City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, AUGUST 17, 2015 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:03 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Absent: Councilwoman Suzanne Fitch Councilman Thor Saline Councilman Phil Suess City Staff Present: Donald B. Rose, City Manager Michael G. Dzugan, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. Robert Lehnhardt, Finance Director Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS Mayor Gresk read and presented a proclamation to the Carlson Family celebrating the 100th anniversary of Carlson Paint, Glass & Art Store. Mr. Mark Carlson thanked the Mayor for the recognition. 3. CITIZENS TO BE HEARD None. 4. CONSENT AGENDA Councilman Rutledge moved and Councilman Prendiville seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the August 3, 2015 regular Wheaton City Council Meeting, as submitted. 2. Adopt Resolution R-52-15, A Resolution Authorizing the Execution of a Certain Construction, Use, and Indemnification Agreement (1314 East Forest Avenue). 3. Adopt Resolution R-53-15, A Resolution Authorizing the Execution of a Certain Construction, Use, and Indemnification Agreement (1 Landon Circle). 4. Receive Planning & Zoning Report Re: Zoning Application #15-15/Special Use Permit/306 West Geneva Road/Theosophical Society and Pass Ordinance No. F-1881, An Ordinance Granting Special Use Permit Approval to Install an Electronic Message Board Sign in Front of the Quest Bookstore Located at 306 West Geneva Road – Theosophical Society. Roll Call Vote on Consent Agenda: Ayes: Councilman Rutledge Mayor Gresk Councilman Scalzo Council Proceedings August 17, 2015 / Page 2 Councilman Prendiville Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously 5. APPROVE APPOINTMENTS/REAPPOINTMENTS TO CITY COMMISSIONS/BOARDS Mayor Gresk moved and Councilman Scalzo seconded that Ann Stec be appointed to the Library Board and Tony Lyons be appointed to the Community Relations Commission, for three year terms, respectively. Roll Call Vote: Ayes: Mayor Gresk Councilman Scalzo Councilman Prendiville Councilman Rutledge Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously 6. RECEIVE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE CONTRACT AMENDMENT WITH ENGINEERING RESOURCE ASSOCIATES, INC. FOR ENGINEERING SERVICES: NORTH MAIN STREET RECONSTRUCTION PROJECT CONSTRUCTION OBSERVATION IN AN AMOUNT NOT TO EXCEED $54,000 Councilman Prendiville moved and Councilman Scalzo seconded to Receive the Procurement Officer’s Recommendation and Approve Contract Amendment with Engineering Resource Associates, Inc. for Engineering Services: North Main Street Reconstruction Project Construction Observation in an Amount not to Exceed $54,000 City Manager Rose stated the Procurement Officer has recommended an amendment to an existing contract with Engineering Resource Associates, Inc., who designed the North Main Street Reconstruction Project. He stated this contract amendment is for ERA’s oversight of the work Dunteman will be performing on this project. City Manager Rose indicated the amount of the contract amendment is not to exceed $54,000 and recommended its approval. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Scalzo Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously Council Proceedings August 17, 2015 / Page 3 7. PASS ORDINANCE NO. F-1882, AN ORDINANCE AMENDING THE 2014-2015 BUDGET CONTAINED IN ORDINANCE NO. F-1781 Councilman Rutledge moved and Councilman Scalzo seconded that Ordinance No. F-1882, An Ordinance Amending the 2014-2015 Budget Contained in Ordinance No. F-1781, be passed. City Manager Rose stated the Finance Director is requesting certain amendments to the 2014/2015 budget to reconcile the budget to actual expenditures. He recommended approval of the ordinance as presented. In response to Councilman Scalzo, Finance Director Lehnhardt stated amendments to the Liability Insurance Fund are due to higher than anticipated workers compensation claims and a 35% increase in insurance premiums. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Scalzo Councilman Prendiville Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously 8. COUNCIL COMMENT Councilman Prendiville thanked everyone who came out to the first annual Wheaton Bike Festival. He stated approximately 140 bicyclists participated. Mayor Gresk commended the Bicycle Advisory Committee and Downtown Wheaton Association for a successful event. 9. APPROVAL OF WARRANT Councilman Scalzo moved and Councilman Rutledge seconded that Warrant No. 662 in the amount of $2,274,396.18 be approved. Roll Call Vote: Ayes: Councilman Scalzo Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously 10. ADJOURNMENT Councilman Rutledge moved and Councilman Prendiville seconded that the regular Wheaton City Council Meeting be adjourned at 7:15 p.m. Roll Call Vote: Ayes: Councilman Rutledge Council Proceedings August 17, 2015 / Page 4 Mayor Gresk Councilman Scalzo Councilman Prendiville Nays: None Absent: Councilwoman Fitch Councilman Saline Councilman Suess Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk