City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYOR PHILIP J, SUESS COUNCILMAN MICI—IAEL BARBIER i COUNCILWOMAN ERICA BRAVPARKER I COUNCILMAN SCOTT BROWN COUNCILMAN BRADLEY CLOUSING i COUNCILWOMAN LYNN ROBBINS l COUNCILMAN SCOTT WELLER WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60157 Monday, June l7, 2024 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:02 p.m. by City Cierk Andrea Rosedaie. Upon roll call, the following were: Physicaiiy Present: Counciiwoman Robbins Councilman Weller Councilman Barbier Counciiwoman Bray—Parker Absent: Mayor Suess Counciiman Clousing Councilman Brown City Staff Physicaily Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, City Attorney Pat Keegan, Director of Information Technology Jim Kozik, Director of Planning & Economic Development Joseph Tebrugge, Director of Engineering Jola Moryl, Assistant Director of Finance Susan Bishel, Public Information Officer Andrea Rosedale, City Clerk City Staff Electronically Present: Nathan Plunkett, Streets Superintendent 2. Appointment of Mayor Pro Tem Councilwoman Robbins moved and Councilman Weller seconded that Councilman Barbier be appointed Mayor Pro Tem for the evening’s meeting. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously WH EATON CITY COUNCIL PROCEEDINGS Monday, June 17, 2024 3. Presentations Mayor Pro Tem Barbier read and presented a proclamation to the Wheaton community, designatingJune 17th through June 23rd as Pride Week in the City of Wheaton. Dr. Glennette Tilley Turner gave a presentation on the historical significance of Juneteenth, which commemorates the date ofthe emancipation of ensiaved people in the United States. She also highlighted the contributions of notable Black residents and business owners in the City of Wheaton. Dr. Turner suggested renaming Crescent Street to honor Mr. Cad Lewis Sublett, who founded a refuse disposal company in the City of Wheaton. 4. Citizens to be Heard Chuck Smith, ON236 Woodland Dr., voiced his opposition to the Wheaton Park District’s application for a special use permit to construct a parking lot on the east side ofGary Avenue for Cosley Zoo. He announced that a petition to include an advisory question on the November 5, 2024 ballot would be filed by the end ofthe week. Jennifer Castino, ONO6O Pierce Ave., expressed gratitude to the Mayor and City Council for recognizing Pride Month and supporting LGBTQ+ families. She emphasized the significance and positive impact of support for the LGBTQ+ Community. Mary Ann Vitone, 603 S. President St., voiced her opposition to the Wheaton Park District’s application for a special use permit to construct a parking lot on the east side of Gary Avenue for Cosley Zoo. Dan Hammer, a PFLAG Executive Committee Member from St. Paul Lutheran Church at 515 South Wheaton Ave., provided information about PFLAG and expressed gratitude the Mayor and City Council for their ongoing support of the LGBTQIA+ community. Erica Nelson, Kay Rd., Chair of the Community Relations Commission, expressed gratitude to the Mayor and City Council for proclaiming Pride Week in Wheaton. She also thanked Dr. Glennette Tilley Turner for her presentation and supported her suggestion to rename Cresent Street. Stacey Weer, 1704 N. Washington St., voiced her opposition to the Wheaton Park District’s application for a special use permit to construct a parking lot on the east side of Gary Avenue for Cosley Zoo. 5. Consent Agenda Councilwoman Bray—Parker moved and Councilman Weller seconded that the following action be taken on the Consent Agenda item: 1. Approve the minutes of Wheaton City Council Regular Meeting —June 3, 2024, as submitted. Roll Call Vote: Ayes: Councilwoman Bray—Parker Mayor Pro Tem Barbier Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown WHEATON CITY COUNCIL PROCEEDINGS Monday, June 17, 2024 Mayor Suess Councilman Clousing Motion Carried Unanimouslv 6. Approve Appointment and Reappointments to City Boards and Commissions Mayor Pro Tem Barbier moved and Councilwoman Bray—Parker seconded that Yvette Diericx be appointed and Meg Beasley be reappointed to the Community Relations Commission, Seema Wadia be reappointed to the Environmentai Improvement Commission, and Penni Cannova be reappointed to the Board of Fire & Police Commissioners all for three—yearterms through June 17, 2027; and Laurie Metanchuk and Robert Lyon be reappointed to the Library Board for three—year terms from July 1, 2024 through June 30, 2027. Roll Call Vote: Ayes: Mayor Pro Tem Barbier Councilwoman Robbins Councilman Weller Councilwoman Bray—Parker Nays: None Absent: Councilman Clousing Councilman Brown Mayor Suess Motion Carried Unanimously 7. Adopt Resolution R-2024-53, A Resolution Authorizing the Execution of Agreement No. 475 for a Microsoft Office 365 and Azure Subscription Renewal Through the State of Illinois Joint Purchase Master Contract with Dell Marketing LP for a Three-Year Term and a Total Amount Not to Exceed $341,297.25 Councilwoman Robbins moved and Councilman Weller seconded that R-2024—53 A Resolution Authorizing the Execution of Agreement No. 475 for a Microsoft Office 365 and Azure Subscription Renewal Through the State of lllinois Joint Purchase Master Contract with Dell Marketing LP for a Three-Year Term and a Total Amount Not to Exceed $341,297.25, be adopted. City Manager Dzugan stated the request to renew a 3-year agreement with Dell Marketing LP for Microsoft Office 36S and Azure licensing includes discounted pricing based upon a State of lllinois contract. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilwoman Bray—Parker Mayor Pro Tem Barbier Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS Monday, June 17, 2024 8. Adopt Resolution R-2024-54, A Resolution Authorizing the Execution of Agreement No. 469 for Bulk Rock Salt Through the DuPage County Joint Purchasing Solicitation with Morton Salt, Inc. to be Purchased on an As Needed Basis at the Price per Ton Set Forth in Morton Salt’s Cost Proposal Councilman Weller moved and Councilwoman Robbins seconded that R—2024-54, A Resolution Authorizing the Execution of Agreement No. 469 for Bulk Rock Salt Through the DuPage County Joint Purchasing Solicitation with Morton Salt, Inc. to be Purchased on an As Needed Basis at the Price per Ton Set Forth in Morton Salt’s Cost Proposal, be adopted. City Manager Dzugan reported costs for bulk rock salt though a joint purchase with DuPage County for snow removal and ice control operations, have decreased by 5.6% from last year. In response to Councilman Weller, Streets Superintendent Nathan Plunkett confirmed less salt has been used in the past couple of years due to mild winters and noted some salt is leftover from the previous season. Roll Call Vote: Ayes: Councilman Weller Councilwoman Bray-Parker Mayor Pro Tem Barbier Councilwoman Robbins Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously 9. Receive Report, Planning & Zoning Board Report Re: ZA #24-09/ Rear Yard Setback Variation/ 1501 Waldorth Court/ Van Prooyen Councilwoman Robbins moved and Councilwoman Bray-Parker seconded that Planning & Zoning Board Report Re: ZA #24—09/ Rear Yard Setback Variation/ 1501 Waldorth Court/ Van Prooyen, be received. City Manager Dzugan stated the report from the Planning & Zoning Board recommends the approval of a rear yard setback of 15 feet in lieu of the required 25 feet for a deck on the property of 1501 Waldorth Court. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilwoman Bray—Parker Mayor Pro Tem Barbier Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS Monday, June 17, 2024 Pass Ordinance 0-2024-20, An Ordinance Granting Rear Yard Setback Variation on a Certain Piece of Property Commonly Known as 1501 Waldorth Court — Van Prooyen Councilman Weller moved and Councilwoman Bray-Parker seconded that 0-2024—20, An Ordinance Granting Rear Yard Setback Variation on a Certain Piece of Property Commonly Known as 1501 Waldorth Court — Van Prooyen, be passed. Roll Call Vote: Ayes: Councilman Weller Councilwoman Bray—Parker Mayor Pro Tem Barbier Councilwoman Robbins Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously 10. Adopt Resolution R-2024-55, A Resolution Approving an Easement Agreement for a Public Sidewalk (26W171 Roosevelt Road) Councilwoman Robbins moved and Councilman Weller seconded that R-2024—55, A Resolution Approving an Easement Agreement for a Public Sidewalk (26W171 Roosevelt Road), be adopted. City Manager Dzugan reported the agreement with Wheaton Franciscan Sisters Corporation for a permanent easement for a public sidewalk adjacent to Roosevelt Road is a key location to complete full connectivity along Roosevelt Road through the City. He reported the City continues to work with Marian Park to secure easements for a pedestrian bridge on their property. Councilwoman Bray-Parker stated the sidewalk installation along Roosevelt Road is an important improvement for the community. Mayor Pro Tem Barbier expressed appreciation to the Wheaton Franciscan Sisters Corporation for granting the permanent easement. He stated the sidewalks will make a positive impact on residents who use that area. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilwoman Bray-Parker Mayor Pro Tem Barbier Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously 11. Receive Report, Receive Annual Comprehensive Financial Report for the Fiscal Year Ended December 31, 2023 WHEATON CITY COUNCIL PROCEEDINGS Monday, June 17, 2024 Councilwoman Bray—Parker moved and Councilman Weller seconded that Receive Annual Comprehensive Financial Report for the Fiscal Year Ended December 31, 2023, be received. City Manager Dzugan introduced Anthony Cervini, Partner from Sikich, to present the 2023 annual comprehensive financial report. He expressed appreciation to the finance department team. Anthony Cervini from Sikich presented an overview of the Annual Comprehensive Financial Report. He congratulated the City on receipt of the Government Finance Officers Association Certificate of Achievement for excellence in financial reporting. He recommended reading the transmittal letter in conjunction with the Management’s Discussion and Analysis (MD&A) and noted the key takeaway from the Independent Auditor’s Report issues a clean unmodified opinion on the City’s financial statements and fiscal year ended December 31, 2023, which is the highest level of assurance that can be provided by auditors. He stated he is pleased to report no material weaknesses or significant deficiencies identified during the audit as well as no instances of non—compliance. He advised the MD&A is an executive summary piece within the audited financial statements that allows management the opportunity to provide current year information, comparative information, and the opportunity to provide context for changes. Roll Call Vote: Ayes: Councilwoman Bray—Parker Mayor Pro Tem Barbier Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously 12. Council Comment Councilwoman Bray—Parker expressed excitement for Friday’s Make Music Wheaton event hosted by the Fine and Cultural Arts Commission. 13. Approval of Warrant Councilwoman Bray—Parker moved and Councilwoman Robbins seconded that Warrant No. 874 in the amount of $2,791,387.89, be approved. Roll Call Vote: Ayes: Councilwoman Bray-Parker Mayor Pro Tem Barbier Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing WH EATON CITY COUNCIL PROCEEDING$ Monday, June 17, 2024 Motion Carried Unanimously 14. Closed Session Counciiwoman Robbins moved and Counciiman Weller seconded a motion to go into Closed Session for the purpose to discuss Pending or Imminent Litigation 5 ILCS 120/2(c)(11) at 7:53 p.m. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilwoman Bray-Parker Mayor Pro Tem Barbier Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously The City Council returned to the open portion oftheir meeting at 8:16 p.m. 15. Adjournment Councilwoman Robbins moved and Councilwoman Bray—Parker seconded that the regular Wheaton City Council Meeting be adjourned at 8:17 p.m. Voice Vote: Ayes: Councilwoman Robbins Councilman Weller Councilwoman Bray—Parker Mayor Pro Tem Barbier Nays: None Absent: Councilman Brown Mayor Suess Councilman Clousing Motion Carried Unanimously Respectfully submitted, fww Andrea Rosedale City Clerk Submitted for Approval: July 1, 2024