City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYORPHILIPJ.SUESS COUNCILMAN MICHAEL BARBIER | COUNCILWOMAN ERICA BRAY.PARKER | COUNCILMAN SCOTT BROWN COUNCILMAN BRADLEY CLOUSING | COUNCILWOMAN LYNN R08BINS | COUNCILMAN SCOTT WELLER r WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60187 Tuesday,February 20,2024 1. CalltoOrderandRollCall The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown Absent: None City Staff Physically Present: Michael Dzugan, City Manager Dawn Didier, City Attorney Joseph Tebrugge, Director of Engineerin^ Susan Bishel, Public Information Officer Andrea Rosedale, City Clerk City Staff Electronically Present: John Duguay, Assistant City Manager 2. Citizens to be Heard None. 3. Consent Agenda Councilman Barbier moved and Councilwoman Bray-Parker seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of Wheaton City Council Regular Meeting - February 5, 2024, as submitted. 2. Adopt Resolution R-2024-13, A Resolution Authorizing the Approval and Release of Closed Session Minutes. 3. Adopt Resolution R-2024-14, A Resolution Authorizing the Destruction of Audio or Video Recordings of Closed Session Meeting. L WHEATON CITY COUNCIL PROCEEDINGS Tuesday,February 20,2024 Roll Call Vote: Ayes: Councilman Barbier r Councilwoman Bray-Parker Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimously 4. Pass Ordinance 0-2024-04, An Ordinance Amending City of Wheaton Ordinance No. E-1687 "An Ordinance Amending the Wheaton Zoning Ordinance Map and Granting a Special Use Permit - Addition to DuPage County Health Department Facilities, 111 N. County Farm Road" ("Original Ordinance"); And Ordinance Nos. E-3791, F-1799, And 0-2020-34 Which Amended the Original Ordinance - DuPage County Health Department Councilwoman Robbins moved and Councilman Clousing seconded that Ordinance 0-2024-04, An Ordinance Amending City of Wheaton Ordinance No. E-1687 "An Ordinance Amending the Wheaton Zoning Ordinance Map and Grantinga Special Use Permit-Addition to DuPage County hlealth Department Facilities, 111 N. County Farm Road" ("Original Ordinance"); And Ordinance Nos. E-3791, F-1799, And O- 2020-34 Which Amended the Original Ordinance - DuPage County Health Department, be passed. City Manager Dzugan stated the City Council directed the City Attorney to prepare an ordinance approving an amendment to an existing special use permit requested by the DuPage County Health Department for an expansion of an existing building to serve as a crisis center. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Nays: None Absent: None Motion Carried Unanimously 5. Pass Ordinance 0-2024-05, An Ordinance Amending Article XXIV - Accessory Uses and Home Occupations of the Wheaton Zoning Ordinance - Mobile Donation Offices Councilman Barbier moved and Councilman Weller seconded that Ordinance 0-2024-05 An Ordinance Amending Article XXIV - Accessory Uses and Home Occupations of the Wheaton Zoning Ordinance - Mobile Donation Offices, be passed. <. WHEATON CITY COUNCIL PROCEEDINGS Tuesday, February 20, 2024 City Manager Dzugan stated the City Council directed the City Attorney to prepare an ordinance approving a text amendment to the zoning ordinance to permit mobile donation vehicles in 3 commercial zoning districts. Councilman Barbier expressed concerns related the permitting of mobile donation centers. He detailed a for-profit firm with a mobile donation center may have a negative impact on the community's existing not-for-profit partners that currently accept and depend upon community donations. He also expressed concerns approving a for-profit company to operate in a trailer in a commercial parking lot. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilman Weller Nays: Councilman Barbier Councilman Brown Mayor Suess Councilman Clausing Councilwoman Robbins Absent: None Motion Failed 6. Pass Ordinance 0-2024-06, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration), Article V (Boards, Commissions and Committees), Division 11 (Historic Commission) & Article X (System of Administrative Adjudications); Chapter 6 {Alcoholic Beverages), Article Ill (Retail Licenses); Chapter 22 (Buildings and Building Regulations}; Chapter 26 (Businesses), Article VII (Massage Businesses) & Appendix B (Fee Schedule} Councilman Brown moved and Councilman Clausing seconded that Ordinance 0-2024-06, An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration), Article V (Boards, Commissions and Committees), Division 11 (Historic Commission) & Article X (System of Administrative Adjudications); Chapter 6 {Alcoholic Beverages), Article Ill (Retail Licenses); Chapter 22 (Buildings and Building Regulations); Chapter 26 (Businesses), Article VII (Massage Businesses) & Appendix B (Fee Schedule), be passed. City Manager Dzugan stated the ordinance includes several amendments to the Code and noted many align with recent changes in state legislation. Roll Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Clausing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None 3 WHEATON CITY COUNCIL PROCEEDINGS Tuesday,February 20, 2024 Motion Carried Unanimously 7. Approve Reappointment to City Commission Mayor Suess moved and Councilman Brown seconded that Cathy Coleman be reappointed to the Environmental Improvement Commission for a three-year term through February 20, 2027. Roll Call Vote: Ayes: MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown Nays: None Absent: None Motion Carried Unanimously 8. Adopt Resolution R-2024-15, A Resolution Authorizing the Execution of an tntergovernmental Agreement Between the City of Wheaton and DuPage County for Improvements of City-Owned Property Adjoining the DuPage County Government Campus Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that R-2024-15, A Resolution Authorizing the Execution of an Intergovernmental Agreement Between the City of Wheaton and DuPage County for Improvements of City-Owned Property Adjoining the DuPage County Government Campus, be adopted. City Manager Dzugan stated the agreement with DuPage County approves improvement of the access drive from Manchester Road to the water tower site. He detailed the county will be covering the entire cost ofthe improvements. Councilman Weller stated the improvements would have a positive impact on Graf Park's overflow parking. City Manager Dzugan added the access is also used for the Monroe Middle School pick up and drop off traffic flow as well. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS Tuesday, February 20, 2024 9. Adopt Resolution R-2024-16, A Resolution Authorizing the Execution of Agreement No. 442 with V3 Companies, LTD. for Professional Engineering Services forthe Route 38 Pedestrian Bridge for a Total Amount Not to Exceed $176,947 Councilwoman Robbins moved and Councilman Weller seconded that R-2024-16, A Resolution Authorizing the Execution of Agreement No. 442 with V3 Companies, LTD. for Professional Engineering Services for the Route 38 Pedestrian Bridge for a Total Amount Not to Exceed $176,947, be adopted. City Manager Dzugan stated the pedestrian bridge will connect sidewalks to be constructed along Roosevelt Road's south side over Winfield Creek. He detailed due to state grant funding the City was required to use a selection process based upon criteria set by the Department of Commerce and Economic Opportunity. In response to Mayor Suess, Director of Engineering Tebrugge stated the qualification-based process ranks proposals by qualification without costs. He stated the costs are then provided to the City and then negotiated. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councitwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Nays: None Absent: None Motion Carried Unanimously 10. Adopt Resolution R-2024-17, A Resolution Authorizing the Execution of Agreement No. 438 with Terracon Consultants, Inc. for a Citywide Facilities Condition Assessment Through the Sourcewell Purchasing Cooperative for a Total Amount Not to Exceed $116,766 Councilman Brown moved and Councilwoman Robbins seconded that R-2024-17, A Resolution Authorizing the Execution of Agreement No. 438 with Terracon Consultants, Inc. for a Citywide Facilities Condition Assessment Through the Sourcewell Purchasing Cooperative for a Total Amount Not to Exceed $116,766, be adopted. City Manager Dzugan stated at the Capital Plan Review for the 2024 Budget council agreed to move forward with a comprehensive facility condition assessment of City facilities to develop a prioritized project list for facility improvements. Councilman Weller stated the facility assessment will be helpful in the budgeting process for upcoming years to guide Capital Improvement Project expenses. WHEATON CITY COUNCIL PROCEEDINGS Tuesday,February 20,2024 In response to Councilman Clousing, Assistant City Manager Duguay stated the software tracks the timing of replacement as well as the costs. He confirmed the software which acts as an asset management system, is separate from the City's GIS software. Roll Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None Motion Carried Unanimously 11. Adopt Resolution R-2024-18, A Resolution Authorizing the Execution of Agreement No. 443 with Eco Clean Maintenance, Inc. for Janitorial Services for a Total Amount Not to Exceed $118,668 Councilwoman Bray-Parker moved and Councilman Clousing seconded that R-2024-18, A Resolution Authorizingthe Execution ofAgreement No. 443 with Eco Clean Maintenance, Inc. forJanitorial Services for a Total Amount Not to Exceed $118,668, be adopted. City Manager Dzugan stated the original low bidder and current janitorial services company has been unable to meet contracted expectations. He detailed the next low bidder has agreed to the contract amount bid in July 2023. Councilwoman Bray-Parker expressed appreciation to staff for bringing the item back to the Council as the quality ofjanitorial services is important. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 12. Adopt Resolution R-2024-19, A Resolution Setting Forth the City of Wheaton's Commitment to Monitor and Act in a Measured and Thoughtful Way Regarding Local Impacts of National Immigration Policies WHEATON CITY COUNCIL PROCEEDINGS Tuesday, February 20, 2024 Councilman Brown moved and Councilman Barbier seconded that R-2024-19, A Resolution Setting Forth the City of Wheaton's Commitment to Monitor and Act in a Measured and Thoughtful Way Regarding Local Impacts of National Immigration Policies, be adopted. City Manager Dzugan stated the resolution was discussed at the February 12 planning session and he detailed changes were made based upon suggestions from the Council. Roll Call Vote: Ayes: Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None Motion Carried Unanimously 13. Council Comment Councilwoman Bray Parker reflected upon her attendance at the People's Resource Center's open house for volunteers and expressed her excitement to see their facility expansion which will be of great service to the community's needs. She noted a ribbon cutting is being planned for September. 14. ApprovalofWarrant Councilman Barbier moved and Councilwoman Bray-Parker seconded that Warrant No. 866 in the amount of $1,275,828.77, be approved. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimously 15. Adjournment Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 7:22 p.m. WHEATON CITY COUNCIL PROCEEDINGS Tuesday, February 20,2024 Roll Call Vote: Ayes: Councilwoman Bray-Parker p Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Andrea Rosedale City Clerk Submitted for Approval: March 4, 2024 C) u