City Council Planning Sessions

1. City Council Planning Agenda Documents: 2015-09-14 CITY COUNCIL PLANNING AGENDA.PDF 2. City Council Planning Minutes Documents: 2015-09-14 CITY COUNCIL PLANNING MINUTES.PDF 3. City Council Planning Draft 2015-09-02 Minutes Ps01b Documents: 2015-09-14 CITY COUNCIL PLANNING DRAFT 2015-09-02 MINUTES PS01B.PDF 4. City Council Planning Draft 2015-08-24 Minutes Ps01a Documents: 2015-09-14 CITY COUNCIL PLANNING DRAFT 2015-08-24 MINUTES PS01A.PDF  WHEATON CITY COUNCIL PLANNING SESSION ARROWHEAD GOLF CLUB – CLOCKTOWER ROOM 26W151 BUTTERFIELD ROAD WHEATON, ILLINOIS MONDAY, SEPTEMBER 14, 2015 – 6:00 P.M. AGENDA I. Approval of August 24, 2015 Planning Session Minutes and September 2, 2015 Strategic Planning/Goal Setting Minutes II. Strategic Planning/Goal Setting III. City Council Comments/Staff Comments IV. Adjournment M emorandum Michael G. Dzugan Assistant City Manager TO: RECORD DATE: September 15, 2015 SUBJECT: SEPTEMBER 14, 2015 PLANNING SESSION/STRATEGIC GOAL SETTING The Planning Session took place at the Clocktower Room, Arrowhead Golf Club, 26W151 Butterfield Road, Wheaton, Illinois. Those attending the Goal Setting Session included Councilwoman Fitch, Councilman Prendiville, Councilman Rutledge, Councilman Saline, Councilman Scalzo, and Councilman Suess. Also in attendance were City Manager Rose and Assistant City Manager Dzugan. The session began at 6:00 p.m. and concluded at 9:05 p.m. The following items were discussed: I. Approval of August 24, 2015 and September 2, 2015 Planning Session Minutes The Council approved the August 24, 2015 and September 2, 2015 Planning Session Minutes II. Strategic Planning/Goal Setting Mr. Craig Rapp led a discussion on strategic planning/goal setting for the City Council. Mr. Rapp and the City Council continued discussion of three strategic priorities: financial stability, quality infrastructure, and efficient and effective services. The City Council defined each of the strategic priorities and discussed key intended results for each of the three strategic priorities. Mr. Rapp and the staff will finalize the strategic priority definitions, intended results, and action plans for future review and approval by the City Council. III. City Council Comments/Staff Comments None. IV. Adjournment The City Council Planning Session was adjourned at 9:05 p.m. cc : Mayor and City Council City Manager City Clerk Department Heads  eirioranduni Michael G. Dzugan Assistant City Manager TO: RECORD DATE: SEPTEMBER 4, 2015 SUBJECT: SEPTEMBER 2, 2015 STRATEGIC PLANN ‘AL SETTING Ihe Plnmng Session took puce ni the Clocktoei Room, rrowh Golf Club 26W151 Butterfield Road, \Vheaton, Illinois. Those attenditthe’ g Ses cluded Mayor Gresk, Councilwoman Fitch, Councilman Pren e, Councilman Rude councilman Saline, Councilman Scaizo and Councthnn Suess attendanc v eie Cit i\ er Rose md kssist’mt Cit M’Lnlget Dzug’n The session began 00 pj and conclude 5 p m The following items were discussed: I Strategic Planning/Goal Settnk Mr. Craig Rapp led a discussion on strategilaa1 settinfpr the City Council. Mr. Rapp ‘md the Cit Council ±eviewed pieviousSrepaiW 0 T ‘mn’m1 1 sis completed b each councilmember ‘md 4 ‘trtment He’mds The Cit, CounciT rked on de elopmg specific strategies that will g ture Citcfforts. Fur er efforts develop the strategies will take place on September 14, CtyCounctomme Sta s one III Adjournment I. / The City Council Pl’mnmng Ses was ad;ouined at 9 45 p m cc: Mayor and City Council City Manager City Clerk Department Heads  MEMORANDUM TO: Record FROM: Susan Bishel, Public Relations Coordinator SUBJECT: Aug. 24, 2015 City Council Planning Session Minutes DATE: Aug.25,2015 CC: Mayor and City Council, City Manager, City Clerk, Department Heads The Planning Session took place in the Council Chambers, Wheaton City Hall, 303 W. Wesley St., Wheaton, Illinois. Those attending the Planning Session inJüded: Councilwoman Fitch, Councilman Prendiville, Councilman Rutledge, Councilman4iine, Councilman Scalzo and Councilman Suess. Mayor Gresk was absent. Also in atte’hnce were City Manager Rose, Assistant City Manager Dzugan, Director of Planning & Economic Development Kozik, Library Director Adamowski and Public Relations Coordin?tor Bishel. The sassion began at 7:00 p.m. and concluded at 7:54 p.m. The following itern)jëre discussed: I. Call to Order The Wheaton City Council Plannii p.m. by:Mayor Pro Tern Suess. II. Approval of June 22, 2015 Plannii The Council approved the June 22, 201 Ill. Wheaton Public Library Library Director Adamowski stated the library is in we process of looking at how to make the best use of space in the library and address future needs. The library sought the assistance of architecture firm Studio GC to analyze the current use of space and make recommendations for modernizing the library on a limited budget. Rick McCarthy of Studio GC made a presentation to the Council reviewing his firm’s analysis of the Wheaton Public Library. He stated because the definition of a community library is becoming much broader than when the latest addition was completed, the City should consider some updates to provide modern services for residents and serve as a community gathering place. Among the goals of the restfuring would be to streamline services, which could be accomplished through implementing self checkout and automated sorting. McCarthy stated these changes could reduce operating costs for the library. Other suggestions McCarthy identified included focusing on teen services, rearranging the children’s space by age and providing more small group meeting rooms. He also suggested the library focus on serving small businesses with features such as video conferencing, and providing “maker spaces” to give residents access to equipment they would not have at home. McCarthy reviewed data regarding Wheaton’s circulation and attendance, which showed the library has a large collection of books, but many are not being used. He suggested the library trim down its collection of unused materials and find better uses for this space. He reviewed the short-term suggested plan for the library, which would mostly focus on rearranging existing areas of the library, the addition of a café and self-service checkout. The long-term suggestions to modernize the library include adding more study rooms on the second floor; reconfiguring the entry to the children’s department; considering a drive-up book drop and service window; and adding mechanical sorting capabilities. Library Director Adamowski introduced the Library Board m& érs in attendance. In response to Council questions, she stated the next step will be to discuss with the Library Board potential costs and have a cost analysis cci In response to Council questions, Library Dir library recently completed a number of surveys and focus solicit feedback from residents. IV. Liquor Ordinance State — City Manager Rose stated in July, effect allowing happy hours and the discounted sale of alcohol with ies and entertainment packages. Since the Whe City Code ing happy hour sales by liquor license holders;iiiy Manager Rose sc k cnWhether the City would like to modify its ordinance to b consistent with the st4 legislation. Because Wheaton is a Home Rule community, the Coul.also has tie optiorfpontinuing to prohibit happy hour sales. - r In respto Council questio , City MaJose stated the City has received a few inquirieom current liqujcene holders abâif the new legislation. The City Cout4requested nd-e inforration from City staff on this issue. Some Council members suggtéd the issue should ultimately be discussed by the Liquor Control Commission. -. V. Public Comment .•. There were no public corn r11its. VI. City Council/Staff Comments There were no City Council/staff comments. VII. Adjournment The meeting was adjourned at 7:54 p.m. 8/24/15 Planning Session 2