City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, JUNE 4, 2018 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman Michael Barbier Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. James Knippen, City Attorney William Schultz, Fire Chief Michael Wakefield, Public Works Street Superintendent Sharon Barrett-Hagen, City Clerk 2. CITIZENS TO BE HEARD Mr. Bob Barger, 618 N. Wheaton Avenue, Chair of the City’s Housing Commission, stated the Commission is interested in researching the issue of affordable housing and making a report and recommendation to the Council on this issue. He indicated the Commission would contact other municipalities to see how they are handling this issue and consult with Wheaton College, School District 200 as well. Mr. Barger requested the Council give the Commission permission to pursue their research into affordable housing. City Manager Dzugan stated this issue was a strategic initiative several years ago, but approximately 7-8 years ago the Council removed this item as a strategic initiative as the City met the State’s guidelines for providing affordable housing. He advised that staff has very little time available to devote to this issue at this time, but if so desired by the City Council, it could be made a strategic initiative in 2019. In response to Councilman Suess’s comment, Director Planning & Economic Development Kozik stated the City is conducting a study of the East Roosevelt Road Corridor and affordable housing is one of the things that may be looked at during that study with regard to how those units fit into the Roosevelt Road area. City Manager Dzugan stated from the City’s review of this issue several years ago, it was found that private, as well as public, subsidies would be required. Due to a lack of interest on the part of developers at that time, the City decided not to pursue the matter. In response to Councilman Scalzo, Mayor Gresk indicated the issue of affordable housing was raised during the Courthouse Square development, but it was decided to reconsider the issue at another time. Council Proceedings June 4, 2018/ Page 2 3 CONSENT AGENDA Councilman Rutledge moved and Councilman Suess seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the May 21, 2018 regular Wheaton City Council Meeting, as submitted. 2. Adopt Resolution R-2018-46, A Resolution Accepting the As-Constructed Public Improvements for Woodlawn Place Subdivision. 3. Adopt Resolution R-2018-47, A Resolution Authorizing the Execution of a Certain Construction, Use, and Indemnification Agreement (1619 Kay Road). 4. Approve Requests and Authorize Issuance of Special Event Permits to DuPage County Fair Association – DuPage County Fair, Compass Church – Compass Kids Camp, DuPage PADS – Run 4 Home and NAMI – Run for the Mind. 5. Approve Bond Waivers and Authorize Issuance of Raffle Licenses to the DuPage Care Center Foundation and Prairie Star Quilters Guild. Roll Call Vote on Consent Agenda Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 4. PASS ORDINANCE NO. O-2018-30, AN ORDINANCE AUTHORIZING THE SIGNING OF AN ANNEXATION AGREEMENT – 1409 GABLES BOULEVARD - KENNEDY Councilman Suess moved and Councilman Prendiville seconded that Ordinance No. O-2018-30, An Ordinance Authorizing the Signing of an Annexation Agreement – 1409 Gables Boulevard - Kennedy, be passed. City Manager Dzugan advised a Public Hearing was held on June 4, 2018 for the annexation of the property located at 1409 S. Gables Boulevard, including it in the R-3 zoning classification. He stated the petitioner will be constructing a new single-family home that will meet all the bulk regulations within the R-3 zone. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Council Proceedings June 4, 2018/ Page 3 Nays: None Absent: None Motion Carried Unanimously 5. PASS ORDINANCE NO. O-2018-31, AN ORDINANCE ANNEXING A CERTAIN PROPERTY TO THE CITY OF WHEATON, ILLINOIS – 1409 GABLES BOULEVARD - KENNEDY Councilman Prendiville moved and Councilman Suess seconded that Ordinance No. O-2018-31, An Ordinance Annexing a Certain Property to the City of Wheaton, Illinois – 1409 Gables Boulevard - Kennedy, be passed. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 6. PASS ORDINANCE NO. O-2018-32, AN ORDINANCE AMENDING THE WHEATON ZONING MAP ON CERTAIN PROPERTY COMMONLY KNOWN AS 1409 GABLES BOULEVARD – KENNEDY Councilwoman Fitch moved and Councilman Barbier seconded Ordinance No. O-2018-32, An Ordinance Amending the Wheaton Zoning Map on Certain Property Commonly Known as 1409 Gables Boulevard – Kennedy, be passed. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 7. APPROVE APPOINTMENT/REAPPOINTMENTS TO CITY BOARDS AND COMMISSIONS Mayor Gresk moved and Councilman Suess seconded that Jennifer Brown be reappointed to the Liquor Control Commission, Maureen Fogerty be reappointed to the Historic Commission, Susan Haines by appointed and Penni Cannova be reappointed to the Board of Fire & Police Commissioners and Anthony Majszak be reappointed to the Environmental Improvement Commission, each for a three-year term. Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Council Proceedings June 4, 2018/ Page 4 Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Nays: None Absent: None Motion Carried Unanimously 8. PASS ORDINANCE NO. O-2018-33, AN ORDINANCE AMENDING CITY OF WHEATON ORDNANCE NO. F-1186 “AN ORDINANCE AMENDING CITY OF WHEATON ORDINANCE NO. F-0947, AN ORDINANCE RE-ZONING PROPERTY FROM R-5 RESIDENTIAL ZONING DISTRICT TO I-1 INSTITUTIONAL AND GRANTING A SPECIAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT 315 WEST ILLINOIS STREET (ST. MICHAEL’S PARISH)” Councilman Suess moved and Councilman Rutledge seconded that Ordinance No. O-2018-33, An Ordinance Amending City of Wheaton Ordnance No. F-1186 “An Ordinance Amending City of Wheaton Ordinance No. F-0947, An Ordinance Re-Zoning Property from R-5 Residential Zoning District to I-1 Institutional and Granting a Special Use Permit for a Planned Unit Development for Property Located at 315 West Illinois Street (St. Michael’s Parish),” be passed. City Manager Dzugan stated St. Michael’s has submitted a request to construct a 345 square-foot addition on the St. Michael Parish School in order to create a more visible and secure entry to the school. He advised the amendment is being considered under Section 5.11F of the Zoning Ordinance which allows for a major change in a PUD without a public hearing provided the changes will be in substantial conformity to the previously approved final plan. In response to Councilman Rutledge, Director of Planning & Economic Development Kozik stated that when a public hearing is not held, a courtesy notice is sent to adjacent property owners. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 9. AUTHORIZE PURCHASE OF 2018 PAVEMENT MARKING MAINTENANCE FROM SUPERIOR ROAD STRIPING, INC. IN THE AMOUNT OF $49,000 Councilman Prendiville moved and Councilman Rutledge seconded that the Purchase of 2018 Pavement Marking Maintenance from Superior Road Striping, Inc. in the Amount of $49,000, be authorized. City Manager Dzugan stated the Procurement Officer has recommended authorization to purchase $49,000 worth of thermoplastic pavement markings from Superior Road Striping, Inc. He indicated the City was Council Proceedings June 4, 2018/ Page 5 able to obtain lower pricing for this product through its participation in the Suburban Purchasing Cooperative joint purchasing bid. In response to Councilman Rutledge, Public Works Streets Superintendent Wakefield it is anticipated the work would utilize the entire $49,000. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 10. ADOPT RESOLUTION R-2018-48, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH WEBSTER, MC GRATH & AHLBERG, LTD. FOR NEW SIDEWALK PROGRAM IN AN AMOUNT NOT TO EXCEED $27,100 Councilwoman Fitch moved and Councilman Suess seconded that Resolution R-2018-48, A Resolution Authorizing the Execution of an Agreement with Webster, McGrath & Ahlberg, Ltd. for New Sidewalk Program in an Amount not to Exceed $27,100, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with Webster, McGrath & Ahlberg, Ltd. in an amount not to exceed $27,100 for completion of new sidewalk specifications for three areas – Thomas Road, between President Street and Stoddard Avenue, Howard Street at Bridle Lane and Park Avenue between Naperville Road and Main Street. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 11. AUTHORIZE PURCHASE OF STREETLIGHT REPLACEMENT PARTS FROM GRAYBAR IN THE AMOUNT OF $69,622.28 Councilman Scalzo moved and Councilman Rutledge seconded that the Purchase of Streetlight Replacement Parts from Graybar in the Amount of $69,622.28, be authorized. City Manager Dzugan stated the Procurement Officer has recommended the City purchase 52 light fixtures in the amount of $69,622.28 from Graybar. Council Proceedings June 4, 2018/ Page 6 In response to Councilman Rutledge, Superintendent Wakefield stated the lights would be installed on Hawthorne between President and Wilmette. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously 12. ADOPT RESOLUTION R-2018-49, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH AMERICAN ROAD MAINTENANCE, INC. FOR GSB-88 ASPHALTIC REJUVENATOR IN AN AMOUNT NOT TO EXCEED $100,000 Councilman Prendiville moved and Councilman Rutledge seconded that Resolution R-2018-49, A Resolution Authorizing the Execution of an Agreement with American Road Maintenance, Inc. for GSB-88 Asphaltic Rejuvenator in an Amount not to Exceed $100,000, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with American Road Maintenance, Inc. for GSB-88 asphalt rejuvenator in an amount not to exceed $100,000. He indicated the application of this product is a preventative maintenance technique used to extend the life of pavement. Councilman Prendiville questioned where the product would be applied. Superintendent Wakefield advised the product would be applied to the streets repaved as part of last year’s road program. In response to Councilman Rutledge, Superintendent Wakefield cited some examples of streets where the product was applied last year and abutting streets where it was not. He stated more aggressive cracking can be seen on the streets where the product was not applied. However, in response to Councilman Suess, confirmed the City has been disappointed with the appearance of some surface cracks on Briarcliffe and Blanchard where the product was applied last year, but they have not determined a reason for the appearance of those cracks. Councilman Barbier stated he appreciates the fact that there are some areas where a performance comparison can be seen. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Council Proceedings June 4, 2018/ Page 7 Nays: None Absent: None Motion Carried Unanimously 13. ADOPT RESOLUTION R-2018-50, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH V3 COMPANIES, LTD. FOR THE WILLISTON BASIN ALTERNATIVE ANALYSIS IN AN AMOUNT NOT TO EXCEED $38,580 Councilman Barbier moved and Councilman Suess seconded that Resolution R-2018-50, A Resolution Authorizing the Execution of an Agreement with V3 Companies, Ltd. for the Williston Basin Alternative Analysis in an Amount not to Exceed $38,580, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with V3Companies, Ltd. to perform additional analysis on the Williston Street Overland Flow Area in an amount not to exceed $38,580. He indicated work will expand an existing study to include modeling and additional survey data to identify certain alternatives. Councilman Barbier questioned if the study would include an alternative to reduce overland flooding and data about the 500-year flood and if that data would be included in the studies. Director of Engineering Redman stated survey information on structures within a 500-year flood event will be included in all the studies. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Nays: None Absent: None Motion Carried Unanimously 14. AUTHORIZE PURCHASE OF BULK ROCK SALT FROM THE DETROIT SALT COMPANY FOR 3,300 TONS OF BULK ROCK SALT IN THE AMOUNT OF $67.15/TON Councilman Rutledge moved and Councilwoman Fitch seconded that the Purchase of Bulk Rock Salt from The Detroit Salt Company in an Amount of $67.15/Ton, be authorized. City Manager Dzugan stated the Procurement Officer has recommended the City purchase bulk rock salt for the 2018-19 snow season from The Detroit Salt Company in the amount of $67.15/ton. The Public Works Department has estimated the City will need 3,300 tons of rock salt. City Manager Dzugan indicated since 2014, the City has purchased bulk rock salt by piggybacking off the DuPage County solicitation. In response to Councilman Rutledge, Superintendent Wakefield confirmed that three years ago when the City experienced 85 inches of snow, the City did run out of salt and had to purchase additional salt at a rate of $120/ton. He said the estimated the 3,300 tons of salt to be purchased is based on an average snow fall. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Council Proceedings June 4, 2018/ Page 8 Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 15. COUNCIL COMMENT Councilman Rutledge complimented the Wheaton Park District and the numerous volunteers for a successful Cosley Zoo Run for the Animals and stated both he and Councilman Scalzo participated in the run. Councilwoman Fitch complimented the Wheaton Park District and Wheaton Chamber for a very successful Taste of Wheaton. She believes there was record attendance at the event. Councilman Suess congratulated the St. Francis Girls Soccer Team on their State Championship win. Mayor Gresk announced that Wednesday, June 6, is National Day in Sweden and he wished the Swedish citizens, particularly residents of Wheaton’s Sister city Karlskoga, a Happy National Day. 16. APPROVAL OF WARRANT Councilman Suess moved and Councilman Prendiville seconded that Warrant No. 729 in the amount of $1,072,487.23 be approved. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 17. ADJOURNMENT Councilman Scalzo moved and Councilman Rutledge seconded that the regular Wheaton City Council Meeting be adjourned at 7:34 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Council Proceedings June 4, 2018/ Page 9 Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Approved: June 18, 2018