City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, MAY 16, 2016 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. Sharon Barrett-Hagen, City Clerk 2. REPORT OF CITY MANAGER City Manager Dzugan introduced Holly Schulz, the City’s fourth Human Resource Director. He stated Ms. Schulz came to the City from the private sector with over ten years of human resource experience. 3. PRESENTATIONS Mayor Gresk presented Certificates of Excellence to the following 2016 National Merit Finalists: Patrick Bomher, Colleen Ward, Andrew Wells (Wheaton North High School students), Liz Bray, Nick Kern, Beth Koehler and Jon Larson (Wheaton Warrenville South High School students). Also recognized as National Merit Finalists were Ellyn Collier (Wheaton North High School student) and Kyle Currence (Wheaton Warrenville South High School student). Mayor Gresk read and presented a proclamation proclaiming May 21, 2016 as “Poppy Day” to Ms. Cindy Knapp, representing American Legion Post 76. Ms. Knapp thanked the Mayor and City Council for their support. Community Relations Commission Member, Robert McNeily, along with Commission members Bill Gilbertson, Tony Lyons, Erik Miller, Gavin Engel, Vickie Miller and Ronnie Gillis presented the 2016 Good Citizen Awards to: Student Category – Kathleen Kleve, Katherine Howard, Clara Baumgarten, Sophia Jenz,; Adult Category – Sue Haines, Stephanie Sweeney, Pamela Paulsen, Russ Boone, Michelle Bejla; Group Category: The Whittier Dream Foundation – Tracie Joyce, Ann Bond, Desiray Young, Cara Wills and Jenn Alpers. 4. CITIZENS TO BE HEARD None. 5. CONSENT AGENDA Councilman Suess moved and Councilman Rutledge seconded that the following action be taken on the Consent Agenda items: Council Proceedings May 16, 2016 / Page 2 1. Approve the Minutes of the May 2, 2016 regular Wheaton City Council Meeting, as submitted. 2. Approve Request and Authorize the Issuance of a Special Event Permit to the DuPage County Fair Association – DuPage County Fair Event. 3. Receive the Procurement Officer’s Recommendation and Award Bid for HVAC Preventive Maintenance and Service to Youna Mechanical, Inc. in the amount of $26,147 for a two year preventive maintenance plan with service work to be provided at $118.00 an hour, $149.25 for time & one half hours, and $183.00 an hour for holiday time. 4. Approve Requests for Bond Waivers and Authorize Issuance of Raffle Licenses to Friends of the Band, Inc. and Dupage Convalescent Center Foundation. 5. Approve Request for Bond Waiver and Milton Township Location Requirement and Authorize Issuance of Raffle License to Prairie Star Quilters Guild. Roll Call Vote on Consent Agenda: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 6. PASS ORDINANCE NO. F-1940, AN ORDINANCE AUTHORIZING THE SIGNING OF A PRE-ANNEXATION AGREEMENT – 0N468 & 0N474 MORSE STREET - AIRHART Councilman Rutledge moved and Councilman Prendiville seconded that Ordinance No. F-1940, An Ordinance Authorizing the Signing of a Pre-Annexation Agreement – 0N468 & 0N474 Morse Street – Airhart, be passed. City Manager Dzugan stated a public hearing was held on May 9, 2016 to consider a pre-annexation agreement for the properties located at 0N468 and 0N474 Morse Street. He stated the ordinance before the Council would allow these properties to connect to City water prior to being annexed. City Manager Dzugan recommended approval of the ordinance and agreement as submitted. In response to Councilman Rutledge, City Manager Dzugan stated the Finance Department will invoice the properties for fire protection on an annual basis. He indicated there are approximately 200 locations within the City that are located outside the City limits that pay for fire protection. Councilman Rutledge questioned the fact that there was no expiration date in the agreement. City Attorney Knippen stated that 20 year terms related to State Statutes which existed prior to 1975. As a home rule municipality, the City can extend the term. It is more efficient to state the agreement runs as long as the property remains unannexed. Roll Call Vote: Ayes: Councilman Rutledge Mayor Gresk Councilman Saline Council Proceedings May 16, 2016 / Page 3 Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Nays: None Absent: None Motion Carried Unanimously 7. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND AWARD BID FOR A BRIARCLIFFE LAKES SYSTEM FLOOD STUDY STRUCTURE SURVEY INFORMATION (FEMA BCA) TO CHRISTOPHER B. BURKE IN THE AMOUNT OF $23,711 Councilman Suess moved and Councilman Rutledge seconded that the bid for a Briarcliffe Lakes System Flood Study Structure Survey Information (FEMA BCA) to Christopher B. Burke in the Amount of $23,711, be approved. City Manager Dzugan stated this is a follow-up to the study Christopher B. Burke Engineering completed in March 2015. He indicated this study will provide additional information on individual properties and provide a benefit cost analysis that is necessary if the City were to apply for FEMA funds. He recommended approval of the bid award as presented. In response to Councilwoman Fitch, Director of Engineering Redman stated he would provide information on how much Christopher Burke has been paid for previous flooding studies in the Briarcliffe area. In response to her question as to why Christopher Burke was the only bidder for this study, Director of Engineering Redman stated he believes the requirement for access in individual homes in the study area discouraged other firms from bidding. In response to Councilman Rutledge, Director of Engineering stated once the modeling and analysis is completed, we would need to enter into the design and permitting phase. He believes the entire process could take a number of years to accomplish and could cost up to $10M to $12M for one of the options that have been identified. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 8. RECEIVE THE PLANNING & ZONING BOARD REPORT RE: ZONING APPLICATION #16- 06/SIDE & REAR YARD SETBACK VARIATION/1515 HARWARDEN STREET/FRENCH AND PASS ORDINANCE NO. F-1941, AN ORDINANCE GRANTING A SIDE AND REAR YARD SETBACK VARIATION ON A CERTAIN PIECE OF PROPERTY COMMONLY KNOWN AS 1515 HARWARDEN STREET – FRENCH Councilman Suess moved and Councilman Prendiville seconded that the Planning & Zoning Board Report Re: Zoning Application #16-06/Side & Rear Yard Setback Variation/1515 Harwarden Street/French be Council Proceedings May 16, 2016 / Page 4 received and that Ordinance No. F-1941, An Ordinance Granting A Side And Rear Yard Setback Variation On A Certain Piece Of Property Commonly Known As 1515 Harwarden Street – French, be passed. City Manager Dzugan stated the City received a request for side and rear yard setback variations at 1515 Harwarden Street to allow a former detached garage to be used as a screen house. He stated the Planning & Zoning Board unanimously approved this request at their meeting on April 26, 2016. City Manager Dzugan recommended that the Planning & Zoning Board report be received and the ordinance, as presented, be approved. In response to Councilman Fitch, Director of Planning & Economic Development confirmed that screen houses are not defined in the Zoning Ordinance and this is the first request we have received to allow a screen house use. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 9. RECEIVE THE PLANNING & ZONING BOARD REPORT RE: ZONING APPLICATION #16- 07/PUD/ 625 WEST ROOSEVELT ROAD/7-ELEVEN AND PASS ORDINANCE NO. F-1942, AN ORDINANCE GRANTING A PLANNED UNIT DEVELOPMENT (PUD) ALLOWING THE CONSTRUCTION AND OPERATION OF A CONVENIENCE FILLING STATION ON THE PROPERTY LOCATED AT 625 WEST ROOSEVELT ROAD – 7-ELEVEN Councilman Scalzo moved and Councilman Suess seconded that the Planning & Zoning Board Report Re: Zoning Application #16-07/ PUD/ 625 West Roosevelt Road/7-Eleven be received. City Manager Dzugan stated the City received a request for a PUD for the construction of a convenience filling station at 625 West Roosevelt Road following demotion of the existing structures. He stated the Planning & Zoning Board unanimously approved this request, with several conditions, at their meeting on April 26, 2016. City Manager Dzugan stated the applicant has agreed to all of the conditions except for one and recommended that the Planning & Zoning Board report be received. The motion was unanimously approved by voice vote. Mr. Tracy Kasson, 300 E. Roosevelt Road, attorney for the applicant, indicated their concern is with Condition 7, which requires striping over a portion of Carlton Avenue to delineate the pedestrian crossing for the prairie path. He indicated they are willing to do this, but need approval from DuPage County in order to do so. Councilman Scalzo moved and Councilman Suess seconded that Ordinance No. F-1942, An Ordinance Granting a Planned Unit Development (PUD) Allowing the Construction and Operation of a Convenience Filling Station on the Property Located at 625 West Roosevelt Road – 7-Eleven, be passed. Roll Call Vote: Ayes: Councilman Scalzo Council Proceedings May 16, 2016 / Page 5 Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously 10. COUNCIL COMMENT None. 11. APPROVAL OF WARRANT Councilman Suess moved and Councilman Saline seconded that Warrant No. 680 in the amount of $1,798,270.60 be approved. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 12. ADJOURNMENT Councilman Scalzo moved and Councilman Rutledge seconded that the regular Wheaton City Council Meeting be adjourned at 7:50 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk