Library Board

Wheaton Public Library Board Meeting Minutes of November 16, 2015 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, November 16, 2015 in the Library Board Room. President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. Harding, Mrs. Metanchuk, Ms. Porter, Mrs. Stec and Mrs. Wonser. Absent: Mr. Piemonte. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes of the October 19, 2015 Board Meeting IV. Financial Reports for November 2015 and Bill Listing for November 2015 Payment: Mrs. Metanchuk moved and Mr. Cho seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Cho Mrs. Fenne Mr. Harding Mrs. Lindsey Mrs. Metanchuk Ms. Porter Mrs. Stec Mrs. Wonser Nays: None Absent: Mr. Piemonte Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski reported that the recent Friends Better Book and Art Sale was successful; it earned $7,300. The Friends will take January through March off and not take any donations until April, though volunteers will be in periodically to take any donations that may come in during that time. VI. Library Director’s Report for October 2015: Mrs. Adamowski will be part of a “State of the Community” panel discussion along with School District 200 and Wheaton Park District on November 19th. She will be handing out postcards with a temporary “library card” on the back for access to the Library’s online databases so Wheaton Chamber members can see what is available. She passed out a flyer for Wheaton Rotary’s 28th Annual Christmas Inn which will benefit Northern Illinois Food Bank. Mrs. Adamowski noted that the AV area is going through a change which will make it easier to navigate. She spoke about attending the Reflections program on Veteran’s Day and how touching it was. She encouraged everyone to attend next year. VII. Unfinished Business: A. Coffee Café Update: Parkview Commons is now closed off. Mrs. Adamowski stated the final permit may be ready to go this week. Meanwhile, decisions on colors are being made and millwork is being ordered. VIII. Library Foundation Update: Mrs. Adamowski asked the City Attorney, Jim Knippen, to go over the information for the library foundation to make sure the City, Library and donors are all protected. Mr. Knippen feels it is okay to go forward with developing the Foundation. Mrs. Adamowski emphasized that the defining of the foundation will be one of the most important things the Board will do. IX. New Business: A. FY2016/2017 Budget Draft: Mrs. Adamowski stated that she met with City Manager Don Rose and was told the draft library budget is good. We are within 2% of last year’s budget, which is the City’s benchmark for budgeting. Since the Library’s Board meeting is after the date the budget is due to the City, Mrs. Adamowski received an extension so the Board can approve to be moved to the City Council. There was discussion on various budget items.  Wheaton Public Library Board Meeting Minutes of November 16, 2015 B. Five-Year Financial Forecast: Mrs. Adamowski asked if anyone had any questions on the Library’s five-year financial forecast. Mrs. Wonser commented on how clear it was and liked the plans. Mrs. Adamowski said that this was put together quickly. Next year there will be more time for planning so the Board would see plans as they are prepared. C. Motion to Approve Amended Meeting Room Policy: A question was asked about the change in available AV equipment in the meeting rooms. Mrs. Adamowski responded that it has become more difficult to integrate the user’s electronics with ours as technology changes, so we are unable to provide the time and resources to assist with any problems. Discussion occurred and a motion was made by Ms. Porter and seconded by Mrs. Wonser to accept the Amended Meeting Room Policy. Roll Call Vote Ayes: Mr. Harding Mrs. Fenne Mrs. Metanchuk Mrs. Stec Mrs. Lindsey Mrs. Wonser Ms. Porter Mr. Cho Nays: None Absent: Mr. Piemonte Motion Carried X. Board Member Comments (Round the Table): Mrs. Wonser liked the idea of jigsaw puzzles being set-up in the lunchroom for the employees. She wondered if it would be something that could also be made available for library users. Mrs. Lindsey asked about the Rotary project in the Children’s area. The last project that needs to be completed is the puppet stage. A reception will be planned after the project is complete. Mrs. Metanchuk was very happy about the Library having video games now. Mrs. Fenne wished everyone a Happy Thanksgiving. She thanked the Board, Mrs. Adamowski and Ms. Christell-Sandri for all their work. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Wonser moved and Mrs. Lindsey seconded that the meeting be adjourned. Roll Call Vote Ayes: Ms. Porter Mrs. Stec Mrs. Wonser Mrs. Lindsey Mr. Cho Mrs. Fenne Mr. Harding Mrs. Metanchuk Nays: None Absent: Mr. Piemonte Motion Carried at 8:00 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library