City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, JUNE 20, 2016 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:02 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Thor Saline Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. Holly A. Schulz, Director of Human Resources Colleen A. Lavery, Assistant Finance Director Michael B. Wakefield, Streets Superintendent Sharon Barrett-Hagen, City Clerk 2. CITIZENS TO BE HEARD Ms. Jan Kay, 1319 Irving Avenue, spoke about the devastating impact the budget impasse in Springfield is having on families, communities and the most vulnerable. She indicated three things are needed: adequate revenue to support State priorities and make smart investments, no more cuts to vital programs and services and fairness in raising revenue. Ms. Kay asked City leaders, as well as residents, to personally contact their legislators urging them to take action on this situation. 3. CONSENT AGENDA Councilman Suess moved and Councilman Rutledge seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the June 6, 2016 regular Wheaton City Council Meeting, as submitted. 2. Adopt Resolution R-28-16, A Resolution Authorizing the Issuance of Solid Waste Collection and Disposal Licenses 3. Approve Outdoor Special Event Liquor License: DuPage County Fair Association – 2016 DuPage County Fair. 4. Adopt Resolution R-29-16, A Resolution Authorizing the Release of Closed Session Minutes. 5. Approve Request and Authorize the Issuance of a Special Event Permit to Downtown Wheaton Association – Wheelman Antique Bicycle Exhibit. 6. Adopt Resolution R-30-16, A Resolution Re-Approving the Final Plat of Johnson’s Subdivision (114 North President Street). Council Proceedings June 20, 2016 / Page 2 7. Pass Ordinance No. F-1948, An Ordinance Amending City of Wheaton Ordinance No. E-3738, “An Ordinance Petitioning for a Waiver in the Provisions of the County of DuPage Countywide Stormwater and Floodplain Ordinance and Adopting Various Provisions of that Ordinance to Take Effect at the Time That Stormwater Management Committee of the DuPage County Board Acts Upon the Waiver Petition,” Dated November 18, 1991. 8. Receive the Procurement Officer’s Recommendation and Award Bid to PCS Cable & Wire for Design and Build: Installation of Fiber Optic Cable in the Amount of $34,460. 9. Receive the Procurement Officer’s Recommendation and Award Bid to American Road Maintenance, Inc. for GSB 88 Emulsified Treatment of Roads in the Amount of $40,800. 10. Receive the Procurement Officer’s Recommendation and Award Bid to Wright Automotive for 2017 Ford Fusion Hybrid in the Amount of $22,775. 11. Receive the Procurement Officer’s Recommendation and Award Bid to Engineering Resource Associates for Engineering Services: Route 56 Headwall Repair in the Amount of $22,873. Roll Call Vote on Consent Agenda: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 4. PASS ORDINANCE NO. F-1949, AN ORDINANCE AMENDING CHAPTER 74 “UTILITIES,” SECTION 74-57 “DEPOSITS OF MATERIALS WHICH MAY OBSTRUCT SEWER PROHIBITED,” OF THE WHEATON CITY CODE Councilman Prendiville moved and Councilman Rutledge seconded that Ordinance No. F-1949, An Ordinance Amending Chapter 74 “Utilities,” Section 74-57 “Deposits of Materials Which May Obstruct Sewer Prohibited,” of the Wheaton City Code, be passed. City Manager Dzugan stated this ordinance appeared on the June 6, 2016 agenda for a first reading. He stated the proposed ordinance would prohibit businesses from discharging fats, oils and grease into the sanitary sewer system and establish specific cleaning schedules for grease removal systems. City Manager Dzugan stated Wheaton businesses will be sent a copy of the ordinance and he recommended approval of the ordinance as submitted. Councilman Prendiville thanked staff for the press release educating residents on problems caused by pouring grease down their drains. Roll Call Vote: Ayes: Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Council Proceedings June 20, 2016 / Page 3 Councilman Scalzo Councilman Suess Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 5. RECEIVE THE PROCUREMENT OFFICER’S RECOMMENDATION AND AWARD A BID FOR STREAMS LAKE DREDGING TO EARTHWERKS LAND IMPROVEMENT IN THE AMOUNT OF $695,000 Councilman Scalzo moved and Councilman Rutledge seconded to Receive the Procurement Officer’s Recommendation and Award a Bid for Streams Lake Dredging to Earthwerks Land Improvement in the amount of $695,000. City Manager Dzugan stated that action on this item was postponed to this meeting to allow staff to respond to questions and concerns raised by the Council at its June 6 meeting. He indicated the Council has before it a memorandum from the Director of Engineering responding to questions about re-bidding the project, delaying or postponing the dredging work, allowing the Streams Lakes to fill-in and revert to a stream, modifying the lake plan to improve dredging access and concerns over the fact that the City does not own this property. Staff indicated that any option to modify the lake system to mitigate or lessen the dredging would exceed a three to five year time period. City Manager Dzugan stated that after analyzing and reviewing the concerns raised by the City Council, it is staff’s opinion that the risk to the City and the property owners would be greater if dredging was delayed beyond this year and staff therefore recommended the dredging project go forward. City Manager Dzugan recommended that the bid for the Streams Lakes dredging be awarded to Earthwerks Land Improvement in the amount of $695,000. Councilman Prendiville stated he was in favor of moving forward with the dredging project in view of staff’s recommendation. He would like to review the other options discussed going forward. Councilman Scalzo thanked Director of Engineering Redman for the information he provided and expressed his support for going ahead with the dredging project. Councilwoman Fitch stated she was not in favor of proceeding with the dredging project this year and would prefer that the City go with the option of stream modification and letting the Streams Lakes system revert to natural wetlands which would be less costly for the City. Director of Engineering Redman confirmed that is one option the Council could decide on, but feels resident input would be necessary. He expressed concern that if dredging were delayed by even one year, the sediment level in the lakes would become too high and would complicate permitting work in the future. He indicated the City has been performing dredging work in the Streams since the late 1970’s. City Manager Dzugan indicated the City may have a legal obligation under stormwater management to maintain the lake system. Councilman Suess feels it is important for the City to proceed with this work, but would like staff to look at other options going forward. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Prendiville Councilman Rutledge Council Proceedings June 20, 2016 / Page 4 Mayor Gresk Councilman Saline Nays: Councilwoman Fitch Absent: None Motion Carried 6. APPROVE REAPPOINTMENTS TO CITY BOARDS/COMMISSIONS Mayor Gresk moved and Councilwoman Fitch seconded that Thomas Schreiber be reappointed to the Board of Fire and Police Commissions and that Ronnie Gillis be reappointed to the Community Relations Commission, each for a three year term. Roll Call Vote: Ayes: Mayor Gresk Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously 7. RECEIVE PROCUREMENT OFFICER’S RECOMMENDATION AND AWARD BID TO ALPHA BUILDING MAINTENANCE FOR CONTRACTED SERVICES: JANITORIAL SERVICES FOR CITY FACILITIES IN THE AMOUNT OF $136,265 Councilman Scalzo moved and Councilwoman Fitch seconded that the Procurement Officer’s Recommendation be Received and the Bid for Contracted Services: Janitorial Services for City Facilities be Awarded to Alpha Building Maintenance in the Amount of $136,265. City Manager Dzugan stated the Procurement Officer has recommended the bid for janitorial services for twelve City facilities, including the library, be awarded to Alpha Building Maintenance in the amount of $136,265. He recommended award of the bid as proposed. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously 8. PASS ORDINANCE NO. F-1950, AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE IX (FINANCE), SECTION 2-564 (DEPOSITORIES FOR FUNDS DESIGNATED) Council Proceedings June 20, 2016 / Page 5 Councilman Saline moved and Councilman Rutledge seconded that, Ordinance No. F-1950, An Ordinance Amending Chapter 2 (Administration), Article IX (Finance), Section 2-564 (Depositories for Funds Designated), be passed. City Manager Dzugan indicated the proposed ordinance is a follow up to the contract for banking services approved at the last meeting. He indicated the ordinance would amend the City Code by adding Wheaton Bank & Trust and deleting other institutions. He recommended the City Council’s approval. In response to Councilman Suess regarding asset requirements, Assistant Finance Director Lavery confirmed that a third party’s review of the organization and deposit ratings was required as part of the Request for Proposal. Roll Call Vote: Ayes: Councilman Saline Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 9. COUNCIL COMMENT Councilman Rutledge acknowledged the Eagle Scout candidate who was present at the meeting. 10 APPROVAL OF WARRANT Councilman Suess moved and Councilman Rutledge seconded that Warrant No. 682 in the amount of $1,395,139.91 be approved. Roll Call Vote: Ayes: Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 11. ADJOURNMENT Councilman Scalzo moved and Councilman Suess seconded that the regular Wheaton City Council Meeting be adjourned at 7:24 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Council Proceedings June 20, 2016 / Page 6 Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk