City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYORPHILIPJ.SUES5 COUNCILMAN MICHAEL BARB1ER | COUNCILWOMAN ERICA 8RAY.PARKER | COUNCILMAN SCOTT BROWN r COUNCILMAN BRAOLEY CLOUSING | COUNCILWOMAN LYNN ROBBINS I COUNCILMAN SCOTT WELLER WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON. ILLINOIS 60167 Monday, August 21,2023 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:02 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Absent: Councilman Brown CityStaffPhysically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, City Attorney James Kozik, Director of Planning & Economic Development Vincent-Jay Laoang, Director of Public Works Robert Lehnhardt, Director of Finance Holly Schulz, Director of Human Resources Joseph Tebrugge, Director of Engineering Samuel Webb, Fleet Superintendent Susan Bishel, Public Information Officer Andrea Rosedale, City Clerk CityStaffElectronically Present: None 2. Citizens to be Heard Mr. Bill Filippello, 2035 Creekside Drive, inquired whether the Streams sediment removal is still being considered for 2023 or if it is delayed due to the Creekside bridge replacement. Director Tebrugge confirmed preliminary drawings are complete, however final drawings are not, and it is uncertain whether the project will begin before 2024. Ms, Liz Westergaard, 742 Ralph Court, expressed objection to the Wheaton Park District and Cosley Foundation Master Plan which includes a 250-space parking lot. She feels the Master Plan does not support the mission and vision statements of the Wheaton Park District. She stated the Cosley parking lot expansion is for the DuPage County region and not for the tax paying stakeholder residents of Wheaton. She expressed concern that the Wheaton Park District's Intergovernmental Agreement with the City may allow the parking lot expansion to be pushed through without proper approval and asked the City Council to consider their constituents when presented ^ with permissions, accommodations, and zoning changes to build new exhibits and expansions and vote no. WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 Mr. Tim Youngren, 902 West Hawthorne Blvd., stated that he shared Ms. Westergaard's sentiments and expressed concern specific to the Cosley Zoo Master Plan parking lot expansion. He urged City Council to vote no to zoning ^- changes required to allow a parking lot. He detailed concerns specific to Gary Avenue traffic, and potential negative impacts to home values and the environment. 3. Consent Agenda Councilman Barbier moved and Councilwoman Bray-Parker seconded that the following action be taken on the ConsentAgenda items: 1. Approve the minutes of the Wheaton City Council Regular Meeting - August 7, 2023, as submitted. 2. Adopt Resolution R-2023-68, A Resolution Authorizing the Purchase of Desktop Computers from Premier Wireless Business Technology Solutions for a Total Amount Not to Exceed $37,694. 3. Adopt Resolution R-2023-69, A Resolution Authorizingthe Purchase ofTwo (2) 2024 F250 Pickup Trucks from Sutton Ford in Accordance with the Northwest Municipal Conference Suburban Purchasing Cooperative for a Total Amount Not to Exceed $95,964. 4. Adopt Resolution R-2023-70, A Resolution Authorizing the Purchase of One (1) 2024 Ford F550 Chassis from Sutton Ford in Accordance with the Northwest Municipal Conference Suburban Purchasing Cooperative for a Total Amount Not to Exceed $56,797. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Motion Carried Unanimously 4. Pass Ordinance 0-2023-31, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 1 (General Provisions); Chapter 2 (Administration); Chapter 6 (Alcoholic Beverages); Chapter 10 (Special Events, Amusements and Entertainments); Chapter 26 (Businesses); Chapter 54 (Solid Waste); Chapter 58 (Streets, Sidewalks and Other Public Places); Chapter 62 (Subdivisions); and Chapter 78 (Vegetation) Councilwoman Robbins moved and Councilman Weller seconded that 0-2023-31, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 1 (General Provisions); Chapter 2 (Administration); Chapter 6 (Alcoholic Beverages); Chapter 10 (Special Events, Amusements and Entertainments); Chapter 26 (Businesses); Chapter 54 (Solid Waste); Chapter 58 (Streets, Sidewalks and Other Public Places); Chapter 62 (Subdivisions); and Chapter 78 (Vegetation), be passed. CityManagerDzuganreflecteduponthefirstreadingoftheordinanceattheAugust7thCityCouncil meetingwhich includes amendments to various sections of the city code. hle noted that most of the amendments are housekeeping items. WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimously 5. Adopt Resolution R-2023-71, A Resolution Adopting a Procurement Policy for the City of Wheaton Councilwoman Robbins moved and Councilman Weller seconded that R-2023-71, A Resolution Adopting a Procurement Policy for the City of Wheaton, be adopted. City Manager Dzugan stated that Council reviewed a draft procurement policy at the July 10t planning session andAugust7CityCouncil meeting. He detailedthatthe resolution has been preparedtoapprovethe Procurement Policy which sets the City Manager's spending authority at $35,000. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimously 6. Pass Ordinance 0-2023-32, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration) Councilwoman Robbins moved and Councilman Clousing seconded that 0-2023-32, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration), be passed. City Manager Dzugan stated certain code amendments are required specific to the Procurement Policy just approved and are consistent with provisions ofthe City Code related to purchasing. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 Nays: None Absent: Councilman Brown Motion Carried Unanimously (" 7. Adopt Resolution R-2023-72, A Resolution Adopting the 2023 DuPage County Multi-Jurisdictional Natural Hazard Mitigation Plan Councilwoman Bray-Parker moved and Councilman Barbier seconded that R-2023-72, A Resolution Adopting the 2023 DuPage County Multi-Jurisdictional Natural Hazard Mitigation Plan, be adopted. City Manager Dzugan stated the resolution provides for the City's participation in the countywide Natural Hazards Mitigation Plan, which the City has participated in since 2007. He detailed that the City's participation is required to secure future post disaster funds and certain hazard mitigation grant programs such as BRIC. In response to Mayor Suess, City Manager Dzugan confirmed that to date the City has not received funding or grants through the DuPage County Multi-Jurisdictional Natural Hazard Mitigation Plan however, confirmed a BRIC grant has been applied for specific to the Pershing East and Turf/Countryside/Ranch Flood Prone Areas. Roll Call Vote: Ayes: Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilman Brown Motion Carried Unanimouslv 8. Pass Ordinance 0-2023-33, An Ordinance Amending the Pay Schedules for Officers, Assistants and Employees ofthe City ofWheaton, lllinois Councilwoman Robbins moved and Councilman Clousing seconded that 0-2023-33, An Ordinance Amending the Pay Schedules for Officers, Assistants and Employees of the City of Wheaton, lllinois, be passed. City Manager Dzugan stated the ordinance amends the pay ordinance approved by City Council in April 2023 due to a comprehensive analysis to ensure employees are properly placed within pay ranges based upon the type of work performed with consideration given to job descriptions and the assignment of points to factors required for workcompletion. In response to Councilwoman Bray-Parker, Human Resources Director Schulz confirmed all part-time seasonal positions were filled this year. Director Schulz detailed the annual May salary ordinance would amend and adjust ranges accordingly to remain competitive and in compliance with the current minimum wage. Mayor Suess asked for a motion to amend Exhibit A specific to the position of City Manager. He suggested the position ofCity Manager be moved up from grade DJ to grade DK. Councilwoman Robbins moved and Councilman Barbier seconded that 0-2023-33, An Ordinance Amending the Pay Schedules for Officers, Assistants and Employees of the City of Wheaton, lllinois, Exhibit A be amended to Y. move the position of City Manager from grade DJ to grade DK. 4 WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimously Councilwoman Bray-Parker moved and Councilman Barbier seconded that 0-2023-33, An Ordinance Amending the Pay Schedules for Officers, Assistants and Employees of the City of Wheaton, lllinois, be passed, as amended. Roll Call Vote: Ayes: Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilman Brown Motion Carried Unanimously Councilman Clousingrecused himselfat7:26 p.m.fromthe discussions pertainingtoAResolutionAuthorizing the ExecutionofAgreement No. 396with Mesirow Financial Investment Management, Inc. for457Consulting Services for the Deferred Compensation Plan for a Three-Year Term and a Total Amount Not to Exceed $85,000, due to a potential conflict of interest as one of the bids received was from a relative. 9. Adopt Resolution R-2023-73, A Resolution Authorizing the Execution of Agreement No. 396 with Mesirow Financial Investment Management, Inc. for 457 Consulting Services for the Deferred Compensation Plan for a Three-Year Term and a Total Amount Not to Exceed $85,000 Councilman Barbier moved and Councilwoman Bray-Parker seconded that R-2023-73, A Resolution Authorizing the Execution of Agreement No. 396 with Mesirow Financial Investment Management, Inc. for 457 Consulting Services for the Deferred Compensation Plan for a Three-Year Term and a Total Amount Not to Exceed $85,000, be adopted. City Manager Dzugan stated that at the July 10 planning session staff discussed seeking consulting services for an evaluation ofthe City's 457 plans. He detailed that staff developed an RFP for services to include an evaluation of the City's existing plans, develop and conduct an RFP for recordkeeping services, provide guidance on investment options and facilitate education. hle stated a staff team reviewed nine proposals received and recommended engagementswith Mesirow. WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 Councilwoman Bray-Parker asked for clarification pertaining to the customer service process due to the growing number of Tier 2 employees which will increase the number of 457 participants. Director Schulz stated that the employee would reach out to Human Resources who will in turn reach out to Mesirow. r Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Councilman Clousing Mption Carried Unanimously Councilman Clousing returned to the meeting at 7:28 p.m. 10. Adopt Resolution R-2023-74, A Resolution Authorizing the Execution of Agreement No. 405 with ABC Commercial, Inc. for Janitorial Services for a Two-Year Agreement and a Total Amount Not to Exceed $186,000 Councilman Weller moved and Councilman Barbier seconded that R-2023-74, A Resolution Authorizing the Execution of Agreement No. 405 with ABC Commercial, Inc. for Janitorial Services for a Two-Year Agreement and a Total Amount Not to Exceed $186,000, be adopted. City Manager Dzugan stated ten bids were received for a two-year janitorial services contract servicing 12 of the City'sfacilities. In response to Councilman Weller, Assistant City Manager Duguay confirmed that ABC Commercial is the City's current providerforJanitorial Services. Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker Mayor Suess Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilman Brown Mption Carried Unanimously 11. First Reading of An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration) City Manager Dzugan stated the ordinance amends the City code pertaining to electronic meeting participation to account for unexpected childcare obligations as a fourth circumstance to allow remote participation due to an amendment ofthe lllinois Open Meetings Act. l_ WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21,2023 12. Pass Ordinance 0-2023-34, An Ordinance Authorizing the Execution of an Intergovernmental Agreement Between the County of DuPage and the City of Wheaton for the Transfer of Real Property from the County to the City Councilwoman Robbins moved and Councilman Clousing seconded that 0-2023-34, An Ordinance Authorizing the Execution of an Intergovernmental Agreement Between the County of DuPage and the City of Wheaton for the Transfer of Real Property from the County to the City, be passed. City Manager Dzugan stated at the August 14th Planning Session, staff reviewed the draft Intergovernmental Agreement with DuPage County for the transfer of portions ofthe Prairie Path and the Carlton Avenue right-of- way between Roosevelt to Liberty. He confirmed the County hopes for construction of a hard surfaced path along thewestsideofCarltonto be constructed in springof2024, howevertheywish to allowfora cushion for potential uncertainties such as possible conflicts with utilities or construction easements. hle detailed the IGA is a result of many months ofwork by many and reflects significant cooperation between the City and the County. Councilwoman Robbinsexpressed appreciationofatrue path alongCarlton andthankedall involvedfortheirhard work. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimouslv 13. Adopt Resolution R-2023-75, A Resolution Authorizing the Execution of Agreement No. 407 with P.R. Streich and Sons, Inc. for Public Works Vehicle Pit Lift Improvements for a Total Amount Not to Exceed $480,550 Councilman Barbier moved and Councilwoman Bray-Parker seconded that R-2023-75, A Resolution Authorizing the ExecutionofAgreementNo.407with P.R. Streich and Sons, Inc. for PublicWorksVehicle Pit Lift Improvements for a Total Amount Not to Exceed $480,550, be adopted. City Manager Dzugan stated that Fleet Superintendent Webb spenta considerable amount oftime evaluatingthe necessary scope noted in the alternate pricing resulting in the utilization of what is already in place for a cost of $480,550 which is over budget by $270,000 despite the reliance on pricing from 2020 for similar work. In response to Councilman Weller, Superintendent Webb confirmed the two pits are the last of six to be serviced. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller WHEATON CITY COUNCIL PROCEEDINGS Monday, August 21, 2023 Nays: None Absent: Councilman Brown Motion Carried Unanimousiy c' 14. Council Comment None. 15. ApprovalofWarrant Councilman Barbier moved and Councilwoman Bray-Parker seconded that Warrant No. 854 in the amount of $1,276,154.27, be approved. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Motion Carried Unanimously 16. Closed Session: Councilman Weller moved and Councilwoman Bray-Parker seconded that the Wheaton City Council closed session at 7:36 p.m. for the purpose of Personnel - City Manager Evaluation 5 ILCS 120/2(c)(l). Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilman Brown Motion Carried Unanimouslv The City Council returned to the open portion oftheir meeting at 9:53 p.m. 17. Adjournment Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 9:54 p.m. Ayes: Roll Call Vote: Councilwoman Bray-Parker 1  WHEATON CITY COUNCIL PROCEEDINGS Monday,August21, 2023 MayorSuess r Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Bariber Nays: None Absent: Councilman Brown Motion Carried Unanimously Respectfully submitted, Andrea Rosedale City Clerk Submitted forApproval: September 5, 2023 L r L