City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, JUNE 15, 2015 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:04 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Suzanne Fitch Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Councilman Phil Suess Absent: Councilman John Prendiville City Staff Present: Donald B. Rose, City Manager Michael G. Dzugan, Assistant City Manager James Knippen, City Attorney Director of Public Works Vincent Laoang Director of Information Technology Chad Michaels Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS Mayor Gresk read and presented a proclamation proclaiming June 27, 2015 as “Marget Hamilton Day” in Wheaton, in honor of Ms. Marget Hamilton on her 100th birthday and for her contributions to the City of Wheaton as the first woman mayor and the founder of the Wheaton Chapter of the League of Women Voters. Mr. Dick Hamilton, Ms. Hamilton’s son, accepted the proclamation on her behalf and thanked the Mayor & City Council for the recognition. Ms. Missy Wilhelm, Ms. Liz Quigg, Ms. Jan Kay and Ms. Lori Miller from the League of Women Voters were also present. Ms. Wilhelm stated Margie Hamilton stands as a good example of what an involved person can accomplish. She thanked the Mayor and City Council on behalf of the League. 3. CITIZENS TO BE HEARD None. 4. CONSENT AGENDA Councilman Suess requested that Consent Agenda New Business Item No. 5 (An Ordinance Ascertaining Prevailing Wage Rates) be moved to the Regular Agenda. This item became Regular Agenda New Business Item No. 8 Councilman Suess moved and Councilman Rutledge seconded that the following action be taken on the Consent Agenda items, as amended: 1. Approve the minutes of the June 1, 2015 regular Wheaton City Council Meeting, as submitted. 2. Receive Director of Public Works recommendation and Authorize Bid Award to Chicagoland Paving for Emergency Repairs on Monticello Court in the amount of $29,958.50. 3. Approve Request for Bond Waiver and Authorize Issuance of Raffle License to the DuPage Convalescent Center Foundation.  Council Proceedings June 15, 2015 / Page 2 4. Adopt Resolution R-30-15, A Resolution Authorizing the Issuance of Solid Waste Collection and Disposal Licenses. 5. Approve Requests and Authorize the Issuance of Special Event Permits to the Wheaton Band Festival, Wheaton Bible Church – Neighborhood Bible Club (Erie Street) and DuPage County Fair Association – DuPage County Fair & Fireworks Display. Roll Call Vote on Consent Agenda as Amended: Ayes: Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 5. ADOPT RESOLUTION R-31-15, AUTHORIZING THE EXECUTION OF A CONSULTING SERVICES AGREEMENT FOR IMPLEMENTING MICROSOFT OFFICE 365 Councilman Saline moved and Councilwoman Fitch seconded that Resolution R-31-15, Authorizing The Execution of a Consulting Services Agreement for Implementing Microsoft Office 365, be adopted. City Manager Rose stated the item before the Council is a proposed agreement with Vire Technologies, LLC for consulting services for the purpose of implementing Microsoft Office 365. He recommended approval of the resolution and awarding the bid for consulting services to Vire Technologies LLC in an amount of $54,340.00. In response to questions from Councilwoman Fitch, I.T. Director Michaelis stated the industry is moving toward cloud-based operations which reduce the need for technology infrastructure. He stated the City’s financial software, as well as the new Munis software, are on the cloud and eventually all the City’s major applications will be cloud based. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 6. ADOPT RESOLUTION R-32-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AN ENTERPRISE AGREEMENT FOR MICROSOFT SUBSCRIPTIONS AND LICENSING Councilman Rutledge moved and Councilman Scalzo seconded that Resolution R-32-15, A Resolution Authorizing the Execution of an Enterprise Agreement for Microsoft Subscriptions and Licensing, be adopted.  Council Proceedings June 15, 2015 / Page 3 City Manager Rose stated that in order to utilize Microsoft Office 365, the City is required to enter into a licensing agreement with Microsoft for the purpose of providing Microsoft Office 365 as well as SQL Server subscriptions and licensing. He stated the cost for the first year will be $68,884.86. City Manager Rose recommended adoption of the resolution and entering an enterprise agreement with Microsoft. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 7. PASS ORDINANCE NO. F-1871, AN ORDINANCE GRANTING AN EXTENSION OF TIME FOR THE SPECIAL USE PERMIT APPROVED BY ORDINANCE NO. F-1640, “AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT (PUD) TO ALLOW THE CONSTRUCTION AND USE OF A SENIOR HOUSING DEVELOPMENT AT 219 EAST PARKWAY DRIVE – SUPPORTIVE LIVING SERVICES” Councilman Scalzo moved and Councilman Rutledge seconded that Ordinance No. F-1871, An Ordinance Granting an Extension of Time for the Special Use Permit Approved by Ordinance No. F-1640, “An Ordinance Granting a Special Use Permit for a Planned Unit Development (PUD) to Allow the Construction and Use of a Senior Housing Development at 219 East Parkway Drive – Supportive Living Services,” be passed. City Manager Rose indicated Ordinance No. F-1640, approved on May 21, 2012, granted a special use permit for a planned unit development for the construction of a senior housing facility at 219 E. Parkway Drive, however, construction of that facility has been delayed due to financing and ownership changes. He indicated a new owner has purchased the property with the intent of constructing the senior living facility and has requested a one-year extension of time to proceed with construction. City Manager Rose recommended approval of the ordinance extending the zoning approval for one year as submitted. In response to Councilman Suess, Mr. Larry Work, CA Ventures, confirmed they expect to begin construction in August 2015. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: Councilman Prendiville Motion Carried Unanimously  Council Proceedings June 15, 2015 / Page 4 8. RECEIVE PLANNING & ZONING BOARD REPORT RE: APPLICATION #15- 06/PUD/SOUTHEAST CORNER OF HARRISON & IRVING AVENUES/WHEATON COLLEGE AND PASS ORDINANCE NO. F-1872, AN ORDINANCE GRANTING A PLANNED UNIT DEVELOPMENT (PUD) ALLOWING THE CONSTRUCTION AND USE OF FOUR SINGLE FAMILY STYLE HOMES FOR DORMITORY OCCUPANCY (WITH A MAXIMUM OF TWELVE OCCUPANTS PER RESIDENCE) AT 719, 729, 733 AND 741 NORTH IRVING AVENUE AND THE RENOVATION OF THE FORMER GRAMMAR SCHOOL AT 530 EAST HARRISON, NOW NAMED NORTH HARRISON HALL, FOR VARIOUS ADMINISTRATIVE USES – WHEATON COLLEGE Councilman Suess moved and Councilman Rutledge seconded that the Planning & Zoning Board Report Re: Application #15-06/PUD/Southeast Corner of Harrison & Irving Avenues/Wheaton College be received and that Ordinance No. F-1872, An Ordinance Granting a Planned Unit Development (PUD) Allowing the Construction and Use of Four Single Family Style Homes for Dormitory Occupancy (with a Maximum of Twelve Occupants per Residence) at 719, 729, 733 And 741 North Irving Avenue and the Renovation of the Former Grammar School at 530 East Harrison, Now Named North Harrison Hall, for Various Administrative Uses – Wheaton College, be passed. City Manager Rose stated this item appeared before the Planning & Zoning Board on May 12, 2015 and was unanimously approved by that Board, subject to five specific conditions. He stated the proposed scope of work includes removal of existing driveways and garages at 739 North Irving Avenue, 510 and 520 Sears Lane, the removal of Sears Lane and Grammar School Drive, the expansion of the adjacent parking lot, the renovation of the former grammar school at 530 East Harrison Avenue and the demolition of the existing home at 729 North Irving Avenue. City Manager Rose recommended approval of the ordinance as submitted. Mr. Bruce Koenigsberg, Wheaton College, was available to answer any questions. Councilwoman Fitch and Councilman Suess thanked the College for reaching out to the residents and for addressing some of their concerns. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 9. RECEIVE PLANNING & ZONING BOARD REPORT RE: APPLICATION #15-07/PUD/2000 S. NAPERVILLE ROAD/CVS AND PASS ORDINANCE NO. F-1873, AN ORDINANCE AMENDING CITY OF WHEATON ORDINANCE NO. E-3270, “AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT/BANK OFFICE BUILDING ON A CERTAIN PIECE OF PROPERTY COMMONLY LOCATED AT THE NORTHWEST CORNER OF DANADA WEST LOOP ROAD AND NAPERVILLE ROAD – BANK OF WHEATON” – CVS Councilwoman Fitch moved and Councilman Scalzo seconded that the Planning & Zoning Board Report Re: Application #15-07/PUD/2000 S. Naperville Road/CVS be received and that Ordinance No. F-1873, An Ordinance Amending City of Wheaton Ordinance No. E-3270, “An Ordinance Granting a Special Use Permit for a Planned Unit Development/Bank Office Building on a Certain Piece of Property Commonly  Council Proceedings June 15, 2015 / Page 5 Located at the Northwest Corner of Danada West Loop Road and Naperville Road – Bank of Wheaton” – CVS, be passed. City Manager Rose stated the request before the City Council is to demolish the existing office building on this site and construct a new 13,225 square foot CVS drug store. He stated the Planning & Zoning Board recommended approval of this development by a 5-1 vote at their meeting on June 9, 2015 with a condition that the trash enclosure be constructed of brick to match the building. City Manager Rose recommended approval of the ordinance as submitted. Councilman Suess questioned the need for the landscape variance. Mr. Brad Prischman, Civil Engineer, V3 Companies, explained the reduction of this setback from 15 feet to 5 feet is necessary to accommodate traffic in the drive-thru, as well as delivery trucks. He indicated the reduced landscaping area will be at the rear of the building. In response to a question from Councilman Rutledge, Director of Planning & Economic Development confirmed adjacent area zoned R-3 is just a landscaped area. Councilman Suess asked if liquor would be sold at this CVS facility. Mr. Peter Brazos, Attorney for the Applicant, indicated they would be seeking a liquor license. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 10. RECEIVE STAFF REPORT – DOWNTOWN STRATEGIC PLAN AND STREETSCAPE PRIORITIES Councilman Suess moved and Councilman Scalzo seconded to receive the staff report on the Downtown Strategic Plan and Streetscape priorities. City Manager Rose stated the Director of Planning & Economic Development prepared a report setting forth proposed priorities and strategies to implement the Downtown Strategic and Streetscape Plan. He reviewed the priorities for the next year and the various components contained in each one. Councilman Scalzo feels the priorities are appropriately set forth. He would like the Council to have further discussions regarding financing in a future planning session and then proceed to a discussion as to what priorities to implement. Councilman Suess questioned what will happen to the area where the old train platform at the downtown station was located. City Manager Rose replied that no plans have been specified as of yet, but believes the area will eventually be landscaped. He stated he has had discussions with the railroad regarding the construction of a fence, hopefully financed by the railroad with maintenance provided by the City.  Council Proceedings June 15, 2015 / Page 6 Councilwoman Fitch indicated she would like information as to what funding would be available for specific improvement projects. She indicated the City may need to proceed with contracts targeting specific projects as it is determined that funding is available for that particular project. Councilman Suess stated he would like to see more specificity with regard to marketing and branding, including anticipated results and costs. He feels that moving ahead with the streetscape is very important. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: Councilman Prendiville Motion Carried Unanimously 11. ADOPT RESOLUTION R-33-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AN OWNER REPRESENTATIVE SERVICES AGREEMENT FOR DOWNTOWN STRATEGIC AND STREETSCAPE PLAN Councilman Scalzo moved and Councilwoman Fitch seconded that Resolution R-33-15, A Resolution Authorizing the Execution of an Owner Representative Services Agreement for Downtown Strategic And Streetscape Plan, be adopted. City Manager Rose explained that staff has recommended engaging the services of CCS International, Inc./Owner Services to complete Phase I of the public infrastructure elements of the Downtown Plan. City Manager Rose recommended adoption of the resolution as presented. Councilman Suess questioned if the City should solicit bids for this work. City Manager Rose stated the City does not have to go out for bid for this work. He stated the City has had previous experience with CCS International and was very satisfied with their work. He estimated the cost of the agreement to be $82,000. Assistant City Manager Dzugan indicated half of that amount is for cost estimating, a core service provided by CCS International. He stated the goal is for CCS International to provide three options for scope of work for the Council to consider in moving forward on the downtown improvement plan. Mr. Ian Parr, President of CCS discussed the services they would provide to the City. Councilman Rutledge questioned if the City should enter into this contract at this time or wait until further prioritization and funding decisions have been made. City Manager Rose expressed his belief that the City should not wait as cost estimating for the streetscape/infrastructure is the largest component of the entire process and it is important to move ahead. Councilwoman Fitch stated she would prefer to identify and prioritize specific improvements projects first. Assistant City Manager Dzugan stated infrastructure improvements will need to be done within the next 3-5 years.  Council Proceedings June 15, 2015 / Page 7 Councilman Saline asked what role, if any, CCS International would have once the City has selected a specific project. Mr. Parr stated CCS International will serve as an advisor to help direct the Council as to what should be done first. Mayor Gresk believes the information provided by CCS International would be foundational in providing direction to the City in moving forward with the downtown plan. Councilman Suess agreed that what is being proposed provides a “shopping list” for the City to consider and feels this is a critical first step in the process Councilman Scalzo also agreed that it is important to move forward with the contract. He stated the downtown improvements have been an on-going discussion for years and nothing would prevent the City from modifying plans as we move forward with the implementation. Councilman Rutledge stated he generally agrees with what has been said. City Attorney Knippen discussed the merits of claims made insurance policy which provides a low risk to the City. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Rutledge Mayor Gresk Councilman Saline Nays: Councilwoman Fitch Absent: Councilman Prendiville Motion Carried 12. PASS ORDINANCE NO. F-1870, AN ORDINANCE ASCERTAINING PREVAILING WAGE RATES Councilwoman Fitch moved and Councilman Scalzo seconded that Ordinance No. F-1870, An Ordinance Ascertaining Prevailing Wage Rates, be passed. Councilman Suess questioned the need for the City to pass this ordinance. City Attorney Knippen stated it is a legal requirement that the City either conduct its own research into wages for certain work or adopt the prevailing wages as established by the Department of Labor with an ordinance. In response to Councilman Suess, City Manager Rose stated we have not analyzed the changes in rates that have occurred since last year. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Nays: None Absent: Councilman Prendiville Motion Carried Unanimously  Council Proceedings June 15, 2015 / Page 8 13. COUNCIL COMMENT None. 14. APPROVAL OF WARRANT Councilman Suess moved and Councilman Saline seconded that Warrant No. 658 in the amount of $2,950,027.85 be approved. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: Councilman Prendiville Motion Carried Unanimously Mayor Gresk announced the closed session would not be held and would instead be moved to the next Council meeting. 15. ADJOURNMENT Councilman Scalzo moved and Councilwoman Fitch seconded that the regular Wheaton City Council Meeting be adjourned at 8:15 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: Councilman Prendiville Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk