Library Board

Wheaton Public Library Meeting Minutes of August 17, 2015 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, August 17, 2015 in the Library Board Room. President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mr. Harding, Mrs. Lindsey, and Ms. Metanchuk. Absent: Mr. Piemonte, Ms. Porter and Mrs. Wonser. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were also present. II. Citizens to Be Heard: There were no citizens to be heard, though incoming Trustee, Ann Stec was present and will be sworn in at the September 21st Library Board meeting. CONSENT AGENDA III. Minutes of the July 20, 2015 Board Meeting IV. Financial Report for July 2015 and Bill Listing for August 2015 Payment: Mr. Harding stated that he had some questions on the financials. Mrs. Fenne said they will be responded to under New Business. Mr. Harding moved and Mrs. Lindsey seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Fenne Mr. Harding Mr. Cho Mrs. Lindsey Ms. Metanchuk Nays: None Absent: Mrs. Wonser Ms. Porter Mr. Piemonte Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski noted that the Friends Book Sale is August 26 – 29. All books except Children’s will be located in the large meeting room, with the Children’s books out in the Children’s Department. The Friends will have an A/V sale in September and their yearly sale for valuable books and art will be in November. VI. Library Director’s Report for July 2015: Mrs. Adamowski noted that what she hopes will be the final permit request for the coffee café construction was filled out last week. Now we have to wait for approval and posting. She will be meeting with the “Café on the Park” vendor to go over marketing and signage. She invited the Trustees to the annual Wheaton Leadership Prayer Breakfast on September 11th. Once again, she encouraged the Board members to attend the City Council meeting on August 24th when the Library’s architect will be making a presentation to the City Council and noted that if they couldn’t make it, it will be available on video on the City’s website. Mrs. Adamowski handed out a copy of a flyer from Wheaton Town Square which features a library event there in September. VII. Unfinished Business: None VIII. New Business: A. Financial Question from Mr. Harding: Mr. Harding asked about the expenses paid out to Studio GC and Management Association in FY14/15. He also wondered if the cash disbursement report could have additional information on year-to-date costs for each vendor. Ms. Christell-Sandri will look into this. A. Library Information Technology (IT) Presentation – Deputy Director, Dawn Kovacs: Mrs. Kovacs wanted to clarify information about the Library’s Wi-Fi, as there had been complaints about speed and coverage  Wheaton Public Library Meeting Minutes of August 17, 2015 recently. She noted that we increased the Internet speed for both Comcast and ICN in July to 100 Mbps. We waited until July because that’s when the eRate funding year begins. She stated that 15% of the usage is streaming of YouTube videos and that streaming takes up most of the bandwidth. She noted that the speed is affected by the usage, so the more people using the wireless, the lower the speed all around. She went on to explain eRate and how the library benefits from it. Our 50% eRate discount allowed us to increase our Internet speed without increasing our monthly cost. We also received a 50% eRate discount on equipment and a 30% eRate discount on telephone service. B. Wheaton Reads Program: The Wheaton Reads book this year is by local author, Cristina Henríquez and is titled The Book of Unknown Americans. Ms. Henriquez will be speaking on September 17th at the library. There will be many activities relating to this program at the library throughout the month of September. C. Wheaton Global [correction: World] Tour: On September 13th from 1-4 p.m. there will be tents, music and activities on the Library’s West Plaza celebrating diversity. The Friends of Wheaton Library will be selling water and there will be a vendor selling slushies. In case of rain, there is a plan for bringing everything inside, including the tents. Mrs. Adamowski noted that the flyer was created by the library’s new graphic designer, Jacklyn Rojas. IX. Board Member Comments (Round the Table): Mrs. Fenne mentioned that the Wheaton Chamber of Commerce hosted a coffee with Congressman Peter Roskam at the library and about 40 people attended. Ms. Metanchuk mentioned the library and social media; Mrs. Adamowski noted that the library has a Facebook page, is on Twitter, Pinterest, Instagram and other social media. Mrs. Fenne also mentioned that the ILA (Illinois Library Association), which Mrs. Adamowski is President of, has a Facebook page that features many interesting library articles. Mrs. Lindsey enjoyed the Neverly Brothers concert in July. Mr. Harding brought in an article about 2 local libraries getting rid of overdue fines. Mrs. Adamowski said she will be interested to see how that goes. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Harding moved and Mr. Cho seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. Harding Ms. Metanchuk Mrs. Lindsey Mr. Cho Mrs. Fenne Nays: None Absent: Mrs. Wonser Ms. Porter Mr. Piemonte Motion Carried at 8:02 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library