City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS TUESDAY, FEBRUARY 16, 2016 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:05 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Donald B. Rose, City Manager Michael G. Dzugan, Assistant City Manager James Knippen, City Attorney James P. Kozik, Director of Planning & Economic Dev. Paul G. Redman, Director of Engineering John M. Duguay, Director of Human Resources Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS None. 3. CITIZENS TO BE HEARD Mr. Gary Grottke, 448 W. Seminary Avenue, spoke against the PUD application on West Street as it has been presented. He does not believe this project meets the seven requirements for a PUD and should not be approved. Mr. Grottke feels the proposed PUD would be detrimental to the neighborhood, particularly with regard to trash and snow removal. Mr. Grottke asked the Council to remember that the Planning & Zoning Board voted 6-1 against this project and City staff has recommended against the development as proposed. He indicated that the neighbors are not opposed to development; however, they are all opposed to this development as it has been proposed. Mr. Grottke asked the City Council to vote against this project. Mr. Matthew Caruso, 411 W. Wesley Street, agreed with the statements made by Mr. Grottke. He said some issues regarding this project cannot be resolved because the development is too dense. He is also concerned about snow removal and stormwater maintenance. Mr. Caruso asked that a six foot fence be installed on the west edge of the property if the project were approved. 4. CONSENT AGENDA Councilman Rutledge moved and Councilman Saline seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the February 1, 2016 regular Wheaton City Council Meeting, as submitted. 2. Receive the Procurement Officer’s Recommendation and Award Bid for a 2015 Thompson Trailer Mounted Pump to Thompson Pump in the amount of $23,949. Council Proceedings February 16, 2016 / Page 2 3. Receive the Procurement Officer’s Recommendation and Award Bid for Replacement Pumps for (1) Lorraine & Eaton, (2) Blacksmith and (3) Blockhouse to Metropolitan Pump in the amount of $88,964. 4. Approve Request for Bond Waiver and Milton Township Location Requirement and Authorize Issuance of Raffle License to Maplebrook Home and School Association. 5. Adopt Resolution R-08-16, A Resolution Authorizing the Disposal of Certain Surplus Property (Police Department). 6. Approve Request for Bond Waiver and Authorize Issuance of Raffle License to Jefferson Early Childhood Center PTA. Roll Call Vote on Consent Agenda: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Nays: None Absent: None Motion Carried Unanimously 5. RECEIVE STAFF REPORT RE: ZONING APPLICATION #15-22/REZONING & PUD/208 NORTH WEST STREET/AIRHART CONSTRUCTION AND REFER TO CITY ATTORNEY FOR ORDINANCE PREPARATION City Manager Rose stated the City Council has a memorandum from Director of Planning & Economic Development Kozik which contains additional information regarding the proposed development. He stated the item is on the agenda for discussion and determination if an ordinance should be prepared to approve or deny the request. Councilman Prendiville moved and Councilwoman Fitch seconded that item be referred to the City Attorney for ordinance preparation denying the request. Councilman Prendiville agrees with the comments made by Mr. Grottke regarding compliance with PUD requirements and also agrees with Mr. Caruso’s request for a six foot fence along the west side of the property. Councilman Prendiville stated that a PUD allows a developer to be exempt from many ordinance regulations and believes approving this small PUD would set a precedent. He suggested the PUD regulations be amended to require a supermajority vote for the approval of a PUD. Councilwoman Fitch also agrees with the previous statements. She stated City staff continues to recommend against the project and feels a north/south orientation would result in a better development. Councilwoman Fitch also feels the Council has to consider consistent development. She agrees with the concerns raised by the Planning & Zoning Board and will vote against the project as submitted. Councilman Scalzo indicated he would vote against the motion to deny. While valid points have been raised, he leans toward being deferential to the property owner. He does not see a huge departure from an east/west or a north/south orientation and feels this will be a good project overall. Councilman Scalzo Council Proceedings February 16, 2016 / Page 3 stated it is not unprecedented for the Council to overturn a recommendation from the Planning & Zoning Board and he feels the neighbors are protected because he does not believe the project is that injurious. Councilman Scalzo stated he will support the project as presented. Councilman Suess stated he will also vote against the motion to deny. He does not see this project to be different from the City Homes PUD which the Council approved. Councilman Suess does not see a disadvantage as to either orientation and feels an east/west orientation is appropriate. He feels the issues raised by the neighbors will be addressed in an ordinance approving the development, as well as in the Homeowners Association Agreement. In response to Councilman Saline, Director of Planning & Economic Development Kozik stated the homeowners would place their garbage and recycling cans on private property on the northern most lot adjacent to the alley as a garbage truck will not be able to access the motor court. He suggested the developer install a concrete pad designated for the trash cans. In further response to Councilman Saline, Director of Planning & Economic Development Kozik stated the Homeowners Association will need to ensure snow removal operations include keeping the pad cleared off to allow placement of the trash cans. Councilman Saline feels this is a good project and does not believe the project is damaging to the community as it stands. He indicated he will vote against the motion to deny. Councilman Rutledge feels that traffic from one point on the alley rather than from four garages will be safer. While he has respect for property owner’s rights, he is looking at future development in the area and believes that the long term prospect for development on this block warrants a north/south orientation. Mayor Gresk indicated he will vote against the motion on the floor to deny as he does not believe the development as proposed is detrimental to the area nor to future improvements on the block. In response to his question regarding perforated compensatory storage, Director of Engineering Redman stated the plans for this are preliminary at this point, but it is his understanding that the developer is trying to meet the water quality standards of the ordinance by infiltrating some of the water that is stored in the underground tank. Mayor Gresk also stated he would be in favor of the six foot fence along the west side. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Councilwoman Fitch Nays: Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Absent: None Motion Failed Councilman Scalzo moved and Councilman Suess seconded that the item be referred to the City Attorney for ordinance preparation approving the zoning request. Councilman Suess believes that it is important to add a requirement for a six foot fence along the west side of the property. He also feels trash removal should be done along West Street. Mr. Court Airhart, Airhart Construction, 500 E. Roosevelt Road, stated a six foot fence on the west side of the property has been included in their landscaping plan. He feels a concrete pad along the alley to facilitate Council Proceedings February 16, 2016 / Page 4 trash removal is the better option. He also stated that the snow removal company will be required to keep that pad clear of snow. Councilman Suess does not believe that is feasible and feels it would be helpful to have garbage removal on West Street. Councilman Prendiville proposed amending the motion to incorporate into the ordinance, as well as the Homeowner’s Association Agreement, a requirement for a six foot fence on the west side of the property, the installation of a concrete pad for placement of trash/recycling cans on private property on the northern most lot adjacent to the alley, as well as staff’s recommendations and comments made by the City Attorney. Councilman Scalzo and Councilman Suess agreed to modify their motion with the proposed amendment. Councilman Saline stated he is not in favor of placing garbage cans for pick up on West Street and prefers they be placed in an area adjacent to the alley. Councilwoman Fitch stated she also is not in favor of trash removal on West Street. Councilman Suess moved and Mayor Gresk seconded that homeowners be required to place their garbage cans on West Street for trash removal. In response to Councilman Prendiville, Mr. Airhart stated there are no walkways between the homes. City Manager Rose questioned if there was enough room between the homes to construct a walkway. Director of Planning & Economic Development Kozik stated there is approximately six feet between each home. Mr. Airhart indicated that placing any kind of paved walkway between the homes would interfere with drainage and landscaping. He reiterated his position that the area adjacent to the alley should be used for trash removal. Councilman Suess withdrew his motion. Roll Call Vote on Motion as Modified: Ayes: Councilman Scalzo Councilman Suess Councilman Prendiville Mayor Gresk Councilman Saline Nays: Councilwoman Fitch Councilman Rutledge Absent: None Motion Carried 6. APPROVE APPOINTMENT TO CITY BOARDS/COMMISSIONS Mayor Gresk moved and Councilman Rutledge seconded that Raymond Sanguinetti be appointed to the Library Board for a four and a half month term to fill the vacancy created by a Board member resignation. Roll Call Vote: Ayes: Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Council Proceedings February 16, 2016 / Page 5 Councilman Prendiville Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously 7. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS, COMMISSIONS AND COMMITTEES) OF THE WHEATON CITY CODE City Manager Rose stated the City has received a request from Ted Witte, Chair of the Environmental Improvement Commission, to increase their membership from 12 to 14 members. He stated this item appears on the Agenda for a first reading and will be formally considered at the March 7, 2016 Council meeting. 8. PASS ORDINANCE NO F-1919, AN ORDINANCE AUTHORIZING AN EXTENSION OF TIME ON THE VALIDITY OF ORDINANCE NO. F-1284 – “AN ORDINANCE AMENDING THE WHEATON ZONING ORDINANCE MAP AND GRANTING ZONING VARIATIONS FOR A CERTAIN PARCEL OF PROPERTY COMMONLY KNOWN AS 515 WEST ROOSEVELT ROAD – BROWN” Councilman Saline moved and Councilwoman Fitch seconded that Ordinance No F-1919, An Ordinance Authorizing an Extension of Time on the Validity of Ordinance No. F-1284 – “An Ordinance Amending the Wheaton Zoning Ordinance Map and Granting Zoning Variations for a Certain Parcel of Property Commonly Known as 515 West Roosevelt Road – Brown,” be passed. City Manager Rose stated the new property owner has requested an extension of time until August 31, 2016 in order to complete construction of the site improvements. In addition, the owner has requested re- approval of the original ordinance provisions and relocate the handicapped parking space to the front of the property. City Manager Rose recommended approval of the ordinance as submitted. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 9. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE A CONTRACT WITH CHRISTOPHER B. BURKE FOR ENGINEERING SERVICES FOR TRAFFIC SIGNAL IMPROVEMENT AT PRESIDENT STREET AND COLLEGE AVENUE IN THE AMOUNT OF $22,147. Councilman Suess moved and Councilman Rutledge seconded that the Procurement Officer’s Recommendation be received and a contract with Christopher B. Burke for Engineering Services for Traffic Signal Improvement at President Street and College Avenue in the amount of $22,147, be approved. Council Proceedings February 16, 2016 / Page 6 City Manager Rose stated the Procurement Officer’s recommendation is for a contract with Christopher Burke for engineering design services for a traffic signal improvement at President Street and College Avenue in the amount of $22,147. City Manager Rose recommended approval of the contract. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 10. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND APPROVE A CONTRACT WITH E.R.A. FOR FLOOD PRONE AREA STUDIES – 2016 PROJECT 1 (WAKEMAN AND CADILLAC UPLAND DEPRESSIONAL AREA, THOMAS OVERLAND FLOW PATH, AND TURF, COUNTRYSIDE AND RANCH AREA) IN AN AMOUNT NOT TO EXCEED $73,358 Councilman Suess moved and Councilman Rutledge seconded that the Procurement Officer’s Recommendation be received and a contract with E.R.A. for Flood Prone Area Studies – 2016 Project 1 (Wakeman and Cadillac Upland Depressional Area, Thomas Overland Flow Path, and Turf, Countryside and Ranch Area) in an Amount not to Exceed $73,358, be approved. City Manager Rose stated the Procurement Officer has presented a recommendation for a contract with E.R.A. under which E.R.A. would develop stormwater studies for the specific areas identified. He stated the study of these three areas is the beginning of multiple studies targeting other flood prone areas. City Manager Rose recommended approval of the contract. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 11. COUNCIL COMMENT At the request of Councilman Suess, Assistant City Manager Dzugan stated that the City is soliciting input from residents about trash removal. He requested that interested residents complete the garbage survey which will be available on the website until the end of the month. Council Proceedings February 16, 2016 / Page 7 12. APPROVAL OF WARRANT Councilman Suess moved and Councilman Rutledge seconded that Warrant No. 674 in the amount of $1,468,804.39 be approved. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 9. ADJOURNMENT Councilman Scalzo moved and Councilman Saline seconded that the regular Wheaton City Council Meeting be adjourned at 8:01 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk