Library Board

Wheaton Public Library Board Meeting Minutes of March 21, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, March 21, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:04 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mrs. Metanchuk, Mr. Piemonte, Ms. Porter, Mr. Sanguinetti, Mrs. Stec and Mrs. Wonser. Absent: None. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None. III. Introduction to Newly Appointed Board Member Raymond Sanguinetti and Swearing In: Mr. Sanguinetti read the Oath of Office. The members welcomed him to the Board. CONSENT AGENDA IV. Minutes of the February 15, 2016 Board Meeting V. Financial Reports for February 2016 and Bill Listing for March 2016 Payment: Mrs. Metanchuk moved and Mr. Sanguinetti seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Cho Mrs. Fenne Mrs. Lindsey Mrs. Metanchuk Mr. Piemonte Ms. Porter Mrs. Stec Mrs. Wonser Nays: None Absent: None Motion Carried AGENDA VI. Presentation of the Business Resource Hub Business Plan – Wheaton Chamber of Commerce Director, Kerry O’Brien and Betsy Adamowski: Mrs. Adamowski introduced Ms. O’Brien to the Board. She stated that this Business Plan will be presented to the Chamber of Commerce Board on Thursday. She and Ms. O’Brien discussed the plan and the importance of providing a place for business owners to meet and exchange ideas. It will be mostly self-help, though the Chamber is planning to have office hours. They are hoping it can start by the end of summer. VII. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski stated that the Friends will begin taking book donations on April 1st. The Friends Annual Meeting will be on May 12th and will feature another dramatic portrayal by Leslie Goddard. She encouraged the Board members to attend. VIII. Library Director’s Report for February 2016: Mrs. Adamowski was pleased to display the Large Business of the Year Award that the Library received at the Chamber of Commerce’s Best of Wheaton event. Mrs. Adamowski went over the activities for the employee in-service on April 29th. She also mentioned that Kay McKeen of SCARCE would be doing staff meetings tomorrow (March 22nd) to talk about sustainability. IX. Unfinished Business: A. Café on the Park Update: Mrs. Adamowski said the café is doing well and has a great staff. She has received many good comments from the patrons. The Café will be putting an awning and chairs outside when the weather gets warmer. X. New Business: A. Library Budget Tutorial: Mrs. Adamowski spoke about the financial items that are included in the Board packet each month. Mrs. Christell-Sandri answered questions about the monthly revenue and expense report and the Bill Listing.  Wheaton Public Library Board Meeting Minutes of March 21, 2016 B. Board Retreat Information: Mrs. Adamowski reminded the members that the Board Retreat is on April 30th from 9 – 12:00. It will center on Strategic Planning and Sarah Armstrong will lead the discussion. Mrs. Adamowski hopes to get a first draft of a strategic plan completed. C. Interior Project Update: Mrs. Adamowski is getting information together for moving the collections within the Library. Studio GC will put the bid documents together. D. Motion to Approve Environmental Policy: Ms. Porter moved and Mrs. Wonser seconded to approve the Environmental Policy as stated. Roll Call Vote Ayes: Ms. Porter Mr. Cho Mrs. Wonser Mr. Sanguinetti Mrs. Lindsey Mrs. Stec Mrs. Fenne Mrs. Metanchuk Mr. Piemonte Nays: None Absent: None Motion Carried XI. Closed Session 5 ILCS 120/2 (c)(1): To discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library. XII. Board Member Comments (Round the Table): None. XIII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Ms. Porter moved and Mrs. Wonser seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. Sanguinetti Ms. Porter Mrs. Stec Mrs. Wonser Mrs. Lindsey Mr. Cho Mrs. Fenne Mr. Piemonte Mrs. Metanchuk Nays: None Absent: None Motion Carried at 8:45 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library