Planning and Zoning Commission

Public participation is invited on each agenda item prior to the Board's deliberation. When called upon, please approach the microphone and state your name. Kindly limit your remarks to three (3) minutes. VILLAGE OF VILLA PARK Village Hall, Board Room Chambers 20 S. Ardmore Avenue Villa Park, IL 60181 Planning And Zoning Commission June 12, 2025 7:30 PM Chairman Jason Jarrett Commissioners: Larry Calvert, Alan Hasler, Edward Hofstra, Kenneth Jackson, Louis LeMieux, Eric Luedtke, Dominick Romano, Justin Shlensky 1. Call to Order - Roll Call 2. Approval of Minutes a. Minutes of May 8, 2025 Planning and Zoning Commission 3. Public Hearing - New Business a. PZ-25-06 - 734 S Villa Avenue - Variation for Residential Accessory Structure Maximum Size 4. Discussion Items 5. Public Comments on Non-Agenda Items 6. Adjournment The Villa Park Village Hall is subject to the requirements of the Americans with Disabilities Act of 1990. An elevator is operational at the north side entrance to the Village Hall during normal work hours and also during evenings. lndividuals with special needs are requested to contact the Village's Compliance Officer at (630) 834-8500 so that reasonable accommodations can be made for those persons. Page 1 of 10  VILLA PARK PLANNING AND ZONING COMMISSION Minutes of May 8, 2025 Meeting I. CALL TO ORDER BY THE CHAIRMAN Chairman Jarrett called the meeting of the Planning and Zoning Commission to order at 7:30 p.m. II. ROLL CALL AND DECLARATION OF A QUORUM Commissioners Present: LeMieux, Luedtke, Romano, Hofstra, Hasler, Calvert, Shlensky, Chairman Jarrett Commissioners Absent: Jackson Staff/Liaison Present: Community & Economic Development Director Marc McLaughlin, Community & Economic Deputy Director Michelle House III. APPROVAL OF MINUTES Commissioner Hofstra moved to approve the minutes from May 5, 2025, as presented. The Motion was seconded by Commissioner Calvert. On roll call: AYES: Commissioners LeMieux, Luedtke, Romano, Hofstra, Calvert, Shlensky, Hasler, Chairman Jarrett (7) NAYS: None (0) The motion carried. IV. New Business – Board training Presented by Daniel Bolin and Megan Mack PART ONE: LAND USE ROLES AND RESPONSIBILITIES a. VILLAGE STAFF Importance of reviewing material before meetings Open meetings act, speak to staff for answers b. PLANNING AND ZONING COMMISSION Made up of nine members Subdivision plans, comprehensive plans, zoning approvals Conducts hearings and does the preliminary work for recommendations for approval c. VILLAGE BOARD PART TWO: JURISDICTION, PROCEDURES, AND PUBLIC HEARINGS I. STATUTORY AUTHORITY Subdivision plans Comprehensive plans Zoning, Special Uses, Planned Unit Developments II. PUBLIC HEARINGS VS. PUBLIC MEETINGS Page 2 of 10  a. Public Hearing Notice requirements Public voice Due Process b. Order of Procedure Introduction by Chair Village Staff Summary of Petition Petitioner’s Presentation Questions by Commissioners Commission Discussion and Deliberation Commission Act on Petition III. STANDARDS FOR REQUESTED RELIEF a. Due Process Rights (Fairness) Applicants Right to submit an application Members of the public Rights to present relevant testimony Make sure you close the meeting and have a date for reconvening IV. ACTIONS a. Testimony and Evidence Should be Relevant to Standards What is the hardship? Recommendations Findings of Facts Conditions of Approval Final Decisions Post-Approval PART THREE: COMPREHENSIVE PLAN – Roadmap of what community strives to be I. ADVISORY/NON-BINDING ― DISTINGUISHING PLANNING FROM ZONING Land Use Aspirations Community Goals Demographic/Development Trends Land Use Patterns Leveraging Resources II. PLAN ELEMENTS III. PROCESS ― INITIAL ADOPTION/AMENDMENT PART FOUR: MEETING RULES OF PROCEDURE I. Robert’s Rules of Order Motion and Second Multiple Motions Page 3 of 10  Discussion on a Motion Motion to Continue Motion to table Amendments PART FIVE: FOIA, OMA & ETHICS I. OPEN MEETINGS ACT ― MEETINGS (OMA) (more than 2 people) Notices posted 48 hours prior Agendas Minutes Recording Open and Convenient II. FREEDOM OF INFORMATION ACT ― RECORDS (FOIA) FOIA Officer Public Records Time to Respond Exemptions Enforcement III. ETHICS Gift Ban Act Prohibited Political Activities Disclosure Of Economic Interests Conflicts Of Interests Official Misconduct Statute Village Ethics Code V. ADJOURNMENT Motion Motion to Adjourn made by Commissioner Luedke. Seconded by Commissioner Shlensky. Voice vote: AYES have it. Meeting Adjourned at 8:47 p.m. Page 4 of 10  Village of Villa Park Community & Economic Development 11 W Home Avenue, Villa Park, IL 60181 TO: Planning & Zoning Commission FROM: Community & Economic Development Department DATE: June 12, 2025 RE: Petition PZ-25-06 | 734 S Villa Avenue | Variation PETITIONER OWNER Basil Weaver Basil Weaver 734 S. Villa Avenue 734 S. Villa Avenue Villa Park, IL 60181 Villa Park, IL 60181 Request Summary The Petitioner is seeking a variation for the size of the gazebo on the property. Section 6.10.2 permits gazebos with a maximum size of 200 square feet. The Petitioner proposes a gazebo with a size of 248.2 sq ft. Background The Petitioner received a permit for a patio in March 2022. After a rough inspection of the patio in April 2022, it was discovered that footings for a gazebo had been installed in the patio. The permit was then updated to reflect these changes to the patio, but no gazebo permit was applied for. A Stop Work violation was given at this time. In July of 2023 a gazebo permit still had not been obtained so a violation notice was sent. This continued until a citation was issued in January 2025. The Petitioner applied for a gazebo permit in February 2025. When this permit application was denied due to the size of the gazebo, the Petitioner applied for a Variation. The gazebo exceeds the maximum permitted gazebo size by 48.2 sq. ft., but is in compliance for setback distance and lot coverage. Site Information Present Zoning: Residential Single Dwelling- RS-7.5 Present Land Use: Residential Property Size: 17,037 sq. ft. / 0.391 acres PINs: 06-10-309-054 Surrounding Zoning Surrounding Land Use North: Residential Single Dwelling- RS-7.5 Residential West: Residential Single Dwelling- RS-7.5 Residential East: Residential Single Dwelling- RS-7.5 Residential South: Residential Single Dwelling- RS-7.5 Residential Comprehensive Plan Designation – Residential Single-dwelling residential areas are neighborhoods where each lot contains one dwelling unit, which can be a standalone house or attached units like townhomes and duplexes. These areas should encompass carefully planned subdivisions and older, established neighborhoods exhibiting classic neighborhood layouts. Single- dwelling homes are the most common form of residential property in the Village and most likely will remain so. Zoning Request The Petitioner is requesting a Variation from Section 6.10.2, Table 6-2 for the maximum size of a gazebo to be expanded from 200 sq ft to 250 sq ft. Page 5 of 10 Internal Staff Review Variation The Zoning Ordinance specifically allows for Variation petitions in order to grant relief to a property owner from strict compliance with the regulations of the Zoning Ordinance. Variations are intended to help alleviate a practical difficulty or particular hardship that would be caused by the literal enforcement of the subject ordinance requirements and are site specific. Site Plan Review 1. Building and Structure Location - The following comments relate to the issue of building and structure location in regard to the proposed development plans: a. The proposed gazebo is 20.4 ft. in length and 12.16 ft. in width for a total area of 248.2 sq. ft. The height is 10.16 ft., which is in compliance. b. The setback requirements are 5.0 ft. away from all property lines, garage, and residence. The gazebo is in compliance with these regulations. 2. Building scale - The following comments relate to the issue of building scale in regard to the proposed development plans: a. The proposed gazebo provides an appropriate building scale for the lot. 3. Lot Coverage - The following comments relate to the issue of lot coverage in regard to the proposed development plans: a. As this area is currently paved, no additional lot coverage would be added. Currently the lot coverage is 25.3%. The maximum lot coverage is 60% which is 10,222.2 sq. ft. The homeowner would be permitted another 5,911.8 sq. ft. of lot coverage. 4. Completeness - If the Planning and Zoning Commission requires additional information to determine whether the applicant’s development requests comply with the applicable standards of the Code, they may direct the Petitioner to furnish additional information and evidence that may provide clarity regarding their concerns. Findings Per Sec. 11.5.6.8. The Planning and Zoning Commission's recommendation must be accompanied by specific findings of fact regarding whether practical difficulties or particular hardships would result if a Variation is not granted. The Petitioner has submitted the following justification for a Variation from Article 6, Section 6.10.2, Table 6-2 of the Zoning Ordinance: A. State the particular hardship and/or practical difficulty created for you in carrying out the strict letter of the zoning regulations to wit: The pergola [gazebo] cannot be easily modified to fit the code as it is a pre-cut and pre-drilled kit. If a variance is denied, the structure would need to be removed. The previously permitted and approved patio would then need to be modified for safe use, and the concrete footings would become obsolete due to their measurements. B. A reasonable return or use of your property is not possible under the existing regulations because: The existing pergola [gazebo] is a pre-cut and pre-drilled kit, as outlined in the submitted permit. Our concrete footings are also set to the dimensions specified in the current structure specifications. We believe the only options are to apply for a variation to the code; otherwise, the pergola [gazebo] will need to be taken apart and removed from the patio, and no structure can be built on the previously approved footings since they will also exceed the code requirements. C. Your situation is unique (not applicable in other properties in the area or zoning classification) in the following respect: The areas of special consideration are the size of the backyard (approx. 0.25 acres) and the distance 2 Page 6 of 10  from our pergola [gazebo] to any other neighboring structures. The pergola [gazebo] is at least 12 feet from the property line in any direction and is surrounded by significant open space, and the yard is enclosed on three sides by a 6-foot privacy fence. The closest neighbor's structure (home, shed or garage) is 65' to the South, 134' to the West, 90' to the East, and 300'+ to the North. D. The variation will not alter the essential character of the locality, impair an adequate supply of light and air to adjacent property; not increase hazard from fire; not impair property values in the neighborhood; not unduly increase congestion in the streets, or otherwise impair public safety; health and convenience because: As stated in Section C of the Findings of Fact, the proposed variance will not alter the essential character of the locality because the structure is located at the rear of the property, most of which is shielded from public view by the position of the lot, existing fencing, and landscaping. The structure's position at the back of the property and its specific style do not block light, drainage or airflow to neighboring properties. It is comfortably placed within setback requirements, and its height does no t create excessive shadows or hinder ventilation for nearby homes. The absence of complaints from our neighbors speaks to our property’s alignment with neighborhood standards. Its private, fenced nature avoids public nuisance or safety hazards. It does not affect public utilities or produce noise that impacts the public. Notification Legal Notice was published in the Daily Herald on May 22, 2025, a sign placed on the subject property, and notifications sent to property owners within a 250.0 foot radius of the subject property in advance of the Public Hearing. Staff Recommendation Village staff has reviewed the petition and has no recommendation for the request. Sample Motion To recommend approval of PZ-25-06 for a Variation from Section 6.10.2, Table 6-2, for the maximum size of a gazebo to be expanded from 200 sq. ft. to 250 sq. ft. as depicted in Exhibit A for 734 S. Villa Avenue. Exhibit List A. Site Plan B. Patio Permit #PRPT202200246 Approved Plan 3 Page 7 of 10 Zoning Map - 734 S. Villa Ave. ¯ 718 722 726 RS-7.5 730 S VILLA AV 734 738 742 330 334 322 326 746 340 E MADISON ST S VILLA AV E MADISON ST Page 8 of 10  BASIS OF BEARING LEGAL DESCRIPTION BEARINGS SHOWN HEREON ARE BASED ON j PLAT OF SURVEY THE SOUTH 58 FEET OF THE EAST HALF OF LOT 5 (EXCEPT THE EAST 88 FEET OF THE SOUTH 1 FOOT THEREOF) IN ILLINOIS STATE PLANE, EAST ZONE, NAD83 (2011) FIRST ADDITION TO SCHARLAU ACRES, VILLA PARK, IN SCALE:1"=40' SECTION 10, TOWNSHIP 39 NORTH, RANGE 11, EAST OF )K. THE THIRD PRINCIPAL MERIDIAN, IN DUPAGE COUNTY, I 'm; ILLINOIS, ACCORDING TO THE PLAT THEREOF RECORDED 0' 20' 40' B0' JULY 9, 1921 AS DOCUMENT NUMBER 749424, IN VILLA - PARK. DUPAGE COUNTY, ILLINOIS, 11" X 17' PRINT IS THE FULL SCALE FORMAT OF THIS SURVEY ANY OTHER SIZE IS AT AN ADJUSTED SCALE. Ln o SURVEY NOTES I - LOCATION MAP J o n THERE WAS SNOW PILED UP TO 24,,IN SOME AREAS AT o ri N j o THE TIME OF THE FIELD SURVEY. i OJ o 'tc ul o 6 Edge of Concrete 0'2' N' \ Found 5/8" Iron PiPe o o EASEMENTS AND SETBACKS SHOWN HEREON ARE BASED UPON THE RECORDED SUBDIVISION PLAT UNLESS NOTED 0 c z 2 Edge of Concrete 0'3' N o U o E f OTHERWISE, t in q ',o ' ! o c O N Frame Garage oq N i ' 295,54' "' Concrete Driveway i, o ALL BUILDING TIES ARE TO THE BRICK AND SIDING End of Fence . t. \ CORNERS. = o'3'E &onuine *.97o15'24',E. "L ioncrete 0,1' -*! Concrete Angle f.. tu THE PERMANENT PARCEL INDEX NUMBER FOR THE : (, Frame t, 0.3' S. Ln B 7.2' -ot Garage -d Concrete StooP o o PROPERTY DESCRIBED HEREON IS 06-10-309-054. .13. ul 41.19' IU E !J f (o .c co n 8.2'x10.2' (n Wood t. . 1 Story o (9 so. -9 THE PROPERTY DESCRIBED HEREON CONTAINS 4 Frame Shed Deck N -o Frame & brick sna od U' d, (u t7,037 SQ. Fr. OR 0.391 ACRES, MORE OR LESS e t 11.0 -o rft o \ Residence sf o ! U l € v ?6i:'o #734 0o @ o c.l o \o o \ o$ Bldg. Cor.4 01' N i= o PROPERTY COMMONLY KNOWN AS NOT TO SCALE Bldg' Cor' 5'48' N' \o 734 S, VILLA AVENUE It Ln Gal e Fence Corner 0'2' N' & 1 0' W' 40.15' /c o VILLA PARK, IL 60181 .o-I o o 0.5'N LEGEN D o l0' 2t 207 '3r' Frame ; s.a7;is'rs"w. (88'oo'). O Found 5/8" Iron Pipe i s.87"15'19"w' ' shed Conc' Walk Lu ir Found 5/8" Iron PiPe SU RVEYOR'S CERTIFICATE o o o Set 5/8" Iron Rod -o Concrete Pad on Line sm bN STATE OF ILLINOIS XXX.XX' Measured ."fS o.T $ q o : o P.'no" |;3"1i.!1" '' ' COUNTY OF KANE SS q (xxx.xx') Record @ o ""!Y I, SHAWN R. VANKAMPEN, AN ILLINOIS PROFESSIONAL Boundary Line o'^) LAND SURVEYOR, DO HEREBY CERTIFY THAT THE PLAT SHOWN HEREON, BEING COMPLETED IN THE FIELD ON Lot Line O3/O5/202T IS A CORRECT REPRESENTATION OF A SURVEY Centerline of Chain Link Fence _@ PERFORMED AT AND UNDER MY DIRECTION. Centerline of Wood Fence THIS SURVEY MEETS THE MINIMUM TECHNICAL TH BY N. North Conc. Concrete 4 STANDARDS FOR LAND BOUNDARY SURVEY S ILLINOIS STATE LAW vo 1 foot of Lot 5) R Va n South Bldg. Building 88 feet of the South s. Exception (The East ALL DIMENSIONS ARE IN FEET AND 88.o0') E. East Cor. Corner S.B 7015'19"w J o 3 DECIMAL PARTS THEREOF. 6o^. Na. W West Line Concrete 1'0' S o p GIVEN UNDER MY HAND AND SEAL * :O35-OO27LO: * EQge of !on91ete 111' S' Edge of S.OOo43'40'E. (1.00') .(l/) THIS 1OTH DAY OF MARCH, BA TAVIA Concrete concrete Walk - A.D.202t. { ( INOf Concrete Pavement Asphalt Building fu-"- 4 4 SHAWN R, VANKAMPEN LANO ILLINOIS PROFESSIONAL LAND SURVEYOR NO. 035-2710 LICENSE EXPIRES LL/30/2022 PREPARED BY PREPARED FOR: NO DATE REVISION ftt*SF ASM Consultants, Inc. BASIL WEAVER 734 S. Villa Avenue | 3ls!2o2t 2. 3/tjlzozt SITE DESIGNATION INFORMATION FIELD SURVEY COMPLETED FINAL SURVEY COMPLETED PROJECT NO. 16 E Wilson St, Batavia IL 60510 Villa Park, IL 60181 734 S. VILLA AVENUE 794003 Tel (630) 879-0200 Fax (630) 4s4-3774 VILLA PARK, IL 60181 advanced@advct.com Professional Design Firm #184-006014 expires 4/3O/2O23 DRAWN BY: PS CHECKED BY: SVK L-1 Page 9 of 10  LEGAL D: BASIS OF BEARING PI.AT OF SURVEY THE SOUTH 58 FEET OF BEARIHGS SHOWN HEREON ARE BASED ON I I TI{E EJST 88 FEET OF Th ILUNOIS STATE pLANE, EAST ZONE, ilApe3 (2011) FIRST ADDMON TO SCII SfiLElf=40r APPROVED FOR PERMIT sFcTtoN 10, TowNsHlP THE THTRD PRINCIPAL 1"'| EUILDING ILLIilOIs, ACCORDTNG T 20' {{)' IULY9, 1921AS DOCUM 0' 1I. X T?' PRIilT TS THE FUI,I. gCAtE TORTI,IAT OF THIS SURVEY Aily otltER slz€ E5 rr Afl ABluglED scArf, 80' 5 ENGINEERING U.!, ?J,O l"^ PARK. DUPAGE COUNTY, r't PLUMBING o SURVI I o zoNrNG !-Y.:31 ,o fuz o THERE WAS SNOW PIT.E VILLAGE OF VILLA PARK d THE TIME OF THE FIEI.D -Jq E u l'l ia+nertment t) EASEI.IENTS AND SETOA EdCr of o , "on.*Pffm' ",,. UPON THE RECORDED S a o foun<t 5/i'lmn Plgt ' Artor I EHd{rg.&r .4 IE ? t, c i] 2 FI lE b .q Eagi ot Conct*l 0't' N' " Concrdc Orlv?HlY to r tl o'nreRwISE. A[ BUTISING NEs ARE tFtrtF t ,--aL t -ttl fih I i i. L ffi i. 0, B ' El$*f#u". N.8?"15'?l'8. N " zes'54i Concrrtn tnill ln 0r!'S. ., 0"r c tF coRr{ERs. THE PERMAT{ET{T PARCE il 7,2' 6fn!tr FtFP '3 PROPERTY DESCRIBED } t * SITE t :{ (n ra i Wood l9' ra n t6 .F .G THE PROPERTY DESCRII {-*.=.' ,k .:' ,1 Oaqt FfIMC { c { t7,o37 SQ, FT, OR 0.39r b tr f r...: I 1L l4 !o d f Cor' +.01 r{" 'gl PROFERTY COMMONLY F 25 tld9. Gor. E ,40' N 'olrl9- 734 S. VILI-A A\IENUE o to Ftnca Corrlr 0 T fl. a t.o w tu vttJ.A PARIq IL 50181 a ' .. LF-g-END zo7 .31 s,e?ris'rfw- isa.oo') I Found 5/8'lron 9lpe .$tt r:.$' s.87015'19'w' : 1 w$k rfl hor Found 5lE" tran PlPc SURVEYOF Concrat$Pld on Lln'- :'F STATE OF ILJ.II{OI5 o S.t 5lB" Iron Rod ..s.* ,_.,r,r. 1 '''J ri.') "::- *E liol|;&lL$l"''o' '' c xxx,xx' tltessrtd }-.3 c)v COUNTY OF KAITE pt (' (xxx.xx') R€cord 9+ ui n I, SHAWN R,. VANI(AMPET Boundary unc o' IANO SURVEYOR, DO HE .j*, SHOWN HEREON, BEING Lot UnG .a']".i. o3lo5l202l IS A CORRET *_'l - " r * - "{,..- *r --q1 Ccntcrllde ol Chrln Unk Fcncc Ccntgrllnt of Wood Fencc r'lo ': '.f d PERFOR,MED AT AND UNT THIS SURVEY MEETS THI STANDARD€ FOR I.ANO I N, Horth Conc. Concrctc IIIINOIS STATE LArt!' 5) :'...:,1 lc€t of th€ South I fogt of Lot 5. South Blrlg. Eulldlnq '':.-J [Th€ €lst 88 AIJ DIMENSIONS ARE TT* E. Erst Cor, Comer s,87rr5' tg'w. J ,t DECI}IAL PARTS TI{EREC . 'fdg: olconcnti t'0' l'- w, wert '. 5.oot43'{o"E. (1 -*sw!lk ,oo')-Ccnctttr .o! Co_ffiiir I ]-*s,: $ P GIVEN UNDER I.,IY HAND TTIIS 1OTH DAY OF MAR( A.D,2021. Conc.tle Concretl Prvrnrrni '' ::l Asphrlt Eulldlrtg .ld*ro, SHAWHR' tr Y{, VANKT,AMPEI{ I ILI.IHOIS PROFESSIONAT UCENSE EXPIRES rVfit FORr NO. DAIE TE TH PREPARED AY: 1. 3151202t BASIL WEAVER 2. 3/10/2021 ASM Consultants, Inc. 16 E Wilson 5t, Batavia IL 50510 73tl S, Vllla Avenue DESIGNATTOH ll{FORIrl Vllla Park, IL 60181 734 S. VILIS AVEI Tel (630) 879-0200 Fax (630) 454-3774 VILIA PARK, TL 60 advanced@advct.com Frofessfonal Deslgn Flrm #184'006014 explres 4l30lZO23 DRAWN BY; PS cHEct(t 6\amararl t^rt 16fr tt ?^ ^cI Page 10 of 10