Library Board

Wheaton Public Library Board Meeting Minutes of May 16, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, May 16, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:03 p.m. Members present at roll call were Mrs. Fenne, Mrs. Lindsey, Mrs. Metanchuk, Mr. Piemonte, Ms. Porter, Mr. Sanguinetti and Mrs. Wonser. Absent: Mrs. Stec; Mr. Cho entered the meeting at 7:10. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes of the April 18, 2016 Board Meeting IV. Financial Reports for April 2016 and Bill Listing for May 2016 Payment: Mrs. Wonser moved and Mrs. Metanchuk seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Metanchuk Mrs. Wonser Mr. Piemonte Mr. Sanguinetti Mrs. Fenne Mrs. Lindsey Nays: None Abstain: Ms. Porter Absent: Mr. Cho Mrs. Stec Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski told the Board that the Library received a $40,000 donation check from the Friends. She also reported that the Friends have a new President, Charlie Tucker, who will hopefully bring in younger members. The Friends are having their first sale of this year in August. At this point, Mr. Cho entered the meeting. VI. Library Director’s Report for April 2016: Mrs. Adamowski stated that in each of the upcoming Board meetings, a Library department head will give a report. Janet Dumas, Children’s Department Head, will give her report tonight before the Director reports. Mrs. Dumas started off by telling the Board that because of all the weeding that has been done, Children’s is now able to have all its holiday books out on the shelves – there wasn’t enough room before. About a year ago, they stopped registration for storytimes and made them all drop-in. They have since gained a 12% rise in attendance. In the Fall, School District 200 is going to all-day kindergarten, so her department will stop its 6-7 year old storytime. Mrs. Dumas reported that the Children’s Department now has iPads for check-out that have about 45 children’s apps. These are for inside the library only with a two hour use limit. The Board thanked her for her report. Mrs. Adamowski started her report by telling the Board that she met with the City’s new HR Director, Holly Schulz, and it was a good meeting. She also has a meeting scheduled with the new City Manager, Mike Dzugan, this week. Mrs. Adamowski is scheduling a Strategic Planning Session on September 17th from 9 – 1:00 pm here at the Library. Sarah Armstrong, who did WPL’s Community Assessment, will help lead the discussion. Library managers will also participate. VII. Unfinished Business: A. Motion to Direct the DuPage Foundation to invest any and all gifts and deposits it receives for the Wheaton Public Library Endowment Fund in the DuPage Foundation’s (Main Investment Pool/Fixed Income Fund/Socially Responsible Investment Fund) unless expressly instructed by the Library’s Director to invest a particular gift or deposit in another investment option offered within the Foundation’s menu of options. Mrs. Fenne reminded the Board that this item had been carried over from the April meeting. The recommendation of the Finance Committee was to invest in the Socially Responsible Investment Fund. Ms. Porter asked why that fund. Mrs. Fenne responded that it was the same fund that the Garbe money was invested in; also, it showed the highest yield. Mrs. Wonser moved and Ms. Porter seconded that the motion with the recommended Socially Responsible Investment Fund be accepted with the modification - “any and all new gifts…”  Wheaton Public Library Board Meeting Minutes of May 16, 2016 Roll Call Vote Ayes: Mr. Cho Ms. Porter Mrs. Lindsey Mrs. Metanchuk Mr. Sanguinetti Mrs. Fenne Mrs. Wonser Nays: Mr. Piemonte Absent: Mrs. Stec Motion Carried B. Motion to Transfer the assets of the Adams Memorial Trust Fund to the DuPage Foundation for the DuPage Foundation to administer on behalf of the Wheaton Public Library in a separate fund titled the “Wheaton Public Library – Adams Memorial Trust Fund” and to invest the fund’s assets in the DuPage Foundation’s (Main Investment Pool/Fixed Income Fund/Socially Responsible Investment Fund). President Fenne stated that she would like to table this item for the time being and requested a motion. Mrs. Metanchuk moved and Mr. Sanguinetti seconded to table this motion. Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mrs. Wonser Mr. Sanguinetti Mrs. Lindsey Mr. Piemonte Mrs. Fenne Mr. Cho Nays: None Absent: Mrs. Stec Motion Carried C. Motion to Approve the Architect Contract from Studio GC for the work to be done on the Library’s Re- organization Plan: Mrs. Adamowski reported that the contract has been looked over by the City Attorney. Changes were made due to the fact that the Library has an IT Manager that can do much of the internet-related work, so that pricing went down. Studio GC will put together the bid documents and oversee the bid process and moving. Mrs. Wonser moved and Mr. Cho seconded the motion. Roll Call Vote Ayes: Mrs. Fenne Mrs. Wonser Mr. Piemonte Mrs. Lindsey Ms. Porter Mrs. Metanchuk Mr. Cho Mr. Sanguinetti Nays: None Absent: Mrs. Stec Motion Carried VIII. New Business: A. Appointment of Nominating Committee – Mrs. Fenne: Mrs. Fenne appointed Mr. Cho, Mrs. Stec and Mrs. Wonser to the Nominating Committee and requested that they meet before the June meeting to provide a slate for the Board. B. Trustee Annual Report FY2015-2016 – Mrs. Adamowski: Mrs. Adamowski asked the Board to look over the report and let her know of suggestions or changes to be made.  Wheaton Public Library Board Meeting Minutes of May 16, 2016 IX. Board Member Comments (Round the Table): Mrs. Adamowski showed the Board a thank you from Don Rose, former City Manager. Ms. Porter asked how the in-service emergency training went. Mrs. Adamowski said it went very well. She stated that Police Chief Volpe was very responsive to the questions and concerns of the staff; also, the emergency training was very informative. Mrs. Fenne announced that Mr. Piemonte would be resigning immediately as a Board member because he is moving out of the state. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Lindsey moved and Mr. Cho seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Wonser Ms. Porter Mrs. Lindsey Mr. Piemonte Mr. Sanguinetti Mr. Cho Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mrs. Stec Motion Carried at 8:03 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library