z - Retired - Administration Committee

draft Administration Committee­ Meeting Minutes January 5, 2017 CALL TO ORDER: 4:31 by Trustee Liddle ROLL CALL: Committee Staff Trustee Liddle (Chair) Manager May ‐ Liason Mayor Gunter Finance Director Parker Clerk Szymski Econ Dev Director Forssberg Trustee Addington (4:10) Police Chief Gunther Trustee Barry Communicaែ�ons Dir McIntyre Trustee Barker PW Director Ramsey (4:55) Trustee Nero Deputy Fire Chief Riley Building Division Mgr Vitell (4:45) CD Director Ziegler (4:50) Deputy Liquor Commissioner Mulhearn Guests Angela Yang ‐ TAIPEI/Sister City Program Liaison PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: September 29, 2016 minutes ‐ a moែ�on Trustee Addington and seconded by Trustee Nero. All ayes. UNFINISHED BUSINESS: There was no unfinished business at this ែ�me. NEW BUSINESS: A. Sister City Program Update ‐ Communicaែ�ons Director Larry McIntyre and TAIPEI Liaison Angela Yang addressed the Board on this topic. Angela wished the Board a Happy New Year as Chinese New Year is coming up for the year of the Rooster, and reviewed how to say this in Chinese. Photos of the Taiwanese county that is in consideraែ�on for the program were passed around to the Board members. Director McIntyre stated that Ms. Yang returns to Taiwan approximately 3 ែ�mes a year. When there last month she met with the Governor of the County and the local high school. The school is very excited to have an exchange program. September would be a great ែ�me to do this; Larry passed around a photo of Angela meeែ�ng with the superintendent and principal of the school.  Larry explained that a le執�er would be sent from the Mayor to the Taiwan County extending our interest in the program. Angela will be in Taiwan and discuss the future plan to move this faster. The next step will be to invite them to come over for a signing ceremony event over the Fourth of July. Angela will also work on the exchange program, this will be easy to start. Director McIntyre said that the Lions Club Internaែ�onal annual event is the end of June in Chicago, so having the Taiwanese representaែ�ves in Westmont aᠨ�er that event would be a nice way to entertain the guests with our Fourth of July celebraែ�ons. This is not set in stone, it is in discussion with the Park District. Taiwanese Day parade in October Angela introduced Judy Soo and her husband who are working to introduce Chinese language into school districts. Chicago and Naperville are already doing this, it is a posiែ�ve step towards global interests. TAIPEI is coordinaែ�ng a Judy Soo Day to celebrate her work in this area, details will be forthcoming; there may not be a great deal of advance noែ�ce. Angela will return from Taiwan in late February, early March. At that ែ�me we will start scheduling meeែ�ngs with organizaែ�ons in town: Lions, Rotary, Schools, Park District.... Trustee Addington said that the Lions Club is very interested and would like Angela to a執�end the March 3rd meeែ�ng. Trustee Barry stated that the presentaែ�on at Rotary gained a lot of interest. Larry stated that the student exchange program details will be worked out and the service organizaែ�on meeែ�ngs will be scheduled in March and/or April to look for host homes and things like that. May is Taiwanese Heritage Week, and there are a lot of events scheduled for the month of May. The organizaែ�on that scheduled the dancers last year have reached out to schedule another event; an invitaែ�on will come out soon. Director McIntyre stated that the exchange programs would be students, municipal, cultural, and economic development. Economic Development/WCCTB Execuែ�ve Director Larry Forssberg discussed an economic tour of Westmont in April/May to show what the Village of Westmont has to offer in our business community to the Taiwanese community. Director McIntyre passed out a draᠨ�/work in progress with an official resoluែ�on that has some of the language to state the official intenែ�on of the Village to follow through on the intenែ�on to move forward with the sister city program. This will be on the next board agenda and the Mayor will announce the Village intenែ�on at the Lunar Event, so Director McIntyre wanted everyone to see the gist of the language that would be used. Ms. Yang said that 2017 would be an important year for the program. She will return to Taiwan three ែ�mes that year and will do something each ែ�me to benefit the Westmont Sister City program. Mayor Gunter stated that Angela was an outstanding hostess on the trip to Taiwan and there is no way that Westmont can out do what the Taiwanese did for the United States visit. The Mayor thanked Angela for all she has done. B. Self Serve Alcohol Concept ‐ Deputy Liquor Commissioner Mulhearn discussed the request from Wood Grain Pizza to insែ�tute the self‐serve alcohol concept. Wood Grain is pu៍�ng in a second oven, which is a good thing ‐ interested in the self‐serve beer technology. DLC Mulhearn passed out a brochure and showed two videos on the concept. Before the videos began, Tom announced that the prepaid card in the video is not what we are looking at we are looking at a wristband concept. The posiែ�ves that the wristband provide: deacែ�vates when removed, deacែ�vates if you leave the premises, can set a ែ�me limit and a limit of the number of ounces poured in a ែ�me limit. Basse執� training will sែ�ll be required by the state. This technology is an up and coming fad, there are some approved in Lisle and other communiែ�es. DLC Mulhearn stated that this is not the first ែ�me this has been reviewed. Taphouse Grill inquired about it a few years ago, and were turned down. The technology was not impressive at that ែ�me, it has been upgraded since then. This also requires a change to the floor plan of the business, and the to install would require code and deputy liquor commissioner approval. We can then put in the restricែ�ons that we will require, and update their license. Trustee Liddle asked about the wristband and how it worked, staែ�ng that she has seen the cards in downtown establishments but not the wristband. The vendor disclaimer is if you spill, you pay. DLC Mulhearn said it was connected to your credit card and you were changed when you accessed the tap. Mayor asked about ounce limit restricែ�ons, would the tap shut off? Tom stated that it would and the customer would have to go up and reacែ�vate for addiែ�onal ounces so that the server would be involved to make sure that it was not an over serve situaែ�on. The wristband is preferred over the card so that it can not be shared with underage customers. Trustee Barker asked if there was any place we would not want to have this in place? Tom replied that the place is not in quesែ�on so much as the ounce limit Woodgrain was very accommodaែ�ng to limit it to two 12 ounce beers, more alcohol centered establishments will be asking for a higher limit. Trustee Barry quesែ�oned the 12 ounce beer and not the pint size. Discussion ensued on the trends of Craᠨ� Beers, the cup size at the Red White & BBQ, and the 2 beer limit and the amount of alcohol. Manager May stated that the two beer limit was so that you had to go up and talk to a server to have addiែ�onal ounces put on the wristband for the human element of making sure that you were not being overserved. Trustee Barry remarked that all the help wanted signs in this type of establishment this can help the business owner staff wise. Trustee Addington asked if Lisle really had this? Tom responded that the Lisle business has not opened up as of yet, however the City of Chicago has two business. Mayor Gunter stated that the concept needs to be decided upon, Wood Grain is a good test of this. Trustee Liddle said that downtown the tap is in the table. Trustee Nero commented that this might help with the lines out the door at Wood Grain. Discussion of Craᠨ� Beer and that type of tasែ�ng ensued. Deputy Liquor Commissioner Mulhearn concluded that he would move forward with Wood Grain and keep the board informed, also would let them know if there were any other inquiries. Confirming that this would not change the liquor license, it would just change the language. On a separate note, Anna’s Place has added a kitchen and has hired a chef. The food is restaurant quality and not just a microwave situaែ�on. Trustee Liddle commented that when Anna’s Place came for the license the owner stated that the hamburgers were famous. Trustee Barry stated he knew people came for the food not just the gambling. Trustee Addington asked Execuែ�ve Director Forssberg for an opinion on the serve yourself tap. Larry remarked that it was in demand around the country, popular in airports. It is a way to lower the cost of service and it does not seem to be causing any problems in the airports that have installed it.  Deputy Liquor Commissioner Mulhearn moved on to Dolce’s announcing that it is under new ownership. Will be opened again as Dolce, with the owners being Greg and Jason, Jason being one of the owners of Neat Kitchen. Plans for Dolce are a wine bar atmosphere with small plates. REPORTS A. Chairperson ‐ Nothing at this ែ�me B. Village Manager ‐ Commented that all commi執�ee meeែ�ngs will have a report secែ�on. Staff will do a wri執�en report to be handed out if the meeែ�ng goes to long for them to be able to present. Manager May has passed out the report from staff, starts with Human Resources, Communicaែ�ons and IT. There will be one for the Deputy Liquor Commissioner however he had so much tonight he presented. C. Human Resources ‐ Cathy is not here tonight so you have her report. D. Communications ­ Larry came to the podium and detailed the informaែ�on in his report. ● Reviewing the 95th Anniversary Commi執�ee/mural ● EIC staff liaison is now Jon Yeater‐very acែ�ve with Richmond Gardens ● WSEC very acែ�ve as staff liaison to that group, Taste of Westmont was amazing this year ● Sister City will be a busy year this year. ● Westmont First has been busy ‐ Jimmy Wright sponsored the Blue Ribbon Campaign ● Social Media Posts are done by Jenny Babyar through Facebook, Twi執�er, and Google plus ● Branding Iniែ�aែ�ve ‐ Strategic Plan Implementaែ�on Commi執�ee ‐ Amy Quatrone and Trustee Addington have been meeែ�ng. ● Strategic Plan ‐ The whole commi執�ee has been meeែ�ng, staff is using a project management soᠨ�ware to keep it moving forward ● Holly Days ‐ Park District Commi執�ee ● Team Builder for Westmont Staff ● Manager May asked Larry about the survey, Larry said that it was in the works. Trustee Addington stated that the survey was part of the strategic plan. ● Trustee Barker asked if the social media posែ�ng of the meeែ�ngs on facebook was possible as the arែ�cle he forwarded Larry stated. Larry said the Glen was the IT magician and knows more about this. Manager May said that we have had streaming capabiliែ�es for a long ែ�me that no one takes advantage of on our website. Glen stated that the meeែ�ngs were available to watch live on youtube. With Youtube anyone can stream the live footage, on Facebook you have to be a Facebook user and stay logged in to your account to watch. Larry said that maybe we should send a facebook post link to the youtube stream before the meeែ�ng begins. Trustee Nero stated that would be easy to do. Glen remarked that this has been available for over two years. Larry said he would do more to promote it. ● Larry said that the Suburban Life no longer has staff writers, so the coverage of Village Events has fallen. Larry will begin to send the paper updates that they can plug into the paper. E. Clerk’s Office ­ ● Alicja is returning from her leave. Jinny commented that  Donna G. coming in from an agency to help has done a terrific job doing the business licensing and liquor licensing covering for Alicja while she was out. ● Jinny thanked Spencer for coming in early to open when the staff was out with the flu. ➢ Trustee Nero commented that the Waste Management Schedule needs to be put on the website. Larry said that it was there, Trustee Nero said that the new one for 2017 needs to be uploaded. Larry promised to have it by tomorrow. He was waiែ�ng for Glen to make it look nice. ➢ Trustee Barry wanted to know why the Westmont App is no longer a secure app? Asked if that was Westmont First? F. IT ­ Glen came to the podium ● Consolidaែ�on ● Time Clock/Scheduling replacement ● ERP ‐ financial, permi៍�ng, resident services: vendors will be here to demo systems in February. ● Homeland Security grant project is completed. The cameras are installed around the depot and Village properែ�es. Along with the new door access system, which will be moving forward at the firehouse. ● 4000 help desk ែ�ckets were put in by employees in 2016, response ែ�me averages at 5 hours to resoluែ�on. Expectaែ�ons met 97% of the ែ�me. ● Two long term projects coming up: server upgrade (5 year) switch stacks will need to be replaced (9 year) as warranែ�es are expiring. Huge project as it is the backbone of the network. G. Deputy Liquor Commissioner: Tom came up to recap last month’s hearing. There are tobacco and liquor violaែ�ons, a standard will be set to make sure that all the violators are treated equally. Discussion of the suspensions and fines that have been accessed were discussed and the reasoning behind the decisions. Trustee Addington asked if the same person is used as “underage”, the response was no. ADJOURN 5:50 p.m. (next meeែ�ng scheduled May 25, 2017) Moែ�on by Trustee Addington seconded Trustee Nero, all ayes. Approved: