Community Relations Commission

CITY OF WHEATON COMMUNITY RELATIONS COMMISSION Minutes - Wednesday, February 1, 2017 I. Call to Order: by Co-Chair Vickie Miller 7:20 p.m II. Roll Call: Commission Members Present Commission Members Absent Bill Gilbertson Gail Forrest Bobby McNeily Dan Loftus Erik Miller Ronnie Gillis Vickie Miller Tony Lyon Renee Webb III. Citizens to be heard: None IV. Approval of the minutes: from November 2, 2016. Erik Miller moved, Bobby McNeily seconded and the motion for approval carried. V. Continuing Business: A. Military Projects -- Bill Gilbertson. — Bill considered the Family Stocking’s project a success this year based on the letter and photos that were submitted by Captain Davis, Chaplain of the 1st Battalion, 18th In- fantry. He did indicate there was some room for improvement in next year’s handling of the project. He did feel that the contributions to the donations boxes were inadequate. He thinks more time should be spent explaining to the people at the locations where the boxes are placed exactly what type of stocking stuffer items are needed and show the pictures of the soldiers and children to emphasize how much they are appre- ciated. He also suggested that maybe we should attend a meeting of the Women’s Club and see if we could have them contribute gift items instead of just cash. A better job needs to be done on preparing the gift bags, stockings, name tags and gift card boxes prior to the actual evening of filling the individual stockings. If we are going to continue donating books to the soldiers Carolyn DeAre at Friends of the Library suggest- ed that we contact her prior to their annual August book sale and she would be able to obtain quite a few more for the troops. B. Cultural Diversity – Dan Loftus/Bobby McNeily.— Bobby reported that the planning for World Tour was still progressing for the Sunday, May 21, 2017 Event. C. Make a Difference Day – Renee Webb/Ronnie Gillis .— No report D. Serve Illinois/Cities of Service – Tony Lyons. —No Report E. Good Citizens – Vickie Miller. — Vickie informed us that in addition to the Good Citizens being named at the annual ceremony at the City Council Meeting that National Honor Society students also will be named. F. Treasurer’s Report—Erik Miller — Erik reported that our 2016/17 fiscal year income including budget and donations totals $9,672, our total expenses to date for Good Citizens, MADD and Family Stockings are $5,858 resulting in a balance on 01/31/2017 of $3,814. G. Media Coordinator – Bobby McNeily.— Bobby informed us that Arin Thrower was named the new City of Wheaton, Public Relations Officer. VI. New Business: None VII. Commissioners Comments: None VIII. Adjournment: Renee moved, Bill seconded, a motion to adjourn at 8:00 p.m. Motion passed.