) 08/31/25 Cash Avail Bal 1,578,344.34 15,061.35 - 369,983.37 3,841.31 - 77,208.49 2,044,438.86 Page 1 of 2 Page 25 of 37  STERLING PUBLIC LIBRARY REPORT OF CASH & INVESTMENTS February 28, 2026 General Building Operating Per Capita Bookmobile Gray Trust LSTA Grant Project RRLC Total 2241 2243 2245 2247 2248 2249 2250 Revenue - Sep 306,464.35 - - 1,190.33 - - 4,223.31 311,877.99 Expense - Sep (42,441.98) (879.90) - (227.70) - - (38,535.18) (82,084.76) 09/30/25 Cash Avail Bal 1,842,366.71 14,181.45 - 370,946.00 3,841.31 - 42,896.62 2,274,232.09 Revenue - Oct 35,776.75 - - 1,710.81 - - 31,779.09 69,266.65 Expense - Oct (173,207.65) (609.20) - (2,381.47) - - (12,167.00) (188,365.32) 10/31/25 Cash Avail Bal 1,704,935.81 13,572.25 - 370,275.34 3,841.31 - 62,508.71 2,155,133.42 Revenue - Nov (106,434.91) - 125,000.00 3,380.97 - - 125.06 22,071.12 Expense - Nov (54,470.68) (1,323.96) - (856.92) - - - (56,651.56) 11/30/25 Cash Avail Bal 1,544,030.22 12,248.29 125,000.00 372,799.39 3,841.31 - 62,633.77 2,120,552.98 Revenue - Dec 23,257.41 - 1,000.00 5,778.27 - - 124.69 30,160.37 Expense - Dec 72,638.11 (858.37) (181,123.34) (157.57) - - - (109,501.17) 12/31/25 Cash Avail Bal 1,639,925.74 11,389.92 (55,123.34) 378,420.09 3,841.31 - 62,758.46 2,041,212.18 Revenue - Jan 30,024.19 - 400.00 1,277.29 - - 17,998.68 49,700.16 Expense - Jan (47,316.42) (607.56) - (51.67) - (14,138.25) - (62,113.90) 01/31/26 Cash Avail Bal 1,622,633.51 10,782.36 (54,723.34) 379,645.71 3,841.31 (14,138.25) 80,757.14 2,028,798.44 Revenue - Feb 16,705.37 - - 1,022.52 - - 109.92 17,837.81 Expense - Feb (52,998.85) (2,160.86) - (4,632.45) - - - (59,792.16) 02/28/26 Cash Avail Bal 1,586,340.03 8,621.50 (54,723.34) 376,035.78 3,841.31 (14,138.25) 80,867.06 1,986,844.09 Page 2 of 2 Page 26 of 37  Director’s Report March 2026 March came in like a lion—and someone should have told the library building it didn’t need to follow the old adage. On the first of the month, I walked into the Juvenile Department and was informed by the cleaning staff that there was standing water in the picture book room. This was surprising, as it hadn’t rained overnight. It was soon discovered that the water fountain near the business office had sprung a leak. Maintenance staff member Alan Peck shut off the water to the entire building and dismantled the fountain to locate the shut‑off valves. Once the water was successfully turned back on, it was determined that the valves were not located beneath the fountain as expected but were instead buried behind its internal components. After consulting with a plumber to investigate the source of the leak, it was found that the issue originated in the refrigerator tank. As a result, the fountain will be replaced during the first week of May. The next round of excitement came courtesy of the elevator during a storm that caused several power outages. Staff contacted me to report that an alarm was sounding in the elevator, and they were unable to get it to stop. After giving the situation some thought and not wanting to place an after‑hours service call to Schumacher Elevator, I contacted the Fire Department to see if they could assist. I am happy to report that they were able to shut off the alarm, and the elevator returned to normal operation. I subsequently notified our regular elevator service technician of the incident. He confirmed that calling the Fire Department was the correct course of action to reset the elevator. He followed up a couple of weeks later to inspect the elevator, and everything is functioning properly. Bookmobile update: We are now four months away from the bookmobile’s arrival. I have approved the design wrap for the van and will be presenting it at the meeting on Tuesday evening. I have also drafted an Outreach Agreement to be shared with organizations interested in hosting the library bookmobile. This agreement outlines the library’s expectations during visits to help ensure that operations run smoothly for both staff and host sites. In addition, I have been working with The Library Corporation to establish circulation rules for items checked out from the bookmobile. Grant update: The State Library has provided the review date for the Construction Grant related to the Carnegie bathroom remodel, which is scheduled for May 27. I have informed Tom Houck at Willett Hoffman, as his attendance will be required to answer any questions regarding the remodel. Page 27 of 37 In addition, I plan to submit the Security Grant application later this week for a new camera system. I have been working with the City IT Director, and together we have identified a new system that will expand camera coverage throughout the building as well as exterior areas. Another component of the grant will request funding to install wireless entry points on approximately eight doors. The grant will also cover assistance from the City IT Department with the installation of both the cameras and the entry points, as well as hiring a contractor to install the necessary new wiring for the camera system. Arrangements have been completed for the bus trip to the ALA Conference on June 27. At this time, the bus appears to be full and will include attendees from the Dixon, Walnut, and Chadwick libraries, as well as our wonderful staff and board members. As we get closer to the event, I will share the schedule for the day. You should have also received an email from Beth containing your QR code, which will provide access to your badge upon arrival at the exhibit hall. Please be sure to have this QR code readily available on your phone that day. That seems to be all my news for the month. See you Tueday night. Page 28 of 37 Page 29 of 37 Page 30 of 37 Page 31 of 37  March 2026 Children’s Statistics Scavenger Hunt – 112 kids Toddler Time - March 6 – 12 kids, 16 adults - March 13 – 10 kids, 12 adults - March 20 – 10 kids, 14 adults - March 27 – 10 kids, 11 adults Preschool Storytime - March 6 – 17 kids, 13 adults - March 13 – 7 kids, 6 adults - March 20 – 10 kids, 9 adults - March 27 – 9 kids, 11 adults Drawing Club – March 21 – 8 kids Lego Club - March 7 – 17 kids, 13 adults - March 21 – 21 kids, 10 adults Kids Advisory Board (KAB) -- March 23 – 3 kids ARKS (moved to first week of April, so technically no ARKS this month) Bookworm Bags – 21 kids Library Egg Hunt – March 26 – 120 kids, 80 adults Outreach Visits - Franklin Parent Teacher Conferences – March 3 – 14 adults, 16 kids, 2 new library cards - Franklin Parent Teacher Conferences – March 6 – 10 adults, 9 kids Page 32 of 37 Item: Discussion and approval of Establishing a Library Foundation Public Content: Attorney Mitchell Kavanagh, Ward, Murray, Pace & Johnson, will be present to discuss establishing a foundation for the library. The estimated cost to establish a foundation, assuming minimal meetings and a straightforward filling process is $2,500. This estimate encompasses all legal fees and expenses and includes preparation of the necessary organizational documents for the NFP corporation, the tax exemption and charitable registration paperwork to acquire 501(c)(3) status and filing fees. Recommended Action: Director recommends Board approve the Director taking the steps to create a foundation and to expend the funds to accomplish the creation. Page 33 of 37 Page 34 of 37 Page 35 of 37 Page 36 of 37 Item: Discussion and approval to close library June 27th Public Content: Requesting approval to close the library on Saturday, June 27th, so the staff may attend the ALA conference exhibit hall. This is a great opportunity for the staff to see new and exciting things available to libraries. Recommended Action: Attachments: Page 37 of 37