Library Board

Wheaton Public Library Board Meeting Minutes of June 20, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, June 20, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:03 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mr. McHaley, Mrs. Metanchuk, Mrs. Stec and Mrs. Wonser. Absent: Mrs. Lindsey, Ms. Porter and Mr. Sanguinetti. Betsy Adamowski, Library Director, and Lisa Christell- Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None III. Introduction of Newly Appointed Board member Joe McHaley and Swearing In: Mrs. Fenne introduced Mr. McHaley to the Board members and had him take the Oath of Office. IV. Presentations: Earth Flag – Kay McKeen, Founder and Executive Director of SCARCE and Water Quality Flag – Amy Grant and Jim Zay, DuPage County Board Members: [Correction – Jim Zay was not in attendance] Mrs. Adamowski thanked Kay McKeen and the County Board members for their recognition. She gave some history of her association with Mrs. McKeen. She spoke about the Wheaton Public Library’s “Connect the Drops” programming in April emphasizing environmental education and if even one person learns something, that spreads to others. Mrs. McKeen then spoke about the Library’s progress toward sustainability and that education is so important. She mentioned the 7 rain barrels that were on display throughout the library in April and that the drawing to win a water barrel had 500 sign-ups. There were 5 attendees from DuPage County - Water Communications Supervisor. - Mary Mitros; DP Environmental Committee - Tony Michelassi – Chairman (District 5), Karyn Romano – Vice-Chairman (District 4); County Board Members – Grant Eckhoff (District 4) and Amy Grant (District 4). Before reading the Proclamation to the Board, Mr. Michelassi stated that how important it is for the government to take a stance on environmental issues. Mrs. Adamowski said that the library will have a public celebration in the fall that will be tied in with the 125th anniversary of the library. CONSENT AGENDA V. Minutes of the May 16, 2016 Board Meeting VI. Financial Reports for May 2016 and Bill Listing for June 2016 Payment: Mrs. Wonser moved and Mr. Cho seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Metanchuk Mrs. Stec Mrs. Wonser Mr. Cho Mrs. Fenne Nays: None Abstain: Mr. McHaley Absent: Mrs. Lindsey Ms. Porter Mr. Sanguinetti Motion Carried AGENDA VII. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski noted that the Friends had a pop-up sale but did not have any details. VIII. Library Director’s Report for May 2016: Mrs. Adamowski started by welcoming Mr. McHaley to the Board. She stated that the library will march in the 4th of July parade and encouraged the members and their families to join in. The parking lot project is under way and is scheduled to last about 2 weeks. So far the patrons are taking it well and several local businesses are allowing the staff to park in their lots. Mrs. Adamowski is starting the restructuring of the Children’s Department by defining tweens and early childhood. The Business Resource Hub is moving forward and has a focus group of local business owners. Mrs. Adamowski and the Department Heads are reviewing the HR manual. The final version will be presented to the Board for approval. IX. Unfinished Business: None X. New Business: A. Motion to Approve Non-Resident Card Participation: Mrs. Adamowski explained that all libraries have to decide whether to participate in non-resident card issuance. Mrs. Wonser moved and Mrs. Metanchuk seconded to approve non-resident card participation.  Wheaton Public Library Board Meeting Minutes of June 20, 2016 Roll Call Vote Ayes: Mrs. Metanchuk Mrs. Wonser Mr. Cho Mrs. Stec Mr. McHaley Mrs. Fenne Nays: None Absent: Mrs. Lindsey Ms. Porter Mr. Sanguinetti Motion Carried B. Motion to Approve Tax Method to Calculate Non-Resident Fees for Both Homeowners and Renters: Mrs. Adamowski told the Board that the library uses the state formula and it’s the same for both tax-payers and non-residents alike. Mrs. Wonser moved and Mrs. Metanchuk seconded to approve the above motion. Roll Call Vote Ayes: Mr. Cho Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Stec Mrs. Wonser Nays: None Absent: Mrs. Lindsey Ms. Porter Mr. Sanguinetti Motion Carried C. Presentation of the Slate of Officers for 2016-2017: Mr. Cho, Nominating Committee Chair, offered the following slate for the Board to consider for next month’s election of officers: President - Mrs. Fenne Vice-President – Ms. Porter Secretary – Mr. Cho Treasurer – Mr. Sanguinetti XI. Closed Session: A. Review of Closed Session Minutes 5 ILCS 120/2 (c) (21): Mrs. Stec moved and Mrs. Metanchuk seconded to go into Closed Session. Roll Call Vote Ayes: Mr. Cho Mrs. Metanchuk Mrs. Fenne Mrs. Wonser Mrs. Stec Mr. McHaley Nays: None Absent: Mrs. Lindsey Ms. Porter Mr. Sanguinetti Motion Carried  Wheaton Public Library Board Meeting Minutes of June 20, 2016 XII. Return to Open Session: A. R-01-16: Resolution Authorizing the Release of Closed Session Minutes: See attached. XIII. Board Member Comments (Round the Table): Mrs. Fenne displayed the Wheaton Home Pages phone book that featured the library on the front cover. Mrs. Metanchuk asked about the ceremony for the Earth Flag/Water Quality Flag. Mrs. Adamowski said she has some ideas on what she might want to do, such as having a poster with a list of the library’s environmental improvements, cutting a “ribbon” created with recycled materials, having children’s environmental craft projects, among other things. Members welcomed Mr. McHaley to the Board. Mr. Cho mentioned that a client recognized his name as being on the Library Board of Trustees – maybe from the newsletter. Mrs. Adamowski was happy to note that the library will be able to have its own e-news through the City. XIV. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Cho moved and Mrs. Metanchuk seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Wonser Mrs. Stec Mr. McHaley Mr. Cho Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mrs. Lindsey Ms. Porter Mr. Sanguinetti Motion Carried at 8:22 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library