City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYORPHILIPJ SUESS COUNCILMAN MICHAEL BARBIER | COUNCILWOMAN 6RICA 8RAY.PARKER | COUNCILMAN SCOTT BROWN COUNCILMAN BRADLEY CLOUSING | COUNCILWOMAN LYNN ROB61NS | COUNCILMAN SCOTT WELLER r WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60187 Monday,June3,2024 1. CalltoOrderandRollCall The regular Wheaton City Council Meeting was called to order at 7:01 p.m. by City Clerk Andrea Rosedale. Upon roll call, the following were: Physically Present: Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Absent: MayorSuess Councilwoman Bray-Parker Councilman Brown City Staff Physically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, CityAttorney Pat Keegan, Director of Information Technology Joseph Tebrugge, Director of Engineering Susan Bishel, Public Relations Coordinator Andrea Rosedale, CityClerk City Staff Electronically Present: None 2. Appointment of Mayor Pro Tem Councilwoman Robbins moved and Councilman Clousing seconded that Councilman Barbier be appointed Mayor Pro Tem for the evening's meeting. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilman Clousing Nays: None Absent: MayorSuess Councilwoman Bray-Parker Councilman Brown Motion Carried Unanimously L 3. Presentation WHEATON CITY COUNCIL PROCEEDINGS Mondayjune3, 2024 Mayor Pro Tem Barbier read and presented a proclamation declaring June 3, 2024, as "Wheaton Co-Op Boys Gymnastics State Championship Day" to Coach Greg Gebhardt and the Wheaton Co-Op Boys r Gymnastics Team. Coach Gebhardt expressed his gratitude to the City Council for recognizing the team's achievements. 4. Citizens to be Heard Paula Smith, ON236 Woodland Dr., voiced her opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Jeff Westergaard, 742 Ralph Ct., voiced his opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. John Patterson, 1849 N. Cherry St., voiced his opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Chuck Smith, ON236 Woodland Dr., voiced his opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Joan Wegrzyn, 218 W. Forest Ave., voiced her opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Angela Stephenson, 1300 Champion Forest Ct., voiced her opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Kevin Needham, 1311 N. Carlton Ave., voiced his opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Tom Knight, 795 W. Hawthorne Blvd., voiced his opposition to the Wheaton Park District's application for a new parking lot at Cosley Zoo. Bill Nieman, 1644 Wadsworth Rd., a member of the Bicyclist and Pedestrian Commission, reported that on April 17, 2024, the commission unanimously voted to recommend an addition to the City's webpage for residents and businesses to request bicycle racks. He stated the initiative aims to identify areas needing bike racks. He noted that since the 2011 Wheaton Bicycle Plan, over 200 bicycle racks have been installed, primarily in downtown Wheaton. He also highlighted the plan recommended a section on the website be added to allow residents and business to request bicycle parking. 5. Consent Agenda Councilwoman Robbins moved and Councilman Weller seconded that the following action be taken on the Consent Agenda item: 1. Approve the minutes of Wheaton City Council Regular Meeting - May 20, 2024, as submitted. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier <. WHEATON CITY COUNCIL PROCEEDINGS Monday, June 3, 2024 Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Councilman Brown Mayor Suess Motion Carried Unanimously 6. Approve Reappointment to City Board Mayor Pro Tem Barbier moved and Councilman Clousing seconded that Susan Haines be reappointed to the Board of Fire and Police Commission for a three-year term through June 3, 2027. Roll Call Vote: Ayes: Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilwoman Bray-Parker Councilman Brown Mayor Suess Motion Carried Unanimously 7. Adopt Resolution R-2024-48, A Resolution Authorizing the Issuance of Solid Waste Collection and Disposal Licenses Councilwoman Robbins moved and Councilman Weller seconded that R-2024-48, A Resolution Authorizingthe Issuance ofSolid Waste Collection and Disposal Licenses, be adopted. City Manager Dzugan reported 4 companies submitted applications for solid waste collection and disposal licenses to serve commercial and multifamily residential properties. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Councilman Brown Mayor Suess Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS Monday,June3,2024 8. Adopt Resolution R-2024-49, A Resolution Authorizing the Execution of Agreement No. 465 with Lakeshore Recycling Systems for Residential Solid Waste and Recycling Collection Service for a Five-Year Term Councilman Weller moved and Councilman Clousing seconded that R-2024-49, A Resolution Authorizing the Execution of Agreement No. 465 with Lakeshore Recycling Systems for Residential Solid Waste and Recycling Collection Service for a Five-Year Term, be adopted. City Manager Dzugan stated staff developed a Request for Proposals (RFP) for residential solid waste and recycling services, as the City has been with Lakeshore Recycling Services (LRS) for the past eight years. hle detailed that two proposals incorporating radio frequency identification (RFID) chip technology were received —one from Lakeshore Recycling Services and the other from Flood Brothers. Additionally, Groot proposed an alternativesubscription plan program. Assistant City Manager Duguay reviewed staff findings and recommendations regarding the RFP. He detailed the past Councils and the Environmental Improvement Commission have supported trash collection programs where you pay based on collection versus a base monthly fee. He noted the current program uses RFID to track the number of tips to invoice residents accordingly. hle stated the average resident pays $13.58 monthly and the proposed contract will raise the average cost to $15.21 monthly. John Patterson, 1849 N. Cherry St., stated he appreciates the composting option offered by LRS. Bill Kenny, Municipal Manager for LRS thanked the City Council for the opportunity to extend the contract for an additional 5 years and continue their partnership in the Wheaton community. In response to Councilman Weller, Assistant City Manager Duguay stated that the second RFID proposal from Flood Brothers was higherthan LRS. Roll Call Vote: Ayes: Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilwoman Bray-Parker Councilman Brown MayorSuess Motion Carried Unanimously 9. Adopt Resolution R-2024-50, A Resolution Authorizing the Execution of Change Order #1 to Agreement No. 459 with R.W. Dunteman Company for Additional Services for the 2024 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $48,136.34 Councilwoman Robbins moved and Councilman Weller seconded that R-2024-50, A Resolution Authorizing the Execution of Change Order #1 to Agreement No. 459 with R.W. Dunteman Company for Additional Services for the 2024 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $48,136.34, be adopted. WHEATON CIPi' COUNCIL PROCEEDINGS Monday,June3,2024 City Manager Dzugan reported the change order for the Road, Sewer and Water Rehabilitation Program increases the scope of work by adding additional segments of road on Plamondon to connect with segments of work planned by Milton Township. In response to Councilman Weller, City Manager Dzugan stated Milton Township will use the same contractor, therefore allowing paving straight through withoutjoints. Rolt Call Vote: Ayes: Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Councilman Brown MayorSuess Motion Carried Unanimously 10. Adopt Resolution R-2024-51, A Resolution Authorizing the Execution of the FMV Lease Agreement and Amendment #1 with Toshiba Financial Services for the Lease of Eleven (11) Multifunction Printers for a Five (5) Year Term and a Total Amount Not to Exceed $75,360 Councilman Weller moved and Councilman Clousing seconded that R-2024-51, A Resolution Authorizing the Execution ofthe FMV Lease Agreement and Amendment #1 with Toshiba Financial Services for the Lease of Eleven (11) Multifunction Printers for a Five (5) Year Term and a Total Amount Not to Exceed $75,360, be adopted. City Manager Dzugan stated eight proposals were received for leasing 11 multifunctional printers/copiers. He highlighted the selected proposal is approximately $4,000 under the 2024 budget. hle noted the next agenda item pertains to the maintenance of the 11 multifunction printers. Roll Call Vote: Ayes: Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilwoman Bray-Parker Councilman Brown MayorSuess Motion Carried Unanimously 11. Adopt Resolution R-2024-52, A Resolution Authorizing the Execution of AIMS Maintenance Agreement No. MAS-5.0.0 and Amendment #1 with Toshiba Business Solutions for the Maintenance of Eleven (11) Multifunction Printers for a Five (5) Year Term and a Total Amount Not to Exceed $54,898.62 WHEATON CITY COUNCIL PROCEEDINGS Monday,June3,2024 Councilman Clousing moved and Councilman Weller seconded that R-2024-52, A Resolution Authorizing the Execution ofAIMS Maintenance Agreement No. MAS-5.0.0 and Amendmentttl with Toshiba Business Solutions for the Maintenance of Eleven (11) Multifunction Printers for a Five (5) Year Term and a Total Amount Notto Exceed $54,898.62, be adopted. Roll Call Vote: Ayes: Councilman Clousing Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier Nays: None Absent: Councilwoman Bray-Parker Councilman Brown MayorSuess Motion Carried Unanimouslv 12. Council Comment Councilman Weller wished his wife a happy 13th wedding anniversary. Councilwoman Robbins reflected upon the well-attended Cream of Wheaton and thanked the Wheaton Park District, Chamber of Commerce, Wheaton Fire Department, Wheaton Police Department and CERT team for their collaboration on a successful event. Councilman Clousing noted the weekend festivities in downtown Wheaton including the Cream of Wheaton and the public's enjoyment of new improvements. Mayor Pro Tem Barbier thanked everyone who was involved in the planning of the Memorial Day Parade and Ceremony at St. Mike's Cemetery. 13. Approval of Warrant Councilwoman Robbins moved and Councilman Weller seconded that Warrant No. 873 in the amount of $2,047,775.16, be approved. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Councilman Brown MayorSuess Motion Carried Unanimously  WHEATON CITY COUNCIL PROCEEDINGS Mondayjune 3,2024 r 14. Adjournment Councilwoman Robbins moved and Councilman Clousing seconded that the regular Wheaton City Council Meeting be adjourned at 8:18 p.m. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Mayor Pro Tem Barbier Councilman Clousing Nays: None Absent: Councilwoman Bray-Parker Councilman Brown Mayor Suess Motion Carried Unanimously Respectfully submitted, Andrea Rosedale City Clerk Submitted for Approval: June 17, 2024 L