City Council Workshops

1. City Council Budget Workshop Agenda Documents: 2016-03-14 CITY COUNCIL BUDGET WORKSHOP AGENDA.PDF 2. City Council Budget Workshop Minutes Documents: 2016-03-14 CITY COUNCIL BUDGET WORKSHOP MINUTES.PDF 3. City Council Budget Workshop Library Budget Bwa Documents: 2016-03-14 CITY COUNCIL BUDGET WORKSHOP LIBRARY BUDGET BWA.PDF  CITY OF WHEATON, ILLINOIS BUDGET WORKSHOP SESSION - MONDAY, MARCH 14, 2016 - 7:00 P.M. WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY STREET, WHEATON, IL AGENDA I. Review of 2016-2017 Draft Budget a. Library b. Legal Services c. Information Technology i. Technology Replacement Fund d. Public Works i. General Fund ii. Water Fund iii. Sewer Fund iv. Parking Fund --Maintenance/Outside CBD --Maintenance/CBD --Parking Garage v. Municipal Garage Fund vi. Capital Equipment Fund vii. Building Renewal Fund II. Public Comments III. Council Questions/Comments IV. Adjournment Persons speaking during Public Comment shall not speak longer than three (3) minutes and shall be permitted to speak only once.  WHEATON PUBLIC WHEATON, IL 60187 IIIIJbrar’ ILII wheatonlibrary.org WHEATONLIBRARY.ORG February 16, 2016 Hello Don. In preparing for the budget presentation to the City Council in March, I realized that I will be mentioning the interior project. The enclosed documents will help the Council to understand the project and maybe construct better input and questions. Can you please include these documents with any other budget papers for the Library to the Council? Let me know if you have questions. Thank you. L- Betsy c S1 WHEATON PUBLIC WHEATON, IL 60187 L. rar\. MAIN. 630 668 1374 FAX: 630 668 1465 - wheatonlibrary.&g WHEATONLIBRARY.0RG To: Wheaton City Council Members Date: February 16, 2016 Re: Wheaton Public Library— Interior Remodel Project The Wheaton Public Library is pleased to present you the final estimated numbers for the projected interior remodel project. This project was presented to you by the Library’s Architect, Rick McCarthy, at the August 24, 2015 City Council Planning Meeting. The enthusiasm and strong interest in the project prompted the Library Board of Trustees to move forward with putting together the attached estimated numbers. History of Project Libraries today have seen a dramatic change in what they are offering as well as how library users are using their libraries. Since the Wheaton Public Library was designed, built and remodeled in 2007, the mission of libraries has evolved from what some thought of as a “warehouse of books” model to that of a lively community center that serves the public in ways that would not have been imagined when this library was originally planned. It is important to state that keeping up with the changes, in modes of service and material offerings, is essential if the Wheaton Public Library is to evolve to meet the needs of the community as well as stay sustainable. In 2013, the Wheaton Public Library Board of Trustees hired a Library Director with the specific goal/mission to help the Wheaton Public Library embrace the current trends of libraries as well as strengthen the library’s role as a cornerstone of the City of Wheaton. It was the wish of the trustees to provide documentation that would support and showcase what a 2l century library could and should offer the residents of the City of Wheaton. In 2014, the Wheaton Library Board of Trustees authorized a Community Needs Analysis study to be conducted by Turks Cap Consulting, LLC. This analysis compiled statistics, use of library services and programs, demographics, focus group discussions by library patrons, staff members, community leaders, business leaders, board members and Friends of the Wheaton Public Library members. The data from this study was presented to Studio GC Architecture Firm and a final Visioning and Master Plan was completed. The process of putting the final Visioning and Master Plan included multiple staff meetings, two Library Board of Trustee Retreat meetings, and a presentation to the Wheaton City Council in August 2015. Both of the above documents can be found on the Library’s webpage, www.wheatonlibrary.org Interior Remodel Project Costs/Phasing The attached spreadsheet shows the items of expenditure, total project costs ($1,202,031), and a possible 4-Phased implementation approach. The proposed 2016/17 fiscal year budget request includes completion of Phase I for a cost of $88,944. Phase I consists primarily of moving/rearranging existing assets to create more efficient and useable space. The Library proposes using a gifted donation to fund the Phase I work. The other 3 Phases to complete the Interior Remodeling Project have an estimated cost of $1,113,087 for which future funding will need to be identified. I hope that you will look over this estimation and consider this project a worthy one for the future of the City of Wheaton. Please contact me or Library President, Christine Fenne, if you have any questions, thoughts, concerns or comments. Thanky.__.--,-- - / -L/ / Betsy Adamki I rary Director betsy@wheatonlibrary.org Attachments: Copy: Don Rose, City Manager  - Wheaton Public Library Interior Remodel Project October 2015 Main Floor Second Floor Lower Level Project Total - Phase 1 WPL Phase 2 Phase 3 Phase 4 Item Unit Cost $100,000 Fund Main/2nd Floor Children’s Floor Book Sorter Flush Floor Boxes $1,350 10 8 $24,300 $13,500 $10,800 $0 Flush Floor Boxes (Grade Slab) $2,000 3 $6,000 $6,000 Wall Mount Boxes $600 10 5 5 $12,000 $9,000 $3,000 Architectural Modifications for Sorter $170,000 1 $170,000 $170,000 (To be verified) Modifications to Existing Casework $3,000 1 1 2 $12,000 $6,000 $6,000 Children’s Entry Feature $25,000 1 $25,000 $25,000 Children’s Activity Rooms md. MEP $75,000 1 $75,000 $75,000 Selective Recarpeting (SQ YD) each floor plate $45 500 500 800 $81,000 $45,000 $36,000 total is about 4200 SQ YD Assuming Children’s Specialty Lighting (Exhibits & $20,000 1 $20,000 $20,000 Presentation Space) Children’s Interpretative Nature Exhibits $6,000 3 $18,000 $18,000 Misc Painting and Touchup $5,000 1.5 1.5 3 $30,000 $15,000 $15,000 Children’s story room modifications $10,000 1 $10,000 $10,000 Replace worn carpeting on stairs with resilient $35 102 102 $7,140 $3,570 $3,570 material Unit cost = installed cost I foot Furniture allowance for new pieces and specialty $10,000 1.5 1.5 4 $70,000 $30,000 $40,000 shelving Subtotal Construction & FF&E Costs $560,440 $13,500 $119,370 $257,570 $170,000 Construction Contingency $112,088 $2,700 $23,874 $51,514 $34,000 Total Construction Cost Including $672,528 $16,200 $143,244 $309,084 $204,000 Contingency Architectural And Engineering Fees $80,703 $1,944 $17,189 $37,090 $24,480 (Not Taken On Sorter and Moving Costs) Total Construction Cost Including $753,231 $18,144 $160,433 $346,174 $228,480 Contingency And Architectural + Engineering Fees - Moving Expenses Mainl2nd Floors $59,000 0.25 0.75 $59,000 $59,000 $0 - Moving Expenses Children’s $15,000 1 $15,000 $15,000 Sorter $300,000 1 $300,000 $0 $300,000 Subtotal Moving And Sorter Costs $374,000 $59,000 $0 $15,000 $300,000 Moving and Sorter Contingency $74,800 $11,800 $0 $3,000 $60,000 Total Moving And Sorter Costs $448,800 $70,800 $0 $18,000 $360,000 Total Project Cost $1,202,031 $88,944 $160,433 $364,174 $588,480