City Council Meetings

September 3, 2019 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: Mayor Suess Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Councilman Rutledge Councilman Zaruba Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney James P. Kozik, Director of Planning and Economic Development Paul G. Redman, Director of Engineering Vince Laoang, Director of Public Works Sharon Barrett-Hagen, City Clerk 2. Consideration of Lynn A. Robbins to fill the Vacant West District City Council Seat Mayor Suess moved and Councilwoman Fitch seconded that Lynn A. Robbins be appointed to fill the vacant City Council West District seat. Roll Call Vote: Ayes: Mayor Suess Councilman Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously Lynn Robbins was sworn in as Councilwoman for the West District by Mayor Suess. WHEATON CITY COUNCIL PROCEEDINGS September 3, 2019 3. Presentations Mayor Suess read and presented a proclamation to Ms. Becky Brandvik, Perrin-Wheaton Chapter of the DAR Regent, recognizing the week of September 17 – 23 as “Constitution Week” in the City of Wheaton. Ms. Brandvik thanked the Mayor and City Council for the proclamation. She stated the Perrin-Wheaton Chapter of the DAR works with veterans and helps to provide scholarships to Wheaton students as part of their work in the community. 4. Citizens to Be Heard Mr. Kevin Illia, 400 W. Seminary Avenue, expressed his appreciation to City staff for their efforts in working with the contractor and completing the final inspection of the driveway repairs for Wesley Square. Mr. Dave Diersen, 915 Cove Ct., urged the Council to be one of the first communities to prohibit cannabis businesses. 5. Consent Agenda Councilwoman Fitch asked that a typo on page 16 of the minutes be corrected. Councilwoman Fitch moved and Councilwoman Bray-Parker seconded that the following action be taken on the Consent Agenda items: 1. Approve the August 19, 2019 minutes of the regular Wheaton City Council as amended. 2. Adopt Resolution R-2019-82, A Resolution Authorizing the Execution of a Certain Construction, Use, and Indemnification Agreement (910 N. West Street). Roll Call Vote on Consent Agenda as Amended: Ayes: Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None Motion Carried Unanimously 6. Adopt Resolution R-2019-83, A Resolution Authorizing the Execution of Agreement No. 85 with B & B Holiday Decorating, LLC for Holiday Lighting for a Two (2) Year Term and a Total Amount Not to Exceed $70,312 ($35,156 annually) 2 WHEATON CITY COUNCIL PROCEEDINGS September 3, 2019 Councilman Rutledge moved and Councilman Zaruba seconded that Resolution R-2019-83, A Resolution Authorizing the Execution of Agreement No. 85 with B & B Holiday Decorating, LLC for Holiday Lighting for a Two (2) Year Term and a Total Amount Not to Exceed $70,312 ($35,156 annually), be adopted. City Manager Dzugan stated the City received one bid for the installation, maintenance and removal of a total of 1,600 strands of LED holiday lights in the Central Business District, College Avenue and North Main Street. The agreement is for two years with an option for a third year if pricing remains the same. Roll Call Vote: Ayes: Councilman Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Nays: None Absent: None Motion Carried Unanimously 7. Adopt Resolution R-2019-84, A Resolution Authorizing the Execution of Agreement No. 75 with Triggi Construction, Inc. for the Glencoe Street Concrete Panel Replacement for a Total Amount Not to Exceed $235,680.84 Councilman Barbier moved and Councilwoman Bray-Parker seconded that Resolution R-2019- 84, A Resolution Authorizing the Execution of Agreement No. 75 with Triggi Construction, Inc. for the Glencoe Street Concrete Panel Replacement for a Total Amount Not to Exceed $235,680.84, be adopted. City Manager Dzugan stated the City received five bids for removal and replacement of concrete panels on Glencoe Street between Hawthorne Boulevard and Geneva Road. He explained the project was originally scoped for two years as part of the City’s Capital Improvement Plan, but was bid for one year based upon its inclusion in the recently approved Illinois Capital Bill in the amount of $265,000. City Manager Dzugan stated he has been working with Senator Ellman to secure this funding. Even though it has not been determined when or how those funds will be provided, staff felt it was beneficial to proceed with this work due to favorable pricing and the general belief that the funds will be received from the State. In response to questions from Councilwoman Fitch, Director Redman replied that this section of Glencoe Street is approximately ½ mile long. He stated the proposed work is for replacement of individual panels, which comprise less than 40% of the street. As to why this street is concrete, Director Redman stated it may have been the developer’s preference at the time the street was 3 WHEATON CITY COUNCIL PROCEEDINGS September 3, 2019 installed 40 or more years ago when concrete and asphalt cost approximately the same amount. He stated only 7% of the City’s streets are concrete and staff is looking at various options to repair them and the related costs. Councilman Barbier agrees with staff’s recommendation to proceed with work as there is a cost to residents to travel on roadways in poor condition. Mayor Suess stated it has been a challenge for the City to maintain concrete streets, and he is happy staff is moving forward with a program to address this and is looking at different alternatives. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Zaruba Nays: None Absent: None Motion Carried Unanimously 8. Adopt Resolution R-2019-85, A Resolution Authorizing the Execution of Agreement No. 84 with Multisystem Management Company for Janitorial Services for a Total Amount Not to Exceed $159,979 Councilwoman Fitch moved and Councilman Rutledge seconded that Resolution R-2019-85, A Resolution Authorizing the Execution of Agreement No. 84 with Multisystem Management Company for Janitorial Services for a Total Amount Not to Exceed $159,979, be adopted. City Manager Dzugan stated the City received eight bids for the daily cleaning of all City facilities, with the low bid from Multisystem Management Company. He indicated there is an option to extend for an additional year on the same terms if pricing holds and the service is satisfactory. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker 4 WHEATON CITY COUNCIL PROCEEDINGS September 3, 2019 Nays: None Absent: None Motion Carried Unanimously 9. Council Comment Councilwoman Fitch welcomed Councilwoman Robbins to the Council and thanked her for accepting the appointment. Mayor Suess welcomed three scouts from Troop 23, sponsored by First Presbyterian Church, to the meeting and also welcomed Councilwoman Robbins to the Council. 10. Approval of Warrant Councilman Rutledge moved and Councilwoman Fitch seconded that Warrant No. 759 in the amount of $771,365.17, be approved. Roll Call Vote: Ayes: Councilman Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Nays: None Absent: None Motion Carried Unanimously 11. Adjournment Councilwoman Bray-Parker moved and Councilman Rutledge seconded that the regular Wheaton City Council Meeting be adjourned at 7:23 p.m. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Zaruba Councilman Barbier Nays: None 5 WHEATON CITY COUNCIL PROCEEDINGS September 3, 2019 Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Submitted for Approval: September 16, 2019 6