City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYORPHILIPJ.SUESS COUNCILMAN MICHAEL 8ARBIER | COUNCILWOMAN ERICA 6RAY PARKER | COUNCILMAN SCOTT BROWN COUNCILMAN BRADLEY CLOUSING | COUNCILWOMAN LYNN ROBBINS | COUNCILMAN SCOTT WELLER c WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON. ILLINOIS 60187 Monday,Julyl7,2023 1. CalltoOrderand RollCall The regular Wheaton City Council Meeting was called to order at 7:01 p.m. by City Clerk Andrea Rosedale. Upon roll call, the following were: Physically Present: Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilman Brown Absent: Mayor Suess Councilwoman Bray-Parker CityStaffPhysically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, City Attorney James Kozik, Director of Planning & Economic Development Vince Laoang, Director of Public Works Robert Lehnhardt, Director of Finance Joseph Tebrugge, Director of Engineering Samuel Webb, PW Fleet Superintendent Susan Bishel, Public Information Officer Andrea Rosedale, City Clerk City Staff Electronically Present: Pat Keegan, Director of Information Technology Sean Walsh, Sewers Superintendent 2. Appointment of Mayor Pro Tem Councilwoman Robbins moved and Councilman Weller seconded that Councilman Barbier be appointed Mayor Pro Tem for the evening's meeting. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Brown Councilman Barbier Councilman Clousing Nays: None L Absent: Councilwoman Bray-Parker WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17,2023 MayorSuess Motion Carried Unanimously r 3. Presentations Mayor Pro Tem Barbier read and presented a proclamation honoring and recognizing Native American veterans and all military veterans for their continued service and contributions to our country. Gina RoxaswithTricksterCulturalCenterthankedthe MayorandCityCouncilforwelcomingthe9 annual National Gathering of Native American Veterans to Wheaton. She invited all to attend including both native and non-native residents and veterans to their free event at Cantigny July 21 through July 23 . 4. Citizens to be Heard Vickie Austin, President, Wheaton Chamber of Commerce, 301 W. Roosevelt Road, Unit H, presented the City of Wheaton with a 2023 Wheaton Warhol Soup Can for Display at City Hall. She stated the soup cans represent the "Andy Warhol Portfolios: A Life in Pop" exhibit at the Cleve Carney Museum of Art located at College of DuPage. She recognized Allison Orr, Executive Director of the Downtown Wheaton Association for her efforts on the Arts, Business and Cultural Committee. 5. Consent Agenda Councilwoman Robbins moved and Councilman Brown seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the Wheaton City Council Regular Meeting - June 19, 2023, as submitted. 2. Approve Bond Waivers/Raffle Licenses - DuPage Care Center Foundation and FT Cares Foundation. 3. Adopt Resolution R-2023-51, A Resolution Authorizing the Purchase of One (1) Walk-Behind Concrete Saw from White Cap Tools for a Total Amount Not to Exceed $25,014.99. 4. Adopt Resolution R-2023-52, A Resolution Authorizingthe Execution ofAgreement No. 385 with Infinity Technologies for the Purchase and Installation of Security Cameras for Parking Lots 3 and 4 for a Total Amount Not to Exceed $25,006.22. 5. Adopt Resolution R-2023-53, A Resolution Authorizing the Renewal of Software Maintenance and Support Services from Esri, Inc. for a One-Year Term and a Total Amount Not to Exceed $23,369. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Nays: None WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17,2023 Absent: Councilwoman Bray-Parker MayorSuess Motion Carried Unanimously 6. Approve Appointment to City Commission Mayor Pro Tem Barbier moved and Councilman Weller seconded that Lou Dieter be appointed to the Bicyclist and Pedestrian Commission for a three-year term through July 17, 2026. Roll Call Vote: Ayes: Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Brown Nays: None Absent: Councilwoman Bray-Parker Mayor Suess Motion Carried Unanimously 7. Adopt Resolution R-2023-54, A Resolution Authorizing the Execution of Agreement No. 386 for Prosecution Services for a Total Amount Not to Exceed $192,000 Councilman Brown moved and Councilman Clousing seconded that R-2023-54, A Resolution Authorizing the Execution of Agreement No. 386 for Prosecution Services for a Total Amount Not to Exceed $192,000, be adopted. City Manager Dzugan stated the two-year agreement with Marquart and Belmonte is allocated for prosecution of DUI and miscellaneous ordinance violations. Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Mayor Suess Councilwoman Bray-Parker Motion Carried Unanimouslv 8. Adopt Resolution R-2023-55, A Resolution Declaring a Voluntary Surplus in the Courthouse Redevelopment Project Area Tax Increment Financing Allocation Fund and Authorizing the Distribution ofSuchSurplus Councilwoman Robbins moved and Councilman Weller seconded that R-2023-55, A Resolution Declaring a Voluntary Surplus in the Courthouse Redevelopment Project Area Tax Increment Financing Allocation Fund and Authorizing the Distribution of Such Surplus, be adopted. WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17,2023 City Manager Dzugan stated the resolution declares a $3MM TIF 3 surplus which means the $3MM the City has in the TIF 3 fund balance will be distributed to various taxing bodies in their percentage of total r tax rate. He noted at the end of TIF 3 in CY 2028 it is estimated the City will have sufficient funds to fund the $3MM surplus, two projects identified in the TIF 3 plan and any other potential projects. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker MayorSuess Motion Carried Unanimously 9. Adopt Resolution R-2023-56, A Resolution Authorizing the Execution of Agreement No. 388 with Visu-Sewer of lllinois LLC for the 2023 Sewer Main Rehabilitation Project for a Total Amount Not to Exceed $182,485 Councilman Brown moved and Councilman Clousing seconded that R-2023-56, A Resolution Authorizing the Execution of Agreement No. 388 withVisu-SeweroflllinoisLLCforthe 2023 SewerMain Rehabilitation Project for a Total Amount Not to Exceed $182,485, be adopted. City Manager Dzugan noted the rehab program consists of lining sanitary and storm sewers which is a trenchless approach to minimize the impact oftypical construction. Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Mayor Suess Councilwoman Bray-Parker Motion Carried Unanimously 10. Adopt Resolution R-2023-57, A Resolution Authorizing the Execution of Agreement No. 390 with Strand Associates, Inc. for Phase 3 Construction Resident Engineer Services for the Creekside Drive Bridge Replacement for a Total Amount Not to Exceed $99,900 Councilman Brown moved and Councilman Weller seconded that R-2023-57, A Resolution Authorizing the Execution of Agreement No. 390 with Strand Associates, Inc. for Phase 3 Construction Resident Engineer Services for the Creekside Drive Bridge Replacement for a Total Amount Not to Exceed $99,900, be adopted. WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17,2023 City Manager Dzugan stated the agreement with Strand Associates was not the lowest bid by $48, however staff determined the benefit of having the original design engineer outweighed the difference. Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: MayorSuess Councilwoman Bray-Parker Motion Carried Unanimouslv 11. Adopt Resolution R-2023-58, A Resolution Authorizing the Execution of Agreement No. 394 with Total Mechanical Solutions for HVAC Preventative Maintenance and Service for a Two-Year Agreement and a Total Amount Not to Exceed $69,260 Councilwoman Robbins moved and Councilman Clousing seconded that R-2023-58, A Resolution Authorizing the Execution of Agreement No. 394 with Total Mechanical Solutions for HVAC Preventative Maintenance and Service for a Two-Year Agreement and a Total Amount Not to Exceed $69,260, be adopted. City Manager Dzugan stated Total Mechanical Solutions would also complete repairs on a time and materials basis at an hourly rate of $135. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Mayor Suess Motion Carried Unanimously 12. Adopt Resolution R-2023-59, A Resolution Authorizing the Execution of Agreement No. 391 with Ostrander Construction for Police Department Interior Renovations for a Total Amount Not to Exceed $580,000 Councilman Brown moved and Councilman Weller seconded that R-2023-59, A Resolution Authorizing the ExecutionofAgreement No. 391with OstranderConstruction for Police Department Interior Renovations for a Total Amount Not to Exceed $580,000, be adopted. WHEATON CITY COUNCIL PROCEEDINGS Monday,Julyl7,2023 City Manager Dzugan stated the space is over 30 years old and will be modernized to accommodate current staffing and investigation practices. c Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: MayorSuess Councilwoman Bray-Parker Motion Carried Unanimously 13. Adopt Resolution R-2023-60, A Resolution Authorizing the Execution of Agreement No. 399 with Powerlink Electric for the Purchase and Installation of Emergency Backup Generator #7 for a Total Amount Not to Exceed $128,960 Councilwoman Robbins moved and Councilman Brown seconded that R-2023-60, A Resolution Authorizing the Execution of Agreement No. 399 with Powerlink Electric for the Purchase and Installation of Emergency Backup Generator #7 for a Total Amount Not to Exceed $128,960, be adopted. City Manager Dzugan stated the agreement authorizes the replacement of one of two generators that serve the Public Works building. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker MayorSuess Motion Carried Unanimouslv 14. Adopt Resolution R-2023-61, A Resolution Authorizing the Execution of Agreement No. 392 with Superior Road Striping Inc. for Thermoplastic Road Striping Services Through the Joint Purchasing Program with DuPage County for a Total Amount Not to Exceed $70,000 Councilman Brown moved and Councilman Clousing seconded that R-2023-61, A Resolution Authorizing the Execution of Agreement No. 392 with Superior Road Striping Inc. for Thermoplastic Road Striping Services Through the Joint Purchasing Program with DuPage County for a Total Amount Not to Exceed $70,000, be adopted. Roll Call Vote: Ayes: Councilman Brown 1. WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17,2023 Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Mayor Suess Councilwoman Bray-Parker Motion Carried Unanimouslv 15. Pass Ordinance 0-2023-24, An Ordinance Amending Ordinance E-3730 as Amended - Lot 30 in Keim's Resubdivision ofWheaton Park Manor (Northeast Corner of Roosevelt and County Farm Roads) VASA Fitness Councilman Weller moved and Councilman Brown seconded that 0-2023-24, An Ordinance Amending Ordinance E-3730asAmended-Lot30in Keim's Resubdivision ofWheaton ParkManor(NortheastCorner of Roosevelt and County Farm Roads) VASA Fitness, be passed. City Manager Dzugan stated the request to amend the Target Stores Planned Unit Development to permit the redevelopmentoftheformer Ultra Foods store toa VASA Fitness allows forthe remodel ofthe entire 67,000 square foot space as a fitness center along with the paving of the parking lot. The changes are being considered by the City Council without a public hearing as they are in substantial conformity with the original PUD. He noted this expeditious process of City Council amendment approval was initiated a few years ago to reduce the approval time for developers. Roll Call Vote: Ayes: Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilwoman Bray-Parker MayorSuess Motion Carried Unanimously 16. Adopt Resolution R-2023-62, A Resolution Authorizing the Mayor to Sign and directing the City Clerk to Attest to an Amended Intergovernmental Agreement Between the City of Wheaton and the County of DuPage, lllinois for the Dorset Flood Improvement Project Councilman Weller moved and Councilwoman Robbins seconded that R-2023-62, A Resolution Authorizing the Mayor to Sign and directing the City Clerk to Attest to an Amended Intergovernmental Agreement Between the City of Wheaton and the County of DuPage, lllinois for the Dorset Flood Improvement Project, be adopted. City Manager Dzugan stated the IGA amends a current IGA with the County for funding the Dorset Flood Improvement Project to allow the City to receive an additional $66,000 towards the project as a result of the total project cost being more than the original award. WHEATON CITY COUNCIL PROCEEDINGS Monday,July 17,2023 Roll Call Vote: Ayes: Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilwoman Bray-Parker MayorSuess Motion Carried Unanimouslv 17. Pass Ordinance 0-2023-25, An Ordinance Amending Ordinance 0-2021-27 (21 Blanchard Circle) Councilman Brown moved and Councilman Weller seconded that 0-2023-25, An Ordinance Amending Ordinance 0-2021-27 (21 Blanchard Circle), be passed. City Manager Dzugan stated the request to amend the 21 Blanchard Circle Planned Unit Development to permit some changes to the nursery school, which was originally planned for the space west of the retail building. hle noted the amendment may be considered by the City Council without a public hearing provided the changes are in substantial conformity with the original PUD. Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Mayor Suess Councilwoman Bray-Parker Motion Carried Unanimously 18. Council Comment Councilman Weller thanked staff for their quick and efficient work towards the cleanup following the weekend storm. He reflected upon his attendance at the Jay Allen concert performance at Memorial Park sponsored by David Vivoda among others which raised $20,000 for the Alzheimer's Association. Councilwoman Robbins also thanked staff for their efforts cleaning up following the storm. Councilman Barbier stated it was an honor to serve as the Mayor Pro Tem at tonight's City Council meeting. 19. Approval of Warrants Councilwoman Robbins moved and Councilman Brown seconded that Warrant No. 851 in the amount of $2,953,243.68 and Warrant No. 852 in the amount of $1,339,711.18, be approved. 1.  WHEATON CITY COUNCIL PROCEEDINGS Mondayjuly 17, 2023 r Ayes: Roll Call Vote: Councilwoman Robbins Councilman Weller Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Mayor Suess Motion Carried Unanimouslv 20. Adjournment Councilman Brown moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 7:29 p.m. Roll Call Vote: Ayes: Councilman Brown Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: MayorSuess Councilwoman Bray-Parker Motion Carried Unanimously Respectfully submitted, Andrea Rosedale CityClerk Submitted for Approval: August 7, 2023 L ( 1