City Council Meetings

September 16, 2019 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by City Clerk Sharon Barrett-Hagen. Upon roll call, the following were: Physically Present: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Councilman Rutledge Councilman Zaruba Absent: Mayor Suess Councilwoman Robbins City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney James P. Kozik, Director of Planning and Economic Development Paul G. Redman, Director of Engineering Police Chief William Murphy Fire Chief William Schultz Vince Laoang, Director of Public Works Robert Lehnhardt, Finance Director Sarah Marcucci, Emergency Management Coordinator Holly Schulz, Director of Human Resources Lauren Newton, HR Generalist Sharon Barrett-Hagen, City Clerk 2. Appointment of Mayor Pro Tem Councilman Barbier moved and Councilman Zaruba seconded that Councilman Rutledge be appointed Mayor Pro Tem for this evening’s meeting. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Councilman Rutledge Councilman Zaruba Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 3. Presentations Mayor Pro Tem Rutledge summarized the lengthy process police officer recruits go through to become a police officer. Chief Murphy expressed his appreciation for the City’s Police Department and the high level of training they receive. City Clerk Barrett-Hagen administered the oath of office to new police officer, Tara Cannella. Fire Chief Schultz and Emergency Management Coordinator Marcucci accepted a “StormReady Community Certificate from Mr. Mike Bardou, NOAA Coordination Meterorologist recognizing the City’s work for severe weather preparedness. Mr. Bardou stated in order to achieve this certification, the City trained Skywarn storm spotters, communicated with the National Weather Service, conducted education outreach programs, prepared a written severe weather preparedness plan and conducted severe weather exercises. 4. Citizens to Be Heard Mr. Dave Diersen, 915 Cove Court – urged the City of Wheaton to ban the sale of marijuana in the city. 5. Consent Agenda Councilwoman Fitch moved and Councilman Zaruba seconded that the following action be taken on the Consent Agenda items: 1. Approve the August 26, 2019 Public Hearing minutes and the September 3, 2019 minutes of the regular Wheaton City Council, as submitted. 2. Adopt Resolution R-2019-86, A Resolution Authorizing the Execution of a Certain Construction, Use, and License Agreement (520 Aurora Way). Roll Call Vote on Consent Agenda: Ayes: Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 6. Pass Ordinance No. O-2019-44, An Ordinance Vacating a Public Alley Right-of-Way – College Church Councilman Barbier moved and Councilman Zaruba seconded that Ordinance No. O-2019-44, An Ordinance Vacating a Public Alley Right-of-Way – College Church, be passed. City Manager Dzugan stated a public hearing was held on September 9 to vacate a City-owned right- of-way surrounded by property owned by College Church. He indicated no compensation for the 2 WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 vacated property is required since the right-of-way will require an easement over the entire area due to a water main and other utilities located within the area. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Councilman Rutledge Councilman Zaruba Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 7. First Reading of An Ordinance Adopting a Text Amendment to the City of Wheaton Zoning Ordinance Prohibiting Cannabis Business Establishments in the City of Wheaton City Manager Dzugan stated the City held a public hearing on August 26, 2019 to consider a text amendment to the Zoning Ordinance which would prohibit cannabis business establishments as a use in any zoning district within the City. He said the item appears as a first reading with a final vote at the October 7 Council meeting. 8. Appointment to City Boards/Commissions Mayor Pro Tem Rutledge moved and Councilwoman Bray-Parker seconded that Ms. Saleha Jawaid be appointed to the Community Relations Commission to a term expiring on July 7, 2021, filling the remaining term of a former Commission member. Roll Call Vote: Ayes: Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 9. Approve Application for Class A Liquor License/Sushi Mono, Inc. d/b/a Sushi Mono, 230 W. Front Street Councilman Barbier moved and Councilwoman Bray-Parker seconded that the application for Class A Liquor License/Sushi Mono, Inc. d/b/a Sushi Mono, 230 W. Front Street, be approved. City Manager Dzugan stated the Liquor Control Commission unanimously recommended approval of this license at their meeting on September 12, 2019. 3 WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 10. Adopt Resolution R-2019-87, A Resolution Authorizing the Execution of Agreement No. 86 with Webster, McGrath & Ahlberg, Ltd. for the Floodplain Properties Survey Project – Phase II for a Total Amount Not to Exceed $51,940.00 Councilwoman Fitch moved and Councilman Zaruba seconded that Resolution R-2019-87, A Resolution Authorizing the Execution of Agreement No. 86 with Webster, McGrath & Ahlberg, Ltd. for the Floodplain Properties Survey Project – Phase II for a Total Amount Not to Exceed $51,940.00, be adopted. City Manager Dzugan indicated staff has recommended including about 67 properties to the floodplain survey report by Webster, McGrath & Ahlberg for a total cost of $51,940.00 after these properties were recently added to the FEMA floodplain maps. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 11. Receive Planning & Zoning Board Report Re: ZA #19-14/Special Use Permit/802 E. Geneva Road/Holy Cross Lutheran Church and Pass Ordinance No. O-2019-45, An Ordinance Granting a Special Use Permit to Allow the Construction, Operation and Maintenance of an Addition and Interior Remodel to Holy Cross Lutheran Church on Property Commonly Known as 802 E. Geneva Road – Holy Cross Lutheran Church Councilwoman Bray-Parker moved and Councilman Barbier seconded that the Planning & Zoning Board Report re: ZA#19-14/Special Use Permit/802 E. Geneva Road/Holy Cross Lutheran Church be received. 4 WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 City Manager Dzugan reported the Planning & Zoning Board unanimously recommended approval of a special use to allow construction of an addition and remodel to Holy Cross Lutheran Church at their meeting on August 27, 2019. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously Councilwoman Fitch moved and Councilman Barbier seconded that Ordinance No. O-2019-45, An Ordinance Granting a Special Use Permit to Allow the Construction, Operation and Maintenance of an Addition and Interior Remodel to Holy Cross Lutheran Church on Property Commonly Known as 802 E. Geneva Road – Holy Cross Lutheran Church, be passed. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 12. Adopt Resolution R-2019-88, A Resolution Authorizing the Execution of Agreement No. 81 with Beverly Snow and Ice, Inc. for Snow and Ice Removal Services for City Sidewalks Councilman Zaruba moved and Councilwoman Bray-Parker seconded that Resolution R-2019-88, A Resolution Authorizing the Execution of Agreement No. 81 with Beverly Snow and Ice, Inc. for Snow and Ice Removal Services for City Sidewalks, be adopted. City Manager Dzugan stated the City received four bids for snow and ice removal from a number of City sidewalks with the low bidder being Beverly Snow and Ice, Inc. He said it is difficult to indicate the total cost for this service because it is based upon the occurrence of snow events, but staff was able to evaluate the costs based on past history. Roll Call Vote: Ayes: Councilman Zaruba 5 WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Pro Tem Rutledge Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 13. Adopt Resolution R-2019-89, A Resolution Authorizing the Execution of Agreement No. 87 with Snow Systems for Snow and Ice Removal Services for City Parking Lots and Garages Councilwoman Fitch moved and Councilman Barbier seconded that Resolution R-2019-89, A Resolution Authorizing the Execution of Agreement No. 87 with Snow Systems for Snow and Ice Removal Services for City Parking Lots and Garages, be adopted. City Manager Dzugan stated the City received three bids for snow and ice removal services for the City’s parking lots and garages with the low bidder being Snow Systems. Similar to the previous item, the cost for the service is event based. In response to Councilman Barbier, City Manager Dzugan advised in the past, this work had been combined, but it was difficult for the contractor to perform all the snow removal in a timely manner. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 14. First Reading of An Ordinance Amending Section B-3, Miscellaneous Administrative Fees, Appendix B – Fee Schedule of the Wheaton City Code City Manager Dzugan advised the proposed ordinance would recover expenses related to certain usage of the City’s new parking payment technology. Specifically, he stated there would be a $0.32 mobile transaction fee payment and a $3.00 parking ticket processing fee. He indicated the item appears as a first reading and a formal vote would take place at the October 7, 2019 meeting. 15. Council Comment 6 WHEATON CITY COUNCIL PROCEEDINGS September 16, 2019 Councilwoman Bray-Parker stated she attended the Festival of Cultures on Sunday, September 15. She thanked the Community Relations Commission for hosting a wonderful celebration of the City’s diversity. 16. Approval of Warrant Councilwoman Fitch moved and Councilwoman Bray-Parker seconded that Warrant No. 760 in the amount of $1,310,467.92, be approved. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously 17. Adjournment Councilman Barbier moved and Councilwoman Bray-Parker seconded that the regular Wheaton City Council Meeting be adjourned at 7:26 p.m. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Pro Tem Rutledge Councilman Zaruba Nays: None Absent: Mayor Suess Councilwoman Robbins Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Submitted for Approval: October 7, 2019 7