Library Board

Wheaton Public Library Board Meeting Minutes of July 18, 2016 (with date corrections for Items III & IV) I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, July 18, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:02 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Ms. Porter, Mr. Sanguinetti, and Mrs. Stec. Absent: Mrs. Wonser. Betsy Adamowski, Library Director, and Lisa Christell- Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes of the June 20, 2016 Board Meeting IV. Financial Report for June 2016 and Bill Listing for July 2016 Payment: Ms. Porter moved and Mrs. Metanchuk seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Mr. Sanguinetti Mr. Cho Ms. Porter Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Stec Nays: None Absent: Mrs. Wonser Motion Carried AGENDA V. Department Presentation – Ann Barnfield, Circulation Department Head: Mrs. Barnfield began by introducing herself and her background, moving on to her responsibilities as Department Head and the people who work with her. She spoke about the many changes that are going on in her department (and the library as a whole) and that she very much enjoyed her job, saying that each day brings something different. Mrs. Adamowski added that she is proud of how the Circulation Department is the “front line” for everyone who enters the library and that they handle everything that comes their way very well. VI. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski noted that the Friends are having their book sale August 24th – 27th with the 23rd being the Members Preview Night. She noted all the boxes of books that are lining the halls and even the Board Room. VII. Library Director’s Report for June 2016: Mrs. Adamowski showed the Rotarian of the Year plaque that she received. She said she was very surprised and honored to receive it. She spoke about the celebration for the library earning both the Earth Flag and the Water Quality Flag that will occur in September, though she does not have a date yet. She stated that the celebration coincides with the City’s change in waste handling and Kay McKeen from SCARCE asked if the Library could provide some programming to educate people about that. Mrs. Adamowski agreed. She reminded the members that the Board Retreat is on September 17 th and they will be working towards the Strategic Plan. The Department Heads will also attend. Mrs. Adamowski handed out the highlights of a meeting about the Business Resource Center. The ribbon-cutting for that will be sometime in 2016. Concerning the interior remodeling project, Mrs. Adamowski was hopeful that she would have finalized plans to show the Board at the next meeting. She is now focusing on reorganizing the Children’s Department, making it into two distinct areas: Early Childhood (babies – 2nd grade) and Tweens (3rd – 5th grades). She also noted that the Parking Lot got completed quickly. VIII. Unfinished Business: None IX. New Business: A. Review of By-Laws: Mrs. Adamowski asked if there were any comments or suggestions. Mrs. Fenne mentioned that Mrs. Wonser had asked about Article 4, Section 1, Item 12 which concerns extending library privileges to those outside the City limits. Mrs. Fenne explained that that this meant that when something comes up, such as the flooding of Wheaton North’s library, the Board had the power to extend library privileges to all the students for a set time, no matter where they lived. She said she would relay that information to Mrs. Wonser. A question was raised as to whether there needed to be a motion to accept the By-Laws. Mrs. Adamowski said that they just needed to be reviewed every two years and a  Wheaton Public Library Board Meeting Minutes of July 18, 2016 (with date corrections for Items III & IV) motion was only necessary if there were changes. The By-Laws will be noted as “Reviewed 7/18/16.” B. Election of Officers for 2016-2017: Mr. Cho, the Nominating Committee Chair, presented the Slate of Officers: President Christine Fenne Vice-President Chantelle Porter Secretary Carl Cho Treasurer Ray Sanguinetti Mrs. Stec moved and Mr. McHaley seconded to approve the Slate of Officers as presented. Roll Call Vote Ayes: Mr. McHaley Mr. Cho Mrs. Lindsey Mrs. Metanchuk Mrs. Fenne Mrs. Stec Mr. Sanguinetti Ms. Porter Nays: None Absent: Mrs. Wonser Motion Carried Ms. Porter Mr. Sanguinetti Motion Carried X. Board Member Comments (Round the Table): Mrs. Metanchuk said how much she enjoyed participating in the 4th of July Parade. There was mention of how some libraries lend unusual items such as bakeware, fishing poles, telescopes and even sewing machines. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Ms. Porter moved and Mrs. Metanchuk seconded that the meeting be adjourned. Roll Call Vote Ayes: Ms. Porter Mrs. Lindsey Mrs. Stec Mr. McHaley Mr. Sanguinetti Mr. Cho Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mrs. Wonser Motion Carried at 7:59 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library